Total 799 job vacancies by NHS Jobs

In this role you will: Prepare consolidated statements, produce statutory accounts, associated notes and working papers and complete financial aspects of the Annual Report ahead of deadlines. Leading on and providing monthly, financial analytical review for the Trust. Leading on Capital asset management (purchased and leased assets), monitoring and reporting. Lead on Business Cases develop, review, identify opportunities and threats mitigate against risks. Complete full evaluation of proposals Leading on and ensuring adherence to IFRS/IAS/IFRIC/GAM Carry out impact assessment and implementation of rules. Leading on external and internal audit exercise for the Trust and Charitable Account that will require coordination of the non-financial element. Attend and present papers at Committee meetings. Leading on responding to Freedom of Information (FOI) requests which require financial information and input within set deadlines.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Provide accurate analysis of efficiency and productivity on a regular basis for all users. This will require detailed analysis of many variables and as such you will be required to build credibility of your analysis to the clinical teams. Develop proactive systems to manage performance. This will require creative ways to predict and improve utilisation via the development of systems to predict performance so action can be taken before the event rather than after the event. This requires interactive and intelligent systems. The above will require the post holder to investigate, analyse and predict outcomes of highly complex data with multiple, sensitive outcomes. Implement systems to ensure there is continuous review of the data to ensure the Trust maximizes all its opportunities to improve productivity, efficiency and quality of its services. Design and recommend improvement measures and set up reporting mechanisms to capture the relevant data on the required basis. Highly developed communication skills are required as a means to manage the complex and challenging messages to effectively and positively manage the messages whilst engaging the clinical and non-clinical teams. Presentation of data sets to clinical and non-clinical teams in an effective and confident way requiring the use of highly developed interpersonal skills to build strong effective working relationships inside and outside the Trust/CMGs. Develop systems to ensure data accuracy and build credibility in the messages that are delivered. Generate, manipulate and formulate data into clear, concise reports which are adjusted to the needs of the recipient from highly complex to simple reports. Take a strategic lead to help drive productivity. This will require the ability to manage a project effectively and pre-empt user requirements to manage performance. Will use in depth specialist knowledge to provide professional advice and analytical support to all internal and external stakeholders as necessary which will be used to manage performance of resources for the Trust/CMGs.

Please see attached job description and person specification Staff benefits Pay Enhancements: Band Saturday (midnight to midnight) and any week day after 8pm and before 6am All time on Sundays and Public Holidays (midnight to midnight) 1 Time plus 47% Time plus 94% 2 Time plus 41% Time plus 83% 3 Time plus 35% Time plus 69% 4 9 Time plus 30% Time plus 60% 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years Excellent pension Cycle to work scheme Salary sacrifice car scheme Wellbeing programme Blue Light Card Discounts fuelGenie Fuel Cards (for applicable roles The role is subject to confirmation of re-banding.

To reproduce and collate meeting papers on a monthly basis, including folder management; To answer the telephone in the office and deal with enquiries appropriately; To be responsible for correspondence and communication within the Department, e.g. post & all user information alerts; To maintain filing systems for the Estates and Facilities admin office; To requisition stationery and maintain stock levels as appropriate and arrange appropriate storage for the office. To keep the stationery cupboard tidy and stocked; Participate in appraisals and personal reviews and work to achieve set objectives; Consistently demonstrate and promote behaviours and actions reflective of Trust values; Undertake any other tasks as required and in accordance with the grade and nature of the post For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.

