Total 278 Director/C-Level Administrative / Clerical job vacancies

The incumbent of this position serves as the Deputy Director for the Department of Defense (DoD) Special Access Program Central Office (SAPCO) responsible for the program management oversight and governance of all DoD SAPs in the functional areas of acquisition, financial management, budget, procurement, security, export, and Low Observable/Counter Low Observable policies.

Major duties and responsibilities will include, but are not limited to the following:

• Establishes oversight procedures related to planning and executing some of DoD's most highly classified programs within the government and industry.
• Responsible for leading change by exercising leadership skills, encouraging creative thinking and innovation, and influencing others toward improved SAPs and processes.
• Builds coalitions and effective communications avenues on issues relating to SAP implementation.
• Identifies and defines major planning, management, and problem areas pertaining to all aspects of directorate programs. Analysis of programs and problem areas serves as an input to development of long-range plans and programming options for issue resolution. Develops recommendations based upon in-depth analysis of issues and consideration of overall program missions, budgetary constraints, technological advances, political environment, and resources.
• Acts as a recognized expert in assigned areas, and develops, interprets, and implements policies as well as procedures to support the DoD SAPCO organization. Provides authoritative guidance in problem areas where policy and direction are lacking, based upon mastery of complex policies, guidance, and law.
• Works closely with a variety of external organizations to resolve programmatic issues and participate in special projects. Articulates these policies to affected staff, senior leaders (including the DoD SAPCO), and DoD organizations, and to other agencies, Congress, academia, and industry. Prepares and provides factual reference material for use during senior DoD briefings and Congressional hearings.

Under the general direction of the Deputy Chief Information Officer, the Associate Chief Information Officer (ACIO) for Application and Digital Solutions leads the Office and advises the DOT CIO on enhanced application development and digital solution strategies to optimize business processes and achieve DOT's strategic goals.

The Associate CIO provides expert guidance and insight regarding an array of technology initiatives and develops recommendations and strategies to facilitate their implementation in a strategic and innovative manner. The candidate also serves as an expert on DOT’s application development and digital solution initiatives, providing guidance to OCIO leadership on system modernization in a manner consistent with DOT’s mission and program objectives.

The ACIO establishes a clear vision for modernizing and stabilizing systems managed at DOT. Serves as a digital solutions adviser, steward for improving system stability, liaison for implementing modern techniques, and developer of new digital solutions. The incumbent serves as the principal advisor to OCIO leadership, introducing new technologies and digital transformation strategies for applications throughout DOT and the national transportation infrastructure. Stimulates the use of innovative solutions by: providing guidance during program planning, resource acquisition, and allocation processes; participating in the program systems planning processes as a thought leader and change agent; and developing supporting plans that are aligned to DOT’s strategic goals.

The ACIO encourages the utilization of emerging technology to improve services and reduce costs. The incumbent analyzes IT resources to better match capabilities with technology demands and overall Departmental interests. The incumbent continuously advises top leadership on major IT products and/or service delivery issues and recommends improvements to IT initiatives, as appropriate.

As the Chief Administrative Officer (CAO), you will oversee the major functions, services, and operational programs supported by and aligned under the Office of Enterprise Readiness (ERO). The Office is comprised of the Administrative Operations Division which drives, supports, and promotes various administrative functions and programs of the Secret Service to include administrative operations, vehicle lease management, personal property management, real property management, as well as procurement policy and management. You will be responsible for the overall leadership, strategic management, and annual performance in these areas and for promoting development and continuous improvement in management policies, practices, workflow and productivity, workforce skills and experience, and resource management to ensure the most efficient and effective means of support are provided in overall agency operations.

As a key executive advisor, you will inform the Chief Management Officer and the Chief Operating Officer of challenges or issues that have significant implications for the agency and work to resolve any deficiencies which directly impact the investigative and protective operations of the Secret Service. Your stewardship of ERO and its programs will require oversight of facilities and property management through several subordinate managers, who directly supervise facility and property management specialists, fleet management specialists, logistics and warehousing specialists, and support personnel in the worldwide management of Secret Service facilities and property.

