Total 7 Others level Administrative / Clerical job vacancies in Tucson, Arizona

• You will maintain a supervisor's calendar using office automation software (e.g., Microsoft Outlook) to schedule meetings or conferences.
• You will compose documents (e.g., reports, memorandums) to provide written responses to requests or to provide scheduled (e.g., weekly, monthly) reports.
• You will plan executive administrative functions in compliance with command protocol.
• You will coordinate meetings by notifying all participants and making logistical arrangements.
• You will use personal computers, terminals, or office software programs to enter data or correct errors or omissions in documents, files, or records.

Please note: The selectee will continue to sit in their current office location.

Incumbent serves as a Senior Attorney Advisor in the Appeals Policy and Operations Division (APOD) performing the following duties:

• Provides expert technical legal advice, research, and guidance in the formulation, development, and implementation of OMHA policies related to appeal processing, agency guidance, and certain operational procedures.
• Handles novel issues in application and interpretation of laws and regulations governing Medicare coverage and payment claims under Part A, B, C, and D, as well as IRMAA and entitlement claims and disputes of Part B and D premium surcharges.
• Works on highly complex problems, proposed legislation, or proposed changes in Medicare policies or regulations that may affect OMHA appeals processing, operations, and/or the adjudication process OMHA administers.
• Researches statutes, legislative history, public policy implications, precedent cases, applicable regulations, and procedures; and demonstrates the ability to convey clear legal analysis.
• Reviews and comments on proposals for changes to new or existing adjudication policies and procedures affecting OMHA appeal processing.
• Contributes to developing, reviewing, and delivering agency-wide presentations.
• Coordinates on data analytics impacting OMHA adjudicative policies, agency goals, operational matters, data integrity, and workload management.
• Produces well-researched and well-written memoranda.
• Communicates effectively with OMHA managers, OMHA staff, Medicare stakeholders, and external entities.
• Serves as a liaison between APOD and other divisions within Headquarters.

• Applies knowledge of management principles, common business practices, administrative regulations, guidelines, and analysis of multiple programs for PM&RS
• The incumbent plays a critical support role in maintaining and coordinating internal review systems and records management to assure both clinical and administrative activities follow agency and accrediting and regulatory requirements.
• Responsible for ensuring compliance with Departmental guidelines involving outside professional activities for remuneration.
• Monitors PM&RS for compliance with the standards of external bodies and accrediting agencies and responds to internal actions for noncompliance with VHA Directive or Medical Center Policy.
• Provides service level reports, completes requests for operational data, and recommends remedial actions as necessary.
• Writes, reviews, and revises policies, as appropriate, coordinates timely responses as required for written formal and informal correspondence on behalf to the PM&RS service line, to include PATSR, VISN Suspense, Congressional and White House Hotline inquiries.
• Provides fund control oversight and budgetary data support duties that require the analytical ability, judgment, discretion, and knowledge of a vast array of programs in the PM&RS Service.
• Provides direct supervision to subordinate administrative personnel within the PMR&RS Service Line.
• Responsible for assuring accurate HR recruitment and on-boarding, labor mapping, supply and equipment procurements, timekeeping, and regularly recurring service line internal cost accounting data is accurate and responses timely.
• Coordinates management of a variety of electronic request platform systems to ensure optimized operational efficiency to include but not limited to: MSS, HR Smart, AIS, OIT, PIV, Work Life Balance, Telework, BioMed, Travel, Education, and Interior Design.
• Broad knowledge of the organizational principles, and practices which govern the way a VA Health Care System conducts business.
• Knowledge of the policies, precedents, goals, objectives, regulations, and
• guidelines of financial management, budget administration, accounts management.
• Knowledge of organizational structure, human resources staffing and utilization, position management, work methods, and related requirements to analyze and advise on managerial approaches and problems.
• Ability to oversee effective utilization of human resources, financial, and logistical resources.
• Serves as the primary Contracting Officer Representative (COR) for VISN 22 and PVAHCS contracts.
• Oversees all acquisition processes within the Service, inclusive of the establishment and administration of contracts and procurement of supplies and equipment.

• Coordinate arrangements for travel and social functions of Commander, DCA, DCCS, DCN, the Sergeant Major, military officials, and special visitors.
• Coordinate appropriate funding support of official functions.
• Review outgoing correspondence for supervisor's signature for correct grammar, consistency, completeness, general tone, and hidden implications.
• Coordinate with Public Affairs Officer (PAO) and staff directors concerning reservations and preparation for conferences, briefings, social functions, and training.
• Serve as primary contact for calls and visitors to the Command Group.
• Exercises primary control over various calendars for scheduling appointments and activities for the Commander in coordination with DCA, DCCS, DCN, and/or SGM.

