Total 91 secretary job vacancies in Malaysia

Assistant Company Secretary or Secretarial Senior

Qualification: The following qualifications are preferred:

1. Associate Member of MAICSA, or/and

2. Member of MACS, or/and

3. Chartered Accountant (M), or/and

4. LS issued by SSM, or/and

5. Those with professional company secretarial experiences will also be give consideration.

 

Job Description:

1. Manage a portfolio of clients in all aspects of company secretarial functions including preparation of various resolutions and statutory forms/registers, to always ensure statutory and corporate compliance.

2. Assist in special assignments with fellow professional team members as and when the required such as liquidation, consultancy, due diligence, corporate exercises, restructuring etc.

3. At least 3-5 years working experience in company secretarial field. [Note: with exposure in public listed companies experience will have an added advantage]

4. Working knowledge in company secretarial practices and Companies Act 2016 preferred. [Note: Exposure in corporate governance and other rules etc. will have an added advantage]

5. Secretarial software literate, good interpersonal & communication skills, and work under minimum supervision.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Personal leave
• Open culture
• Fitness membership

o Position title: Corporate Company Secretary (ICSA).
o Position level: Senior Executive or Assistant Manager.
o Remuneration: RM 6000-9000.
o Location: Mid Valley City, Lingaran Syed Putra,Kuala Lumpur.

About the hiring company
Our client is a professional corporate secretarial consulting entity providing full spectrum of secretarial services to several listed companies and group of highly successful businesses in Malaysia. Due to expansion and restructuring in recent time, they need to build a strong company secretarial team to ensure company compliance and champion corporate governance matters.  With the business undergoing rapid expansion, they are currently seeking professional ICSA graduate to assume the role of Corporate Secretary,Senior Executive/Assistant Manager based at their corporate head office at Mid Valley City, KL.

The job
The successful candidate for this role will be working in a small growing team and the position will assist the Company Secretary with the entire company secretarial functions across various subsidiaries and jurisdictions. The role will involve close contact with Directors, senior management, in particular Tax, Legal, Group financial Reporting within the organization.
This is a broad ranging and hands-on role which involves working in a busy team environment.
The responsibilities will involve:
o Delivery of company secretarial duties for the company's various subsidiaries.
o Preparation of broad and committee packs.
o Producing clear and concise minutes of meetings.
o Assist to ensure that the Companies Act and relevant regulatory requirements are adhered to and complied.
o Assisting in keeping statutory records of the Company's subsidiaries up-to-date.

The candidate
Aspiring candidates who are interested in this Senior Executive (Assistant Manager)level role should have a considerable PLC experience with recent experience of managing large share schemes, reports and accounts in a PLC environment listing and organising large scale AGMs.
Candidate must be a qualified Chartered Secretary/ICSA associate level with minimum 3 years of post qualified experience in handling corporate secretarial duties.
Possess strong knowledge of basic company secretarial compliance matters, maintenance of company registers and share certificates,issuing and transfer of shares and listing requirements.
Experience of convening and attending Board meetings plus preparation of minutes.
Experience of drafting board and shareholder resolutions.
Excellent written and spoken English is necessary and essential.

APPLICATION
Interested candidates are hereby invited to apply by forwarding a copy of your resume for our review. You may choose to apply online through JOBSTORE by clicking the apply button to submit your application. Alternatively, candidates may forward their resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my

 

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

o 職位名稱：公司秘書 (ICSA)。
o 職位等級：高階主管或助理經理。
o 報酬：RM 6000-9000。
o 地點：吉隆坡，Mid Valley City，Lingaran Syed Putra。

關於招募公司
我們的客戶是一家專業的公司秘書諮詢實體，為馬來西亞的多家上市公司和一群非常成功的企業提供全方位的秘書服務。由於最近的擴張和重組，他們需要建立一支強大的公司秘書團隊，以確保公司合規並支持公司治理事務。隨著業務的快速擴張，他們目前正在尋找專業的 ICSA 畢業生擔任位於吉隆坡谷中城的公司總部的公司秘書、高級行政人員/助理經理。

工作
該職位的成功候選人將在一個不斷壯大的小型團隊中工作，該職位將協助公司秘書履行各個子公司和司法管轄區的整個公司秘書職能。該職位將涉及與董事、高階管理層，特別是組織內的稅務、法律、集團財務報告部門的密切聯繫。
這是一個範圍廣泛且需要實踐的角色，涉及在繁忙的團隊環境中工作。
職責將涉及：
o 履行公司各子公司的公司秘書職責。
o 準備廣泛的和委員會的資料包。
o 製作清晰簡潔的會議記錄。
o 協助確保公司法和相關監管要求得到遵守和遵守。
o 協助維持公司子公司的法定記錄為最新狀態。

候選人
對這一高級管理人員（助理經理）級別職位感興趣的有抱負的候選人應具有豐富的PLC 經驗，最近有在PLC 環境中管理大型股份計劃、報告和帳戶、上市和組織大型年度股東大會的經驗。
候選人必須是合格的特許秘書/ICSA 準會員級別，並具有至少 3 年處理公司秘書職責的合格經驗。
對基本公司秘書合規事宜、公司登記冊和股票的維護、股票發行和轉讓以及上市要求擁有豐富的知識。
具有召集和出席董事會會議以及準備會議記錄的經驗。
起草董事會和股東決議的經驗。
優秀的英語書面和口語是必要且必不可少的。