The post holder will: Act as the principal point of contact for the practice. Ensure there is management level support from the practice management team on site or available at all times. Monitor and evaluate the operational performance of the practice team against objectives. Identify opportunities for improvement then plan and implement the associated development. Support the practice through change events and manage the change process. Develop and maintain effective communication both within the practice and with relevant outside agencies. Assist in the preparation and annual review and update of the practice development plan and implement the aims and objectives. Assess and evaluate accommodation requirements and manage any planned development. Ensure all practice clinical and non-clinical data is on the practice computer system and that it is accessible, properly managed and maintained as up-to-date at all times. Understand the financial implications of changes in staff and/or service. Ensure all submissions are made by the practice to commissioners and other organisations external to the practice and that the evidence of submissions is logged and accessible. Human resources Assist in the recruitment and retention of staff and provide general support via personnel management. Ensure that all staff are legally and gainfully employed. Monitor skill-mix and deployment of staff ensuring the person is suitable for their role. Manage staffing levels within target budgets. Evaluate, organise and oversee staff induction and training and ensure that all staff are adequately trained to fulfil their role. Ensure effective staff appraisal and monitoring systems are supported and that appraisals are carried out and logged. Support and mentor direct reports, both as individuals and as team members. Adhere to effective systems for the resolution of disputes and grievances. Understand how to keep abreast of changes in employment legislation, policies and procedures. Support the maintenance of up-to-date HR documentation (including job descriptions, employment contracts and employment policies). Organisational Ensure the practice meets all its CQC requirements, has up-to-date registration with the CQC and undertakes regular review of CQC compliance. Convene staff meetings, prepare agendas and ensure distribution of notes as necessary. Develop practice protocols and procedures, review and update as required. Ensure that practice premises are properly maintained and cleaned and that adequate fire prevention and security systems are in place. Manage the procurement of practice equipment, supplies and services by way of an effective, easy-to-use system within target budgets. Develop and review Health & Safety policies and procedures and keep abreast of current legislation. Ensure appropriate insurance and indemnity cover is in place. Ensure that the practice has adequate disaster recovery procedures in place. Arrange appropriate maintenance for practice equipment. Patient services Contribute to the strategic development and management of patient services. Ensure service development and delivery is in accordance with local and national guidelines. Ensure that the practice complies with NHS contractual obligations in relation to patient care. Maintain registration policies and monitor patient turnover and capitation in liaison with the finance officer. Routinely monitor and assess practice performance against patient access and demand management requirements. Ensure complaints are effectively managed and monitored and that actions arising from complaints and feedback are carried out. Liaise with patient groups/PALS/Ombudsman/relevant external patient services bodies when required. Ensure online services are in place and that all opportunities for innovation are explored and adopted wherever possible. Information management and technology Support the practice IT system and contribute to implementation and modernisation as required. Ensure all practice IT issues are logged and resolved or followed up in a timely manner. Keep abreast of the latest developments in primary care IT including NHS England initiatives and regularly update the practice management team. Motivate, support and monitor staff in the use of IT: organise, oversee and evaluate IT training. Understand the need for and ensure targets and monitoring standards for data entry and data collection are in place. Ensure that the practice has effective IT data security, back-up, maintenance and disaster recovery plans in place. Ensure all necessary submissions are made according to respective deadlines. Confidentiality In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. Health & safety The post-holder will implement and lead on the full range of promotion and management their own and others health, safety and security as defined in the practice Health & Safety policy, the practice Health & Safety manual, and the practice Infection Control policy and published procedures. This will include (but will not be limited to): Ensuring job holders across the practice adhere to their individual responsibilities for infection control and health and safety, using a system of observation, audit and check, hazard identification, questioning, reporting and risk management. Maintain and up to date knowledge of health and safety and infection control statutory and best practice guidelines and ensure implementation across the business. Using personal security systems within the workplace according to practice guidelines. Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks across the business. Making effective use of training to update knowledge and skills, and initiate and manage the training of others Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards, and initiation of remedial / corrective action where needed. Actively identifying, reporting, and correction of health and safety hazards and infection hazards immediately when recognised. Keeping own work areas and general / patient areas generally clean, identifying issues and hazards / risks in relation to other work areas within the business, and assuming responsibility in the maintenance of general standards of cleanliness across the business in consultation (where appropriate) with other managers. Undertaking periodic infection control training (minimum annually). Routine management of own team / team areas, and maintenance of work space standards. Equality and diversity The post holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation. Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues. Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

