Total 125 Administrative / Clerical job vacancies in Salem, Virginia

• You will serve as an action officer for the Director, Safety Division in support of the Marine Corps enterprise.
• You will manage the administrative operations of the division on behalf of the Director, Deputy Director, Executive Assistant and three Branch heads.
• You will provide direction and guidance to the staff on administrative matters and ensure the most efficient and effective support is provided to the Safety Division.
• You will provide secondary assistance to the Fiscal Officer in the identification of the financial and material needs for the Divisions budget and operations.
• You will be responsible for the Government Travel Card Program rules and regulation sand ensure each card holder understand their responsibilities.
• You will provide general administrative support through drafting documents and correspondence for distribution to invested parties.

• Plans and manages the administrative management program for the State Office and its subordinate County Offices, including management analysis, personnel management, automation, support services, budget and financial management.
• Assists the Deputy SED in planning and directing both administrative and program work of the office, advising the Deputy SED in highly complex and extremely sensitive matters and, in the absence of the Deputy SED, directs all State Office operations.
• Performing various personnel management functions within the State Office including developing position descriptions; participating in interviews with candidates for vacancies; providing input on selection decisions; and drafting performance plans.
• Determines County Office annual administrative fund requirements; develops and monitors salary and expense budget for State Office and County Office (Federal) travel; and maintains budgetary control of funds.
• Provides to State and County Offices or ensures the provision of a variety of support services such as property and supply management, procurement, space management, records and forms management, mail, payroll, travel, and motor vehicle services.

Receives all visitors and incoming calls to the Warden.

Screens calls and visitors to determine those requiring the Warden’s attention and referring others to the appropriate department.

Obtains and provides background information through the use of electronic communication or Bureau of Prisons policy to assist in handling those calls that require the Warden’s attention.

Resolves and/or assists in resolving a variety of concerns by staff and/or visitors.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

This is a Defense Intelligence Senior Level (DISL) position that functions as the Senior Advisor, Strategy Coordination Program Office (SCPO) within the Office of the Under Secretary of Defense for Intelligence and Security (OUSD(I&S)).

Major duties and responsibilities will include, but are not limited to the following:

• Serves as a recognized expert providing technical expertise, analysis, advance solutions, and recommendations to Collection and Special Programs leadership on future initiatives and capabilities against strategic competitors in the areas of national defense, national security, intelligence, counterintelligence, and other interagency intelligence-related matters and activities.
• Works collaboratively with the Intelligence Community and US Government Interagency partners to facilitate the rapid and effective use of intelligence to identify and mitigate threats to US interests.
• Leads the DoD efforts to provide intelligence and counterintelligence assessment, analysis, evaluation, interpretation, dissemination of information, advance solutions, and recommendations to OUSD(I&S) leadership and interagency partners.
• Oversees the Program Office in identifying, assessing, and neutralizing foreign intelligence activities and capabilities mitigating threats, as well as developing new concepts, methodologies, and risk mitigation strategies to address and better respond to these issues.
• Participates in technology innovation, research, and development to create new or to enhance existing capabilities to improve detection of threats.
• Provides expert advice on SCPO capabilities, intentions, and activities to inform and influence National Security policy, DoD policy, OUSD(I&S) policy, and Congressional legislation.

The CYP Operations Clerk performs a combination of duties related to one or more components of the CYP. Duties are related to record keeping and reporting, liaison with families and programs, and collection and monitoring of fees and supplies. These tasks are summarized below.

Record Keeping and Reporting
Prepares and maintains assigned reports, correspondence, and statistical and financial data pertaining to components within the CYP (e.g., CDC, CDH, SAC, YP, R&R, USDA).Ensures child registration and enrollment paperwork is complete and current.
Ensures that all USDA food program records are accurate, up-to-date and readily available
.Reviews and submits completed paperwork for background checks.
Maintains office files and records.
Provides required information to requesting agencies that include but are not limited to Family Advocacy, Naval Investigative Services, Environment, Safety and Fire personnel, and USDA.
Prepares necessary daily, weekly and monthly reports in compliance with reporting policies and procedures and ensures they are submitted in a timely manner.
Conducts research of records and follows up in order to resolve discrepancies and problems.
Notifies supervisor of any discrepancies and informs supervisor of any issues/ problems that cannot be resolved.

