Total 11 Administrative / Clerical job vacancies in Henlow, Bedfordshire, SG16 6EB

Wixams Academy Sixth Form opened its doors to students in September 2022. As the academy expands to double, its size over the next 18 months and Sixth Form moves into its own building, we have need to expand the Sixth Form management team. Wixams Academy is looking to appoint an organised Sixth Form Study Supervisor and Administrative Assistant to manage the KS5 Silent Study Space and provide a comprehensive, efficient and professional administrative service to the Sixth Form team, including supporting the Sixth Form admissions and enrolment process. You will work closely with the Assistant Headteacher – Head of Sixth Form, Deputy Head of Sixth Form and the Sixth Form pastoral team. Wixams Sixth Form is rated “Good” by Ofsted and has a very positive profile within Bedford Borough. You will work closely with and be an integral part of this driven, focused and hard-working team as we progress towards our goal of reaching Outstanding status. To be successful in this role you will need to be organised, have acute attention to detail and have the ability to multitask. The ideal candidate will have a good level of education and proven experience of working in a busy administrative/office management role, preferably having experience of working in a Sixth Form. Wixams Sixth Form is on a journey to becoming a nationally renowned post 16 provider working at an Ofsted outstanding standard. We pride ourselves in offering students a diverse range of experience, a broad curriculum and personalised support to enable them to leave us with outstanding academic qualifications and as fully rounded, successful citizens. Please read the Sixth Form Study Supervisor and Administrative Assistant information document for more information about the role, Job Description and Person Specification.35 hours per week – 8:15am-4pm 5 days a week – Term Time Only + 1 week Salary: £29,541 FTE, £22,605 pro rata Start date: As soon as possible All appointments are subject to safer recruitment and safeguarding checks, including an enhanced DBS clearance check, Prohibition from Teaching Checks and a Section 128 Direction Check (if applicable). KST is committed to the safeguarding of the children and young people in our care and actively promotes their welfare. We expect all staff and volunteers to share this commitment. KST is an equal opportunities employer and welcomes applications from minority groups.

What skills and experience we're looking for

To be successful in this role you will need to be organised, have acute attention to detail and have the ability to multitask. The ideal candidate will have a good level of education and proven experience of working in a busy administrative/office management role, preferably having experience of working in a Sixth Form.

What the school offers its staff

Please refer to JD document

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

**Additional Information:

**Job Title:** Personal Advisor (Children's Services - Leaving and Aftercare)

**Role Clarification

This role is part of a 16 Plus Team dedicated to supporting Children Looked After (CLA) and Care Leavers during their transition to adulthood. The Personal Advisor will play a crucial role in providing comprehensive support to care leavers as they navigate the challenges of independence, ensuring they have the necessary resources and guidance to thrive. This includes working closely with Unaccompanied Asylum-Seeking Children (UASC) and other vulnerable groups. The Personal Advisor will be responsible for assisting care leavers in all aspects of their lives, from housing and education to employment and emotional well-being.

**Key Responsibilities:**

- Provide individualized support and advocacy for care leavers as they transition from care to independence, addressing their holistic needs and aspirations.
- Collaborate with the 16 Plus Team and other relevant stakeholders to develop and implement effective support plans tailored to the unique circumstances of each care leaver.
- Support care leavers in accessing housing, education, employment, healthcare, and other essential services, ensuring they have the necessary resources to succeed.
- Assist care leavers in developing essential life skills, such as budgeting, cooking, and self-advocacy, to enhance their independence and self-sufficiency.
- Conduct regular assessments to identify the evolving needs and goals of care leavers, adjusting support plans as necessary to ensure their continued progress and well-being.
- Provide emotional support and crisis intervention to care leavers facing challenges or difficulties, empowering them to overcome obstacles and build resilience.
- Advocate for the rights and interests of care leavers within the care system and broader community, ensuring their voices are heard and their rights are respected.
- Maintain accurate and up-to-date records of all interactions and interventions with care leavers, adhering to departmental policies and procedures.
- Stay informed about relevant legislation, policies, and best practices related to leaving care and support services, integrating this knowledge into practice to enhance service delivery.
- Collaborate with colleagues and external partners to facilitate smooth transitions for care leavers, promoting seamless continuity of support as they move towards independence.
The Personal Advisor role within the 16 Plus Team is integral to supporting care leavers during a critical period of transition in their lives. Candidates should possess a strong understanding of the needs and challenges faced by care leavers, as well as experience in working with teenagers in a statutory setting. Knowledge and experience of working with Unaccompanied Asylum-Seeking Children (UASC) is essential. The ability to complete Pathway Plans and advocate for the rights of care leavers is paramount. A car is essential for this role, and candidates should be prepared for office-based work on designated days.

