Total 115 Administrative / Clerical job vacancies

Job purpose To provide clerical and reception cover for the ward, administration and clerical support to the Ward Manager/ Nurse in Charge and to enter and maintain patient demographic data and ward/consultant status. KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED Skills in these areas would be desirable however full training will be given including other relevant Trust training: - Ability to work in a team and independently - Customer care skills - Effective communication skills across all disciplines of staff, patients and public - Knowledge and understanding of confidentiality and data protection in accordance with Trust policy and procedures. - Able to communicate effectively, and act appropriately and quickly in an emergency - Experience in using a PC - Knowledge and understanding of the Trust including a basic knowledge of roles in other areas - Some knowledge of clinical terminology and flexibility to support another ward/team if required KEY RESULT AREAS - Demonstrate excellent customer care skills. Provide a welcome point for the ward, responding to patient, staff and visitor requests appropriately - Analyse and deal with routine non-clinical problems, following Trust policy and using own initiative to ensure a seamless support service in the clinical area enabling staff to perform in their own roles effectively - Receive queries, both in person and on the telephone and manage appropriately - Prioritise work, ensuring support for clinical staff is always available for the efficient delivery of patient care - Assist ward nurses with discharge process, e.g. updating Trakcare and transport bookings - Obtain notes, in routine and emergency situations, ensuring clinical staff have access to essential information in a timely fashion. - Filing of all patient documentation generated on the ward, ensuring that notes are up to date and accurate when used by Clinicians. - Tracing all notes in and out, to ensure notes can be obtained from anywhere at any time in case of clinical need, maintaining data protection and confidentiality according to Trust protocol and procedure - Arrange routine and emergency transport to prevent unnecessary delays in patient flow - Accurate input of patient details including bed status on Trakcare system, ensuring follow up appointments and procedures have been booked to meet Trust and national requirements - Working Knowledge of routine for ordering on P2P and Stationery system - Safeguarding of all patients - Provide all general and ad hoc administration and clerical support as directed by the Ward Clerk Management Team. - Follow Trust Infection Prevention and Control Policies, within the scope of own role. - Adherence to the latest Trust Policy on Uniform and Dress Code Standards - Flexibility to support other wards with Ward Clerk support when the need arises and there may be an occasion to work across both sites due to operational needs. Organisational Arrangements Ward Clerk Manager, Assistant Ward Clerk Manager and Admin Co-ordinators are the direct Line Managers for Ward Clerks and will complete the appraisal process with input from the Ward Managers. However, the appropriate Nursing staff will provide direction on a day-to-day basis Additional Contact Details Dee Hargreaves (Assistant Ward Clerk Manager) 0300 422 5637

Please ensure that you read the job description carefully and that you address each of the requirements of the post in the person specification in your supporting statement sections as your application will be assessed against these criteria. Your online application should relate to the specific position you are applying for and you are expected to highlight examples and achievements that demonstrate the competencies outlined in the job description and from the vacancy notice in your application form. Try to keep it structured and to the point. Please note that we cannot accept CVs for this role, therefore your application must be via the NHS Jobs online application form. In your application form, you need to demonstrate that you have read the published person specification and how you meet the essential and (where relevant) desirable criteria for this particular post. Please include your reasons for applying and take the opportunity to highlight your particular talents and strengths, (what you feel you can personally offer - what is unique to you - what sets you apart from your peers). You will have 10,000 characters to demonstrate the information above, this will be across two sections (supporting statement and supporting statement continued). Please DO NOT include personal details or duplicate information already provided elsewhere in your application. To assess your suitability for this role with consideration to the job description and person specification a range of assessment activities will form part of the selection process. This will include: 2) A written assessment which will be used for further shortlisting. The written assessment will be undertaken in the week commencing 11 November 2024 3) A formal interview and further assessments which will be held via conference call or video-based interaction rather than face to face meetings. The assessments & interviews date is scheduled in the week commencing 25 November 2024 and will be used to assess knowledge, skills and competency of the candidates. *** Trigger warning: Please note that the scenarios and any data utilised for the assessments are fictional, having been created purely for the purpose of recruitment and selection and to assess the applicants suitability for the role. Thus, any similarity to any situation described as well as person whether living or not, is coincidental, however it may include injury and negligence descriptions and content that may be upsetting or triggering for some applicants. Please do make us aware via nhsr.claimsrecruitment@nhs.net should you foresee any issues with certain situations that may be triggering to you. We communicate with our candidates via phone and email, please ensure you have added the mobile phone number and your personal email address in the contact fields on application. Some communications about your application and invitation to interviews for this vacancy may be done via NHS Jobs therefore please check your NHS Jobs account for any communication as well. Unsuccessful applicants will be notified via NHS Jobs of the outcome of their applications. We have been granted permission to use the Employment Service's "Positive about Disabled People" symbol. Any applicant with a disability who meets the minimum specification for the post as set out in the person specification is guaranteed an interview. Please note: If you require a Visa to work in the UK, NHS Resolution is currently unable to support any sponsorship requests. ***Please note, if you have applied for this role in the last 6 months and have not been successful at any stage of the recruitment (shortlisting, written assessment, interview or further assessments), your application may not be considered as part of this campaign. The Claims Teams at NHS Resolution are London and Leeds based and we will be happy to talk to you about flexible/hybrid working arrangements as part of the application and interview process. Home working is subject to meeting homeworking assessment requirements, (including a minimum broadband speed of 18Mbps and a dedicated work space). Your referees should usually be the Human Resources Department or equivalent of your current and most recent employers, rather than a line manager. Please include an email address in your application for your referees.