Corporate communications Corporate responsibility for the development and implementation of the Trusts communications, marketing and engagement strategies, policies and functions. Provide high quality, expert advice on corporate, internal and digital communications to the Chief Executive, Executive Team and Trust Board and to the wider organisation. Managing and developing a proactive, integrated communications, marketing and engagement service spanning public and media relations, internal communications and stakeholder engagement to promote a strong, positive reputation for the Trust. Lead the communication and engagement agenda for the development and delivery of the Trusts service transformation programmes. Support the delivery of the Strategic Aims and Objectives of the Trust and the embedding of our Values across the organisation. Present sensitive and contentious information to stakeholders and potentially hostile audiences in clear and appropriate ways that help to enhance the reputation of the Trust. Lead the development of key publications, including the Trusts Annual Report and information for patients, carers, GPs and the general public. Lead the development and management of the digital and on-line communications, including the Trusts website, staff intranet and social media. Co-ordinate and implement consistent and regular auditing, research and analysis of the effectiveness of communications techniques. Ensure the provision of effective 24/7 communications cover for the Trust.

Job Overview To provide administration support to the organisation as part of the the Business Support team ensuring management of own workload within the team. Providing administration support to other members of the NHSCS team as required. Suitable for someone who is able to co-ordinate, work effectively and provide support, motivation and guidance to other team members. Suitable for someone who is passionate about providing excellent administrative support within NHSCS and our customer base. This role is suitable for someone looking for a pathway into the NHS and a procurement role or may be working in supply chain, materials management and logistics or administration in the NHS already. Key Responsibilities Procurement Administration Spend time understanding the role of procurement and the various teams involved in ensuring the organisation provides the products and services needed, including working directly with trusts and customers. Support a number of tender processes and projects as required. Update logs and trackers where appropriate to ensure systems are up to date for category related projects. Help to maintain trust stakeholder and supplier engagement on category related initiatives, including supporting customer communication initiatives. Help and support the category teams to coordinate and respond to customer questions, arranging meetings, taking and circulating project meeting notes, chasing outstanding actions, drafting reports and presentation slide decks, analysing data, and coordinating and circulating customer communications. Overall offer support in the delivery of a robust procurement service. Business Administration support Providing office and administration duties as required in the Business Support Team Responding to customers and suppliers queries, answering calls and relaying messages in a timely manner Take and transcribe meeting minutes in an accurate and timely manner Type up reports incorporating graphics and tables as required Type up letters dictated or provided by the team Monitor data quality of administrative input Creating requisitions for purchase orders and logging them, coding and approving invoices all on our Oracle finance system following process and procedures. Training will be provided. To understand and comply with the requirements of the Trusts Standing Financial Instructions Providing support for marketing and communications as and when required. Providing cover for the Business Support Team as required Project support Providing support on benchmarking information/data in Microsoft Excel, analysing results of pricing by product and producing charts in a PowerPoint presentation To provide project management support for selected projects within NHSCS programmes of work. Administration and support with the newly developed NHSCS Helpdesk HR/IT systems support Supporting the team in providing IT administration support and liaising with IT to resolve queries as required Support the Business Support Manager with recruitment process for vacancies Monitor annual leave requests and sickness absence for manager, as required Monitor appraisal and training reports from HR to ensure that staff keep records up to date.

Provide a high-quality administration service to the Outpatients Department to include; Arranging internal and external meetings, managing agendas, minutes and papers Producing high quality reports, utilising a range of IT systems to produce information in different formats Managing booking diaries and e-mail systems Liaising effectively with people from a range of departments and organisations to ensure smooth running of the service and delivery of projects Collate, analyse and report a range of information to support delivery of projects Participate in service and quality development initiatives, such as audits, protocols and guidelines, reflecting the needs patients, the service and the wider modernisation agenda. Ensure that information is available to support the achievement of performance standards and targets.