THE ROLE To assist clinicians in the administrative tasks required for clinical care. To facilitate the admin process of gathering information from different services as required. Completing and submitting documents on behalf of the GP and other clinicians To be a point of contact for fellow health professionals including nursing and residential homes, social services, ambulance, hospitals, CMHT, key workers and community services. To be a point of contact in the event of patient death. Liaising with the family, funeral directors and coroner, if required. To ensure paperwork is processed in a timely manner and families are supported through the process To produce referrals for patients as appropriate. Assist in the completion and submission of safeguarding paperwork To administer fit notes where clinically appropriate Checking blood pressure results submitted by patients, calculating averages and assessing against clinical guidelines alerting clinicians where readings are out of tolerance Support clinicians in requesting laboratory tests to monitor ongoing conditions and medications Action patient tasks and ensure prompt turnaround as per surgery protocol Chase up hospital appointments, results and other queries as required by clinicians Monitor and respond to Accurx enquiries, referring on to appropriate department or dealing with queries. Deal with emails which arrive in the Practice generic email inboxes, either resolving them or directing them to appropriate internal persons To undertake any other reasonable work when requested to do so by clinicians and the Practice Manager To run monthly reports that capture patients on specific medication which requires monitoring of bloods or other measures Monitor workloads within the admin department ensuring the KPIs are adhered to such as referrals, document management, private letters etc. Facilitate the flow of work from the the Practice Manager to the care-coordinators and monitoring performance eg QOF and CQC quality standards work. Ensure that patient recalls are being carried out monthly. Team leader responsibilities for the Administration Team including performance, 1-2-1's, holiday and sickness monitoring and training. Any other tasks as deemed necessary for the role.

**Additional Information:

**Job Title:** Personal Advisor (Children's Services - Leaving and Aftercare)

**Role Clarification

This role is part of a 16 Plus Team dedicated to supporting Children Looked After (CLA) and Care Leavers during their transition to adulthood. The Personal Advisor will play a crucial role in providing comprehensive support to care leavers as they navigate the challenges of independence, ensuring they have the necessary resources and guidance to thrive. This includes working closely with Unaccompanied Asylum-Seeking Children (UASC) and other vulnerable groups. The Personal Advisor will be responsible for assisting care leavers in all aspects of their lives, from housing and education to employment and emotional well-being.

**Key Responsibilities:**

- Provide individualized support and advocacy for care leavers as they transition from care to independence, addressing their holistic needs and aspirations.
- Collaborate with the 16 Plus Team and other relevant stakeholders to develop and implement effective support plans tailored to the unique circumstances of each care leaver.
- Support care leavers in accessing housing, education, employment, healthcare, and other essential services, ensuring they have the necessary resources to succeed.
- Assist care leavers in developing essential life skills, such as budgeting, cooking, and self-advocacy, to enhance their independence and self-sufficiency.
- Conduct regular assessments to identify the evolving needs and goals of care leavers, adjusting support plans as necessary to ensure their continued progress and well-being.
- Provide emotional support and crisis intervention to care leavers facing challenges or difficulties, empowering them to overcome obstacles and build resilience.
- Advocate for the rights and interests of care leavers within the care system and broader community, ensuring their voices are heard and their rights are respected.
- Maintain accurate and up-to-date records of all interactions and interventions with care leavers, adhering to departmental policies and procedures.
- Stay informed about relevant legislation, policies, and best practices related to leaving care and support services, integrating this knowledge into practice to enhance service delivery.
- Collaborate with colleagues and external partners to facilitate smooth transitions for care leavers, promoting seamless continuity of support as they move towards independence.
The Personal Advisor role within the 16 Plus Team is integral to supporting care leavers during a critical period of transition in their lives. Candidates should possess a strong understanding of the needs and challenges faced by care leavers, as well as experience in working with teenagers in a statutory setting. Knowledge and experience of working with Unaccompanied Asylum-Seeking Children (UASC) is essential. The ability to complete Pathway Plans and advocate for the rights of care leavers is paramount. A car is essential for this role, and candidates should be prepared for office-based work on designated days.

About the job
Salary: £36,648 - £39,186 a year
Hours per week: 37
Contract type: Permanent

Are you looking for an exciting role within the Property and Infrastructure department? Are you an experienced site manager/supervisor looking for the next step in your career. Have you considered the role of Clerk of Works. LBC are actively recruiting for a Clerk of Works to join the expanding team at Luton.

This role could be for you!

We are seeking an experienced and dedicated professional to join our team as a Clerk of Works. In this role, you will be responsible for overseeing both new and occupied construction sites, ensuring that all work meets the highest standards of quality and compliance. You will prepare and write detailed progress records, manage your own workload and projects, and meet various work demands, fee targets, and deadlines.

