Total 25 Administrative / Clerical job vacancies

Job Description:

1. Supports them in the fulfilment and execution of their duties.
2. Assist in email correspondences i.e. reply when required to, depending on urgency / follow up on email content requirement such as product inquiries etc.
3. Handle incoming phone call inquiries, refer caller to respective personnel if necessary.
4. Ensure data accuracy in server / system including product name, serial numbers and individual selling price.
5. Provides day-to-day administrative support.
6. Arrange and organize appointments for both internal or external meetings.
7. Arrange and coordinate monthly sales meeting’s requirement i.e. booking of conference room and its amenities. minutes of meeting and thereafter, distributing minutes of meeting for further actions and follow up.
8. Flight and hotel bookings arrangements.
9. Arrange and coordinate offsite meetings, conferences and other events when necessary.
10. Prepare and compile profile / product presentations, necessary handouts / documents for proposals / tender.
11. Conduct research and stay up to date on the latest info on industry and products.
12. Review / restructure department’s organization chart to ensure proper communication channel as and when required.
13. Assist in preparing expenses claims for submission and follow up on approval.
14. Ensure team members adhere to their tasks / requirements assigned by SSM and SPM.
15. Monthly sales report and sales update submission.
16. Keeps track of sales targets.
17. Maintain and update customers’ info and sales record regularly.
18. Communicate customers’ feedback / complaints if any.
19. Perform ad-hoc duties as and when required.
20. Able to manage the team when Sales Admin Manager not around.

Requirements:

1. Candidate must possess at least Diploma or equivalent.
2. Required skills: Good interpersonal skills, self-driven, able to work with independently and in a team, strong sense of responsibility.
3. Minimum 3 years of working experience in customer service position with knowledge in MS Office (particularly in MS Excel).
4. Familiar with SAP system (MUST).
5. Must be willing to work at Balakong area.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)

Key Responsibilities:

• Product Knowledge & Support:
  • Understand company products and brands to assist supervisors and sales managers in developing product listings, channel strategies, and operational plans.
• Purchase Ordering & Stock Monitoring:
  • Support purchase ordering and monitor outlet-level stock, tracking the 3-month rolling forecast to maintain a healthy supply.
• Reporting & Analysis:
  • Prepare daily, weekly, and monthly progress reports on sales simulations, budget plans, and daily sales operations activities.
  • Compile and analyze monthly sales reports to assess outlet-level performance and inform future strategies.
• Coordination & Collaboration:
  • Work with retail promoter associates to manage POSM and POP requests and distribution.
  • Collaborate with the new product development team to ensure compliance with client specifications.
• Sales Materials Management:
  • Maintain and supply sales presentation materials for buyers on new product listings.
• Data Analysis:
  • Analyze customer shopping data to optimize sales strategies and identify potential customers.
• Performance Tracking:
  • Monitor the quotas and goals of each sales promoter with established KPIs.
• Administrative Duties:
  • Handle daily admin tasks, including entering order information, maintaining sales and customer records, and managing outstanding orders.
  • Coordinate promoter training and scheduling sessions.
• Logistics Liaison:
  • Liaise with the logistics department to ensure timely deliveries.
• Event Participation:
  • Assist in preparing and executing roadshows and product launch events with the sales team.

Responsibilities Breakdown:

• 70% Overall Sales Management and Administrative Work
• 20% Collaborative Work with the Marketing Team
• 10% Client and Customer Relationship Management

Requirements:

• Minimum diploma in Business Administration, Marketing, Finance, or a related field.
• Preferably 2 years of experience in a sales coordinator or similar role.
• 1 and a half year can be considered.

Monthly fixed Allowances: (transport and mobile)

Benefits:

• 12 days annual leave (less than 2 years of employment)
• Other general benefits as per labor law.