Scope and Authority: The post holder will be responsible for: Designing and managing the operation of care group specific information systems. Develop administrative working protocols and practices across the trust wide care group administration support. Assist the team in developing, implementing and maintaining care group specific policies, protocols and related systems. Representing and making decisions on behalf of the care group which relates to either performance, or business decisions as delegated by clinical and operational leadership. Supporting the work of the Team in the completion of their tasks specifically ensuring auditable completion of performance and risk / safety tasks. Having delegated budgetary responsibility Line manage staff Proactively engaging in Trust-wide policy development, personally ensuring recommendations from Serious Untoward Incidents (SUIs), near misses, complaints and other incidents are shared and benefit all care groups. Representing the care group at internal and external meetings as instructed. The Business Manager is the specialist for the management and provision of performance information and will work on own initiative, with significant discretion to develop performance information systems and will work within broad guidance from the clinical and operational leadership. Performance Information and Systems: To develop key working relationships with key people within the Trust to help support and develop the business of the care group and to play an active part in developing and achieving a culture of performance management. A major part of the role will be to initiate, design, develop and manage a comprehensive set of systems to support to the Service Director and ensure the smooth running of the care group. This will include ensuring that intra care group communication systems are in place and that routine care group-based audit processes are in place and managed effectively and that information systems to manage these are established and in use. Initiate and develop new data sets by identifying requirements, designing and implementing data collection processes and reviewing outputs. Promote and facilitate access and use of performance information for senior managers, clinical and non-clinical staff to assist in the delivery of services. Ensuring new service developments are in keeping with current national and local targets. To act as a central point and expert for queries and information on all matters relating to performance within the care group. To lead on the production, analysis, useful presentation and dissemination of information to key people within deadlines to aid decision-making for service improvements and changes; to be responsible for the analysis, investigation and resolution of anomalies and issues. To work with and manage business sensitive information and establish systems appropriately. Ensure that the care group has comprehensive performance management arrangements in place including audit trails, so that the clinical and operational leadership have accurate and timely information on service activity against national, commissioning and internal targets. These arrangements will require the post holder to undertake analysis of activity and assist the Service Director with financial performance information to identify trends and variances and take delegated actions as necessary. Ensure that the Performance / Business workload information is managed within the care group and maximum efficiency achieved. Produce and communicate a range of complex and sometimes sensitive information to support service planning, improvement and change. Provide project support to the team, involving preparing plans, working to deadlines, implementing action and monitoring and reporting on progress of delivery. Contribute to and support the team objective planning process. To manage designated projects as required by the Clinical and operational leadership. Staff Leadership and Management: To provide effective leadership and management to staff which promotes high performance standards both individually and as a team, in the achievement of the Trusts objectives and priorities. The Trusts success will be dependent on all managers playing an active role to make sure the existing areas of good employment practice are universally embedded within the organisation. Managers will be expected to: Understand the Trusts key priorities and those of your team and translate these into key priorities for the team. Ensure clarity and effectiveness in developing and designing roles Ensure management of staff is consistent with Trusts HR Policies to the achievement of equality, equity and optimum performance. Complete annual Appraisals for all staff which reflect these priorities and ensure staff have access to appropriate training and development Communicate regularly through meetings with teams and individuals and provide opportunity for two-way feedback Promote an effective team ethos. Promote equality, diversity and rights, and treat others with dignity and respect ensuring services are developed, managed and delivered to meet the specific needs of those belonging to protected characteristics. Promote equality, diversity and Human Rights in working practices by developing and maintaining positive working relationships, ensuring that colleagues are treated fairly and contributing to developing equality of opportunity and outcomes in working practices. Contribute to developing and maintaining equality of opportunity in working practices by complying with legislation and organisational policies. Advise colleagues about equality, diversity and human rights policies and procedures and ensure they are followed. Ensure that colleagues are treated fairly. Behave in a non-discriminatory way and challenge the discriminatory behaviour of others. Be supportive of colleagues or service users who wish to raise issues about discriminatory practice or experience. Training and Development To undertake mandatory and statutory training as required by Trust policy. To contribute and commit to undertaking an annual Development Review/appraisal. To undertake personal development as identified in the Personal Development Plan (PDP). To provide managerial oversight and guidance to all team members. To identify and promote developmental supervision to team members in conjunction with professional heads of discipline. To ensure all staff receive appraisal on a regular basis in line with service policy, ensuring that training, professional and legal requirements are met. To provide specific professional supervision to team members from the same profession as the post holder. To monitor recommended Trust and national workloads and ensure equitable and fair distribution of tasks in the team. Review workloads with team members on a regular basis.