The primary duties include, but are not limited to, the following:

• Oversees program planning activities for real and personal property, vehicle fleet management, integrated supply logistics and warehousing, space utilization and sustainability, and centralized procurement activities for all equipment, supplies, and services for Secret Service operations worldwide.
• Promotes the development of alternative solutions to problems arising from changes in work situations that have an impact on administrative program operations. Monitors and evaluates overall program effectiveness with a view toward efficient accomplishment of objectives.
• Represents leadership in administrative communications with internal partners, the Department of Homeland Security (DHS) and its components, the Office of Management and Budget (OMB), and other Federal agencies; defines objectives and priorities, and coordinates activities associated with administrative support functions. Develops and maintains liaison with officials from other Federal agencies as well as state and local agencies, the private sector, administrators of other related programs and professional associations, and OMB.
• Participates in policy development or revision activities; assures thorough and accurate policy and regulatory interpretations on the part of subordinate officials; and is accountable for the smooth functioning and coordination of programs under his/her authority.
• Directs short and long-range program plans and projections, oversees budget development, reviews budget forecast and justifications; conducts a comprehensive evaluation of organizational goals, objectives, achievements, staffing and equipment requirements, and organizational structure, and identifies and implements solutions to operational problems and issues to ensure the efficient and effective completion of work assignments and projects.
• Keeps abreast of newly proposed or enacted legislation impacting procurement programs, program innovations at the Federal, state, and local levels, and in the private sector. Provides authoritative interpretations, instructions, and guidance relative to all phases of readiness and administrative operation management. Provides information and guidance at meetings with senior officials of the Secret Service.

Personal Assistant to Port Director & Deputy Port Director

Salary: Band 7 - £31,067 - £35,235 p.a.

Permanent

37 hours per week Monday to Friday

The City Council controls all its maritime activities through the Port Service. Portsmouth International Port comprises the International Cruise and Ferry Port, Flathouse and Albert Johnson Quays and the Camber.

What is the role?

This is a brilliant opportunity to join us and provide a Personal Assistant service to the Port Director (PD) of Portsmouth International Port, diary and travel management for the Deputy Port Director (DPD) and manage both reception and a business support administrator, who provides support to the senior management team at the port.

Please click HERE for the full job profile which gives you all of the main duties of the role!

Who is the person?

You need to have:

1. Excellent literacy and numeracy (GCSE level or equivalent in English and Maths is required due to the administrative work involved in the role.

2. Formal secretarial qualification or equivalent standard is desirable or experience of working as an effective personal Assistant at Director level, with the ability to take concise minutes and capture actions accurately, preferably in a corporate environment.

3. Excellent communication and customer service skills.

4. The ability to converse at ease with customers and politicians.

5. Excellent grammar to be able to draft letters from a short brief.

6. Excellent organisational skills.

7. Proficient with M365 applications, including Microsoft Office, Outlook, Teams, Word and Powerpoint.

9. Shorthand (beneficial but not essential).

10. Experience of working to tight deadlines in a dynamic environment and using own initiative to problem solve.

11. Experience of diary management and outstanding organisation skills to ensure that the PD and DPD have everything required for the day ahead.

12. Good attention to detail with proven ability to think ahead and plan workload.

13. Proven experience of analysing office management processes to make them more efficient.

14. Cost management through challenging invoice payments. Setting up orders and checking invoices.

If you have any questions, or would like an informal discussion about the role, please call Mike Sellers, Port Director on 023 9285 5901.

Closing date: 1st December 2024

Interviews: 16th/17th December 2024

When completing the application form, please thoroughly tailor your application to the 'Who is the Person' points with the use of examples from your experience and attach this as a cover letter in the Supporting Documents section. This is really important or you are likely not to be shortlisted. Please ensure your C.V. is tailored to the role following the advice above. And that it includes include your full work history, explaining any gaps and includes employers name and address. Please click HERE for the full job profile!

All employees and third parties working at the Portsmouth International Port are subject to a Substance Misuse - Drug & Alcohol Testing Policy and the Port reserves the right to carry out with cause and random testing.

You will need to demonstrate that you have the Right to Work in the UK. No post will be offered without it.

