Total 112 administrative clerical job vacancies in patuxent river maryland

Join Our Fun Family as an Administrative executive! ⭐

We’re on the lookout for enthusiastic and detail-oriented individuals to support our dynamic teams!

Job Responsibilities:

• Prepare and organise documents
• Documentation check using Microsoft word & Excel
• Manage appointment scheduling and phone communications
• Handle various ad-hoc tasks as required

Requirements:

• Qualifications: Local Diploma or Degree.
• Skills: Strong communication, interpersonal, and organisational skills
• Experience : Prior experience and proficiency in Microsoft word/Excel would be a plus!
• Communications: Proficient command of English

What are the benefits you can receive from us?

• Environment: Supportive and Fun Company Culture
• Career progression: Opportunities for career advancement
• Additional Performance incentives : attractive salary with performance incentives
• Travel opportunities: Frequent travel and development opportunities - regional and international
• Industry Insights: Gain valuable experience in the finance industry.

**Application Process:**

Interested candidates are invited to submit their resumes detailing their experience and suitability for the role. Note: Only shortlisted candidates will be contacted.

In this position, you will serve as the Administrative Officer for the Wireless Networks Division.
You will manage the budget, financials, human resources, and other administrative tasks while advising management on resolving administrative issues.
Additionally, you will handle acquisition actions, assistance awards, bankcard activities, and travel management, working independently with minimal guidance.

For the GS-0341-9/11 Administrative Officer position your duties may include, but are not limited to the following:

• Advises program managers regarding budgetary concerns such as projected shortfalls or unanticipated financial needs.
• Conducts negotiations with vendors to obtain goods and services.
• Creates and executes strategic and/or operating plans for new fiscal years, which includes the gathering of key information essential to the planning process (e.g., internal information, benchmarking information, stakeholder input).
• Compiles and analyzes relevant information gathered by using processes, tools, and/or formal mechanisms to effectively monitor and manage results.
• Plans, develops, formulates, prepares, executes, monitors, and/or forecasts organizational budgets.
• Interprets policies and procedures in the management of space and facilities.
• Manages and monitors the budget, design, construction and modification of existing and/or new space.
• Interprets and analyzes the meaning and implications of key financial indicators to understand overall financial performance of the organization.
• Approving official for purchase cards and/or manages purchase card program.
• Performs the full-range of general administration and advisory services and/or functions, performing all that apply: outside activities, time and attendance, relocation requests, human resources services, facilities management, property management, space/logistics, safety/security, and travel.
• Interprets policies, procedures, and practices concerning all aspects of travel, local, sponsored, domestic and/or foreign, and reimbursement for travel expenses for all orders and vouchers within the employee's assigned area(s).
• Writes and edits standards/policies/procedures documents and manuals and analyzes and implements standards/policies/procedures.
• Plans and manages service contract and equipment leases, including funding while ensuring compliance with established procurement regulations, such as the Federal Acquisition Regulations.
• Evaluates and recommends alternative methods of procurement.

• You will serve as the Executive Assistant to the Director, Navy Cryptologic Office.
• You will review, analyze, and control all NCO executive-level correspondence.
• You will utilize analysis and knowledge of organization, programs, missions, and functions to develop, recommend, and implement strategies, plans, and policies to ensure effective and efficient operations.
• You will guide NCO leadership and team in obtaining and making effective use of administrative, manpower, training, and logistical support resources to manage the team's operations.
• You will manage the capture/documentation and submission of mission-essential materials to the Service Cryptologic Component (SCC) knowledge base and devises file structures to facilitate cataloging.

• You will support the United States Marine Corps (USMC) PM Infantry Weapons Anti-Armor Team.
• You will serve as a Logistics Management Specialist supporting the USMC PM IW program office managing the Saber and Javelin systems.
• You will complete readiness assessments and provide logistics product support planning.
• You will prepare new builds, and modified parts and equipment.
• You will represent logistics at AAS systems engineering technical review (SETR) events - providing SME/knowledge in support of a Reliability Centered Maintenance analyses.
• You will plan and participate in PM reviews, audits and Joint Service (Army-USMC) Integrated Product Team (IPTs).
• You will be responsible for tracking, maintenance and proper disposal of all Government Furnished Property during development and production of AAS systems and kits, in accordance with the Federal Acquisition Regulation (FAR).