For more detailed information, please read the job description linked below. As a Trust we are keen to offer and encourage flexible working opportunities to address health and wellbeing and work-life balance for our employees, this will have a positive impact on the care we provide. Flexible working is part of a wider commitment to improve the quality and experience of working life and we recognise that it is a key contributor for the recruitment and retention of our employees. We therefore support and encourage open conversations around a specific working pattern to suit your work-life balance or a multi-role career, if it works for you and works for the role, we'll do our best to make it happen. Local flexible working arrangements are developed in partnership between the line manager and employee in order to ensure equality of access to flexible working, as far as practicable, regardless of role, shift pattern, team or pay, based on: patient/service user and staff experience, service delivery and work-life balance of colleagues. We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients. We strongly value the different perspectives and ideas a diverse workforce brings to deliver better outcomes for our patients. We welcome applications irrespective of peoples age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. To learn more about Northern Lincolnshire and Goole NHS Foundation Trust, and discover the unique benefits on offer to employees, view our latest videos, plus more, please visit our recruitment website at https://joinnlag.co.uk/ In line with the General Data Protection Regulation (GDPR), the Recruitment & Workforce team will use and hold your personal data for the intended purpose and in line with the Recruitment & Workforce Privacy Statement. We are committed to safeguarding the welfare of children/vulnerable adults and expect the same commitment from all staff and volunteers. Please be aware that all new employees starting work with us will be charged for the cost of their DBS check, if it is required for their role.

