Total 153 Administrative / Clerical job vacancies in Arlington County, Virginia

• You will serve as an action officer for the Director, Safety Division in support of the Marine Corps enterprise.
• You will manage the administrative operations of the division on behalf of the Director, Deputy Director, Executive Assistant and three Branch heads.
• You will provide direction and guidance to the staff on administrative matters and ensure the most efficient and effective support is provided to the Safety Division.
• You will provide secondary assistance to the Fiscal Officer in the identification of the financial and material needs for the Divisions budget and operations.
• You will be responsible for the Government Travel Card Program rules and regulation sand ensure each card holder understand their responsibilities.
• You will provide general administrative support through drafting documents and correspondence for distribution to invested parties.

For the GS-0341-9/11 Administrative Officer position your duties may include, but are not limited to the following:

• Advises program managers regarding budgetary concerns such as projected shortfalls or unanticipated financial needs.
• Conducts negotiations with vendors to obtain goods and services.
• Creates and executes strategic and/or operating plans for new fiscal years, which includes the gathering of key information essential to the planning process (e.g., internal information, benchmarking information, stakeholder input).
• Compiles and analyzes relevant information gathered by using processes, tools, and/or formal mechanisms to effectively monitor and manage results.
• Plans, develops, formulates, prepares, executes, monitors, and/or forecasts organizational budgets.
• Interprets policies and procedures in the management of space and facilities.
• Manages and monitors the budget, design, construction and modification of existing and/or new space.
• Interprets and analyzes the meaning and implications of key financial indicators to understand overall financial performance of the organization.
• Approving official for purchase cards and/or manages purchase card program.
• Performs the full-range of general administration and advisory services and/or functions, performing all that apply: outside activities, time and attendance, relocation requests, human resources services, facilities management, property management, space/logistics, safety/security, and travel.
• Interprets policies, procedures, and practices concerning all aspects of travel, local, sponsored, domestic and/or foreign, and reimbursement for travel expenses for all orders and vouchers within the employee's assigned area(s).
• Writes and edits standards/policies/procedures documents and manuals and analyzes and implements standards/policies/procedures.
• Plans and manages service contract and equipment leases, including funding while ensuring compliance with established procurement regulations, such as the Federal Acquisition Regulations.
• Evaluates and recommends alternative methods of procurement.

• Plans and manages the administrative management program for the State Office and its subordinate County Offices, including management analysis, personnel management, automation, support services, budget and financial management.
• Assists the Deputy SED in planning and directing both administrative and program work of the office, advising the Deputy SED in highly complex and extremely sensitive matters and, in the absence of the Deputy SED, directs all State Office operations.
• Performing various personnel management functions within the State Office including developing position descriptions; participating in interviews with candidates for vacancies; providing input on selection decisions; and drafting performance plans.
• Determines County Office annual administrative fund requirements; develops and monitors salary and expense budget for State Office and County Office (Federal) travel; and maintains budgetary control of funds.
• Provides to State and County Offices or ensures the provision of a variety of support services such as property and supply management, procurement, space management, records and forms management, mail, payroll, travel, and motor vehicle services.

Receives all visitors and incoming calls to the Warden.

Screens calls and visitors to determine those requiring the Warden’s attention and referring others to the appropriate department.

Obtains and provides background information through the use of electronic communication or Bureau of Prisons policy to assist in handling those calls that require the Warden’s attention.

Resolves and/or assists in resolving a variety of concerns by staff and/or visitors.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

This is a Defense Intelligence Senior Level (DISL) position that functions as the Senior Advisor, Strategy Coordination Program Office (SCPO) within the Office of the Under Secretary of Defense for Intelligence and Security (OUSD(I&S)).

Major duties and responsibilities will include, but are not limited to the following:

• Serves as a recognized expert providing technical expertise, analysis, advance solutions, and recommendations to Collection and Special Programs leadership on future initiatives and capabilities against strategic competitors in the areas of national defense, national security, intelligence, counterintelligence, and other interagency intelligence-related matters and activities.
• Works collaboratively with the Intelligence Community and US Government Interagency partners to facilitate the rapid and effective use of intelligence to identify and mitigate threats to US interests.
• Leads the DoD efforts to provide intelligence and counterintelligence assessment, analysis, evaluation, interpretation, dissemination of information, advance solutions, and recommendations to OUSD(I&S) leadership and interagency partners.
• Oversees the Program Office in identifying, assessing, and neutralizing foreign intelligence activities and capabilities mitigating threats, as well as developing new concepts, methodologies, and risk mitigation strategies to address and better respond to these issues.
• Participates in technology innovation, research, and development to create new or to enhance existing capabilities to improve detection of threats.
• Provides expert advice on SCPO capabilities, intentions, and activities to inform and influence National Security policy, DoD policy, OUSD(I&S) policy, and Congressional legislation.

