Total 5,239 Others administrative clerical job vacancies in Australia

You will serve as a/an Administrative Specialist and be responsible for serving as an Administrative Specialist and office manager for the directorate.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

• Coordinating all correspondence which flows internally and externally through the Assistant Commandant Directorate.
• Responding to inquiries, administrative tasking and problems brought to the attention of the Assistant Commandant or Executive Assistant.
• Maintaining, organizing, creating and managing administrative files, documents, records and processes.
• Managing Executives' calendar, creating events, prioritizing appointments, accepting and declining meetings and conferences.
• Planning, coordinating and executing travel and tracking travel funds management.
• Managing and providing responses to Coast Guard Task Management Systems (TMS), screening calls and Front Office visitors, and answering most questions.
• Preparing and following up on personnel and related actions such as Officer Evaluation Reports and Civilian performance evaluations.
• Serving as WebTA timekeeper for staff to validate timecards, set work schedules/default schedules and adjust timecards as necessary.

As an Administrative Officer, you will:

• Manage the day-to-day office administration and support services of RCC, applying analytical and evaluative techniques to execute planning, resource management and systems development activities for RCC
• Analyze various directives and instructional material pertaining to administrative practices and clerical procedures to be cognizant of new, revised or amended procedures for such subjects as mail regulations and procedures, travel voucher preparation and submission and the processing of correspondence, forms and reports, filing, security procedures and procurement requirements.

The ideal candidate should have knowledge of and experience in a wide range of legal practice areas affecting the transportation industry and the Department of Transportation, including specifically: financial assistance programs, including grants; and environmental and historic preservation laws; the development of, regulations, and guidance; and infrastructure development and delivery. New supervisors must complete a 1-year probationary period.

The incumbent has three major, and significantly diverse, responsibilities: (1) to manage the day-to-day operations of the GRECC, including resource management, program managerial activities and responsibilities, program planning and evaluation, and overall supervision of all administrative and operational functions. (2) responsible for education/conference activities related to the GRECC, this includes collaboration with the Associate Director for Education & Evaluation to ensure the coordination and integration of GRECC research and clinical program in to educational/ conference activities. (3) act as an extension of the GRECC Director with particular emphasis on taking the initiative in program development and planning, effective management of all GRECC resources and establishment and maintenance of positive clear communication with administrative services such as Personnel, Supply and Fiscal, as well as with the other Patient Care Services, with the V ACO Office of Geriatrics and Extended Care, and with The University of Michigan Medical School and its various departments ( e.g., medicine, psychiatry, biochemistry, neurology), The Institute of Gerontology, and The School of Public Health.

These duties are but are not limited to:

SUPERVISORY ACTIVITIES
- Provides direct supervision to two Program Specialists (GS-9) and two Physiologists
-Works with GRECC Director to provide direct supervision of GRECC staff. This responsibility includes setting performance standards, writing position descriptions, conducting semi-annual evaluations, counseling employees whose performance is marginal or unsatisfactory, recommending performance awards for employees whose performance is highly satisfactory or outstanding, initiating disciplinary actions when necessary, hiring new employees, and obtaining resources for continuing education of employees.
- The incumbent is the Medical Center's administrative resource for all matters pertaining to maintaining and expanding the integrative policy of the GRECC, including interactions with GRECC affiliates.

EDUCATION AND CONFERENCE ACTIVITIES
- Collaborate with the GRECC Associate Director for Education & Evaluation to ensure the coordination and integration of GRECC research and clinical programs into educational conference activities.
- Develop in collaboration with GRECC Associate Director for Education & Evaluation continuing education proposals on an annual basis.
- Plan and implement local and regional educational/ conference programming associated with the GRECC.

RESOURCE MANAGEMENT
- Responsible for providing the essential data to be contained in the annual budget plan. Using appropriate software, distributes the target allowance amount cost centers to projected personnel, supplies, equipment, and contractual services.
- Incumbent is responsible for assembling, organizing and presenting information for budget development and a system of internal controls for appropriated funds. Coordinates budget formulation and execution with the Fiscal Officer.