應用
特此邀請有興趣的候選人透過轉發您的履歷副本進行申請，以供我們審核。您可以選擇透過JOBSTORE線上申請，點擊「申請」按鈕提交您的申請。或者，候選人可以透過我們的電子郵件jobs@chrisjac.com.my將簡歷直接轉發給我們CHRISJAC

津貼和福利

• 休閒著裝要求
• 事假
• 開放文化

responsible for providing administrativesupport and managing correspondence for a specific individual, such as a company executive.government official, or high-profile individual. Private secretaries often making travel arrangements, organizing meetings, managing communications, and handling confidential information with discretion. The role reguires strong organizational skills, attention to detail, excellent communication abilities, and the ability to prioritize tasks effectively.

Job Description

• Manage the meeting agenda and arrange meetings
• Taking Minutes for all meetings and send out to relevant personnel
• Handling correspondence for Managing Director
• Record & update the salesman's carpark movement
• Check other suppliers' vehicle prices.
• Handling UBI / AML / Carros Rental.
• Liaising with relevant organizations and clients whenever instructed.
• Must be able to speak Chinese to handle Chinese supplier
• All ad-hoc tasks are assigned as and when by directors.

Job Requirement

· GCE ‘O’ or Diploma in Business Administration or equivalent with at least 3 - 5 years of experience.

· Organized, energetic, proactive with the ability to multi-task, and takes on new responsibilities with a 'can-do' attitude.

· Excellent communication and interpersonal skills.

· Proficient in MS Office.

Job Description

• Provide secretarial/administrative support
• Provide executive secretarial support to the Executive Director through the:Calendar management for the executive director
  Coordinate and organize meetings
  Recording of minutes
  Attending to the needs of visitors
  Preparation of meeting room when required
  Write or type proposals for submission
  Correspondence typing for external parties
  Creating or updating policies and procedures
  Managing email communications and official correspondence
  
• Responsible for providing administrative support to Executive Director and overall administration of Peacehaven Nursing Home through the:Maintaining office equipment such as photocopiers and printers
  Providing support to HR and Finance when needed
  Assisting visitors and staff when necessary
  Managing Peacehaven's generic email and incoming mail
  Document distribution to relevant departments
  Assist in mass communication to the entire staff
  
• Maintain confidentiality of sensitive documents

Qualification

• Diploma or Degree with at least 1- 2 years experience in Business Administration or similar role.
• Hands-on and proactive with ability to prioritize tasks and meet deadlines
• Strong analytical and problem-solving skills, meticulous with an eye for detail
• Good interpersonal and communication skills

Competencies

• Organisation
• Communication
• Service Delivery
• Adaptability
• Interpersonal
• Multi-Task

Other Information

Working Hours

• 8.00 am to 5.15 pm (Monday to Friday, 45 minutes lunch break) or
• 8.30 am to 5.45 pm (Monday to Friday, 45 minutes lunch break)

Secretary

-Roles & Responsibilities

1. Secretarial work & PA to Director

2. General admin and HR support work

3. Designing / copy writing and maintaining all marketing related collaterals, both online and offline

4. Photography / editing of products

Requirements

· Min Diploma or relevant qualifications

· Proficiency in Adobe Creative programs (Photoshop / Illustrator / In Design)

· Grade ‘B’ or better for ‘O’ Level English

· 5-day work week (in office / City Hall MRT)

Secretary's primary duties and responsibilities are to ensure that the lawyers' work and operations of the office run smoothly by providing secretarial and administrative support to the lawyers and the office members.

Qualification requirements:

• Computer proficiency
• Good attention to details
• Excellent communication skills
• Proficiency in Japanese language (JLPT N4 and above) is an advantage for communication with Japanese clients

Responsibilities include:

• Support document preparation
• Perform claims and expenses
• Schedule and arrange meetings and seminars
• Manage business trip arrangements
• Office administration work

These responsibilities are indicative only and do not represent an exhaustive list of roles and responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm's strategy and business needs.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Do you have previous secretarial or office admin experience but are looking for a more varied role? would you like to work for an employer who offers career opportunities but who are also one of the best employers for wellbeing in the country? Are you someone who likes working in a team to deliver a high-quality service? Wonderful - please get in touch.

This Secretary role will be based in the London office of this nationwide financial services consultancy. You will work in a lovely, friendly highly experienced team of secretaries, receptionists and administrators supporting all stakeholders with a variety of secretarial and administrative responsibilities. Great role - great location in the City

Benefits

• 25 days holiday
• Excellent pension scheme
• Discretionary annual bonus potential

What are the day-to-day responsibilities of the Secretary:

• Secretarial services to stakeholders including diary management, arranging travel and preparing documents and letters.
• Managing monthly expenses for the team and for stakeholders as required
• Creating purchase orders, arranging couriers and stock control
• Managing incoming and outgoing post

Required Skills and Qualifications required for Secretary role:

• Previous experience as a secretary or in office administration
• Ability to work with inhouse database systems and MS Office (Word, Outlook, Excel and PowerPoint) .
• Excellent and professional verbal and written communication skills

If you are interested and have the relevant experience, please apply with an up-to-date copy of your CV and we promise to get back to you.