We are a disability confident employer - committed to ensuring that our recruitment and selection process is inclusive and accessible and welcome applications from all areas of society.

We really appreciate our employees and fully realise they are essential to our success and look to offer an inclusive, supportive working environment where employees can reach their potentials with a healthy work life balance, offering the following rewards:

• A generous pension scheme
• Up to 31 days annual leave per year pro rata + bank holidays
• We offer flexible working options including hybrid working with a minimum of two days office based per week pro rata, giving you the flexibility to work up to three days at home every week. Hybrid working is dependent on the role and service needs, exact details will be discussed with you at interview.
• A range of retail discounts via our reward portal offering discounts at retailers including IKEA, Currys, Tesco
• Free Access to Employee Assistance Program (EAP) and wellbeing support
• Access to a wide range of training and development opportunities including apprenticeships
• Potential to purchase additional annual leave
• Business travel support and initiatives, including bike loans

Key Responsibilities:

Family & Personal Support:

• Manage the Director’s family calendar, including family events, social gatherings, and appointments.
• Coordinate travel arrangements for family vacations, personal trips, and events.
• Oversee household management, including liaising with domestic staff, vendors, and service providers.
• Plan and coordinate family events, celebrations, and vacations (including logistics, catering, invitations, etc.).
• Assist with personal errands such as shopping, gift purchasing, and other family-related tasks.
• Maintain and track household inventories, ensuring necessary items are replenished or ordered as needed.

Communication & Liaison:

• Act as the primary point of contact between the Director, family members, and external contacts.
• Maintain effective communication with household staff, contractors, and service providers.
• Ensure that family members’ needs are met, providing a seamless experience for both the Director and their loved ones.

Additional Duties:

• Research and assist with finding appropriate services or accommodations for family needs (e.g., medical, legal, or personal).
• Provide occasional support for family members in managing their personal affairs as needed.
• Run errands, such as grocery shopping, picking up dry cleaning, and similar tasks.

Qualifications:

• Experience: At least 10-15 years of experience as a Personal Assistant supporting senior executives or high-net-worth families
• Skills:
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication abilities in English and Chinese (both written and spoken)
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
  • Ability to multitask and prioritize effectively in a fast-paced environment.
  • Discretion and confidentiality are essential.
  • Excellent problem-solving skills and attention to detail.
  • Flexibility to adapt to changing schedules and priorities.
  • Ability to maintain a calm demeanor under pressure.
• Education: Diploma or equivalent professional experience preferred.
• Personal Qualities:
  • Strong interpersonal skills and ability to work with a diverse range of people.
  • High emotional intelligence and empathy, with an ability to anticipate the needs of others.
  • Trustworthy, reliable, and detail-oriented.
  • Ability to manage both professional and personal tasks seamlessly.

Work Environment:

• The role will involve both office and home-based tasks.
• This position may require flexibility in working hours, including evenings and weekends, depending on the Director’s schedule.

We are seeking a skilled, proactive, and detail-oriented Paralegal and Executive Assistant to support the Director. This unique role combines paralegal responsibilities with executive support, ideal for a candidate who thrives in a dynamic environment and is capable of handling a wide range of legal and administrative tasks. The successful candidate will play a key role in managing the Director’s legal and administrative needs to help drive company goals.

Accountabilities & Responsibilities

Legal Support:

• Conduct legal research, prepare case summaries, and draft and review legal documents including contracts, agreements, and compliance paperwork.
• Assist in preparing for meetings, hearings, and other legal proceedings.
• Manage and maintain legal files, case files, and ensure that all documentation is accurate and easily accessible.
• Liaise with external counsel and other stakeholders as necessary.
• Assist in compliance and regulatory matters, ensuring all documentation and records align with the latest legal requirements.

Personal / Executive Assistance:

• Provide direct executive support to the Director, including managing the Director’s calendar, coordinating travel arrangements, and organizing meetings, including personal and family support.
• Handle email correspondence, draft communications, and prioritize and organize emails and tasks for the Director’s review.
• Prepare agendas, briefing materials, and reports for the Director’s internal and external meetings.
• Act as the Director’s primary point of contact, managing inquiries and representing the Director in professional and courteous communications with clients and stakeholders.
• Handle confidential information with discretion and maintain the highest level of professionalism.