PROGRAM DEVELOPMENT
- Coordinates, creates, and advises in the development of new clinical programs and policies.
- Works with GRECC research physicians to develop written proposals for new clinical programs.
- Coordinates with the Associate Director for Education and Evaluation and others in developing and implementing methods to evaluate the impact of GRECC Clinical programs on established objectives.
- Facilitates program innovation and assures evaluation and quality control measures to determine the effectiveness of program concepts and techniques.

Work Schedule: Monday - Friday, 8:00am -4:30pm
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD939290
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

• Provide admin and sales clerical support
• Issuing invoices and updating accounts receivables, enquiring about outstanding payments, and keeping records.
• Segregating invoices for delivery
• Assist in general administration duties and Ad-hoc duties· Answer and direct phone calls
• Assist in the preparation of regular monthly reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Submit and reconcile worker's salary reports
• Provide general support to visitors
• Liaise with executive and senior administrative assistants to handle requests and queries

• Provide admin and sales clerical support
• Issuing invoices and updating accounts receivables, enquiring about outstanding payments, and keeping records
• Segregating invoices for delivery
• Assist in general administration duties and Ad-hoc duties· Answer and direct phone calls
• Assist in the preparation of regular monthly reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Submit and reconcile worker's salary reports
• Provide general support to visitors
• Liaise with executive and senior administrative assistants to handle requests and queries

• You will serve as a Lead Personnel Management Advisor responsible for providing expert advisory and consultative services regarding staffing, classification, recruitment, and pay to the assigned NIWC Atlantic Human Resources Office staff.
• You will be responsible for originating solutions and/or developing appropriate interventions for management on staffing, recruitment and pay issues and concerns.
• You will lead or serve as a team member on special projects or comprehensive studies to examine a spectrum of recruitment and/or staffing problems or issues across the command.
• You will be the primary workload facilitator, monitoring metrics and work of less senior PMAs and Human Resources Technicians to ensure consistent and accurate processes and work-flow.

The position is responsible for supporting the operations of the Denver HRC, which is responsible for rendering recruitment and staffing services for the purpose of filling General Schedule Title 5 and Wage Grade positions throughout VBA which services all human resource needs within its purview.

Specific duties include but are not limited to:

• Serves as the Concur Travel Administrator (CGE) and Administrative Officer for the Government Travel Card Program. Continually monitors and evaluates the effectiveness of the administrative program.
• Loads, updates, and maintains all the tables in CGE including personnel tables, organizational tables, group tables, permission tables, Lines of Accounting, budgets, production of reports, and acting as a help desk for users and authorizing officials.
• Designated as primary point of contact answers technical questions on the proper use, management, and execution of the CGE Travel System by all subordinate regions and districts.
• Monitors and analyzes active accounts monthly for transaction authorization, posting, misuse, override, and delinquency.
• Identifies, prepares the delinquency report, and researches historical travel data, costs for managers and senior leaders for personnel actions in accordance with the Table of Penalties.
• Prepares responses to higher headquarters for action.
• Assesses and improves the effectiveness of internal procedures and controls.
• Provides guidance to management for the development and maintenance of policy directives, program objectives, and administrative concepts related to the training and travel program for managers and employees.
• Advises and assists supervisors as they determine training requirements through annual training surveys.
• Disseminates information concerning opportunities internal and external agency training, forthcoming Government sponsored conferences and symposia, mandatory annual training, and various other training courses. Provides information on number of personnel in attendance in various types of courses, both internal and external attendance to other federal agencies.
• Provides monthly report of training cost and completion for senior leaders.
• Ensures employee data reflected in VATAS is accurate at all times; reviews Time and Attendance submissions and preparation of timecard certification by supervisor in VA Time and Attendance System (VATAS); acts as superuser timekeeper for all HRC employees.
• Serves as Historical Report Analyst; sustains up-to-date knowledge of VA and OTM policies to ensure organization's compliance with rules and regulations relating to a variety of programs, processes, and audits.
• Serves as the alternate Continuity of Operations Plan (COOP) and Emergency Preparedness Coordinator, the incumbent serves as the alternate representative for conducting annual exercise drills as well as emergency preparedness at HRC.

We are hiring a part time or full time adminstrative clerk.