• Establishing and maintaining databases for tracking civilian personnel strength, vacancies, and Table of Distribution and Allowances (TDA) authorizations/requirements.
• Developing, compiling, and managing metrics reports to provide to higher headquarters.
• Providing technical guidance and assistance regarding Defense Civilian Intelligence Personnel System (DCIPS) civilian personnel procedures, regulations, and policies.
• Providing guidance on civilian performance issues, leave administration, and Workmen's Compensation.
• In-processing and out-processing civilian employees to and from the Brigade.

1) Checking and audting of submitted documents

2) Folllowing up for outstanding documents

3) Preparation and Billing

4) Monitoring collection

5) Prcessing collection

6) Disbursement of fees

7) Attending to clients' queries

Job Title: Administrative and Accounts Assistant

Key Responsibilities:

• Administrative Support & Financial Management:
  • File documents and maintain filing systems, both physical and digital, to ensure all financial records are organized and easily retrievable. File and data archiving.
  • Perform data entry tasks to manage receivable and payable accounts and maintain financial records.
  • Create and update corporate customer master records between the clinic software (GP Connect) and Xero accounting.
  • Manage general accounting tasks, including monthly invoicing and following up on payments.
  • Arrange for supplier bill payments via online payment. Verify supplier invoices and address discrepancies, such as obtaining missing invoices.
  • Perform stock take reconciliation and verify the accuracy of data records in clinic software on an ad hoc basis and at year-end.
  • Write and reply to emails, letters, and other necessary correspondence assigned by the director.
  • Manage and track staff attendance and activities. Liaise with the attendance software provider if staff encounter issues clocking in and out. Rectify backend issues if staff forget to log in or fill in leave/OT forms. Monitor staff's annual leave, medical certificates (MC), and overtime (OT) on a monthly basis before payroll processing.
  • Reconcile daily credit card collections (AMEX/VISA).
  • Handle general administrative duties, such as MOM statistics/HR matters and internship collaboration with polytechnics, drafting staff employment letters, renewing company insurance, form filing, and other HR-related tasks.
  • Manage patient billing processes, including invoicing, collections, and insurance claims submission.
  • Monitor accounts receivable and follow up on outstanding payments.
  • Assist in financial reporting by maintaining accurate records of income and expenses.
• Office Management:
  • Order and manage office materials like copier paper and credit card terminal paper, and maintain warranties for office equipment.
  • Collaborate with clinic assistants to streamline office operations and improve patient care workflows.
  • Assist with administrative projects and tasks as needed to support clinic operations.

Qualifications:

• Diploma or equivalent; additional certification in office administration or accounting is preferred.
• Relevant working experience in a healthcare setting, particularly in a GP clinic, is highly desirable.
• Proficiency in Microsoft Office and experience with accounting software.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills, with the ability to work collaboratively in a team environment.
• Ability to maintain professionalism and handle sensitive information with discretion.

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

• You will provide moderately complex inventory work including production control on various manufactured components and hardware.
• You will be responsible for control of production programs in which the size, complexity, and importance require coordination, constant monitoring, and resource management.
• You will provide regular budgetary and performance reports to senior management.
• You will prepare procurement packages required for procurement of components, using available procurement methods, and will present them to the Procurement Department for award.
• You will prepare requests for bids and submit to prospective vendors.
• You will use Shop Workload Management Systems (SWMS) and other available databases and spreadsheets as required to control material issues from and returns to inventory.
• You will provide close out reports on all programs and insures return of excess materials, tools, and inventory to the appropriate area.
• You will support a manufacturing organization.
• You will be required to report to the duty location advertised in the announcement on a regular and reoccurring basis. Occasional telework options may be available.

Office Support

• Purchasing supplies and equipment utilizing purchasing guidelines and procedures, timekeeping functions, and preparing / processing documents associated with travel and timekeeping of staff.
• Schedules appointments, coordinates meetings, and/or conferences.