Administrative Management:

• Coordinate cross-departmental projects as assigned by the Director, tracking progress and ensuring deliverables are met.
• Organize and maintain a digital filing system to ensure the accessibility and security of key documents and records.
• Assist with budget management, invoicing, and tracking expenses related to corporate and personal functions.

Requirements

• Bachelor’s degree in Law, Business Administration, or related field with Paralegal certification.
• At least 3 - 5 years of combined experience as a paralegal and executive assistant, supporting senior executives.
• Strong understanding of legal terminology and processes.
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of confidentiality and discretion.
• Proficiency in Microsoft Office, legal research tools, and case management software.
• Detail-oriented with strong problem-solving skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Adaptability and resilience under pressure.
• Professional demeanour and ability to build strong working relationships.

Job responsibilities:

• Opportunity to be exposed to projects relating to Sales, Finance, Purchasing, Logistics, Operations, General Management
• Assist Managing Director and CEO in his daily activities, plan meetings and prioritize work
• Work alongside closely with other Head of Department to appreciate the key to managing stakeholders
• Additional exposure to other functional areas such as mining, smelting, material processing;
• Long term business development, sales planning, and strategy;
• Manage relationships with buyers, sellers, service providers and stakeholders;
• Provide recommendations to fortify internal governance through understanding the business flow
• Establish KPIs and incentives to improve efficiency of manpower
• Data compilation, research and analysis;
• Ad-hoc traveling as and when required.

Requirements:

• Degree in relevant discipline, demonstrated academic achievements, preferably with industrial background experience;
• Analytical and strong logical thinker, results oriented;
• Self-driven team player, a good listener and good communicator;
• Systematic and organized, able to thrive under pressure and situational ambiguity;
• Excellent written and spoken communication in English and Chinese to liaise with counterparts;
• Strong communicator and able to build strong interpersonal relationship is essential;
• Frequent travelling to subsidiaries to help group develop executable governance practices.

PA to Chairman / CEO: - Schedule Planning and General Arrangement

· Follow up projects’ status with respective managers and report to Chairman/CEO.

· Attend meetings and prepare meeting minutes.

· Handle confidential documents ensure they remain secure.

· Maintain electronic and paper records ensuring information is organized and easily accessible.

· Maintain Chairman/CEO schedule and assist in planning appointments, board meetings, conferences, business meeting etc.

· Handle and priorities all outgoing or incoming correspondence (e-mail, letters, packages etc.)

· Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping of claims.

· General local and overseas trip arrangement for Chairman/CEO or the guests such as flight booking, hotel and restaurant reservation, etc.

· To represent or to lead and follow up on behalf of Directors for some of the business units report, meeting minutes, project progress and other task as assigned.

· Business Travelling for the purpose of business operation meeting, inter-company visit, factory visit, and any others if required

· To assist some of the family personal matters – activities, party, household procurement, children non-academic activities arrangement.

· Local travelling or oversea travelling if required.

· Any ad- hoc assignment as per the Management requirements.

Qualifications:

· Proven experience as a Personal Assistant or in a similar executive support role.

* Relevant Degree Holder or professional Diploma in Secretary.

· Excellent organizational and time management skills with the ability to prioritize effectively.

· Strong communication and interpersonal skills, with a professional and courteous demeanour.

· Proficient in Microsoft Office Suite and other relevant software.

· Ability to maintain confidentiality and handle sensitive information with discretion.

· Proactive, resourceful, and able to anticipate the needs of the CEO.