Liaison with Families and Programs
Provides front desk coverage, logs children in and out of the facility, and informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures.
Assists with dissemination of information to CDH providers regarding training schedules, certification process, application status, and USDA reporting requirements.
Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel when appropriate.Performs assigned resource and referral duties and assists in maintaining current waiting list.

Fees and Supplies
Collects fees and charges and records payments in accordance with proper procedures.
Notifies supervisor of all delinquent payments.
Completes a daily activity report and ensures proper deposit of funds in accordance with established cash handling procedures.
Responsible for monitoring all supplies and resources. Notifies supervisor of items that need to be ordered.

Additional Responsibilities
Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.

Performs other duties as assigned.

• You will lead the development, presentation, and evaluation of technical training courses for the Civilian Benefits Center (CBC) staff.
• You will determine the need for, and development of, seminars, workshops, and training classes, to assure that the CBC benefits and retirement programs are administered effectively.
• You will provide direction on complex issues pertaining to retirement and benefits and ensure that all policy, regulatory and program issuances are properly integrated into the staff development programs.
• You will oversee CBC’s social media footprint and develop strategies to communicate with DON employees world-wide.
• You will compose responses and write letters to customer inquiries for appropriate signature, and draft legislative proposals involving broad aspects of employee retirement and benefits programs and responses to Congressional Inquiries.
• You will manage administrative support functions of the CBC, including the receipt, review and distribution of various civilian benefits and retirements related mail and documents.

• You will exercise primary control over the Director's appointments and maintain daily schedule of all engagements of the Director.
• You will coordinate with outside stakeholders to schedule weekly meetings, conferences, appointments etc.
• You will daily print out and compile Daily Read Books for the Director containing schedules, upcoming schedules, updates and status of reports or major tasks, provide read ahead materials for meetings.
• You will serve as a liaison between the Director and personal from subordinate offices by providing accurate, updated, and timely advise on implemented policies and instructions.
• You will act as the principal receptionist for the Director by receiving visitors. You will screen calls and visitors answering questions following established policies and routines.
• You will assist the executive assistant with all logistics related to official travel in accordance with current travel regulations. File and follow-up with travel claims.

• You will be accountable for all aspects of Integrated Product Support (IPS) for the assigned program(s) and can also serve as an Assistant Program for Logistics (APM-L) or an IPT Logistics Lead.
• You will provide logistics oversight and Life Cycle Management for technical issues regarding the twelve IPS elements.
• You will provide leadership, oversight and guidance on all logistics aspects of assigned projects/programs.
• You will provide input to Program Management in support of managing cost, schedule and product support performance
• You will develop logistics acquisition documentation, provide input to other acquisition documentation, and determine the acceptability of contractor prepared logistics deliverables
• You will interpret configuration management activities and tools; working with the configuration manager for projects; suggest alternative revisions and assisting in implementation of new strategies.
• You will provide support in the digital transformation of Integrated Product Support elements and deliverables through the utilization of Digital Engineering principles.

• You will work closely with the Chief of Staff and Executive assistant to monitor and track deliverables for CO approval.
• You will develop and provide clear taskings to the appropriate offices, solicit responses, and consolidate the information to provide coherent, defendable, accurate, complete, consistent, and relevant deliverables for review and approval.
• You will assign tasks, track, and coordinate answers to questions directed by leadership.
• You will monitor progress on actions, generate metrics to demonstrate accountability for meeting deadlines and quality expectations.
• You will prepare periodic reports on action status and keep leadership aware of late, pending, and new actions.
• You will develop processes for tracking and actioning deliverables that come through various channels.
• You will provide in-person, telephone, and virtual meeting support to include keeping meeting minutes and capturing action items and tasking.
• You will following up with appropriate POCs on action items and tasking statuses and provide status to NSWC Dahlgren leadership.
• You will prepare briefing material, charts, graphs and other presentation materials independently.
• You will utilize graphics or desktop publishing software for preparation of presentations.
• You will review and summarize reports and documents for senior management directing attention to actions needed or concerns.

