Total 12 Others level Administrative / Clerical job vacancies in Penzance, Cornwall

To view a detailed job description and person specification including the main responsibilities of this role please see supporting documents.

What skills and experience we're looking for

• Good practical knowledge, skills and experience of working in an office environment.
• Practical experience of word processing, e-mail & other office electronic applications.
• Good typing, word processing and oral & written skills.
• Good organisational skills and communication skills.
• Excellent personal presentation.
• Professional, tactful & sensitive.
• Discreet & confidential
• Ability to work on own initiative and within a team.
• Enjoys working with young people.
• Displays an awareness, understanding and commitment to the protection and safeguarding of children and young people.

What the school offers its staff

• a happy, welcoming environment where children and staff enjoy coming to school
• a supportive governing body and staff team
• excellent opportunities to further develop your skills and expertise

Further details about the role

Stoke Climsland School are looking to recruit a school secretary to work in our busy school office. This a permanent position for 24 hours per week, term time only.

The school is looking for a committed, enthusiastic, flexible and hardworking team member, to work alongside our existing school team. You will work ‘front of house’ and be the first point of contact for parents, staff and visitors, both in person and on the telephone. Assisting with pupil welfare is also an important part of the position.

The role will include:

• Answering all incoming calls and being the first point of contact for parents/carers and visitors.
• Welcoming visitors to the school.

• Opening, sorting and distributing incoming mail.
• Providing administrative support such as filing, photocopying, typing letters and producing the school newsletter.
• Keeping accurate records of pupil/staff data (including attendance).
• Carrying out personnel administration and maintaining staff files.
• Other varied duties associated with this role (please see attached job description).

The successful applicant must possess excellent communication skills, be numerate and have relevant ICT skills. They should be proficient in the use of Microsoft Office applications, demonstrate the ability to work using their own initiative and be discreet and confidential.

We are committed to safeguarding and promoting the welfare of children. All offers of employment will be subject to the successful candidate undertaking an enhanced (DBS) disclosure barring check.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

What skills and experience we're looking for

We are seeking a pro-active and motivated school secretary who will provide a confidential secretarial support function for the school. The successful candidate will need to demonstrate the ability to work under pressure within a busy office environment, prioritising tasks and working with meticulous attention to detail.

Due to being the first point of contact for many, it is paramount that our school secretary provides a friendly and welcoming service where nothing is too much trouble. This is a wonderful opportunity for someone who is friendly, calm, diplomatic and a good team player. Love of children is a must.

What the school offers its staff

Thank you for showing an interest in applying for the school secretary role in our vibrant community-centred school. We hope the information below will give you a clear insight into our school and the main aims and priorities we share for all our children and staff. We are set in an idyllic, rural location which we whole-heartedly embrace. But, our continued success relies heavily on the strong team-spirit of all who work in Nancledra: the talented team of staff; the dedicated cook; the innovative Friends of Nancledra School; and of course, the curious caring, hard-working children – together we achieve so much more!

We welcome visitors as this is the best way to see the school, feel the community spirit, and meet our motivated and inquisitive children.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Full or Part Time
Senior Staff Secretary
£26,085 to £28,295
Fixed term until October 2025 to Cover Maternity

Callywith College is seeking a dedicated and professional Senior Staff Secretary to join our team. The successful candidate will provide essential administrative and secretarial support to the Senior Management Team, specifically assisting the Assistant Principal – Student Experience.

The ideal candidate's approach to work will need to be highly organised and flexible to cope with the secretarial demands involved with supporting the Senior Management Team.

Applicants must also have excellent interpersonal and communication skills. Proven administration and secretarial skills are essential, and a knowledge of Microsoft applications and Unit-e is an advantage. You will be required to work using your own initiative, setting priorities within a confidential environment.

We offer a generous package with benefits including up to 28 days annual leave, plus bank holidays and College closure days, LGPS, relocation package, free on-site parking and a variety of on-site benefits and discounts.