A key part of your job will involve building and maintaining effective working relationships with a variety of stakeholders, including site managers, contractors, clients, and council members. You will need to consult, negotiate, and influence effectively to ensure successful project outcomes.

Please note this role does not attract sponsorship.

About you


You bring substantial experience in a similar role, with a deep understanding of the typical construction trades (a trade background would be beneficial). Your ability to prioritise, plan, and manage your workload and projects is second to none. You excel in creating and maintaining cooperative relationships, both internally and externally, and you have a knack for consulting, negotiating, and influencing others. Your commitment to fairness and equality is evident in your understanding of the impacts of unfair discrimination on the community and employees, including disadvantaged groups.

You have in-depth knowledge of relevant legislation and statutory requirements, such as CDM Regulations (a current SMSTS/Safety qualification would be beneficial), Asbestos Regulations, Scaffolding Regulations, and Planning and Building Regulations, along with a thorough understanding of JCT terms of contract. A relevant technical qualification in a construction-related subject and membership of an appropriate institute, such as the Institute of Clerk of Works, or equivalent verifiable work-based experience and training, are essential.

You're flexible and willing to attend evening meetings and site visits within and beyond the Borough, and you're comfortable accessing all parts of building sites, including using ladders. Your proactive and hands-on approach will be invaluable as we work together to achieve our goals.

Join us in this exciting role and make a significant impact on our construction projects. Your expertise and dedication will be greatly valued, and together, we can build a brighter future. We look forward to welcoming you to our team!

This is a public facing role so you’ll need to show off your fluency in speaking and writing English

About us
Our ambitious Luton 2040 Vision – that no-one in Luton will have to live in poverty – is at the heart of everything we do. We recognise that our people are remarkable, talented, committed and passionate about serving our residents.

The people of Luton depend heavily on this council – and that means our workforce! Are you ready to realise the remarkable and help us deliver our vision?

Application Process
Because of the nature of this job, it will be necessary for the appropriate level of criminal record disclosure to be undertaken. This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare all unspent cautions and convictions; and also any adult cautions (simple or conditional), and spent convictions that are not protected as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020). A person’s criminal record will not in itself prevent a person from being appointed to this post. Applicants will not be refused posts because of offences which are not relevant to, and do not place them at or make them a risk in, the role for which they are applying. However in the event of the employment being taken up, any failure to disclose such offence, as detailed above, will result in dismissal or disciplinary action by the Authority.

Benefits
We offer a range of excellent staff benefits which include:

- From 25 to 32 days’ annual leave: linked to length of service and grade
- Buying annual leave scheme: buy up to 20 days additional annual leave
- Career Pathways: step up in your career or move into a specialist area
- Pension scheme: with generous employer contributions of up to 20.2 per cent (at July 2023) and 3x salary death in service grant
- Generous relocation package: up to £8,000 (subject to eligibility)
- Employee Assistance Programme: a free, 24/7 confidential counselling and wellbeing support service available to all employees, their partner or spouse and dependent children over 16 still living at home
- Work/life balance: flexible working options including working from home where possible. We welcome requests for flexible working arrangements including part-time hours and alternative working patterns
- Training and support: unlimited access to development courses, mentoring and support and clear career pathways
- Staff offers: includes discounts on your MOT, gym and fitness, restaurants and salons
- Arriva Travel Club: great value savings on local bus travel

How to apply
We understand that job applications take time and effort, but a high-quality application shows that you are professional with a good attention to detail. The recruiting manager may receive a number of applications for each job advertised so you want yours to stand out!

Proud member of the Disability Confident employer scheme

As the PA to Construction Director, your role will involve the following important duties:

• Manage multiple diaries.
• Book accommodation and travel arrangements for the CEO with a daily meeting to update them.
• Organise and arrange meetings, sending out invitations, liaising with participants and taking meeting minutes.
• Filter emails and invitations, highlight urgent correspondence and print attachments in readiness for meetings.
• Prepare correspondence such as reports, briefing papers, letters, and emails including drafting general replies.
• Provide administrative support to other PAs and act as the primary contact with board members, and maintain board member records, including contracts, financial and performance reports.

As a successful PA to Construction Director, you will have the following:

• Previous Executive Assistant experience reporting to CEO essential.
• Excellent communication skills both written and verbal.
• Confidential and discrete with the ability to handle sensitive information.
• Strong IT skills.
• Experience taking meeting minutes, managing multiple diaries and creating reports.

Your new company
Hays are working with a manufacturing business in the Bedford area who are looking for an Accounts Payable/ Purchase Ledger Clerk to join them on a temporary basis.