主要職責：

• 產品知識與支援：
  • 了解公司產品和品牌，協助主管和銷售經理制定產品清單、通路策略和營運計畫。
• 採購訂單和庫存監控：
  • 支援採購訂單並監控門市庫存，追蹤 3 個月滾動預測以保持健康的供應。
• 報告與分析：
  • 準備有關銷售模擬、預算計劃和日常銷售營運活動的每日、每周和每月進度報告。
  • 編制和分析月度銷售報告，以評估門市績效並為未來策略提供資訊。
• 協調與協作：
  • 與零售促銷員合作管理 POSM 和 POP 請求和分發。
  • 與新產品開發團隊合作，確保符合客戶規格。
• 銷售物料管理：
  • 為新產品清單的買家維護和提供銷售簡報資料。
• 數據分析：
  • 分析客戶購物數據以優化銷售策略並識別潛在客戶。
• 績效追蹤：
  • 使用既定的 KPI 監控每位銷售員的配額和目標。
• 行政職責：
  • 處理日常管理任務，包括輸入訂單資訊、維護銷售和客戶記錄以及管理未完成訂單。
  • 協調促銷員培訓和安排會議。
• 物流聯絡：
  • 與物流部門保持聯繫，確保及時出貨。
• 活動參與：
  • 協助銷售團隊準備和執行路演和產品發表會。

職責細目：

• 70%整體銷售管理與行政工作
• 20%與行銷團隊協作
• 10%客戶和客戶關係管理

要求：

• 工商管理、行銷、金融或相關領域的最低文憑。
• 最好有 2 年銷售協調員或類似職位的經驗。
• 可以考慮1年半。

每月固定津貼：（交通和移動）

好處：

• 12天年假（工作不滿2年）
• 勞動法規定的其他一般福利。

• Position: Personal Assistant to Director.
• Salary: RM 4000-7000.
• Work location: Mid Valley City (5-day week), Kuala Lumpur.

About the company.

A public listed company on the main board of Bursa Malaysia. The Group's principal businesses include technology, corporate advisory & stockbroking,manufacturing, trading and F&B operations. Currently they are seeking a matured Malaysian male candidate to assume the role of executive support to their Director within the organization. The position is permanent and will be based at their corporate head office at Mid Valley City in Kuala Lumpur.

About the role

This role is exciting and fast paced and it would suite some one who is looking for a new challenge in a PLC environment. The job role is to support and enhance the effectiveness of the Director within the organization.

• Pro-actively manage and provide high level executive support to Director.

•Manage and administer Director's email and other mails and schedules.

•Attending meetings and business discussions with the Director.

•Liaison with relevant parties like the legal and consultants related to the Group's business activities.

•Drafting, preparation and review of reports, documents related to the business.

•Liaise and coordinate business decisions.

Candidate Profile

In this respect, candidate should possess a proven good command of English,both spoken and written; a good writing skills in English. Besides, a good business and PA background at senior level is essential. You need to be flexible and willing to take on tasks in quite a different areas of work in support of the portfolio of Director.

This role has extensive clients liaison so the candidate's ability to network with ease are traits that are essential for this exciting role. In this respect, we are looking for some one who can fit into this critical role with the following traits:

*Malaysian male in age group 32-45.

*Matured, bright, lively and personable disposition and importantly approachable person.

*Possess at least a Diploma (or Degree) qualification in Business Administration or its equivalent.

*3-5 years of combined working experience as a Executive Assistant or PA in previous capacity role.     

*Good command of English,spoken and written plus conversant in BM and Chinese/Mandarin.

*Advance skills in Microsoft applications(Word, Excel and Power Point and Outlook).

What you will get in return-The reward.

In return for your work, our client will be offering a competitive remuneration package for the job based at Mid Valley City. You will be rewarded with job security and career progression in the long run.

APPLICATION FOR THIS JOB

Interested candidates are hereby invited to apply by forwarding a copy of your resume for our review. You may apply online through JOBSTORE by clicking the apply button below to submit your application. Alternatively, candidates may forward their resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my

More jobs from Chrisjac

More job openings are available from Chrisjac. To learn more about all of the career opportunities that Chrisjac can offer, please visit our website at www.chrisjac.com.my

Perks & Benefits

• Casual dress code
• Personal leave

• 職位：總監私人助理。
• 薪資：RM 4000-6000。
• 工作地點：吉隆坡谷中城（每週工作 5 天）。

關於公司。

在馬來西亞證券交易所主板上市的公司。他們的業務活動多元化。目前，他們正在尋找一名成熟的女性候選人來擔任組織內總監的行政支援角色。該職位是永久性的，將設在位於吉隆坡谷中城的公司總部。

