Total 5,506 Others administrative clerical job vacancies in Australia

The incumbent has overall responsibility for the correspondence program at the Lebanon VAMC to include White House responses, Senate responses, Congressional responses, Office of Inspector General (OIG) responses and all other daily correspondence. The incumbent is responsible for all medical center correspondence including Executive , Administrative and Clinical correspondence. This position tracks all incoming correspondence, tasks out to the responsible party for review and response, reviews response for appropriateness and complete content, obtains Executive level approval all the while ensuring a final response is submitted timely.

Work Schedule: Monday - Friday 7:30 am - 4:00pm
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Specialist/PD022040
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

• Responsible for planning, managing, coordinating and executing a variety of administrative programs and procedures to facilitate accomplishment of organizational operations.
• Applies a well-founded knowledge of administrative plans, programs, policies, and procedures during the conduct of all assigned duties and responsibilities.
• Manages and performs a wide variety of administrative support services.
• Provides advice and assistance to all division personnel regarding the proper application of administrative policies, procedures, and Department of Army regulations.
• Utilizes knowledge of established procedures and formats when reviewing and preparing official correspondence.
• Serves as the Organizational Defense Travel Administrator (ODTA) for the Defense Travel System (DTS) and point of contact for the government travel card program.
• Prepares official travel documentation such as authorizations and settlement vouchers in accordance with established policies and procedures.
• Receives, reviews, and authorizes requests for the purchase of organization supplies, services and training.

• Plans and manages the administrative management program for the State Office and its subordinate County Offices, including management analysis, personnel management, automation, support services, budget and financial management.
• Assists the Deputy SED in planning and directing both administrative and program work of the office, advising the Deputy SED in highly complex and extremely sensitive matters and, in the absence of the Deputy SED, directs all State Office operations.
• Performing various personnel management functions within the State Office including developing position descriptions; participating in interviews with candidates for vacancies; providing input on selection decisions; and drafting performance plans.
• Determines County Office annual administrative fund requirements; develops and monitors salary and expense budget for State Office and County Office (Federal) travel; and maintains budgetary control of funds.
• Provides to State and County Offices or ensures the provision of a variety of support services such as property and supply management, procurement, space management, records and forms management, mail, payroll, travel, and motor vehicle services.

Reputable Enrichment Brand

LCentral is a reputable Premier English Specialist providing quality enrichment for students from N1 to P6 since 2008. We are seeking a dynamic candidate as a full-time Customer Service Officer.

Job Responsibility

Customer Service Officers are key to supporting the daily operations of the business and managing customer service relationships. The primary responsibilities include:

Assist in the day to day administration of the centre (roster, scheduling, payments, etc.)

Assist in student enrolments (enquiries, assessments, registration, etc.)

Assist in scheduling classes to ensure optimal use of resources (classrooms, materials, etc.)

Record keeping

Establishing excellent rapport with parents, children and teachers

Responsible for maintaining brand standards (image and presentation, safety and hygiene)

Ensuring a positive and nurturing learning environment

Requirements:

Training will be provided

Proficient in standard English (required)

Customer-oriented (required)

Bilingualism is an advantage

5-day work week

Able to start work immediately

Location: East, North East & Central

Email: jessica.tampines@lcentral.net

Please only apply if you meet the requirements.

Only short-listed candidates will be contacted for an interview.

- Assit Issue DO, Invoice, to customer

- Issue Po to Supplier

- Admin and documentation fillng.

- Data entry.

An ADMINISTRATIVE OFFICER, GS-0341-12, as the full-time representative of the Commander, oversees the development of unit goals. Ensures goals are in consonance with higher headquarters direction and local limitations. Oversees the development and execution of long- and short-range plans and programs. Provides a focus for all unit functions and activities.

Provides instructions and guidance to staff sections in the conduct of daily activities. Makes day-to-day decisions for the commander in the areas of personnel and equipment assignments, instructions to staff members, and replies to requests from higher headquarters or local authorities. Makes assignments based on priorities, degree of difficulty, and requirements of the assignment.

Manages the full-time personnel program for the organization. Directs, coordinates, and oversees work of subordinates. Advises staff regarding policies, procedures, and directives of higher-level management or headquarters. Trains employee(s) in assigned duties and responsibilities. Makes work assignments to employees, considers employees capabilities, established performance standards, evaluates work performance, gives advice and counsel to employees, interviews candidates for positions and approves selection, establishes priorities, ensures technical quality of work products, initiates personnel actions, approves leave, resolves employee complaints, and exercises disciplinary control.