The CYP Operations Clerk performs a combination of duties related to one or more components of the CYP. Duties are related to record keeping and reporting, liaison with families and programs, and collection and monitoring of fees and supplies. These tasks are summarized below.

Record Keeping and Reporting
Prepares and maintains assigned reports, correspondence, and statistical and financial data pertaining to components within the CYP (e.g., CDC, CDH, SAC, YP, R&R, USDA).Ensures child registration and enrollment paperwork is complete and current.
Ensures that all USDA food program records are accurate, up-to-date and readily available
.Reviews and submits completed paperwork for background checks.
Maintains office files and records.
Provides required information to requesting agencies that include but are not limited to Family Advocacy, Naval Investigative Services, Environment, Safety and Fire personnel, and USDA.
Prepares necessary daily, weekly and monthly reports in compliance with reporting policies and procedures and ensures they are submitted in a timely manner.
Conducts research of records and follows up in order to resolve discrepancies and problems.
Notifies supervisor of any discrepancies and informs supervisor of any issues/ problems that cannot be resolved.

Liaison with Families and Programs
Provides front desk coverage, logs children in and out of the facility, and informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures.
Assists with dissemination of information to CDH providers regarding training schedules, certification process, application status, and USDA reporting requirements.
Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel when appropriate.Performs assigned resource and referral duties and assists in maintaining current waiting list.

Fees and Supplies
Collects fees and charges and records payments in accordance with proper procedures.
Notifies supervisor of all delinquent payments.
Completes a daily activity report and ensures proper deposit of funds in accordance with established cash handling procedures.
Responsible for monitoring all supplies and resources. Notifies supervisor of items that need to be ordered.

Additional Responsibilities
Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.

Performs other duties as assigned.

• You will lead the development, presentation, and evaluation of technical training courses for the Civilian Benefits Center (CBC) staff.
• You will determine the need for, and development of, seminars, workshops, and training classes, to assure that the CBC benefits and retirement programs are administered effectively.
• You will provide direction on complex issues pertaining to retirement and benefits and ensure that all policy, regulatory and program issuances are properly integrated into the staff development programs.
• You will oversee CBC’s social media footprint and develop strategies to communicate with DON employees world-wide.
• You will compose responses and write letters to customer inquiries for appropriate signature, and draft legislative proposals involving broad aspects of employee retirement and benefits programs and responses to Congressional Inquiries.
• You will manage administrative support functions of the CBC, including the receipt, review and distribution of various civilian benefits and retirements related mail and documents.

• You will exercise primary control over the Director's appointments and maintain daily schedule of all engagements of the Director.
• You will coordinate with outside stakeholders to schedule weekly meetings, conferences, appointments etc.
• You will daily print out and compile Daily Read Books for the Director containing schedules, upcoming schedules, updates and status of reports or major tasks, provide read ahead materials for meetings.
• You will serve as a liaison between the Director and personal from subordinate offices by providing accurate, updated, and timely advise on implemented policies and instructions.
• You will act as the principal receptionist for the Director by receiving visitors. You will screen calls and visitors answering questions following established policies and routines.
• You will assist the executive assistant with all logistics related to official travel in accordance with current travel regulations. File and follow-up with travel claims.

• You will be accountable for all aspects of Integrated Product Support (IPS) for the assigned program(s) and can also serve as an Assistant Program for Logistics (APM-L) or an IPT Logistics Lead.
• You will provide logistics oversight and Life Cycle Management for technical issues regarding the twelve IPS elements.
• You will provide leadership, oversight and guidance on all logistics aspects of assigned projects/programs.
• You will provide input to Program Management in support of managing cost, schedule and product support performance
• You will develop logistics acquisition documentation, provide input to other acquisition documentation, and determine the acceptability of contractor prepared logistics deliverables
• You will interpret configuration management activities and tools; working with the configuration manager for projects; suggest alternative revisions and assisting in implementation of new strategies.
• You will provide support in the digital transformation of Integrated Product Support elements and deliverables through the utilization of Digital Engineering principles.

• You will work closely with the Chief of Staff and Executive assistant to monitor and track deliverables for CO approval.
• You will develop and provide clear taskings to the appropriate offices, solicit responses, and consolidate the information to provide coherent, defendable, accurate, complete, consistent, and relevant deliverables for review and approval.
• You will assign tasks, track, and coordinate answers to questions directed by leadership.
• You will monitor progress on actions, generate metrics to demonstrate accountability for meeting deadlines and quality expectations.
• You will prepare periodic reports on action status and keep leadership aware of late, pending, and new actions.
• You will develop processes for tracking and actioning deliverables that come through various channels.
• You will provide in-person, telephone, and virtual meeting support to include keeping meeting minutes and capturing action items and tasking.
• You will following up with appropriate POCs on action items and tasking statuses and provide status to NSWC Dahlgren leadership.
• You will prepare briefing material, charts, graphs and other presentation materials independently.
• You will utilize graphics or desktop publishing software for preparation of presentations.
• You will review and summarize reports and documents for senior management directing attention to actions needed or concerns.