Major duties include but are not limited to the following:

1. Serves as principal advisor to the NIGC on matters relating to the overall management and control of building a diverse workforce, ensuring equal opportunities for applicants and employees and creating an inclusive workplace throughout the NIGC
2. Directs and manages a comprehensive equal employment opportunity program for federal employees throughout the NIGC in compliance with: Title VII of the Civil Rights Act as amended; sections 501 and 505 of Rehabilitation Act of 1973 as amended; the Age Discrimination in Employment Act of 1967 as amended; the Equal Pay Act of 1963 as amended; Title II of the Genetic Information Nondiscrimination Act of 2008 as amended, Equal Employment Opportunity Commission rules and regulations, and all respective NIGC procedures, policies and regulations.
3. Acts as a catalyst for organizational change to build and retain a diverse workforce and establish and sustain a working environment of mutual trust and respect in accordance with NIGC norms, principles and policies.
4. Establishes policy for proper implementation of the various laws and regulations encompassing the diversity, equal opportunity and inclusion programs.
5. Ensures the timely development and submission of the NIGC's annual reports, required affirmative employment plans, reports to Congress on NIGC/EEO programs, etc.
6. Provides for timely processing and adjudication of discrimination complaints filed by federal employees and applicants for employment with NIGC. Recommends decisions for the NIGC Chair on complaints of discrimination and respective corrective measures as necessary to resolve the issues whether or not there is a finding of discrimination.
7. Establishes and oversees the administration of special emphasis programs in accordance with the NIGC Special Emphasis Programs policy.
8. Provides assistance to management and employees to secure and promote a diverse workforce and inclusive working environment such as: advice and direction regarding equal employment practices, recruitment and hiring, consultations pertaining to employee relations, conflict resolution, managing a diverse workforce, cultural competency and communication skills.
9. Oversees work of collateral duty specialists; plans and executes the office budget; and otherwise takes appropriate management action to properly execute the office's mission

The AO is seeking a Chief of Staff in the Department of Administrative Services (DAS). The incumbent will report to the DAS Associate Director and assist them with the oversight of services that support the federal Judiciary, including budget, human resources, facilities, emergency management, continuous process improvement, support for Judicial Conference Committees and Advisory Councils, procurement and acquisitions, financial management, accounting, physical security, appropriations liaison and analysis, and administrative information technology systems.

DAS has 500 government employees that manage programs serving 26,000 judiciary staff and 3,740 active, senior, and retired judges. DAS oversees judiciary facilities and security programs, encompassing 375 courthouses and 800 facilities and serves as the liaison to General Services Administration, the Federal Protective Service, and US Marshals Service. DAS has budgetary and fiduciary responsibility for $10 billion in annual appropriations.

The duties of the Chief of Staff include, but are not limited to:

1. Managing internal communications, planning, and preparing timely messages (e.g., memos, alerts, video content, email) from the Associate Director to the department's managers and staff; coordinating meetings with the department's senior staff and Management Network; and preparing the agenda and talking points for the Associate Director.
2. Overseeing the processing and coordination of correspondence and documents requiring the Associate Director's review; reviewing communications products for content, style, and format; and providing the Associate Director a recommendation.
3. Coordinating department-level strategic planning activities; organizing strategic planning sessions and discussions on behalf of the Associate Director; and coordinating department-wide tasks to provide input into the AO and Judiciary strategic plans.
4. Managing the department's leadership calendar; identifying key meetings, suspense dates, training opportunities, and agency activities; coordinating department-wide tasks, including collecting inputs from the appropriate offices, and developing integrated department responses for review and approval by the Associate Director.
5. Overseeing the execution of the department's decentralized salary allocations; coordinating with each DAS subunit to develop personnel plans for approval by the Associate Director; monitoring the execution of personnel funding to ensure the department remains within budget; advising the department's senior leaders regarding strategies for maximizing the impact of available salary allocations; and coordinating the development of department-wide requests for new positions.
6. Coordinating the annual performance management and performance award processes; providing guidance, deadlines, and timely reminders to the department's managers to ensure all staff have a performance plan and receive mid-term feedback and annual appraisals; and developing the final submission package for the department.
7. Assisting and advising the Associate Director on personnel matters pertaining to the department's senior staff, including preparing vacancy announcements, conducting candidate screening panels, participating in interviews, and preparing recommendations.
8. Serving as the executive champion for continuous process improvement; overseeing the Continuous Process Improvement Staff (CPIS); maturing the department's business processes; providing process improvement training to AO staff; and fostering a culture of process improvement.
9. Participating in meetings of the AO Executive Management Group (EMG); providing advisory support to the EMG, including preparing analysis, developing policy recommendations, gathering decision support materials, and providing similar support.
10. Assisting the Associate Director in overseeing the department's role in supporting seven Judicial Conference Committees and six AO advisory bodies.
11. Serving on formal and informal teams and working groups to address emergent issues, such as lapses in appropriations, natural disasters, and unanticipated emergencies; serving on the Judiciary Emergency Response Team; and ensuring DAS offices are alerted and respond in a timely manner.
12. Serving as an advisor and resource for the department's senior staff on a wide range of issues, including questions regarding AO and Judiciary policies and processes, personnel issues, communications strategies, and resources.