Promotes acceptance and adherence of programs such as Sexual Assault Response Program, Equal Employment Opportunity, Federal Women's Program, Labor Management Relations, and other special emphasis programs.

Provides oversight for readiness reports. Evaluates organizational readiness reports and develops recommendations for improvement/modification to the organizational priorities based on ever-changing needs of the organization. Analyzes proposed changes and determines effects on organizational readiness and the ability of organization to accomplish assigned missions.

Executes command level inspection program for the organization. Conducts reviews and recommends changes to command policies, activities, programs, and ensures the organization is progressing toward the desired readiness goals.

Keeps up to date with new policies, regulations and directives. Reviews, provides input and finalizes studies relating to new force structure, reorganization, relocation of units, personnel practices, etc.

Serves as principal representative of the National Guard (and unit commander) in the community. Provides support for community activities such as parades, celebrations, military funerals, etc. Coordinates with elected officials, civic organization officials and school officials for recruiting activities, community support projects, natural disaster or civil disturbance planning. Coordinates with local media as necessary.

Ensures the National Guard armories and other facilities under the control of the command are properly utilized and cared for. Arranges for repair, upkeep, and custodial services for the facilities. Ensures proper security measures are established and followed. Ensures audits and reviews of armory rentals and unit accounts are conducted.

Performs other duties as assigned.


Work Schedule: This position works on a 5/4/9 compressed work schedule that consists of a 5-day workweek, then a 4-day workweek (eight 9-hour days and one 8-hour day and an SDO, Scheduled Day Off) to complete the 80-hour pay period. Work schedule is subject to change based on mission requirements.

Telework: ELIGIBLE FOR SITUATIONAL TELEWORK ONLY, INCLUDING EMERGENCY AND PRESCRIBED "UNSCHEDULED TELEWORK"

The major duties of the Administrative Officer position include, but are not limited to, the following:

• Facilitates the preparation and tracking of budgets and expenditures, utilizing the financial management systems of the NPS.
• Assist managers in all aspect of Human Resources management.
• Responsible for implementing all acquisition and property management.
• Responsible for preparing, implementing, tracking and closing all types of task agreements and contracts.
• Facilitate studies to explore solutions to operations challenges. Develop and manage standard operating procedures and ensure compliance.

The Office of Division Counsel (Litigation & Advisory) (L&A) provides legal services for the Internal Revenue Service Large Business and International (LB&I) and Small Business/Self Employed (SB/SE) Divisions on tax matters, legal issues, regulations, and needs relevant to individuals filing Schedules C, E, F, and Form 2106, subchapter C corporations, subchapter S corporations, partnerships, estates, and trusts. The Office of Division Counsel L&A is a nationwide organization headquartered in Washington, DC, divided into seven geographic areas and one nationwide strategic advisory function. Each Area is responsible for legal work within a defined geographic group. We work with complicated issues of tax law and accounting principles in the context of an expanding global environment. L&A employs over 1,100 attorneys and paralegals nationwide, who provide a full range of legal services on all issues, including advising LB&I and SB/SE compliance agents, handling litigation in the U.S. Tax Court and referring and recommending litigation to the Department of Justice.

As an Administrative Officer you will:

• Provide advice, guidance, and expert level assistance to Area/ Strategic Advisory Executives and Managers on all matters related to the coordination, integration, and synchronization of administrative actions. Analyze workflow, determine problem areas, develop guidelines, and provide advice and assistance to the Executives, Management Officials, and Analysts in the Division on all phases of administrative management, providing solutions to problems arising in connection with the operating policies, programs, workloads, staffing, and other managerial concerns.
• Coordinate and monitor tracking process for personnel, performance, staffing-related forms, documents, files, and reports. Analyze tracking systems and implement changes to streamline processes, improve efficiency and timeliness or personnel functions. Handle and advise on a wide variety of other administrative assignments in support of L&A Area/SA executives and managers. Examples include overseeing the maintenance of personnel records, initiating personnel actions, travel and event planning, report generation and compilation, digital and paper records management, space management, procurement, and data call responses.
• Act as Area liaison for the administrative aspect of hiring and onboarding functions. Work directly with HQ team members and assigned L&A Areas to coordinate applications and interviews, conduct candidate outreach; extract candidate application material from staffing software; draft selection memos for hiring officials. Coordinate movement of internal employees between Areas and/or PODs.
• Serve as the Area/SA expert on the design, development, implementation of Area/SA specific SharePoint sites. Conduct continual/real time maintenance of Area/SA specific sites, ensuring that sites provide efficient and effective tracking of data and information.
• Prepare, process and track appropriate reports on programs and systems management. Oversee Area and/or Strategic Advisory case reports and Agency requested case data reports, act as the point of contact between Field Executives, L&A Headquarters, Program and Management Analysts, and various Headquarters offices throughout Chief Counsel, including suspense report deadlines, employee case inventory reviews, and case data and case status input accuracy.
• Represent Area/SA Executives and Managers at administrative and operational meetings conducted by Headquarters Program and Management Analysts, and other Headquarters Staff Officials.

