Total 204 Administrative / Clerical job vacancies in Home Office: Columbia, MD

Major Duties:

• • Advises assigned Executive Director, associated Deputy Executive Director, and senior management by providing technical advice, oversight, and direction of multiple national IT programs.
  • Responsible for the success of the OIT mission through strategic collaboration across the organization involving technical requirements, identifying areas of efficiency, and implementing initiatives OIT wide.
  • Providers expert level technical policy, planning guidance, and technical direction and oversight to the Districts and offices executing IT software and automation, information assurance, information security, technology investments and initiatives.
  • Serves as the senior technical authority for all cross-cutting initiatives and portfolio management efforts and aligns the organization's technical vision with its business strategy and integrating technologies.
  • Collaborates with the assigned Executive Director to develop, maintain, and oversee execution of a technology plan that supports organizational needs while providing direction in all technology-related issues.

You will serve as a/an Administrative Specialist and be responsible for serving as an Administrative Specialist and office manager for the directorate.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

• Coordinating all correspondence which flows internally and externally through the Assistant Commandant Directorate.
• Responding to inquiries, administrative tasking and problems brought to the attention of the Assistant Commandant or Executive Assistant.
• Maintaining, organizing, creating and managing administrative files, documents, records and processes.
• Managing Executives' calendar, creating events, prioritizing appointments, accepting and declining meetings and conferences.
• Planning, coordinating and executing travel and tracking travel funds management.
• Managing and providing responses to Coast Guard Task Management Systems (TMS), screening calls and Front Office visitors, and answering most questions.
• Preparing and following up on personnel and related actions such as Officer Evaluation Reports and Civilian performance evaluations.
• Serving as WebTA timekeeper for staff to validate timecards, set work schedules/default schedules and adjust timecards as necessary.

As an Administrative Officer, you will:

• Manage the day-to-day office administration and support services of RCC, applying analytical and evaluative techniques to execute planning, resource management and systems development activities for RCC
• Analyze various directives and instructional material pertaining to administrative practices and clerical procedures to be cognizant of new, revised or amended procedures for such subjects as mail regulations and procedures, travel voucher preparation and submission and the processing of correspondence, forms and reports, filing, security procedures and procurement requirements.

The ideal candidate should have knowledge of and experience in a wide range of legal practice areas affecting the transportation industry and the Department of Transportation, including specifically: financial assistance programs, including grants; and environmental and historic preservation laws; the development of, regulations, and guidance; and infrastructure development and delivery. New supervisors must complete a 1-year probationary period.

Under the general direction of the Deputy Chief Information Officer, the Associate Chief Information Officer (ACIO) for Application and Digital Solutions leads the Office and advises the DOT CIO on enhanced application development and digital solution strategies to optimize business processes and achieve DOT's strategic goals.

The Associate CIO provides expert guidance and insight regarding an array of technology initiatives and develops recommendations and strategies to facilitate their implementation in a strategic and innovative manner. The candidate also serves as an expert on DOT’s application development and digital solution initiatives, providing guidance to OCIO leadership on system modernization in a manner consistent with DOT’s mission and program objectives.

The ACIO establishes a clear vision for modernizing and stabilizing systems managed at DOT. Serves as a digital solutions adviser, steward for improving system stability, liaison for implementing modern techniques, and developer of new digital solutions. The incumbent serves as the principal advisor to OCIO leadership, introducing new technologies and digital transformation strategies for applications throughout DOT and the national transportation infrastructure. Stimulates the use of innovative solutions by: providing guidance during program planning, resource acquisition, and allocation processes; participating in the program systems planning processes as a thought leader and change agent; and developing supporting plans that are aligned to DOT’s strategic goals.

The ACIO encourages the utilization of emerging technology to improve services and reduce costs. The incumbent analyzes IT resources to better match capabilities with technology demands and overall Departmental interests. The incumbent continuously advises top leadership on major IT products and/or service delivery issues and recommends improvements to IT initiatives, as appropriate.

• You will provide executive level administrative support to the Section Head, Deputy Section Head, and other members of the section directorate management team.
• You will arrange conferences and meetings for the Section Head, Deputy Section Head, and other members of the section directorate management team, including notifying participants, preparing agenda, and handling other logistics-related matters.
• You will manage all files regarding the work that is performed within Naval Reactors and provide support to section directorate management staff as needed as ensure record management requirements for federal records are met.
• You will review all types of directives, policy statements, memoranda, sensitive communications, and correspondence to ensure they are submitted as complete and accurate documents.
• You will make all necessary arrangements for travel according to knowledge of the Section Head, Deputy Section, and team members within the section.
• You will coordinate travel plans with accurate estimates, ensuring no conflict with local, high priority commitments.
• You will maintain various classified record systems, including archiving and scanning, using manual and electronic tracking systems.
• You will verify and confirm appointments and reschedule appointments when necessary.
• You will prepare correspondence and other work products including reports and presentations for the Section Head in support of objectives for the organization.