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

Staff Management: To be responsible for the line management of the Clinical Genetics Secretariat and admin team, providing first level EPR support, ensuring that adequate cover is provided in all areas of activities. To be responsible for the daily management and supervision of staff, monitoring sickness, and arranging cover for annual leave, in accordance with Trust policies. To develop a personal development plan (PDP) with staff and to ensure training and development needs are adequately met. To evaluate staff performance against PDPs, taking appropriate action to ensure that staff abilities and aptitudes are developed and potential maximised. To allocate work for staff and to complete monthly sickness/salary return. To ensure that high standards of data quality are achieved, through implementing clear and robust procedures for staff to follow and identifying training needs and implementing training and development plans for staff accordingly. To manage recruitment, selection and training of all new staff within the team. To coordinate induction meetings for all new Clinical Genetics secretariat staff and admin team and act as contact for all induction queries. To take an active role in the training and development of other A&C staff within the wider A&C teams. To be responsible for the introduction and putting into practice of new or revised leave policies/procedures. Responsible for the regular audit of sick leave for the Clinical Genetics secretariat and admin team. To organise and conduct annual appraisals for the Clinical Genetics secretariat and admin team. Type appraisals on ELMAS and obtain agreement with appraises. To compose and maintain personal files for the Clinical Genetics secretariat and admin team and maintain as confidential. To monitor and maintain standards of performance of staff, using the Trusts counselling and disciplinary procedures where appropriate. To implement performance and management policy in relation to staff disciplinary management. To be an EPR super user and be actively involved within the training of EPR within the Department. Attend daily huddle and monthly A&C, Governance and Business meetings. ADMINISTRATION SYSTEMS Use of EPR, Health Roster, First Care and NEP Fusion. To work with clinicians and other managers to ensure all appropriate admin work is completed in a timely manner using systems mentioned above. GENERIC RESPONSIBILITIES: To act as the first point of contact for written and telephone enquiries on Clinical Genetics admin matters for patients, their relatives, the call centre, outpatients, medical secretaries, consultants, and junior medical staff. To deal with telephone contact with members of the public appropriately and sensitively in situations which may be stressful for both the patient and the staff member involved. Development and implementation of new or revised administration policy and procedures. Taking and relaying as appropriate, telephone enquiries and messages, using initiative and prioritising skills when disseminating information. To assist the Clinical Unit Manager and Patient Access Manager in the writing of reports and documents. To work closely with the Clinical Unit Manager and Outpatient Access Manager by undertaking and assisting project management directly related to the Department. This role will require analytical skills as well as being a capable communicator with excellent organisational ability. To use knowledge and experience to offer help and advice when requested. To act as role model. To carry out surveys/audits as requested. To ensure that patient case notes are correctly maintained by all staff and that high quality standards are maintained at all times and tracked appropriately using the relevant software. To manage the information flows between the Clinical Genetics Secretariat and the Waiting List office. To receive and make telephone calls and take appropriate action/discuss with appropriate staff maintaining a friendly, professional and courteous manner at all times. These conversations can often be of a distressing nature. Maintaining physical and electronic filing systems as well as other general ad hoc office management procedures. Must exercise judgement to analyse and resolve problems. The post holder is required to work unsupervised and is expected to plan and organise his/her own time. Provision of information and advice to patients and relatives about admissions and appointments exercising judgement when dealing with patient enquiries; analyse and resolve patient problems. Be responsible for communicating cancellations to all relevant parties with the reasons for cancellation including patients and relatives. Provide a courteous and responsive assistance to Clinicians and other Trust personnel and to those visiting the Trust from outside agencies. Will be asked to show flexibility should the need arise in covering for other personnel when on leave/sickness etc. Must at all times respect the confidentiality of all electronically stored information and written data, particularly where it relates to patients. Is required at all times to carry out their individual responsibilities with due regard to the Trust Equal Opportunities and to take reasonable care of his/her own health and safety and that of any other person(s) who may be affected by his/her acts of omission. With particular reference to Trust Health and Safety Policy notes. Attend weekly Clinical Unit Meetings. Attend weekly meetings with Patient Access Manager Attend monthly A&C meetings This job description is written in the knowledge that it is not exhaustive and will be subject to review as the needs of the department change or annually as required. The job description does not form part of the contract of employment. An annual performance review would be expected in this post with feedback provided to both the manager and the employee on working practices and relationships as well as discussing future aims and objectives.

Role duties Referral Management: Referral Coordination: Oversee and manage the referral process from initiation to completion. Ensure referrals are processed promptly and accurately, coordinating with healthcare providers, patients, and insurance companies as necessary. System Management: Maintain and update referral systems to ensure they are efficient and up to date. Monitor the system regularly to identify and resolve any issues quickly. Documentation: Handle all administrative aspects of referrals, including typing referrals, managing correspondence, and keeping detailed records of all referral actions and outcomes. Patient Communication: Patient Interaction: Serve as the first point of contact for patients regarding referrals. Provide patients with updates, answer their queries, and guide them through the referral process to ensure a smooth and understandable journey. Information Verification: Confirm patient details, insurance information, and referral requirements to prevent any discrepancies that could delay care. Administrative Support: Clerical Tasks: Perform a variety of clerical duties including filing, photocopying, and organising documents related to patient referrals. Report Preparation: Prepare accurate reports on referral statuses and outcomes for the Assistant Practice Manager to review. These reports are essential for monitoring performance and making improvements. Meeting Coordination: Schedule and Organise meetings related to referral processes, ensuring all relevant parties are informed and prepared. Summarisation: Summarisation of medical records, and processing receipt and dispatch of medical records. eConsultations: Process eConsultations received if required. Miscellaneous: Any other administrative work as required. Communication and Coordination: Internal Liaison: Act as a liaison between different departments to ensure referral processes are integrated smoothly across the practice. External Communication: Manage communications with external entities such as other healthcare facilities, specialists, and insurance companies to facilitate efficient referral processes. Quality Control: Process Improvement: Continually assess and improve the referral processes. Implement changes to enhance accuracy, efficiency, and patient satisfaction. Compliance: Ensure all referral activities comply with healthcare regulations and internal policies. Participate in audits and compliance reviews as required. Miscellaneous: The Practice recognises that the role above is wide and varied is evolving in nature. Therefore, this job description is not intended to be exhaustive and there will be other tasks and duties that the post holder will be expected to perform within what is ordinarily expected of this role.