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Banner Health is honored to be recognized by Becker’s Healthcare as one of the TOP 150 places to work in health care for 2023!  In addition, we recently made Newsweek’s list of America’s Greatest Workplaces 2023 for Diversity.

These recognitions reflect Banner Health's investment in team members' professional development, wellness benefits, and continued education. It highlights our commitment to advocating for diversity in the workplace, promoting work-life balance, and boosting employee engagement.

As the Administrative Assistant you will provide administrative support for a busy Department of Medicine team. Responsibilities will include managing Provider schedules, coordinating meetings, meeting minutes, maintaining calendars, making travel plans, data entry & reporting, procurement and purchasing for department, reimbursements, coordination of communications and correspondence, special projects and other administrative duties needed to support a busy medical department.

Schedule is Monday to Friday 8:00am-4:30pm with flexibility on start times based on business need (may need to come in earlier or stay later if needed and the possibility of a Saturday may be needed on rare occasion as well).

Our ideal candidate has a minimum of 5 years of administrative support experience working with multiple leaders and is a collaborative team player. Proficient and accurate typing and PC skills with advanced MS Office skills in PowerPoint and Excel Outlook and Word. Critical thinking skills and ability to be self-directed, prioritize and multitask in a very busy office is a must. Excellent written, verbal and interpersonal communication skills required to effectively interact with all levels of the organization. Proven ability to exercise a high level of confidentiality, discretion, diplomacy and judgement with sensitive and confidential information.

Experience in a Hospital or Healthcare environment preferred. Experience with QGenda, a healthcare workforce management and scheduling software, a plus!

POSITION SUMMARY
This position provides clerical and administrative services and assistance requiring occasional discretion and judgment.

CORE FUNCTIONS
1. Word processes correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed. This may include taking and transcribing dictation involving general business and healthcare vocabulary and a limited range of specialized terminology.

2. Prepares, collates, and distributes various reports in a timely and accurate manner. This includes completing or handling recurring department projects or one-time projects, as directed by supervisor.

3. Screens telephone calls and visitors and directs to appropriate parties. Provides information to callers, requiring detailed knowledge of department’s area of responsibility and general knowledge of company policies, practices, and operations.

4. Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings.

5. May coordinate supervisor’s and/or department’s calendar, including scheduling meetings and appointments, following established instructions. May coordinate meeting and training classes, registration and preparation of materials, AVA setup, and other classroom preparation. May present classes. May develop meeting/classroom fliers and material and prepare summary data of attendance, etc. may reconcile related invoices and expenses. May arrange travel and hotel accommodations as necessary.

6. May open and screen mail directed to supervisor. Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forward appropriate items to manager.

7. May provide clerical and administrative support to department staff, maintaining a high degree of confidentiality on all sensitive information this position is privy to.

8. May maintain supply inventories by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.

9. This position primarily focuses on supporting one supervisor. This position has frequent interaction with, but is not limited to, employees, physicians, patients, visitors, community agencies, vendors, etc.


MINIMUM QUALIFICATIONS
High school diploma/GED or equivalent working knowledge. Working knowledge of clerical and administrative services as normally demonstrated through three years administrative support experience.

Employees working at Banner Behavioral Health Hospital and the Boswell SNF must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. Employees working at Banner MD Anderson on the Banner University Medical Center Phoenix campus must possess a State of Arizona Department of Public Safety Level One Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. This is a requirement of the Whole Family Counseling Program held at this specific facility.

Must have the ability to follow oral and written directions as they relate to the functions listed above. Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as, provide assistance with incoming telephone calls and walk-ins. Must have a working knowledge of personal software packages to perform the clerical and administrative functions described above. Must have the ability to organize, prioritize and multi-task workload in a fast paced environment and maintain a professional manner.

PREFERRED QUALIFICATIONS
Associate's degree
Additional related education and/or experience preferred.

EOE/Female/Minority/Disability/Veterans

Our organization supports a drug-free work environment.

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You have a place in the health care industry.  At Banner Health, caring for people is at the core of all we do.  We are committed to diversity, equity and inclusion.  If that sounds like something you want to be a part of - apply today!