• You will support senior Human Resource Specialists in the management of numerous programs to include leave programs, a robust awards and recognition program, the telework program, the employee assistance program, and the drug-free workplace program.
• You will assist with the maintenance and regular reporting of important workforce status reports, including attrition, awards budget allocations, and utilization of various work-life programs.
• You will participate in onboarding of new employees by briefing on work-life programs, benefits, retirement, and pertinent contact information.
• You will manage hard copy and digital files for assigned areas of responsibilities, ensuring accuracy and compliance with Department of Navy recordkeeping guidance.
• You will support senior Human Resource Specialists in data gathering for suitability adjudications.
• You will initiate requests for personal actions related to the processing of monetary or time-off awards, separations from employment (retirements, resignations), extended leave without pay, and disciplinary or adverse actions.
• You will, as assigned, you may distribute important work-life, benefits, retirement, and pay information to the entire NCIS workforce via established distribution lists.
• You will utilize a variety of information technology tools to complete assignments.

• Provides expert advice and guidance to staff principals and action officers on how best to articulate official Army decisions that impact acquisition policies and programs.
• Serves as the POC for the Task Management Tool (TMT) business systems for the organization.
• Responsible for managing, analyzing, operating and making improvements to the system.
• Serves as the agency Freedom of Information Act/Privacy Act (FOIA/PA) officer and assists in the implementation and execution of the FOIA/PA programs.
• Compiles narrative and statistical material and prepares related background information concerning the status of taskers for use in briefing higher officials.

• Spearhead formal and informal training to the organization.
• Maintain accountability of administrative actions.
• Review inventory of supply operations for discrepancies.
• Organize shop tools to distribute appropriately to employees.
• Prepare daily reports to monitor shop equipment database.

• You will serve as the Web Manager and Designer of the US Navy’s official website and enterprise manager for Navy.mil, ensuring the websites comply with all policy requirements.
• You will maintain functionality and design that aligns with current web standards.
• You will serve as Content Manager posting and/or linking approved material to the website.
• You will liaise with service desk, migration, and development teams on the Navy’s behalf to address enterprise-wide public web issues.
• You will research and recommend new technologies to expand and enhance distribution of Navy web, print, video, new media and radio products.

• You will provide advice, counsel and executive assistance on matters such as continuing responsibility for development, implementation and review of strategy, policies, plans, and programs of critical interest.
• You will be responsible for general defense and foreign policy development, and for all policy coordination at the executive level with the Offices of the Under Secretary of Defense for Policy (OUSD(P)).
• You will be responsible for assessing Navy and Marine Corps programs, technology development and warfighting concepts and analyzing the implications for development of future naval capabilities.
• You will assess service programmatic solutions and their relationship to Departmental and Secretarial guidance within the DON Program Objective Memorandum (POM)/Budget process.
• You will advise subordinates on all administrative matters, including personnel policies and regulations.
• You will speak for and represent the DUSN (P) in interactions with private industry, think tanks, non-profit organizations and foreign partners and allies to promote DON interests in the areas of defense policy, capabilities and readiness.

• You will serve as a qualified and certified Contracting Officer’s Representative (COR) and support Naval Information Warfare Systems Command (NAVWAR) HQ Contracting Officers in pre and post contract award activities.
• You will manage Information Technology (IT) procurement and contracting processes and procedures.
• You will review current IT legislation, directives, regulations, and guidance and ensure IT services meet applicable requirements.
• You will be responsible for coordination and development of IT Strategic and Operational planning documents in support of program goals and objectives.
• You will maintain continuity with managers regarding project management issues including resources, information assurance, reviewing customer requirements and service calls for hardware/software/network and IT services.
• You will prepare and update Statements of Work (SOW) for area of responsibility, and oversee SOW preparations by project and account managers within their purview.
• You will provide Subject Matter Expertise to the Program Manager for contracting, and security issues and understand the strategic direction of the programs, policies, and corporate direction to execute day-to-day operations.
• You will provide contractual advice on the acceptability of contractual matters relating to the various programs that may result in new SOW requirements, and review contract modifications are within the scope of the overall contract.
• You will provide input to formulate long-range plans and forecasts in all aspects of defense planning, programming, and budgeting process required to achieve program objectives.