Your new role
This is a great opportunity for an Accounts Payable to join a friendly team working from our head office team and based at our office in Bedford. The purpose of the role will include;

• Timely and accurate processing and reviewing of subcontractor and purchase ledger invoices.
• Monthly reconciliation of supplier statements within deadlines.
• Interaction with relevant departments to resolve queries.
• Track supplier queries & complaints and drive resolution via the appropriate escalation routes within the relevant business functions (i.e., procurement, commercial, finance, etc.)
• Ensure that all invoices are tax compliant according
• Support colleagues ensuring the department is working as a team to have all accounts up to date and accurate.
• Working to monthly deadlines set within procedures.
• Collating bacs payments efficiently and accurately to be reviewed by Regional Finance teams and group and then inputting into the bank, paid and then matched in the system.
• Perform ongoing housekeeping activities to maintain clean ledgers.
• Ensure timely processing of all activities to support the monthly/quarterly/annual close periods.
• Assist with internal and external audits to ensure complete, timely, and accurate responses to information requests.
• Actively support the sharing of new ideas and best practice across all areas.
• Support any other reasonable requests on ad hoc projects or tasks as agreed.

What you'll need to succeed
The ideal candidate for the role will have the following experience

• Experience of purchase ledger is essential for the position
• CIS experience would be useful.
• Practical knowledge of Word, Excel and PowerPoint and flexibility to learn new IT systems & applications.
• Numerically accurate and confident in written and verbal communications with suppliers and subcontractors.
• Ability to analyse and interpret financial information.
• Ability to communicate at all levels with both financial and non-financial management.

What you'll get in return
Immediate Start required
Monday to Friday
9-5 - Office based role
Parking on site
4 Months

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

To provide an effective and efficient administrative and clerical service to the service/team. S/he will be expected to work flexibly within the administrative team and contribute to the smooth functioning of the systems underpinning the service to service users. The post holder will be required to work in a busy and demanding environment and should be able to work without direct supervision and to exercise initiative. The ability to multi-task is also essential. Please see the job description and person specification for full details.

We have an exciting new job opportunity for an Admin Officer to join our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. This is a full-time temporary role for an ongoing 6 months with a view to extending the contract further. The responsibilities of the role will include:

Luton Magisdtrates court is a criminal court dealing with low to medium level crimes.

Duties:

• Court Clerking which will be a mixture of face-to-face hearings and also via Microsoft teams.
• Working with judges, preparing their documents for cases which are to be either face to face or on Microsoft teams.
• Dealing with Customers face to face + answering calls.
• Processing Court orders, liasing with parties within the court
• Will be a mixture of processing work and court clerking
• Scanning documents and transferring files
• Liaising with members of the judiciary
• Uploading documents onto electronic systems/databases
• Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting fines and fees etc, including the use of chip and pin
• Will be strictly working in the office, not working from home

Skills required:

• good customer service
• basic admin, ability to use Microsoft applications
• Good organisation skills
• Good attitude
• Ability to communicate efficiently via telephone, email etc and to remote workforce
• Ability to work on own initiative

Salary: £11.88 p/h (with benefits of pension scheme and holiday.

Hours: 37 hours per week, Monday to Friday, 09:00-17:00

A DBS check will be needed before you can start this role, we will process this for you.

if you are successful you will be subject to security checks which take approximately 2-3 weeks to process.

If you have excellent organisational skills, data entry skills and an administrative background then do not delay and apply today!

Please apply online or contact Basheer at Basheer.Dawoud@ brookstreet.co.uk. Please remember to include your mobile telephone number, CV and the role you are applying for.

Would you like to be part of a well established Community Mental Health Team in the heart of Leighton Buzzard.



You will be part of the Leighton Buzzard Community Mental Health Team . The role is to provide an effective and efficient administrative and clerical service to the service/team. S/he will be expected to work flexibly within the administrative team and contribute to the smooth functioning of the systems underpinning the service to service users.

The post holder will be required to work in a busy and demanding environment and should be able to work without direct supervision and to exercise initiative. The ability to multi-task is also essential.



Our mission is to make a positive difference to people's lives by improving the quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive – so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations

To provide an effective and efficient administrative and clerical service to the service/team. S/he will be expected to work flexibly within the administrative team and contribute to the smooth functioning of the systems underpinning the service to service users.

The post holder will be required to work in a busy and demanding environment and should be able to work without direct supervision and to exercise initiative. The ability to multi-task is also essential.

Please see the job description and person specification for full details.


This advert closes on Sunday 31 Dec 2023

Proud member of the Disability Confident employer scheme