As the Chief Administrative Officer (CAO), you will oversee the major functions, services, and operational programs supported by and aligned under the Office of Enterprise Readiness (ERO). The Office is comprised of the Administrative Operations Division which drives, supports, and promotes various administrative functions and programs of the Secret Service to include administrative operations, vehicle lease management, personal property management, real property management, as well as procurement policy and management. You will be responsible for the overall leadership, strategic management, and annual performance in these areas and for promoting development and continuous improvement in management policies, practices, workflow and productivity, workforce skills and experience, and resource management to ensure the most efficient and effective means of support are provided in overall agency operations.

As a key executive advisor, you will inform the Chief Management Officer and the Chief Operating Officer of challenges or issues that have significant implications for the agency and work to resolve any deficiencies which directly impact the investigative and protective operations of the Secret Service. Your stewardship of ERO and its programs will require oversight of facilities and property management through several subordinate managers, who directly supervise facility and property management specialists, fleet management specialists, logistics and warehousing specialists, and support personnel in the worldwide management of Secret Service facilities and property.

The primary duties include, but are not limited to, the following:

• Oversees program planning activities for real and personal property, vehicle fleet management, integrated supply logistics and warehousing, space utilization and sustainability, and centralized procurement activities for all equipment, supplies, and services for Secret Service operations worldwide.
• Promotes the development of alternative solutions to problems arising from changes in work situations that have an impact on administrative program operations. Monitors and evaluates overall program effectiveness with a view toward efficient accomplishment of objectives.
• Represents leadership in administrative communications with internal partners, the Department of Homeland Security (DHS) and its components, the Office of Management and Budget (OMB), and other Federal agencies; defines objectives and priorities, and coordinates activities associated with administrative support functions. Develops and maintains liaison with officials from other Federal agencies as well as state and local agencies, the private sector, administrators of other related programs and professional associations, and OMB.
• Participates in policy development or revision activities; assures thorough and accurate policy and regulatory interpretations on the part of subordinate officials; and is accountable for the smooth functioning and coordination of programs under his/her authority.
• Directs short and long-range program plans and projections, oversees budget development, reviews budget forecast and justifications; conducts a comprehensive evaluation of organizational goals, objectives, achievements, staffing and equipment requirements, and organizational structure, and identifies and implements solutions to operational problems and issues to ensure the efficient and effective completion of work assignments and projects.
• Keeps abreast of newly proposed or enacted legislation impacting procurement programs, program innovations at the Federal, state, and local levels, and in the private sector. Provides authoritative interpretations, instructions, and guidance relative to all phases of readiness and administrative operation management. Provides information and guidance at meetings with senior officials of the Secret Service.

The primary purpose of this position is oversee and coordinate administrative, financial, and operational management and support services for the Administrative Conference of the United States (ACUS) and to serve as an advisor to the management staff on administrative policy and procedural matters.

Duties performed:

• Recommending program improvements and overseeing the development of policies and procedures in areas of property; space management; information technology; procurement and contracting; and budgeting and financial management.
• Analyzing changes in organizational needs and recommending solutions.
• Assisting with design, layout, illustration, or other services related to organizational publications, periodicals, briefing charts, and reference materials.
• Arranging travel for personnel and ensuring expenses are made in accordance with agency policy and Federal Travel Regulations.
• Preparing and conducting budgetary briefings to provide information to management officials.
• Tracking agency budgetary resources and forecasting agency expenditures.

-Managing and directing administrative matters.
-Overseeing the implementation of a variety of management services essential to the direction and operation of the Office of the General Counsel.
-Participating in planning, developing, formulating, and administering the policies, regulations, and procedures governing the activities of the Office of the General Counsel administrative programs.
-Identifying problems or issues, proposing innovative solutions, and overseeing their implementation.

• You will serve as the Trial Attorney/Senior Trial Attorney on one of the two Defensive Environmental Litigation Teams within the Naval Litigation Office (NLO), Office of the General Counsel (OGC), Department of the Navy (DON).
• You will represent the DON in its defense against claims under various pollution control laws, including the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) and the Resource Conservation and Recovery Act (RCRA).
• You will represent the DON in litigation under natural resource protection and planning statutes such as the Endangered Species Act (ESA), the Marine Mammal Protection Act (MMPA), the National Environmental Policy Act (NEPA).
• You will work closely with Department of Justice attorneys, primarily in the Environment and Natural Resource Division.

The Management & Program Analyst Serves as subject matter expert in managing a PAE business line program and establishes and maintains project management policy and procedures associated with quality compliance.

The major duties and responsibilities include, but are not limited to:

• Serves as subject matter expert in managing PAE business line program.
• Establishes and maintains project management policy and procedures associated with quality compliance.
• Works with CFM's SMEs within CFM to develop, interpret, and advise on construction, design or project management policy for CFM.
• Advocates, explains, and/or justifies procedures and guidance to ensure program consistency.
• Consults with all organizational levels in CFM and other interested executives, officials, managers, professionals, and other employees of internal and external stakeholders.
• Develops and enforces policy and quality procedures; and support and defend findings for CFM's business lines.
• Monitors quality measures and program implementation tools.
• Develops indicators to provide objective evidence of effectiveness to support changing or updating policy and procedures.
• Analyzes open-ended comment data and recommending SES leadership on appropriate CFM contacts for stakeholders seeking more information.
• Creates customer-driven performance indicators to measure improvements in targeted behaviors within the CFM organization.
• Serves as a Contracting Officer's Representative (COR) on all assigned contracts, ensuring proper implementation of requirements.
• Provides technical information to assist in determining type of contract and level of competition.
• Serves as the agency's technical representative for contract administration.