關於角色

這個角色令人興奮且節奏明快，適合那些在 PLC 環境中尋求新挑戰的人。其工作職責是支持並提高總監在組織內的效率。

•積極主動管理總監並為其提供高階管理支援。

•管理和管理總監的電子郵件以及其他郵件和日程安排。

•出席與總監的會議和業務討論。

•與相關方聯絡，例如與集團業務活動相關的法律和顧問。

•起草、準備和審查與業務相關的報告、文件。

•聯絡並協調業務決策。

候選人簡介

在這方面，候選人應具備良好的英語口語和書面能力；良好的英語寫作能力。此外，良好的商業和高級公共事務背景也是必不可少的。您需要靈活並願意承擔不同工作領域的任務，以支援總監的工作。

該職位需要與廣泛的客戶聯絡，因此候選人輕鬆建立人際網絡的能力是這一令人興奮的職位所必需的特質。在這方面，我們正在尋找具有以下特徵的能夠勝任這一關鍵角色的人：

*35-45歲的馬來西亞女性；成熟的個性。

*成熟、聰明、活潑、風度翩翩，重要的是平易近人。

*至少擁有工商管理文憑（或學位）資格或同等學歷。

*在先前的職位中至少有 3-5 年作為行政助理或 PA 的綜合工作經驗。

*良好的英語、口語和寫作能力，並精通國語和中文/普通話。

*進階 Microsoft 應用程式技能（Word、Excel、Power Point 和 Outlook）。

你將得到什麼回報——獎勵。

作為對您工作的回報，我們的客戶將為位於格拉納再也地區的工作提供有競爭力的薪資待遇。從長遠來看，您將獲得工作保障和職業發展。

申請此職位

特此邀請有興趣的候選人透過轉發您的履歷副本進行申請，以供我們審核。您可以透過JOBSTORE線上申請，點擊下面的「申請」按鈕提交您的申請。或者，候選人可以透過我們的電子郵件jobs@chrisjac.com.my將簡歷直接轉發給我們CHRISJAC

克里斯雅克 的更多職位

Chrisjac 提供更多職缺。要了解有關 Chrisjac 的所有職業機會的更多信息，請訪問我們的網站www.chrisjac.com.my

津貼和福利

• 休閒著裝要求
• 事假

職位描述：

1. 支持他們履行和執行職責。
2. 協助電子郵件通信，即在需要時回复，具體取決於緊急程度/跟進電子郵件內容要求（例如產品查詢等）。
3. 處理來電查詢，如有需要，將來電者轉介至相關人員。
4. 確保伺服器/系統中的資料準確性，包括產品名稱、序號和單獨售價。
5. 提供日常行政支援。
6. 安排和組織內部或外部會議的約會。
7. 安排和協調每月銷售會議的要求，即會議室及其設施的預訂。會議記錄及其後分發會議記錄以採取進一步行動和跟進。
8. 航班和酒店預訂安排。
9. 必要時安排和協調異地會議、大會和其他活動。
10. 準備和編譯簡介/產品演示、提案/招標所需的講義/文件。
11. 進行研究並了解有關行業和產品的最新資訊。
12. 審查/重組部門的組織結構圖，以確保在需要時有適當的溝通管道。
13. 協助準備費用報銷以提交並跟進批准。
14. 確保團隊成員遵守 SSM 和 SPM 分配的任務/要求。
15. 每月銷售報告和銷售更新提交。
16. 追蹤銷售目標。
17. 定期維護和更新客戶資訊和銷售記錄。
18. 傳達客戶的回饋/投訴（如有）。
19. 根據需要履行臨時職責。
20. 能夠在銷售管理員不在時管理團隊。

要求：

1. 候選人必須至少擁有文憑或同等學歷。
2. 技能需求：良好的人際溝通能力，自我驅動，能獨立工作和團隊合作，責任感強。
3. 至少3 年客戶服務職位工作經驗，具備 MS Office（特別是MS Excel ）知識。
4. 熟悉SAP系統（必須） 。
5. 必須願意在無拉空地區工作。

津貼和福利

• 津貼（旅費、交通費等）

Job Responsibilities

1. Generating reports for sales department and processing documents for finance department according to company procedures.