For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.

Job Title: Medical Secretary The post-holder will provide a comprehensive and highly efficient administration and secretarial service to GPs and teams within the practice To communicate effectively with patients / carers regarding appointment and treatment related matters The post-holder will be expected to work independently and manage and prioritise their workload, liaising closely with the wider administration team within the practice. Job Responsibilities: To provide secretarial support within the practice To provide an efficient audio, copy typing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, minutes, etc. in an accurate and quality manner To attend meetings and take minutes as required To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries To assist with the gathering of statistics and information when required To process medico-legal report requests Monitor daily tasks and complete tasks as required To type correspondence or other documents on behalf of the clinicians and managers To provide cover for members of the secretarial team during periods of sickness and annual leave To liaise with external agencies including hospitals and service providers and provide reports/results where appropriate To liaise with other services (clinical and administrative) and practices and take action where appropriate Deal with telephone queries from Patients, General Practitioners, Consultants and Hospitals, as well as general Departmental matters. To undertake referral processing for Patients attending the practice. Information Management Use IT templates and mail merge as required in order to generate letters.

EXPANSION TO MANAGEMENT TEAM

Previous applicants need not apply

We have an exciting opportunity for a committed individual looking to further their NHS career.

We are looking for an organised individual with excellent communication skills, to join our fast-paced, administration team. The successful candidate will have an energetic approach to the workplace. They will ideally have experience of supervising non clinical staff, co-ordinating an admin team, and will work in close partnership with their clinical colleagues.

For more information or to arrange an informal visit please contact Philippa Mummery on 07974152554.

With other senior staff, effectively manage and take an active role in the continual development of the administration support within the Clinical Genetics department ensuring that appropriate and full administrative support is provided and full utilisation of staff at all times across the service.

The post holder is responsible for effectively managing the smooth operation of the administration support service and ensuring that outpatient referral targets waiting times and Trust and local targets are met in line with protocols and procedures are met at the Nuffield Orthopaedic Hospital in a consistent and timely manner. The post holder will ensure that the processes in place fully to support modernisation initiatives such as digitalisation of the service. As such the team will liaise closely with Health Care professionals, managers, secretaries and pathway administrators both within and outside the organisation as well as patients and relatives.

The post holder will be responsible for the supervision, training and development of staff in the Clinical Genetics secretarial team within the framework of their individual Personal Development Plans (PDP).

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. Find out more here www.ouh.nhs.uk

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

Staff Management:
• To be responsible for the line management of the Clinical Genetics Secretariat and admin team, providing first level EPR support, ensuring that adequate cover is provided in all areas of activities.
• To be responsible for the daily management and supervision of staff, monitoring sickness, and arranging cover for annual leave, in accordance with Trust policies.
• To develop a personal development plan (PDP) with staff and to ensure training and development needs are adequately met. To evaluate staff performance against PDP’s, taking appropriate action to ensure that staff abilities and aptitudes are developed and potential maximised.
• To allocate work for staff and to complete monthly sickness/salary return.
• To ensure that high standards of data quality are achieved, through implementing clear and robust procedures for staff to follow and identifying training needs and implementing training and development plans for staff accordingly.
• To manage recruitment, selection and training of all new staff within the team.
• To coordinate induction meetings for all new Clinical Genetics secretariat staff and admin team and act as contact for all induction queries.






• To take an active role in the training and development of other A&C staff within the wider A&C teams.
• To be responsible for the introduction and putting into practice of new or revised leave policies/procedures.
• Responsible for the regular audit of sick leave for the Clinical Genetics secretariat and admin team.
• To organise and conduct annual appraisals for the Clinical Genetics secretariat and admin team. Type appraisals on ELMAS and obtain agreement with appraises.
• To compose and maintain personal files for the Clinical Genetics secretariat and admin team and maintain as confidential.
• To monitor and maintain standards of performance of staff, using the Trust’s counselling and disciplinary procedures where appropriate.
• To implement performance and management policy in relation to staff disciplinary management.
• To be an EPR super user and be actively involved within the training of EPR within the Department.
• Attend daily huddle and monthly A&C, Governance and Business meetings.