• You will support senior Human Resource Specialists in the management of numerous programs to include leave programs, a robust awards and recognition program, the telework program, the employee assistance program, and the drug-free workplace program.
• You will assist with the maintenance and regular reporting of important workforce status reports, including attrition, awards budget allocations, and utilization of various work-life programs.
• You will participate in onboarding of new employees by briefing on work-life programs, benefits, retirement, and pertinent contact information.
• You will manage hard copy and digital files for assigned areas of responsibilities, ensuring accuracy and compliance with Department of Navy recordkeeping guidance.
• You will support senior Human Resource Specialists in data gathering for suitability adjudications.
• You will initiate requests for personal actions related to the processing of monetary or time-off awards, separations from employment (retirements, resignations), extended leave without pay, and disciplinary or adverse actions.
• You will, as assigned, you may distribute important work-life, benefits, retirement, and pay information to the entire NCIS workforce via established distribution lists.
• You will utilize a variety of information technology tools to complete assignments.

Exciting Administrative Opportunities in Ulster Hospital in Dundonald!

Are you an experienced Administrator looking for a rewarding career with long-term prospects? Brook Street (UK) Ltd is currently seeking dedicated individuals for Band 2 on behalf of our esteemed client in East Belfast !

Why join us?

o Excellent opportunities for long-term employment and career progression.

Requirements:

o Minimum one year`s experience in Administration.
o GCSE Maths and English or equivalent qualification.

Key Responsibilities:
As a General Administrator, your duties will include:

• Filing: Organizing and maintaining physical and electronic files to ensure easy access to information.
• Photocopying: Preparing and duplicating documents as needed for various departments.
• Ordering and Returning of Notes: Managing the ordering process for necessary documentation and ensuring timely returns.
• Maintaining Records and Databases: Keeping accurate records and updating databases to reflect current information

Working Hours:

o Band 2 - Monday to Friday, 9 am to 5 pm. Rate of pay is £11.45 per hour and will be paid on a weekly basis
o How to Apply: If you are ready to take on this exciting opportunity, please send your CV to Siobhan via the apply link.

Immediate Start: Our client is eager to onboard the successful candidate promptly, so don`t miss out-apply today!

Brook Street NMR is acting as an Employment Business in relation to this vacancy.

The Recruitment Co are currently working with a large Public Sector body in recruiting for an Administrator based in West Belfast.

MAIN DUTIES & RESPONSIBILITIES
Provide a full secretarial support service to the team and other professionals. Maintain diaries; arrange diary dates, venues, travel arrangement and hospitality. This also includes minute taking.

• Organise the office and carry out routine secretarial duties which include the development and maintenance of an efficient filing system, brought forward system, mail distribution, photo copying, binding and ensure relevant files are available for meetings.
• Open and record incoming mail and direct correspondence for the Team or otherwise deal with routine items. This will include the writing and drafting of routine letters for signature.
• Facilitate communication within the department by liaising with relevant staff.
• Dealing with telephone calls and enquiries and taking relevant action as appropriate.
• Type letters, memorandums and minutes. A high level of word processing skills will be required and the post holder will also be required to develop skills on Microsoft Office software and other computer packages as and when required.
• Assist in the production of Power Point presentations required by department.
• Provide administrative support in the production of policies and reports produced within the department.
• Supervision of clerical staff if post requires so.
• Management of stationary stock levels throughout the department using stock catalogue and non-stock requisitions so levels of stock are adequately maintained.
• Update/search information on client database (Paris/Socare) as required.
• Contribute to the collection and collation of statistical information on a regular basis
• Operate a Petty Cash system as required and in line with Trust policy.

Experience/ Qualifications / Registration

A minimum of 5 GCSEs (Grade A-C) to include English Language and Maths or equivalent qualifications or higher standard of education AND 1 year administrative/ clerical experience
OR
NVQ Level II Business & Administration or equivalent and 1 year administrative/ clerical experience
OR
3 years administrative / clerical experience in addition to one of the above
6 months experience using Microsoft Office including Outlook, Powerpoint, Excel and Word is also essential.

The applications for this role close COB Friday 15th. Please submit your CV or contact

• Provides expert advice and guidance to staff principals and action officers on how best to articulate official Army decisions that impact acquisition policies and programs.
• Serves as the POC for the Task Management Tool (TMT) business systems for the organization.
• Responsible for managing, analyzing, operating and making improvements to the system.
• Serves as the agency Freedom of Information Act/Privacy Act (FOIA/PA) officer and assists in the implementation and execution of the FOIA/PA programs.
• Compiles narrative and statistical material and prepares related background information concerning the status of taskers for use in briefing higher officials.

• Spearhead formal and informal training to the organization.
• Maintain accountability of administrative actions.
• Review inventory of supply operations for discrepancies.
• Organize shop tools to distribute appropriately to employees.
• Prepare daily reports to monitor shop equipment database.