POSITION SUMMARY
This position provides leadership and expertise to the representatives providing customer service to providers and members of benefit plans; supports the development of the company health plans as well as the staff by coordinating the training, documentation, client communication techniques, and other resources necessary to ensure an excellent quality of service. This position serves as a primary resource in complex and/or sensitive cases and takes escalated calls. May be assigned to work in a variety of team leadership, work flow management and/or quality assurance functions.

CORE FUNCTIONS
1. Provides customer service, researches and solves problems for escalated calls and member or provider issues requiring investigation and problem solving.

2. Provides training and informational/reference resources for the service center.

3. Maintains records, tracks cases, issues correspondence and log events for assigned area of benefits services.

4. Provides direction and leadership in daily work and workflow of a service center team.

5. Works on special projects as assigned.

7. Works under limited supervision to provide for diverse customer service needs for multiple benefit plans. Interprets company and contracted managed care organization policy and procedure. Makes decisions within structured definitions and defined policy. This position manages diverse customer needs while positioning services and programs as the preferred choice for meeting the stated needs. This position independently interprets benefits and managed care policies and procedures and communicates accordingly to customer base, following general guidelines and standards, this position will determine appropriate action to meet customer needs.

MINIMUM QUALIFICATIONS

High school diploma/GED or equivalent working knowledge.

Must have substantial previous related work experience in managed care benefits member/provider services work are required, with three to fours years of experience in a high volume service center or managed care environment, preferably with self-insured plans.

Must possess excellent communication skills to handle moderately complex inquiries, while maintaining a positive and helpful attitude. Requires the ability to handle a high volume of incoming calls, search the database or resources tools for correct and timely information, and maintain a professional demeanor all times. Must have the ability to learn and effectively use the company’s customer information systems, as well as developing and maintaining a fundamental knowledge of the organization’s benefit plans.

PREFERRED QUALIFICATIONS

Experience working with self-insured plans is highly preferred. Bilingual Spanish/English skills are a plus.

Additional related education and/or experience preferred.

EOE/Female/Minority/Disability/Veterans

Our organization supports a drug-free work environment.

Privacy Policy

Primary City/State:

Department Name:

Work Shift:

Job Category:

POSITION SUMMARY
This position provides clerical and administrative services and assistance requiring occasional discretion and judgment.

CORE FUNCTIONS
1. Word processes correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed. This may include taking and transcribing dictation involving general business and healthcare vocabulary and a limited range of specialized terminology.

2. Prepares, collates, and distributes various reports in a timely and accurate manner. This includes completing or handling recurring department projects or one-time projects, as directed by supervisor.

3. Screens telephone calls and visitors and directs to appropriate parties. Provides information to callers, requiring detailed knowledge of department’s area of responsibility and general knowledge of company policies, practices, and operations.

4. Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings.

5. May coordinate supervisor’s and/or department’s calendar, including scheduling meetings and appointments, following established instructions. May coordinate meeting and training classes, registration and preparation of materials, AVA setup, and other classroom preparation. May present classes. May develop meeting/classroom fliers and material and prepare summary data of attendance, etc. may reconcile related invoices and expenses. May arrange travel and hotel accommodations as necessary.

6. May open and screen mail directed to supervisor. Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forward appropriate items to manager.

7. May provide clerical and administrative support to department staff, maintaining a high degree of confidentiality on all sensitive information this position is privy to.

8. May maintain supply inventories by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.

9. This position primarily focuses on supporting one supervisor. This position has frequent interaction with, but is not limited to, employees, physicians, patients, visitors, community agencies, vendors, etc.

Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers of Banner Health with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.


MINIMUM QUALIFICATIONS
High school diploma/GED or equivalent working knowledge. Working knowledge of clerical and administrative services as normally demonstrated through three years administrative support experience.

Employees working at Banner Behavioral Health Hospital and the Boswell SNF must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. Employees working at Banner MD Anderson on the Banner University Medical Center Phoenix campus must possess a State of Arizona Department of Public Safety Level One Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. This is a requirement of the Whole Family Counseling Program held at this specific facility.

Must have the ability to follow oral and written directions as they relate to the functions listed above. Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as, provide assistance with incoming telephone calls and walk-ins. Must have a working knowledge of personal software packages to perform the clerical and administrative functions described above. Must have the ability to organize, prioritize and multi-task workload in a fast paced environment and maintain a professional manner.

PREFERRED QUALIFICATIONS
Associate's degree

Additional related education and/or experience preferred.

EOE/Female/Minority/Disability/Veterans

Our organization supports a drug-free work environment.

Privacy Policy