The incumbent of this position is the Chief of the Innovation and Research Branch and is responsible for driving the development of new and innovative products, services, or processes within an organization. The incumbent of this Branch requires a combination of strategic thinking, technical expertise, and strong leadership skills to inspire and guide a team of researchers and innovators. In this role, the incumbent requires a deep understanding of technology, and business operations of the judiciary to drive innovation, customer satisfaction, and effectiveness.

The incumbent is responsible for developing and articulating a clear vision for innovation and research across the judiciary, aligning innovation goals with the overall business and IT strategies, and identifying emerging trends and opportunities in the industry.

Duties of the position include, but are not limited to:

1. Collaborating with the Chief of the Emerging Technology Division and the Chief Technology Officer to establish and support the judiciary's innovation program.
2. Developing and executing a comprehensive business plan for the establishment of a research and development function.
3. Conducting market research and analysis to identify trends and opportunities.
4. Leading teams of technical engineers to develop proof of concept and prototypes to verify feasibility, usability and functionality.
5. Providing technical assistance to other areas of TSO, in support of innovation projects.
6. Prioritizing features and enhancements based on customer feedback and business objectives.
7. Fostering a collaborative and innovative work culture.
8. Identifying and evaluating new technology opportunities to drive innovation and continuous improvement within TSO's product portfolio.

As a/an Management Analyst, you will:
- Research and investigate new or improved business and management practices for application to Housing programs and operations.
- Identify data required for use in the management and direction of programs.
- Develop management plans, procedures, and methodology.
- Conduct complex and special studies for efficiency and productivity and recommends changes or improvements in work methods, and procedures.

Selected applicant(s) will advise clients at the Department and program level, both in writing and orally, on a wide variety of legal matters, including:

• Real property transactions, including acquisition, management, use and disposal of real property and related matters;
• Energy conservation, including energy savings performance contracts and other
  conservation measures;
• Environmental management and compliance, including advice and counsel regarding the National Environmental Policy Act, the National Historic Preservation Act, and guidance regarding permitting actions and other regulatory requirements.

Major duties include but are not limited to the following:

1. Serves as principal advisor to the NIGC on matters relating to the overall management and control of building a diverse workforce, ensuring equal opportunities for applicants and employees and creating an inclusive workplace throughout the NIGC
2. Directs and manages a comprehensive equal employment opportunity program for federal employees throughout the NIGC in compliance with: Title VII of the Civil Rights Act as amended; sections 501 and 505 of Rehabilitation Act of 1973 as amended; the Age Discrimination in Employment Act of 1967 as amended; the Equal Pay Act of 1963 as amended; Title II of the Genetic Information Nondiscrimination Act of 2008 as amended, Equal Employment Opportunity Commission rules and regulations, and all respective NIGC procedures, policies and regulations.
3. Acts as a catalyst for organizational change to build and retain a diverse workforce and establish and sustain a working environment of mutual trust and respect in accordance with NIGC norms, principles and policies.
4. Establishes policy for proper implementation of the various laws and regulations encompassing the diversity, equal opportunity and inclusion programs.
5. Ensures the timely development and submission of the NIGC's annual reports, required affirmative employment plans, reports to Congress on NIGC/EEO programs, etc.
6. Provides for timely processing and adjudication of discrimination complaints filed by federal employees and applicants for employment with NIGC. Recommends decisions for the NIGC Chair on complaints of discrimination and respective corrective measures as necessary to resolve the issues whether or not there is a finding of discrimination.
7. Establishes and oversees the administration of special emphasis programs in accordance with the NIGC Special Emphasis Programs policy.
8. Provides assistance to management and employees to secure and promote a diverse workforce and inclusive working environment such as: advice and direction regarding equal employment practices, recruitment and hiring, consultations pertaining to employee relations, conflict resolution, managing a diverse workforce, cultural competency and communication skills.
9. Oversees work of collateral duty specialists; plans and executes the office budget; and otherwise takes appropriate management action to properly execute the office's mission

The incumbent ensures senior management stays abreast of actions taken and information received that correspond to mission, programs, projects, etc. Informs appropriate senior management of relevant actions taken or decisions made. Performs work involving managing and advising staff, including senior managers, on administrative and technical services to include human resources, policy development, strategic planning, acquisitions, solicitations, purchases and contracts, files and records, and physical property and office space.  Leads, directs and manages projects and teams.  Analyzes and resolves complex program and operational problems, developing and implementing improvements, and assessing the results that support the organization’s goals.