• Directs GAO's administrative operations, including facilities, financial management, human capital management, and information technology, to ensure they meet the agency's strategic goals.
• Collaborates daily with other members of the Executive Committee to guide and oversee GAO's strategic direction, policy development, and decision-making processes.
• Advises the Executive Committee on GAO's budget, financial management, human capital, information technology, facilities, and internal controls matters to promote effective stewardship of the agency's funds and resources.
• Oversees the development of GAO's financial management policies to promote decisions that support the agency's current and future financial stability.
• Oversees GAO's budget formulation and justification to ensure the agency's future needs are in the Congressional appropriations requests.
• Monitors the execution of GAO's budget in relation to actual expenditures to provide the Executive Committee with performance reports.
• Directs, in collaboration with the Chief Operating Officer, enterprise-wide information technology programs and services to ensure GAO's information technology investments and infrastructure meet future needs.
• Guides agency-wide human capital management and workforce planning services, policies, and programs to increase organizational performance.
• Collaborates with the COO and GC to develop and implement labor management relations policies and negotiation strategies that promote a productive relationship with GAO's union(s).
• Represents GAO in contacts with members and committees of the Congress and their staffs, as well as representatives of other federal departments and agencies, state, local, and foreign governments, industry, and other segments of the private sector.
• Chairs and/or serves on internal GAO boards and committees like the Executive Resources Board, Human Capital Strategic Leadership Board, Continuous Process Improvement Leadership Board, Information Technology Investment Committee, Risk Management Committee, and the senior official for the Collaboration Assessment Resolution and Education (CARE) Program.
• Leverages the work produced by engagement teams on improving federal government operations to guide the effective and efficient operations of GAO.
• Directs the work of the Chief Administrative Office which consists of Infrastructure Operations, Information Systems and Technology Services (dotted line to Chief Operating Officer), Learning Center, Professional Development Program (dotted line to Chief Operating Officer), CAO Immediate Office, Field Operations, Financial Management and Business Operations, and Human Capital Office; Labor Management Relations (dotted line to Chief Operating Officer and General Counsel); is held accountable for the success of the team/unit's line or staff functions; monitors and evaluates the progress of the organization toward meeting goals; makes adjustments in objectives, work plans, schedules, and commitment of resources; evaluates and provides input on the performance of employees; makes decisions on people-related matters such as selections, promotions, awards, and training; supports GAO's equal employment opportunity (EEO) goals, core values, and People Values by positive example and appropriate action.
• Performs other job-related duties as assigned.

• Provide full spectrum administrative and secretarial support to the hospital planning team including scheduling, preparing reports, drafting correspondence, organizing records and files, answering queries, booking meetings, and supporting department projects.
• Complete a broad variety of administrative tasks that facilitate the Project and operations lead ability to effectively lead the organization, including assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence.
• Onboarding and offboarding Staff: Welcome new employees to the department. Schedule and conduct onboarding sessions to review company policies, benefits, systems training, and set up work spaces. Ensure new hires complete necessary paperwork and have access to required tools and accounts. Develop staff welfare programs to engage project team and build sense of belonging.
• Managing Assets: Maintain inventory of department assets including office supplies, electronics, furniture, and equipment. Process orders, track shipments, and coordinate installation and maintenance. Manage check-in/check-out procedures.
• Budgeting: Assist with annual budget preparation by compiling expense reports and forecasts. Track department expenditures, process invoices, and reconcile budget utilization.
• Reporting: Prepare reports, presentations and dashboard for senior management and external stakeholders.
• Calendar Management: Maintain personal and program calendars, schedules, and shared resources. Schedule conference rooms, catering, AV equipment and relevant resources as needed.
• Organize and coordinate meetings, workshops and events related to hospital planning, with internal and external stakeholders to facilitate the smooth progression of planning activities. Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Organize and coordinate local and overseas study visits for the hospital planning team including making travel arrangements, budgeting and preparing pre and post trip reports.
• Assist in the coordination of project timelines ensure that deadlines are met. Develop project plans, timelines and budgets.
• Any other tasks which may be assigned from time to time.