CLOSING DATE: 5PM MONDAY 5 AUGUST 2024
Curriculum Vitae are not accepted, Application Forms only.
Successful candidates will be notified within 4 weeks of the closing date

Full or Part Time
Senior Staff Secretary
£26,085 to £28,295
Fixed term until October 2025 to Cover Maternity
Callywith College is seeking a dedicated and professional Senior Staff Secretary to join our team. The successful candidate will provide essential administrative and secretarial support to the Senior Management Team, specifically assisting the Assistant Principal – Student Experience.
The ideal candidate's approach to work will need to be highly organised and flexible to cope with the secretarial demands involved with supporting the Senior Management Team.
Applicants must also have excellent interpersonal and communication skills. Proven administration and secretarial skills are essential, and a knowledge of Microsoft applications and Unit-e is an advantage. You will be required to work using your own initiative, setting priorities within a confidential environment.
We offer a generous package with benefits including up to 28 days annual leave, plus bank holidays and College closure days, LGPS, relocation package, free on-site parking and a variety of on-site benefits and discounts.
CLOSING DATE: 5PM MONDAY 5 AUGUST 2024
Curriculum Vitae are not accepted, Application Forms only.
Successful candidates will be notified within 4 weeks of the closing date

You will be able to support the service with administrative functions such as protocol updates, support training etc. and provide a link role for the Clinical Imaging Administrative and Booking team. You must be confident, diplomatic and able to work in a busy environment with a pleasant and caring disposition. You will be required to have a good level of education and have some experience and knowledge of the NHS. Full training will be given on IT systems.

Hours: Full Time/Part Time hours with the option to join Four Day Week after successful probation, reducing your hours by 20% with no reduction in pay.

Contract: Permanent

Location: Truro, Cornwall

Salary: £23,400

Closing date: 25.05.24

Application Tip: Ensure your supporting statement refers to the person specification as this will assist in a successful sift through to the interview stage.


Job Overview:

To provide reception, referral, and information to clients in a flexible, respectful, and non-judgemental manner, including referring to others, and answering queries; keeping up-to-date records and files; using IT systems and word-processing as appropriate.

Based at our main site in central Truro, you will join an experienced reception and administrative team providing key support to the clinical team. Experience of working on a busy reception and/or booking team will be advantage, as will experience of related administrative duties such as writing medical correspondence and handling referrals.

Please note an enhanced DBS will be required.

For more on the sexual health and wellbeing services that Brook offer to all ages in Cornwall, please go to our ‘Sexual Health Cornwall’ website, www.sexualhealthcornwall.co.uk, To read more about our continued specialist provision of sexual health services for young people, please visit our ‘Brook’ website, www.brook.org.uk.



To learn more about the role and person specification please read the attached role specification' which can be found on the application form.


About Brook:

Brook is the UK’s leading sexual health and wellbeing charity. We are committed to changing attitudes, challenging prejudice and championing equality.

Our unique combination of clinical services and education programmes are designed to meet individual needs and instill positive behaviours that influence their whole lives. Our digital solutions help us reach even greater numbers of young people and professionals, and our expansion into all-age services ensures that whole communities can benefit from our inclusive, non-judgmental approach to sexual and reproductive health.

We are continuously listening to and learning from our service users and the communities we support. We amplify the voices of those who face barriers to access, ensuring that sexual health remains high on the political agenda and that law, policy and practice is aligned with what they need.

Benefits of working for Brook:


4 Day Week (Working 20% hours less without salary decrease)
Annual leave – 28 days per annum, increasing up to 33 days plus 8 bank holidays
Sick pay (from 3 up to 12 weeks fully paid)
Flexible working
Gratitude scheme
Assisted purchase scheme
Cycle to Work up to £1k
Employee Assistance Programme (EAP)
Long service awards
Maternity and paternity pay
Pension scheme – with contributions matched up to a maximum of 4%
Training and development opportunities
Coaching


Please note - this role requires the successful applicant to undertake an enhanced DBS check. Candidates must be able to provide paperwork demonstrating their right to work in the UK.

Please note: internal applicants with live sanctions or performance improvement plans in place will not be considered for this role.

We reserve the right to close this vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to submit your application as soon as possible.

Due to the high number of applications for this post, it will not be possible to respond to every application. We will contact you within 4 weeks of the closing date if you have been shortlisted for the role.

If you are interested in applying for this post, please review the Job Description and complete an application form.

Thank you for your interest in working for Brook.

Brook Safeguarding with Purpose

Working with People Safely. Safe Place, Safe People.

DEPARTMENT: Office

RESPONSIBLE TO: General Manager
JOB
PURPOSE:
To carry out admin duties
in line with the electrical side of the business.