Summary

As an Administrative Assistant, you will provide crucial support to the operation team in managing daily administrative tasks. Your role will involve assisting with administrative duties, organizing schedules, coordinating, and maintaining office records. Your contribution will help ensure efficient operations and smooth communication within the office.

Duties and Responsibilities

• Perform administrative works and liaise with hospital & HQ on all administrative
• matters.
• File documents and records.
• Maintain and update staff records (Claims, AMS, MC, OT etc.)
• Maintain general housekeeping of offices.
• Maintain notice boards.
• Monitor and maintain First Aid Box.
• Raise and monitor Purchase Request.
• Coordinate and ensure PO, DO and invoice are correct, authorized certified and
• approved.
• Organize and maintain files and databases in a confidential manner
• Manage communication including emails and phone calls
• Schedule appointments, meetings, and record meeting minutes
• Maintain and order office supplies
• Receive invoices and review for accuracy
• Perform any other duties as assigned by Food Service Manager.

Qualifications

• GCE “O” Level or Higher Nitec
• Preferably 2 years work experience

• You will serve as the senior advisor for Navigation Warfare (NAVWAR) manpower programs, plans, and execution and interfaces with the Executive Director, National Competency Leads, Program Executive Officers, Resource Sponsors, and DON Staffs.
• You will exercise delegated authority to manage the Command's Civilian, Military, and other workforce requirements and monitor the execution of workforce related resources.
• You will will participate in workforce planning and execution reviews and provide specific actionable recommendations regarding analysis, strategic intent, and plans of action to meet NAVWAR leadership goals.
• You will act as contributor in the development of the NAVWAR longrange corporate and strategic plans, revised manpower policies, and the ongoing assessment of health of the NAVWAR Total Force.
• You will provide oversight and subject matter expertise for military manpower/billet management, civilian authorization management and execution, organization, staffing plan execution and reporting, and Intelligent Workbook.
• You will collaborate with higher level headquarters, other Navy and Marine Corps Commands.
• You will oversee and assist in the development of metrics and measures to identify command level trends, gaps, and areas of concern.
• You will coordinate and prepare command briefs, presentations, and communications for internal and external audiences.
• You will participate in continuous process improvement assessments and recommendations for manpower and total workforce initiatives.
• You will collaborate with the Strategic Manpower Lead for long-range planning requirements and provide input into the NAVWAR manpower strategy.

Perform the following duties and responsibilities:

• Monitor and track obligations, expenditures for base/mission support functions throughout the execution phase of the annual operating budget.
• Identify potential resource needs, facilitate acquisition of additional resources, and establishes criteria to evaluate effectiveness of additional resources.
• Provide administrative planning, oversight for a variety of special and/or continuing programs such as the Savings Bonds, Combined Federal Campaigns, the Freedom of Information Act, and the Privacy Act.
• Responsible for coordination and facilitating the function of all services, clinical and administrative, which interface with the service.
• Oversee a variety of functions that includes incoming/outgoing correspondence, records management, publications/forms management, administrative standard operating procedures, administrative internal controls, and organizational files management.
• Assure those internal systems and/or procedures for carrying out the clinical service organization's administrative functions meet the requirements of balancing costs, benefits, productivity, and effectiveness.
• Conduct studies, surveys, and interviews to gather information necessary to formulate policies, procedures, and strategies.
• Responsible for the service's governance procedures guaranteeing minutes of councils and committees are properly documented.
• Analyze information to make quantitative and/or qualitative evaluations for the preparation of narrative and statistical reports of findings.
• Prepare presentations/executive correspondence for Director and/or completes fully documented studies for review of health care system committees and top management.
• Provide advice and/or assistance to management in such areas as; recruitment initiatives to replace loss of skilled employees, requirement, hire lag problems, mission or workload expansion, change or decrease, merit promotion requirements/procedures, requirements, procedures to determine employee placements to affect a variety of placement actions such as reassignments, reduction-in-force, realignments, noncompetitive promotions, and details.
• Provide advice to management and/or staff on contracting, procurement policies and issues.