Responsibilities

· Attend to walk-in customers, incoming phone and email enquiries

· Communicate and coordinate with customers in ensuring prompt follow-up and closure for all enquiries

· Process class registrations, invoice and payment receipts

· Correspond with existing customers through phone, text messages and emails

· Coordinate with external vendors and suppliers

· Perform a variety of administrative duties in support of the day-to-day operations

Requirements

· Able to speak ,read and write Chinese words

· Proficient in MS Office applications

· Applicants with experience working in tuition or enrichment centres have an added advantage

· Able to work on weekend but exclude public holiday

· Minimum O levels or equivalent

Position Available: Must be proficient in Chinese Administrative Personnel (Work pass provided, salary SGD 2000-3000)

Job Requirements:

• Must be fluent in both Chinese and English communication.

• Strong sense of responsibility with a high standard of professional ethics.

• Proficient in using Microsoft Office (Word, Excel, PowerPoint), with some understanding of financial accounts.

• Ability to think independently and solve problems, with clear working logic and strong planning and execution skills.

• Strong learning ability, with a deep understanding and hands-on experience with major social media platforms (e.g., Twitter, Facebook, Instagram, YouTube, TikTok, LinkedIn) is preferred.

Job Responsibilities:

• Organize and prepare inventory and transaction documents, collect, sort, and review related financial documents.

• Publish and track social media content (pre-created), including responding to user interactions and increasing brand exposure.

• Collect industry information and potential customer data through online platforms and tools, effectively organize the data, and follow up via email.

• Perform other routine clerical tasks and duties.

Address:

100 Pasir Panjang Singapore 118518

Contact:

Tel/WhatsApp: +65 80609395 / +65 98969456

Website: www.vizleddisplay.com

Email: youming.yang395@gmail.com

希望收到中文简

• Working Days: 5.5 days / 8am - 6pm
• Salary: $2500 & Above (depends on experience)

Requirements:

• At least 1 year of admin experience preferably in a Construction Project Site Office.
• Proficient in MS Office

Responsibilities:

• Correspondence with clients
• Provide admin duties and clerical supports to site personnel
• Ensure proper documentation in project files
• Support in submission of monthly claim / receivables for projects
• Record and maintain monthly claim/receivable reports
• Generate invoices
• Assist in preparing bank reconciliation, monthly finance reports, GST submissions, account receivables and payables, tax-related matters and audit-related queries
• Maintain date accuracy in accounting software with proper documentation, filling and entries
• Other ad-hoc duties as assigned

JOB DESCRIPTION:-

- Perform full spectrum of administrative tasks including handling incoming phone calls, receive guests, data entry, filling, manage office supply and etc.

- Assist in procurement and data update in ERP environment

- Logistics arrangment

- Assist in ISO audit documentation and policy updates

- Handling payroll, HR and MOM work pass related matters

- Any other ad-hoc duties assigned by the immediate superior / Managment

REQUIREMENTS:-

- Candidate must possess at least a Professional Certificate / Nitec/ Diploma in Business Studies / Administration / Management or equivalent.

- At least 1 year of working experience

- Able to work independently and meticulous

- Possess excellent interpersonal and communications skills

- Strong time managment skills to meet deadlines and handle time-sensitive tasks

- Conversant with Microsoft Office and ERP

- Candidates will be compensated according to their exposure and competencies

• Incumbent actively participates in the management coordination and oversight of the National Training Center G8 Resource Management office by performing management analysis, program analysis, and administrative functions.
• Assists the Director and G8 Management in the design and implementation of policies and procedures within the directorate to manage administrative and personnel-related functions.
• Serve as a Administrative Officer for a variety of HQDA special programs, including but not limited to Mass Transportation Benefit Program .
• Makes recommendations and provides advice/assistance to staff in coordination with the Director.
• Analyzes new or proposed regulations to determine impact on Army program operations and suggests modifications, or drafts edits as necessary to policies, goals or objectives.