ADMINISTRATION SYSTEMS
• Use of EPR, Health Roster, First Care and NEP Fusion.
• To work with clinicians and other managers to ensure all appropriate admin work is completed in a timely manner using systems mentioned above.





GENERIC RESPONSIBILITIES:
• To act as the first point of contact for written and telephone enquiries on Clinical Genetics admin matters for patients, their relatives, the call centre, outpatient’s, medical secretaries, consultants, and junior medical staff. To deal with telephone contact with members of the public appropriately and sensitively in situations which may be stressful for both the patient and the staff member involved.
• Development and implementation of new or revised administration policy and procedures.
• Taking and relaying as appropriate, telephone enquiries and messages, using initiative and prioritising skills when disseminating information.
• To assist the Clinical Unit Manager and Patient Access Manager in the writing of reports and documents.
• To work closely with the Clinical Unit Manager and Outpatient Access Manager by undertaking and assisting project management directly related to the Department. This role will require analytical skills as well as being a capable communicator with excellent organisational ability.
• To use knowledge and experience to offer help and advice when requested.
• To act as role model.
• To carry out surveys/audits as requested.
• To ensure that patient case notes are correctly maintained by all staff and that high quality standards are maintained at all times and tracked appropriately using the relevant software.
• To manage the information flows between the Clinical Genetics Secretariat and the Waiting List office.
• To receive and make telephone calls and take appropriate action/discuss with appropriate staff maintaining a friendly, professional and courteous manner at all times. These conversations can often be of a distressing nature.
• Maintaining physical and electronic filing systems as well as other general ad hoc office management procedures.
• Must exercise judgement to analyse and resolve problems.
• The post holder is required to work unsupervised and is expected to plan and organise his/her own time.
• Provision of information and advice to patients and relatives about admissions and appointments exercising judgement when dealing with patient enquiries; analyse and resolve patient problems.
• Be responsible for communicating cancellations to all relevant parties with the reasons for cancellation including patients and relatives.
• Provide a courteous and responsive assistance to Clinicians and other Trust personnel and to those visiting the Trust from outside agencies.
• Will be asked to show flexibility should the need arise in covering for other personnel when on leave/sickness etc.
• Must at all times respect the confidentiality of all electronically stored information and written data, particularly where it relates to patients.
• Is required at all times to carry out their individual responsibilities with due regard to the Trust Equal Opportunities and to take reasonable care of his/her own health and safety and that of any other person(s) who may be affected by his/her acts of omission. With particular reference to Trust Health and Safety Policy notes.
• Attend weekly Clinical Unit Meetings.
• Attend weekly meetings with Patient Access Manager
• Attend monthly A&C meetings

This job description is written in the knowledge that it is not exhaustive and will be subject to review as the needs of the department change or annually as required. The job description does not form part of the contract of employment.

An annual performance review would be expected in this post with feedback provided to both the manager and the employee on working practices and relationships as well as discussing future aims and objectives.


This advert closes on Sunday 17 Nov 2024

Proud member of the Disability Confident employer scheme

Are you looking for a dynamic role where every day brings new challenges and opportunities to make a difference? Look no further! Brook Street Ltd is thrilled to present a fantastic opportunity for a Court Usher (Admin Assistant) at the prestigious Basingstoke Justice Centre.

Why Join Us?

• Meaningful Work: As a Court Usher, you'll play a vital role in ensuring the smooth functioning of the courts, contributing to the administration of justice.
• Collaborative Environment: You'll have the chance to work both independently and as part of a supportive team, fostering professional growth and camaraderie.
• Cutting-Edge Technology: Embrace the future of legal proceedings by working with advanced IT systems, including remote video hearings and courtroom technology.

Position Details:

• Location: London Road, Basingstoke Justice Centre, RG21 4AB
• Contract Type: Full-time temporary, current end date 31/03/2025 with possibility of extension.
• Work Hours: Monday to Friday, 09:00-17:00, allowing for a healthy work-life balance.
• Pay Rate: £11.44 per hour.