You will be able to find a full Job Description and Person Specification attached within the supporting documents.

For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.

Support the lead analyst in the monitoring of progress and analysing data against all key performance targets. Support the development and production of performance reports for use by Directors, Managers and the Board. Responsible for ensuring that data quality checks and procedures are embedded and followed. Ability to manipulate data and provide appropriate reporting information to enable robust decision making and planning projects. Provide effective support to the performance management agenda and activities, assisting in the development of systems and processes within the Business Intelligence (BI) team, Care Groups and corporate teams. To work corporately as part of the Trusts BI function. To ensure compliance with Information Governance Standards particularly in relation to relevant data protection legislation. Assist the lead analyst to determine baselines for performance standards and identify trends in activity to help service managers influence decision making. Assist in address key requirements to ensure effective reporting, creating templates, developing operational reports, and ensuring that the system is embedded in every day operations. Ensure information/ performance is delivered in a timely manner, facilitating both internal and external reporting requirements. Assist the lead analyst to provide an information analysis and forecast service, highlighting key quality results and trends and areas for concern, detailing reasons for variance to assist and support directorates in decision making (Business intelligence). Actively contribute to the development of the BI systems and strategic developments/ agenda. Work in close collaboration across all care groups and corporate services to support the BI agenda developing systems to help inform business intelligence, apply training of systems across the Organisation as relevant incorporating compliance, quality and workforce standards. Ensure all measures are collected and reported rigorously in a timely fashion. Utilising new technologies and presentational formats to deliver data/information to end-users i.e. through the deployment and development of tools such as Yellowfin, Trak, Access, Excel, clinical dashboards and other business and performance management tools (list not exhaustive). To work with and support the development of new data sources, performance systems and other reporting processes, working in conjunction with other members of the organisation (supporting business intelligence) providing training and cross cover as necessary to share knowledge and skills. To implement methodology in conjunction with the management team to improve efficiency and effectiveness of relevant systems and processes including standard operating procedures. Be responsible for ensuring these procedures are implemented and compliance is maintained along with ensuring any policy change is updated in a timely manner. In conjunction with the management team for care groups work to develop and implement new and innovative efficiency and productivity strategies to maximise the perioperative pathway and support operating theatre efficiency and productivity (service line management) based on a range of options supported by credible information and data. Demonstrate commitment to IWL principles and flexible working patterns, to meet the needs of the service and staff. Tackle discrimination and harassment, and promote equality and diversity in the workplace. Reduce sickness absence; work place accidents; and promote zero tolerance on violence against staff Take responsibility for personal development and education. Provide professional leadership advice and support within responsibility of role and junior members of staff. Work closely with Information Management/ System Administration team*, where appropriate and required, to ensure alignment of work, correct reporting requirements are met, avoid duplication (*list not exhaustive). Responsible for communication with all staff within areas of responsibility to ensure they feel informed, involved and valued by utilising negotiation, motivational and persuasive skills.