MAIN DUTIES AND RESPONSIBILITIES


- Answering phone


- Corresponding with clients and companies
via phone and email


- Filing on cloud based systems


- DNO notifications


- Raising purchase orders for jobs

- Electrical job booking and communicating with clients


- Reconciling payments

- General enquiries

- General admin duties


Secondary Responsibilities


- To cover
holiday and sickness taken by the office team.


The above is not an exhaustive list and
other dues and responsibilities may be agreed and included in the role as the
business develops over me.


Employees
will receive training for all areas included in their job description to ensure
that they are capable, and feel confident, of performing both main and
secondary responsibilities. It is the employee’s responsibility to alert the
manager/directors to areas where they feel they require more training, or need
the support of another member of the team, to undertake a specific task that
may be new, or more challenging, for them.


Training
Knowledge
· The organisation: Understands organisational purpose, activities, aims, values, vision for the future, resources, and the way that the political/economic environment affects the organisation.
· Value of their skills: Knows organisational structure and demonstrates understanding of how their work benefits the organisation. Knows how they fit within their team and recognises how their skills can help them to progress their career.
· Stakeholders: Has a practical knowledge of managing stakeholders and their differing relationships to an organisation. This includes internal and external customers, clients and/or suppliers. Liaises with internal/external customers, suppliers, or stakeholders from inside or outside the UK. Engages and fosters relationships with suppliers and partner organisations.
· Relevant regulation: Understands laws and regulations that apply to their role including data protection, health & safety, compliance etc. Supports the company in applying the regulations.
· Policies: Understands the organisation's internal policies and key business policies relating to sector.
· Business fundamentals: Understands the applicability of business principles such as managing change, business finances and project management.
· Processes: Understands the organisation's processes, e.g., making payments or processing customer data. Is able to review processes autonomously and make suggestions for improvements. Applying a solutions-based approach to improve business processes and helping define procedures. Understands how to administer billing, process invoices and purchase orders.
· External environment factors: Understands relevant external factors e.g., market forces, policy & regulatory changes, supply chain etc. and the wider business impact). Where necessary understands the international/global market in which the employing organisation is placed.
Skills
· IT: Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record, and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information, and produce data analysis where required.
· Record and document production: Produces accurate records and documents including: emails, letters, files, payments, reports, and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
· Decision making: Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
· Interpersonal skills: Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately.
Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
· Communications: Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately.
Answers questions from inside and outside of the organisation, representing the organisation or department.
· Quality: Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g., coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
· Planning and organisation: Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g., impact on clients, suppliers, other parts of the organisation). Manages resources e.g., equipment or facilities. Organises meetings and events, takes minutes during meetings, and creates action logs as appropriate. Takes responsibility for logistics e.g., travel and accommodation.
· Project management: Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Behaviours
· Professionalism: Behaves in a professional way. This includes: personal presentation, respect, respecting and encouraging diversity to cater for wider audiences, punctuality and attitude to colleagues, customers, and key stakeholders. Adheres to the organisation's code of conduct for professional use of social media. Acts as a role model, contributing to team cohesion and productivity – representing the positive aspects of team culture and respectfully challenging inappropriate prevailing cultures.
· Personal qualities: Shows exemplary qualities that are valued including integrity, reliability, self-motivation, being pro-active and a positive attitude. Motivates others where responsibility is shared.
· Managing performance: Takes responsibility for their own work, accepts feedback in a positive way, uses initiative and shows resilience. Also takes responsibility for their own development, knows when to ask questions to complete a task and informs their line manager when a task is complete. Performs thorough self-assessments of their work and complies with the organisation's procedures.
· Adaptability: Is able to accept and deal with changing priorities related to both their own work and to the organisation.
· Responsibility: Demonstrates taking responsibility for team performance and quality of projects delivered. Takes a clear interest in seeing that projects are successfully completed, and customer requests handled appropriately. Takes initiative to develop own and others' skills and behaviours.


Qualifications required

Grade 3 GCSE or above in English and Maths.