Key Responsibilities:

• Engage with court users and members of the public in a courteous and professional manner.
• Demonstrate proficiency in IT, managing remote video hearings, coordinating with prisons, and handling recording equipment.
• Utilise Cloud Video Platform technology to facilitate remote attendance at court proceedings.
• Perform general administrative duties during non-court hours, ensuring operational efficiency.
• Collaborate closely with adjudicators and court sections, fostering effective communication and coordination.

Desired Competencies:

• Politeness and helpfulness towards all customers, internal and external.
• Maintain composure and tactfulness when faced with challenging situations.
• Display awareness of customer needs, delivering efficient and polite service.
• Communicate important information promptly and clearly, with honesty and tact.
• Foster a culture of inclusivity and teamwork, valuing diversity and differences.
• Address unacceptable behaviour constructively, promoting a positive work environment.
• Approachable, non-judgemental, and respectful in interactions, maintaining confidentiality and fairness.
• Comfortable with public speaking
• Previous administrative experience is desirable but not essential

The position is subject to an Enhanced DBS check and 3 year's referencing.
If you are interested in the position, please apply below.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Kickstart Your Career in Education!

Administration Assistant Wanted at an Inspiring SEN School near Burgess Hill- Immediate Start

Location: Haywards Heath
Position: Administration Assistant
Salary: Competitive, based on experience
Hours: Full-Time (Monday to Friday, 8:30 am - 4:30 pm)

About The School:
Are you ready to make a difference in a welcoming, supportive environment? This SEN school in Haywards Heath is more than just a place of learning-it's a vibrant community where every individual is valued. Here they're passionate about providing a nurturing space for both students and staff to grow. With exciting developments happening at the school, they're looking for a motivated Administration Assistant to join the team and help them continue on this journey.

What You'll Do:
As an essential part of the team, your role will go beyond day-to-day admin. You'll be the first point of contact for parents, students, and visitors, ensuring the school runs smoothly.
Some of your key tasks will include:

• Managing phone calls, emails, and the front desk with a friendly, professional approach.
• Assisting with student admissions and maintaining accurate records in our database.
• Supporting the senior leadership team by scheduling meetings, organising diaries, and preparing documents.
• Coordinating logistics for school events, trips, and activities.
• Making sure that our welcoming environment is upheld for everyone who walks through our doors.

What You Bring:

• Experience: Some admin experience is great (bonus points if it's in a school, but not essential).
• Tech Skills: Comfortable with Microsoft Office (Word, Excel, PowerPoint). Experience with school systems? Awesome! If not, they'll show you the ropes.
• Communication: Excellent at building rapport, whether it's face-to-face, over the phone, or via email.
• Organised: Able to juggle multiple tasks, prioritise your day, and keep things running like clockwork.
• Attitude: Positive, approachable, and ready to take on any challenge with a smile.

Why Join The School?

• Be part of a close-knit, energetic team where your contributions are recognised.
• Work in an environment that's dynamic, rewarding, and all about making a difference.
• Professional growth opportunities-whether you're starting out or looking to enhance your skills.
• Have a direct, positive impact on the lives of students and the day-to-day life of the school.

Ready to Make an Impact?
If you're passionate about working in a community-focused environment and want to play a key role in helping this school thrive, we want to hear from you! Apply today or get in touch with Paul Hirchfield at 01293 527416 for more information.

Your new companyOur healthcare consultancy firm is dedicated to delivering innovative solutions that improve patient care and operational efficiency in healthcare organisations. We pride ourselves on our expertise, commitment to excellence, and the positive impact we make on the healthcare sector.
Your new roleAs an Accounts Payable Clerk, you will play a crucial role in our finance team, ensuring the efficient processing of all accounts payable transactions. Your meticulous attention to detail and financial acumen will support the smooth operation of the company's financial processes, contributing to our overall mission of providing exceptional healthcare consultancy services.

What you'll need to succeed

• Experience: Minimum of 7 years of experience in an accounts payable role.
• Qualification: Relevant accounting or finance qualifications are preferred.
• Skills: Strong attention to detail, excellent numerical and analytical skills, and proficiency in accounting software and Excel.
• Attributes: Good communication and interpersonal skills, the ability to work effectively within a team, and a proactive and organised approach to work.
  
  What you'll get in return

• A competitive salary
• Remote Working (ad hoc days in the office)
• 4% Pension Contribution

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Clerk of Works - Facilities Management - Stevenage - £45,000 plus excellent benefits.