2. Managing and maintaining all departments database.

3. Assist in the daily operations of the Admin Department.

Job Recruitment

1.Candidate should possess a Diploma / Advanced Diploma, Bachelor Degree or equivalent in Business Studies / Administration / Office Management

2. Microsoft Office Skills.

3. Communication Skills.

5. Fresh Graduate are welcome.

Prefer Chinese candidate

Perks & Benefits

•    Health insurance
•    Opportunities for promotion
•    Professional development

DESCRIPTIONS:

o Perform batch ticket completion and closing in EBS system following the batch ticket recording.

o Run report to analyze manufacturing yield and escalate any abnormality to production engineer for further

troubleshooting.

o As the document controller for production department in handling completed batch tickets, and hardcopy

SOP/WI/Form/Records according to the company policy.

o Support Production Manager in preparing documentation, setting up meeting, running EBS report and retrieving

production records.

o Managing production consumable inventories and raise purchase requisition accordingly.

o Communicates with other production members, supply chain, maintenance, quality control, warehouse, and other

departments as his/her duty needed.

o Performs other duties as assigned.

REQUIREMENTS:

1. EDUCATION BACKGROUND REQUIREMENTS:

a. Required: High school graduate or equivalent education and experience.

b. Preferred: Possess professional certificate or higher education level

2. KNOWLEDGE & EXPERIENCE:

a. Required: Fresh graduate

b. Preferred: Experience within a manufacturing or production environment

3. TECHNICAL/SKILL REQUIREMENTS:

a. Required:

i. Good Communication skills

ii. Proficiency with computer software.

b. Preferred: Experience in EBS (Oracle, SAP, etc.) system.

Perks & Benefits

• Employee equity
• Personal leave
• Open culture

描述：

o 在批量票據記錄後，在 EBS 系統中執行批量票據完成和關閉。

o 運行報告來分析製造產量並將任何異常情況上報給生產工程師以進行進一步處理

故障排除。

o 作為生產部門的文件控制員，處理已完成的批次票據和硬拷貝

SOP/WI/表格/記錄根據公司政策。

o 支援生產經理準備文件、安排會議、執行 EBS 報告和檢索

生產記錄。

o 管理生產消耗品庫存並據此提出採購申請。

o 與其他生產成員、供應鏈、維修、品質控制、倉庫及其他人員溝通

部門作為他/她的職責需要。

o 履行指定的其他職責。

要求：

1. 教育背景要求：

一個。條件：高中畢業或同等學歷和經驗。

b.優先：擁有專業證照或更高學歷

2. 知識與經驗：

一個。要求：應屆畢業生

b.首選：具製造或生產環境經驗

3. 技術/技能需求：

一個。必需的：

我。良好的溝通能力

二.熟練使用電腦軟體。

b.優先：有EBS（Oracle、SAP等）系統經驗。

津貼和福利

• 員工股權
• 事假
• 開放文化

Admin Exec

• To develop and carry out an efficient documentation and filing system for both paper and electronic records.

• To liaise and coordinate with internal and external parties to ensure smooth delivery of the goods. • To manage printing of yearly diaries

• Upkeep of office maintenance, pest control and property cleanliness

• To manage office security control and access, prepare access card/car stickers and ensure guards do their daily routine and manage parking traffic

• To compile and generate staffs’ attendance report

• To assist in performance appraisal process and compilation of KPI forms

• To manage the ordering of stationery/ refreshment/ utensil/ toiletries

• To organize and provide documents, reports and information to respective department or external clients in an useful and well-organized manner.

• To prepare all correspondences such letters & emails pertaining to announcements to tenants or general administration

• To prepare administrative documents such as purchase requisition, delivery orders and verify supplier and subcontractors deliveries

• To assist in compiling company operational documentation and meeting materials

(2) Private Secretary

• To handle all aspects of personal work of the superior.

• To screen phone calls, enquires and request and handling them appropriately.