Job Description

- Assist the project manager for the preparation of project work and documentation

- Photo collection and analysis of work done

- Report the work progress to project manager

- Manage subcontractors including certifying sub-contractors’ claims

- Ensure daily administrative operations such as Job / Claim orders are carried out

- Coordinate with our suppliers and clients

- Provide support to the project team

Requirements

- Local / PR only

- Computer literate, with knowledge in Microsoft Office, Excel and Outlook

- Must be willing to learn and do

- Good communication skills

- Multi tasking and time management skills with the ability to prioritise task

- Need to work with project team closely

- 5 days a week (Mon to Fri)

This position is telework eligible as determined by the agency. After the first 6 to 12 months on the job, there may be an option for this position to become remote.

This position is located in the Human Capital Directorate (HCD) of the Executive Office (EXO) within the Antitrust Division (ATR). EXO is a very dynamic and fast paced office, delivering the professional management services that power ATR's people and mission. Within EXO, HCD is comprised of the Human Resources Section, Paralegal Unit and Training and Professional Development.

As an Administrative Specialist, the responsibilities of this position will include, but are not limited to:

• Preparing, proofreading, and reviewing reports, letters, and other documents providing recommendations for management programs, policies, and activities.
• Providing advice and guidance to managers and employees on questions and situations related to administrative services.
• Responsibility for team administrative duties to include travel administration, document management, timekeeping, scheduling, correspondence management, invoice management, records management, performance management, training coordination, office supply management, using automated systems to log and track data, escorting visitors, and managing team office space allocation.
• Gathering information, identifying, and analyzing issues, and developing recommendations to resolve substantive problems of effectiveness and efficiency.
• Participating in the development of new plans, schedules, or methods to accommodate changing program requirements.
• Identifying objectives based on an analysis of interrelated issues of effectiveness, efficiency, and productivity of substantive mission-oriented programs.
• Participating in planning sessions with supervisors and program managers to provide necessary information pertaining to the team's administrative operations.
• Performing a variety of duties related to special projects involving program issues that contain complicating elements. Managing special initiatives and working groups to accomplish programmatic goals.
• Conducting various ad-hoc analyses, preparing reports and compiling information for team management.
• Managing all aspects of the Division's transit benefits program.

Serves as the Chief of the Administrative Division and administrative advisor to the U.S. Attorney for planning and managing the United States Attorney's Office resources. Typical duties include, but are not limited to:

• Planning and managing a comprehensive administrative support program that includes the spectrum of administrative support services, e.g., budget, administration, personnel, space management, purchasing, information technology management, internal controls, mail, records, acquisitions, communication services and supplies.
• Supervising a subordinate staff of administrative, technical and clerical personnel. Setting goals and priorities. Preparing schedules for completion of work.
• Analyzing management issues for the District, developing short- and long-range plans to ensure office operations are conducted efficiently and effectively and meet mission requirements.
• As a Designated Operating Plan district, exercising significant autonomy for short- and long-range budget administration. On behalf of the U.S. Attorney, serves as the primary financial manager for the District; responsible for budget formulation, presentation to EOUSA and execution.
• Developing and managing a comprehensive district-level personnel program exercising final authority for personnel planning and management activities to meet the short- and long-range needs of the office.
• Plans and provides for all management services and office support functions in the district which include printing, publications, automation, selection of furniture and equipment, property management and supplies.
• Oversees the purchasing program to ensure purchases are within delegated authority and comply with all associated policies, procedures and guidelines.
• Manages the information technology program for the district ensuring employees have hardware and software needs to meet mission requirements.
• Projects and analyzes space needs based on proposed initiatives, staff changes and technology improvements. Designs office layouts, schedules alterations and repairs, oversees building renovation and directs the relocation of personnel to new space.

• Plans, organizes, and executes mission support activities for 13th Field Investigations Squadron. Serves as the consultant to the squadron commander on all administrative management activities.
• Performs systems, local area network (LAN), and computer system administration duties. Manages all Squadron communications process, computers, and information system programs in direct support of all squadron personnel in four geographically separated units.
• Serves as the AFOSI squadrons Financial Resource Advisor. Coordinates with the AFOSI Region Financial Manager with the status and availability of unit funds.
• Serves as the Squadron liaison for personnel, equipment/supply control, and vehicles. Maintain an accurate inventory of vehicles, mobility gear, and equipment used by Squadron personnel.