• Receives, accesses, routes or otherwise handles incoming and outgoing materials such as controlled or routine correspondence, reports, memoranda, and other forms of written communication.
• Tracks controlled correspondence, composes and edits correspondence, letters and reports, reviews correspondence and other written documents for accuracy.

• Performs office automation duties to prepare and create documents such as correspondence, forms, and reports which can include technical material, graphs, and charts.
• Enters information into established databases and similar systems which track various administrative activities of the organization.

• Receives and direct phone calls and interact with persons from within and outside the immediate organizational unit.

Theatre Administrative Executive

If you are a dynamic and motivated person who has strong interpersonal skills and more importantly, believe that YOU CAN MAKE A DIFFERENCE to the company, we would like to hear from you.

The Role:

Handle theatre administrative works which include checking of daily reports, movie voucher inventory, theatre payroll submission and promotion tracking etc.

• Assist theatre operation matters and executing marketing promotions.
• Coordinate on the logistic requirement and execution of corporate events and bookings.
• Other duties which may be assigned on a time to time basis.

Requirements:

• Diploma or its equivalent
• At least 2 years in the retail or hospitality industry
• Some training background will be an advantage
• Good working knowledge of MS Office Applications
• Excellent inter-personal and communication skills
• A good team player with positive work attitude
• Singapore Citizen or PR only

Interested candidates please email your cover letter and detailed resume with recent passport size photograph, indication of last drawn & expected salary and date of availability to

The Recruitment Officer

Re: Application for the post of Theatre Executive

Email: recruitment@shaw.com.sg

(Only shortlisted candidates will be notified)

• Conducts research and completes purchase requests for supplies/equipment for multiple Resident Agencies. Serves as a Government Purchase Card cardholder for the field office, maintaining records of all procurement actions and ensuring compliance.
• Serves as the office property custodian for multiple Resident Agencies; inventories accountable property and equipment; disposes of excess property; conducts annual accountable property inspections.
• Supports the AO with managing the field office GOV fleet, including assisting multiple Resident Agencies with ordering new and replacement GOVs, manage license plate registrations/renewals, monitoring preventative maintenance and service requests.
• Monitors staff compliance with mandatory training requirements and reports any delinquencies to the AO or supervisor. Ensures that training records and files are maintained, updated, and retired according to applicable record retention schedules.
• Assists the AO with field office staffing actions, including onboarding, promotion and departure requests and helps maintain field office personnel rosters, emergency contact lists and duty agent rosters.
• Assists office personnel with travel arrangements and properly documents all travel within the Defense Travel System (DTS). Assists the AO in managing DTS account profiles for all field office personnel.

- conversant with Microsoft word/ excel, data entry

- Video Clip for Property Marketing

- Drafting of Contracts

- Liaising with Contractors and Tenants via Whatsapp for Appointments

- Manage and administer general office admin works

- Maintain proper filing and documentation

- Able to work independently

- Assist with ad-hoc duties as assigned by management

Prefer Diploma Holder, CEI certificate would be advantageous

Able to Focus and Complete Task Assigned.

Discipline in Tracking Task to Completion.

Familiar with iMac Computing and Email.

Attend to do Paper Documents Submission at various Government Departments.

Coordinate with various Parties on Repair Works.

Assist in Video Call Interview.

Working hour is 9:30 am to 5pm.

Requirements

Able to Start Work Immediately.

Good Attitude and Willing to Learn.

Plus point for multi-lingual conversant

• You will support the division in all energetics manufacturing areas to ensure equipment and facilities are ready for research and development efforts as well as production efforts.
• You will be responsible for maintaining the divisions calibrated equipment.
• You will be responsible for maintaining production equipment throughout the Division to include troubleshooting and repair of equipment; and procuring needed equipment parts and supplies.
• You will act as a deputy support for the division’s facilities coordinator.
• You will track quantities of consumable supplies throughout the division and identify when additional supplies needs procured, will receive supplies, inventory, and organize supplies in stock areas or production facilities.
• You will support a manufacturing organization.
• You will be required to report to the duty location advertised in the announcement on a regular and reoccurring basis. Occasional telework options may be available.