• To organize and maintaining diaries, making appointments and appearances.

• To deal with incoming/ outgoing correspondences.

• To carry out background research and presenting findings into subject the superior is dealing with. • To manage calendar, plan and organize events or meetings

• To coordinate and schedule for functional meeting (eg. Board Meeting, Exco meeting etc)

• To liaise with clients, suppliers, contractors, and any other person involved in projects and staff of SPA group.

• To arrange travel and accommodation and when necessary to accompany the immediate superior to meeting locations to take notes or dictation, or to provide general assistance.

• To attend all matters as per instructed by immediate superior any person assigned on behalf.

• To liaise with other internal departments in day-to-day works requirements

Personality Requirements: • Highly committed in the job. • Polite, mature. • Tactful and discrete in dealing with confidential information. • Flexible, Independent, resourceful, and self-driven. • Pleasant personality and has interpersonal and good communication skills. • Responsible and proactive • High EQ, handle emotion and stress well. • Able to work in fast pace and within tight deadline • Welcome challenges • Multi-tasking. • Efficient.

Educational & Working Experience Requirements: • At least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, any field. • Age below 35 with minimum 3 to 5 years of relevant experience • Preferably with event organizing experience • Good command of spoken and written English and Bahasa Malaysia,added advantage if you can speak Mandarin

Perks & Benefits

• Nearby public transport
• Central location
• Medical insurance

Employer Background

Medical Product Manufacturer

Position Title

Senior Account Executive cum HR & Admin

Working Location

Petaling Jaya

Salary Range

Up to RM7,500

Responsibilities

• Handle full set of accounts
• Handle payroll of the company (10 - 15 staffs)
• Handle basic HR function such as issuing employment letters, liaising with recruitment agencies, posting job ad etc.
• Handle basic administration such as filing & office management

Requirements

• Possess at least a Diploma in Accounting or related fields
• Possess at least 3-5 years' experience in accounting and HR function
• Detail oriented
• Independent
• Knowledge in SST, Withholding Tax and Corporate Tax will be an added advantage
• Candidate from Manufacturing industry & familiar with export market will have an added advantage

Perks & Benefits

• Employee equity

Jobscope:

• Handle incoming customer calls and resolve inquiries in a professional manner
• Provide accurate information about products, services, and policies
• Address customer complaints, follow up on issues, and ensure customer satisfaction
• Document interactions and update customer records

Requirements:

• Minimum SPM holder
• At least 1 year experience in call center (inbound/outbound)
• Ability to work in shifts
• Excellent communication in English & Bahasa

Benefits:

• OT Claim
• EPF
• SOCSO
• Medical Coverage

Responsibilities

• Assist in daily department activities including following up with orders, coordinating with the production personnel on production scheduling, and delivery date arrangement, and communicating with customers frequently.
• Handle the processing of all orders with accuracy and timeliness.
• Follow up closely with urgent orders, cancelled orders, and hold orders, and report customer feedback to management.
• Co-ordinate with warehouse & store , production for daily delivery arrangement.
• Processed daily Purchase order, samples order, Sales agreement order use SQL system
• Processes order local & overseas and together process until shipment complete.
• Processed stock transfer from Warehouse to customer or customer to customer
• Create Credit note for goods return from customer either good stock or bad stock.
• Create Credit note and debit note for any invoice adjustment, etc.:- wrong item billed or wrong price billed.
• Handle daily PO with no stock item, send indent to Purchasing department for their next process. Focus on chasing stock from Purchasing department for goods delivery to customer
• Handle daily order from shopee and lazada. Help to answer enquiries and solve customer problem from E commerce platform.
• Update to Credit department for every order with credit limit
• Email to RFM department to get quotation on every PO.
• Maintain daily printing all Purchase order from Email or Sparks system.
• Generate every order Picking list and email to warehouse for their stock picking.
• Update daily logistic logbook and Book transporter for every delivery.
• Undertake all filling as required
• Solve customers, salesman & transporter complaints and any problem incurred.
• Assist on the administrative tasks in the office 
• Maintain the office administration filling & stationery request from staffs
• Assist on staff attendance records
• Report to Senior Operation Manager

Requirement

• Candidate must at least with SPM qualifications or above in any fields. 
• Preferred candidates with experience, though fresh graduates with admin internship experience are encouraged to apply.
• Proficient in computer skills.
• Must be able to communicate in English, Bahasa, and Mandarin (as business required); strong written communication skills are an advantage.