Requirements

• Bachelor or Diploma in any discipline with at least 4 years of relevant working experience, preferably in a hospital setting.
• Strong technical skills including a sound working knowledge of Microsoft Office and Adobe Acrobat to prepare, edit and manipulate text and data. Tech-savvy-- ability to learn new software and other relevant programs.

Interested and qualified candidates, please send in your resume to ivy.yong@recruitexpress.com.sg

Ivy Yong Shi Mei

R2198995

Recruit Express Pte Ltd 99C4599

⭐️ Position: Perm

⭐️ Working location: Holland

⭐️ 6 days work week 8.30am - 6pm

⭐️ Salary: GROSS up to $3,600

Job Duties:

• Responsible for chauffeuring director and his family members
• Carry out some adhoc errands for the family
• Ensure the cleanliness of the car
• Responsible to drive the vehicle for routine servicing at workshop
• Send car for repair in case of faulty or accident
• Perform any ad-hoc duties when assigned

Requirement:

• Candidate must possess Class 3 or 3A License
• At least 2 -3 Year(s) of driving experience
• Clean driving record
• Able to commit to do OT if needed on weekdays/weekends

EA License No: 19C9611
EA Personnel Reg No: R1433735 Teng Wei Mun (Celest)

Personal Assistant to Director (Export/Import, Commodities)

Key Responsibilities:

1. Administrative Support:

• Manage the director’s calendar, scheduling meetings and appointments related to export/import operations.
• Organize and maintain documentation, records, contracts and trade agreements.
• Prepare and edit reports, presentations, and correspondence related to operational performance and market conditions.

2. Communication:

• Act as the primary point of contact for communication with third parties.
• Screen calls and emails, prioritizing messages from key stakeholders.
• Draft and manage communications regarding shipments, quality control, and operational updates.

3. Meeting Coordination:

• Organize meetings with third parties, ensuring all logistical details are arranged.
• Prepare meeting agendas and take minutes, documenting decisions and action items.

4. Negotiation and Representation:

• Represent the director/CEO in negotiations with third parties, ensuring the organization's interests are upheld.
• Prepare for negotiations by conducting research and developing strategies to achieve favourable outcomes.
• Strategize for expansion into the Central and South American market.

5. Market Research and Analysis:

• Conduct research on market trends, pricing, and regulations related to the commodities.
• Assist in compiling reports on supply chain performance and quality assessments.
• Building a foundation for operations in the new markets.

6. Quality Control:

• Collaborate with the directors to establish quality control measures for the commodities.
• Travel as needed to inspect commodity quality at supplier locations, ensuring compliance with standards.

7. Project Management:

• Assist in managing projects related to import/export operations, tracking progress and deadlines.
• Coordinate with various departments (e.g., logistics, compliance) to ensure smooth operations.
• Develope market entry plan.

8. Confidentiality and Discretion:

• Handle sensitive information regarding contracts, pricing, and relationships with third parties with discretion.

Qualifications:

1. Education: Master degree

2. Experience: Prior experience as a personal assistant or executive assistant in export/import, with specific knowledge of commodities.

3. Skills:

• Strong understanding of export/import processes and regulations.
  • Familiarity with natural resources and quality assessment standards.
  • Excellent negotiation and communication skills, particularly for engaging with third parties.
  • Proficiency in office software (e.g., MS Office Suite) and relevant trade management software.

Personal Attributes:

• Strong attention to detail, particularly in documentation and quality control processes.
• Professional demeanor with the ability to work independently and prioritize tasks.
• Willingness to travel frequently to inspect and meet with stakeholders.