Core responsibilities The following responsibilities are generic to all administrative roles within the North Middlesex University Hospital NHS Trust. Develop and provide support in a professional manner for the department. Respond to enquiries in a friendly and courteous manner, resolving issues where possible or escalating to an appropriate team member when required. Communicate effectively and use appropriate interpersonal skills with people both internally and externally, maintaining the professional reputation of the Trust and department at all times. Portraying a professional image, maintaining confidentiality at all times. To continuously contribute to the progression and development of the chosen department through the provision of a high quality service. The post holder will be expected to complete all mandatory training provided. The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may be reasonably be required by their line manager. Main Duties and responsibilities Specific to Risk & Governance Business and Administrator Highly motivated and enthusiastic individual to provide and coordinate administrative and secretarial services; including for example the preparation of agendas, minutes and action trackers, taking appropriate follow up action(s) as required. To support the team to ensure compliance with NHS Resolution, Healthcare Safety investigation Branch (HSIB), CQC , particularly in relation to the functioning of the risk register, incident reporting, complaints and claims. Particular focus should also be around lessons learned and changes in practice. To work as part of a team alongside other clerical staff within the department and to be part of a wider multidisciplinary team delivering a high quality service to other staff and patients. Accurately input, retrieve and collate information using departmental and Trust computer systems in a timely way being mindful of data protection at all times. This includes extracting and displaying data stored within the Datix database. Good Knowledge of Microsoft Office (Word, Excel and Powerpoint) and other programming skills to fully utilize the Maternity software systems. To undertake clerical support e.g. photocopying, typing and retrieval of documentation in line with Trust and departmental procedures. To liaise with clinicians to obtain statements and other information required. Respond promptly and efficiently to routine queries referring queries on to other personnel as appropriate. Working with all team members in the collection of information for performance reporting on relevant team projects. Acting as the point of contact for teams, dealing with and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously. To ensure that adequate stocks of stationary are maintained and available, reporting depleted stocks to the appropriate person. Retrieve and process mail, incoming and outgoing telephone calls in accordance with Trust policies, arrange meetings and undertake basic diary management for the Risk Midwives. Liaise with other departments to assist in providing a high quality and efficient service sharing information as appropriate, supporting the Service Manager to improve and develop the service. To report any service or performance shortfalls to the Service Manager and work as part of the team in order to address and resolve any issues. To ensure that confidentiality is strictly adhered to in line with legislation and Trust policies and procedures. Personal and people development Understand own level of responsibility and accountability in relation to team structure. Disseminate lessons learned across the Maternity Department and follow up actions assigned to individuals to ensure that solutions and outcomes are implemented to precipitate positive changes in practice. Quality Contribute to an environment and team dynamics that facilitate smooth running of the Maternity Risk team. Ensuring that all documents uploaded onto the Trusts intranet site (e.g. minutes of meetings / guidelines) are in PDF format. Information processing Develop manage and maintain databases and filing systems for management of information. Ensure information is shared securely both internally and externally and on a need to know basis, in line with the Trust Information Governance guidelines Able to perform basic troubleshooting for databases. Excellent IT skills / proficiency in computerised software to support the requirements of the role Information collection and analysis Identify sources of information for clinical and management queries. Compile data as requested by Maternity Risk Team. Utilise multiple databases for analysis and production of relevant and useful information and reports. Service and project management Conduct administrative tasks efficiently and to a high standard. Coordinate Maternity Risk Team activities including resources and time management. Coordinate multi-disciplinary meetings, taking and distributing minutes. Manage diaries and appointments. Patient/Client care Be polite and courteous at all times Ensure that patient confidentiality is maintained at all times Be non-judgmental when dealing with sensitive issues. Personal Development Attend training in line with Trust and departmental policies. Identify own learning needs and take appropriate measures to enhance knowledge as part of an ongoing personal/professional development. Maintain up to date training and knowledge to effectively move and handle equipment in a safe and effective manner. Foster a good working relationship with staff within and outside of the Trust. Work within employment guidelines and policies. Financial Resources Organise and maintain efficient office systems. Use equipment in an appropriate manner, reporting any faults following the recognised organisational procedure.

Monitor and manage stock levels of facilities supplies and equipment. Assist in the procurement process, including placing orders and tracking deliveries for non-clinical stock. Maintain accurate records of stock inventory and supplies. Support the facilities management team with scheduling and coordination of maintenance activities. Assist with general administrative duties, including filing, data entry, and report generation. Respond to internal enquiries regarding stock availability and facilities support. Help organise and coordinate office events and meetings. Collaborate with other departments to ensure business operations run efficiently.