Perks & Benefits

• Nearby public transport
• Central location
• Medical insurance
• Open culture
• Personal development opportunities

Employer Background 

Financial Investment Company (Asset Management)

Positition Title

Personal Assistant to CEO

Working Location

Kuala Lumpur

Salary Range

Up to RM10,000

Responsibilities

• Provide efficient day to day secretarial and administrative support to CEO
• Manage and maintain properties. Have to deal with property agents, vendors and contractors
• Administrative and HR duties and support
• Handle all secretarial duties including making appointments, travel and accommodation arrangement e.g. visa application, flight and hotel reservations, arrange and co-ordinate business schedule/events, company event or social functions
• Schedule and arrange meeting, prepare letters, minutes of meeting, presentation material and follow up with necessary actions
• Responsible on payment settlement of CEO's bills and claims and office condition
• Vehicle fleet management including managing drivers and cars
• Handle private and confidential matters and interact professionally with all levels of management, staff and business associates
• Handle multiple tasks, well organize, detailed-oriented and high commitment to meet deadlines
• Basic book keeping is required
• Undertake other special assignments, ad-hoc administrative job assigned from time to time

Requirements

• Possess at least a Diploma in relevant field
• Computer literate
• Good time management, driven to get job done & proactive
• Good command in English both written and verbal
• Confident personality
• Able to work independently
• At least 8 years' of Personal Assistant to Top Management experience
• Experience with managing share trading account will be highly advantageous.

Perks & Benefits

• Employee equity

行政執行官

• 開發並實施有效的紙本和電子記錄文件和歸檔系統。

• 與內部和外部各方聯絡協調，確保貨物順利交付。 • 管理年度日記的列印

• 辦公室維護、害蟲防治和財產清潔的維護

• 管理辦公室安全控制和出入，準備門禁卡/車貼，並確保警衛做好日常工作並管理停車交通

• 編制並產生員工考勤報告

• 協助績效評估流程和KPI表格的編制

• 管理文具/茶點/餐具/盥洗用品的訂購

• 以有用且組織良好的方式組織並向相關部門或外部客戶提供文件、報告和資訊。

• 準備所有信件，例如與向租戶或一般管理部門公告相關的信件和電子郵件

• 準備採購申請、交貨單等行政文件並驗證供應商和分包商的交貨情況

• 協助編寫公司營運文件和會議資料

(2) 私人秘書

• 處理上級個人工作的各個面向。

• 篩選電話、詢問和要求並進行適當處理。

• 組織和維護日記、預約和露面。

• 處理傳入/傳出的信件。

• 對上級正在處理的主題進行背景研究並提出調查結果。 • 管理行事曆、規劃和組織活動或會議

• 協調和安排職能會議（例如董事會會議、執行委員會會議等）

• 與客戶、供應商、承包商以及參與專案的任何其他人員以及SPA 集團的員工聯絡。

• 安排旅行和住宿，並在必要時陪同直屬上級前往會議地點做筆記或聽寫，或提供一般協助。

• 依照直接上級指定代表的指示處理所有事務。

• 就日常工作要求與其他內部部門聯絡

個性需求： • 對工作高度投入。 • 有禮貌、成熟。 • 處理機密資訊時要機智、謹慎。 • 靈活、獨立、足智多謀、自我驅動。 • 個性開朗，具備良好的人際溝通能力及溝通能力。 • 負責、積極主動。 • 能夠在緊迫的期限內快速工作 • 迎接挑戰 • 多工處理。 • 高效率的。

教育和工作經驗要求： • 至少有專業證書、文憑、高級/高級/研究生文憑、學士學位、研究生文憑、專業學位，任何領域。 • 年齡在35歲以下，至少有3至5年相關經驗 • 最好有活動組織經驗 • 良好的英語口語和書面語以及馬來語能力，如果您會說華語則更佳

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