Skills required


Computer skills
Phone skills
Customer service skills






Prospects

On successful completion of the apprenticeship there is a possibility of a future job role.
Qualification / Standard : ST0070 Business administrator
Duration 21 months

Headteacher’s PA / Admin Manager Salary H1 – I6 - depending on experience. Contract Full time permanent post (52 weeks) We require an enthusiastic, highly-motivated and experienced individual as the Headteacher’s PA/Admin Manager who will play a crucial role in ensuring the smooth functioning and running of the school.The position requires a detail-oriented individual with exceptional communication skills, discretion, and the ability to thrive in a fast-paced environment.The primary responsibilities and requirements for this role are detailed in the accompanying Job Description, but as the Headteacher’s PA/Admin Manager, you will need to be:highly adaptable, positive and possess a 'can-do' approach be confident and organised at all times, patient, flexible, creative with a good sense of humour. You will need to demonstrate that you have: experience of working within a school environment, the ability to build good relationships with children, teachers, parents and carers, the ability to work as part of a team,
We are committed to safeguarding and promoting the welfare of our young people and we expect staff to share this commitment. An enhanced DBS check will be applied for.Closing date: 9.00am 12 May 2024 Interviews: TBC

General Admin/Cover Coordinator Required
Full Time Permanent Post
Term Time plus Training DaysPost Grade: Starting grade E1 (£22,737 pro rata £19,280 per annum actual)
Hours: 7.00am to 3.00pm Monday to Thursday 7.00am to 2.30pm Friday.
We require an enthusiastic, well-organised person to work in our busy general office and to coordinate the daily staff cover arrangements. Full training will be given.
The successful candidate will bring a professional approach and have a good knowledge of word and excel.
Full Job Description and application pack from Lorraine Young, Assistant Business ManagerClosing Date: 9.00am Wednesday 24 April 2024
Interviews: TBA

Post Headteacher’s PA / Admin Manager Salary H1 – I6 - depending on experience. Contract Full time permanent post (52 weeks) We require an enthusiastic, highly-motivated and experienced individual as the Headteacher’s PA/Admin Manager who will play a crucial role in ensuring the smooth functioning and running of the school.The position requires a detail-oriented individual with exceptional communication skills, discretion, and the ability to thrive in a fast-paced environment.The primary responsibilities and requirements for this role are detailed in the accompanying Job Description, but as the Headteacher’s PA/Admin Manager, you will need to be:• highly adaptable, • positive and possess a 'can-do' approach • be confident and organised at all times, • patient, flexible, creative with a good sense of humour. You will need to demonstrate that you have: • experience of working within a school environment, • the ability to build good relationships with children, teachers, parents and carers, • the ability to work as part of a team,
We are committed to safeguarding and promoting the welfare of our young people and we expect staff to share this commitment. An enhanced DBS check will be applied for.Closing date: 9.00am Monday 15 April 2024 Interviews: TBC

Temporary Admin Officer position until 31/03/24 with probable extension based in Truro.

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.

£11.88 per hour is the pay rate. This is an office-based role.

Full time Monday to Friday, 37 hours per week (9 AM to 5 PM are the core hours).

Full training will be given.

As an admin officer you will provide general admin support within the team, you will need to be flexible, hardworking and have the ability to provide good customer service to a variety of users.

Duties may include, but not be limited to:

• Preparing papers and files for court hearings
• Producing court documents including letters and court orders
• General photocopying and filing
• Creating and updating records on in-house computer system and data input
• Post opening and dispatch
• Standard letters and correspondence
• Logging documents and filing them on the court file
• Assisting court users, supporting listing and rota management
• Checking files in preparation of court hearings
• Contacting relevant parties, collecting fees etc, including the use of chip and pin
• Handling counter (face to face), written and telephone enquiries
• Communicate and work with the Judiciary, Magistracy, the Cluster Managers, Court staff, and other internal and external stakeholders
• To deliver a helpful, prompt, polite and "right first time" service to our internal and external customers

Required skills:

• Good accurate typing/data entry skills
• Excellent communication skills both verbal and written
• Good strong working knowledge of Microsoft packages
• Ability to follow instructions
• Ability to work as part of a team but also able to work independently
• Attention to detail and ability to prioritise workload

The role is subject to 3 years' referencing and a standard DBS check.

Please apply online with your current CV in WORD format only. Due to the high number of applications we receive, it may not be possible to respond to all applications. Any questions, please contact Bristol PSR team on 0117 948 6317.

Contact Francisco Castilla in our Bristol office for more information.

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.

Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.

Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.