To serve as the Administrative Assistant performing various administrative and clerical duties in support of the 72d Force Support
Squadron, reporting directly to the 72d FSS/FSR Resource Management Flight Chief. Performs office automation duties such as
word processing in support of the administrative and clerical work. The position is located in a multi-layered organization with
subordinate groups which differ from each other in terms of subject matter, function, relationships with other organizations and
administrative requirements. There is a system of formal internal procedures and administrative controls, formal coordination among
subordinate units and a formal progress reporting system which is sufficiently complex to require continuous attention on the part of
the administrative assistant. Prepares a wide variety of recurring and non-recurring correspondence, reports and other documents and
reviews and finalizes correspondence and documents prepared by others, handwritten or electronic drafts. Reviews and processes
incoming and outgoing correspondence, materials, publications, regulations and directives. Receives telephone calls, greets visitors
and ascertains the name of the caller or visitor. Performs other administrative and clerical work in support of the office/organization.
Uses varied and advanced functions of word processing software to create, format, modify, edit and print a variety of letters, reports,
memos and other textural documents. Requisitions office supplies, printing support and related materials and services. Makes travel
arrangements, such as scheduling transportation and making reservations. Uses advanced functions to generate table of contents,
import graphs or databases, create glossaries and align multiple columns. Independently carries out familiar assignments in
accordance with previous instructions, standard procedures for creating documents or entering/retrieving data and established use of
software packages. Receives and transmits electronic mail. Gathers monitors and maintains data to complete reports. Responds to
inquiries and assists others. Actively participates in the organization substantive programs. Receives requests for information,
responsible for the accuracy of staff summary sheets, advises when the information can be furnished and provides it personally from
files and records or follows up with staff to see it is provided. Performs other related duties as assigned.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12597861

Major Duties and Responsibilities

• Directs the personnel management program for the organization, performing or overseeing the full range of human resources requirements.
• Performs the full range of personnel management and administration of the service with varied functions and activities.
• Acts as the liaison with the human resources office concerning personnel related matters.
• Provides advice and assistance to managers and staff concerning Federal and agency personnel processes and procedures.
• Reviews, analyzes, and interprets incoming requests, recommends appropriate action, or suggests appropriate alternatives based on knowledge of internal operations, agency personnel policies, budgetary constraints, and work priorities.
• Provides for the budgeting and financial management for the organization including budget formulation, justification, and execution; financial management; and financial reporting.
• Manages budget formulation and execution for a changing budget of administrative expenses involving different funding sources.
• Manages procurement and contracting for the organization. This may include preparing procurement requests, evaluating proposals for work, acting as a COTR for procurements, and/or maintaining procurement and contracting records.
• The incumbent supervises and oversees a variety of administrative programs relating to the business functions of both the clinical, non-clinical, and research sections of the Radiology Service.
• Performs budget execution functions to ensure that expenditures are consistent with budget formulation plans as the fiscal year progresses.
• Directs administrative support services to the Staff Radiologists, Chief Radiology Administrator, Business Manager and Line-Chiefs, to ensure that inquiries, correspondence, and actions for the area of responsibility are addressed appropriately.

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About the Role

As an Administrative Assistant at Knight Frank Strata Management business unit, you’ll be the key person in supporting both residents and team. Reporting to the Site Head, you will facilitate the onboarding of new residents, coordinate service requests and maintain an organized filing system. This position is ideal for a proactive individual with excellent interpersonal skills.

What you will be doing:

• Resident Support: Act as the first point of contact for residents and tenants, answering phone calls, handling enquiries and complaints with professionalism.
• Onboarding New Residents: Assist new owners and tenants in the application process for card access, keys and manage move-in/move-out logistics to ensure a seamless transition into their new homes.
• Service Coordination: Coordinate on-site inspections for Technician and Property Executive to promptly address residents’ service requests.
• Administrative Excellence: Manage petty cash vouchers and facility bookings. Provide administrative support by compiling weekly and monthly submissions for HQ Accounts. Establish and maintain an efficient filing system to streamline documentation and operations. Keep an accurate inventory of office stationery and track equipment maintenance records.

What we’re looking for someone who’s:

• Strong communication and interpersonal skills.
• Positive attitude with a can-do mindset.
• Detail-oriented.
• Proficient in Microsoft Office and comfortable using technology to streamline property management tasks.
• Candidates from residential development, service industry or Hospitality, Tourism, or Hotel Management will have an added advantage.
• Minimum of 'O' Level or equivalent qualifications.

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values what you bring to the table.
• Continuous learning and development to help you advance.
• The chance to work with a global leader in property and facilities management.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!