• Hooray is acting as an agency on behalf of the client for this position.
• Hooray is proud to be a corporate member of the REC, the recruitment industry's leading professional body.
• DO YOU KNOW SOMEONE FOR THIS ROLE? EARN A £150 REWARD FOR ANY SUCCESSFUL REFERRAL! T&C's APPLY!

Responsibilities:

• Assist in bookings for travels, meals and events
• Assist in organizing meetings and booking meeting rooms/venues
• Assist in preparing agenda, meeting minutes taking and sending reminders for follow-ups
• Working with procurement and relevant parties in processing purchase requests/orders and claims
• Assist in preparations, as well as printing of documents and name cards
• Ensure stationary and items required for company operations are well stocked
• Coordinates maintenance of copiers/printers and ordering of toners
• Arranging logistics, visa applications, bookings and itinerary planning for visitors (overseas and locals)
• Helping with tabulation, packing and/or distribution of materials/items when necessary
• Assist in admin work for bids and projects when necessary
• Working as a facilitator/coordinator for events or monthly meetings
• Working together with other secretaries to support one another when necessary

Requirements:

• Experience as a Secretary or Admin Executive
• Familiarity working in a complex office organization
• Strong oral and written communications skills, and ability to communicate with multiple overseas and local stakeholders
• Proficiency in Microsoft Office Suite, Outlook and related admin tools
• Capability of multi-tasking with good time management and priorities setting
• High level of integrity in handling confidential information
• Able to work under pressure and handle last minute requests/changes at times
• Strong interpersonal skills in managing conflicts or tasks assigned by different senior executives

JOB SUMMARY Service user contact referred to in this Job description will only apply when working within a clinical area. The post-holder will: under the supervision/direction of the Administrative Supervisor, within a delegated framework for agreed tasks and seeking support as and when necessary, provide a comprehensive, confidential, secretarial/administrative service to clinical/support services, in an efficient and confidential manner. provide services within well-established policies, procedures, protocols, guidelines, whilst acting within the required sphere of competences for the role at all times. demonstrate sound knowledge of the service to enable the post holder to contribute and inform decision making within the service. may work within clinical environments where conflict resolution may be required. act as principal point of contact for users of the service eg,individuals from within/outside the Trust, service users and members of the public etc. work flexibly to meet the needs of the service. For full job description, please see attached supporting documents.

Job Description

• Manage the meeting agenda and arrange meetings
• Taking Minutes for all meetings and send out to relevant personnel
• Handling correspondence for Managing Director
• Record & update the salesman's carpark movement
• Check other suppliers' vehicle prices.
• Handling UBI / AML / Carros Rental.
• Liaising with relevant organizations and clients whenever instructed.
• Must be able to speak Chinese to handle Chinese supplier
• All ad-hoc tasks are assigned as and when by directors.

Job Requirement

· GCE ‘O’ or Diploma in Business Administration or equivalent with at least 3 - 5 years of experience.

· Organized, energetic, proactive with the ability to multi-task, and takes on new responsibilities with a 'can-do' attitude.

· Excellent communication and interpersonal skills.

· Proficient in MS Office.

We are looking for either mid-level to senior level litigation secretary ( minimum 3-5 years experience). You will be a part of our general litigation team where you will have to be familiar with the e-Litigation system and handling and collation of court documents. If you are able to prepare first drafts of standard type court documents, this will also be an advantage. You will also provide administrative and secretarial support to our lawyers.

Job Requirements

• Experienced working in the litigation department of a law firm in Singapore.
• Good communication skills in both spoken and written English.
• A team player with good interpersonal skills.
• This role requires the candidate to be on site.
• Carrying out relevant searches.
• Prepare and send out bills and bill narrations.
• Track bills and send out chasers.
• Proficient in Microsoft Office skills.

Interested candidates, please email resume to hr@gabriellawcorp.com

Role & responsibilities:

• Provide daily secretarial support to lawyers including:
• Scheduling of meetings/appointments and handling of calls;
• Preparation & filing of documents;
• File opening & closing;
• Billings & collection; and
• Conducting customer due diligence checks, etc;
• Provide general administrative support to lawyers including time entry and claims submissions, etc; and
• Perform any other ad-hoc duties/projects as and when required.

Qualifications:

• Strong organisational, communication, time management and interpersonal skills;
• Meticulous, good work attitude and able to work independently in a fast-paced environment;
• IT savvy and proficient in Microsoft Office applications;
• Good command of spoken and written English; and
• Minimum 1 year of relevant work experience in a law firm is preferred.

If you think you meet the above criteria and you are willing to rise to the challenge, please submit details of your educational background, career experience and also your personal aspirations.

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