Are you an experienced Clerk of Works with experience in the Building Services industry?

This is a fantastic opportunity to join a National Facilities Management company working for one of their prestigious clients' sites based in Stevenage.

Salary: £45,000 plus excellent benefits.

Benefits: 25 days holiday plus BH, flex benefits scheme

Hours of work: 8:00am - 5:00pm, Monday to Friday

Location: Stevenage

Role Responsibilities:

• Advise on any Continuous Improvement Plan opportunities for the contract.
• Works to be developed to meet all relevant British Standards and specific site rules and procedures.
• Support with H&S training delivered on site to ensure the needs of the learners are being met by quality and in date/relevant training modules.
• Conduct random Safety tours to ensure compliance.
• Be prepared to support permit issuers as required with any additional requirements required to meet statutory requirements on the contract.
• Be prepared to support at other contract sites as required by the New Works Manager.
• Take prompt action to correct any shortfalls which may be reported by either the client or from company quality audits.

The successful person:

• Knowledge of health and safety in a construction and facilities management environment
• NEBOSH Certificate required, working towards considered.
• Experience of working in a pharmaceutical environment an advantage
• Experience of permit to work systems.
• Experience in a client facing role and being able to manage and ensure compliance with client's processes and procedures

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

Job Title: Cover Coordinator and Administrator for Attendance and First Aid
Contract: Permanent, full-time role, Term time only + 5 inset days.
Hours: 07.00am - 3.00pm
Salary: Grade C - £27,964 - £30,146 per annum
Actual Salary: £23,945 per annum
We are looking for a Cover Coordinator and Administrator for Attendance and First Aid to join our supportive and talented team at John Cabot Academy.  The person appointed to this vital role at the school will administrate the cover requirements of the academy. They will ensure the cover organised is of a high standard, is cost effective and meets academy needs. They will be responsible for co-ordinating lesson cover in line with academy procedures and national guidelines. Additionally, the successful candidate will support with attendance administration and will lead on First Aid.
John Cabot Academy is an 11-16 academy in South Gloucestershire close to the border of Bristol. We share our site and staffing with the CLF Post-16 provision, forming an 11-18 Academy. The Academy has a strong reputation both locally and regionally.
We want our students to thrive academically; flourish and grow as young people. When they leave us they will have a strong sense of self, their place in the world and the agency to fulfil their potential. To fulfill this ambition, our staff are inspired by learning and create a school where students are engaged, challenged and inspired.
We have a supportive and compassionate culture in which the whole person is nurtured and the voice of students is valued. We celebrate the diversity of the members our community by enabling them to learn from each other, by encouraging them to respect each other’s differences, and by providing opportunities to contribute to Academy life and the wider community.
Empower Yourself. Empower our Community.
The academy welcomes visits from potential candidates. If you would like to arrange a school visit prior to the closing date, please contact the academy directly to arrange a suitable appointment. 
Your opportunity:
Not only will you be working within one of our fantastic academies, but you will be a part of a diverse Federation working alongside professional and inspirational people. The Cabot learning Federation are committed to providing the very best learning experiences for every young person we educate which you can be a part of. You will have access to our generous benefits package including excellent annual leave entitlement, access to our pension scheme and a number of other well-being benefits. You will be working within a large multi-academy trust which provides dedicated training programmes and the opportunity to gain experience within other departments and CLF functions.
About the Cabot Learning Federation:   
The Cabot Learning Federation is a diverse Multi-Academy Trust (MAT) in the South West. We are proud to serve 18,000+ pupils who all attend ten secondary academies, seventeen primary academies, an all through provision, a studio school, a discrete Post 16 provision, two alternative provision schools and three SEMH special schools.    
CLF is an Equal Opportunity Employer. The trust is proud to serve a diverse student population and their communities. We actively encourage applications from underrepresented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.  
We are proud to be part of diverse communities in the region and celebrate the richness of cultures, faiths and backgrounds of our students. We aim to develop a curriculum that is responsive to our pupil’s needs and reflects their diverse interests and backgrounds.    
How to Apply: Please submit your application form via the CLF recruitment portal by clicking ‘Apply’ on this page and then logging into your account/registering for an account. CV’s will not be accepted and any submitted will not be considered alongside your application. We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.               Safeguarding and pre-employment checks: 
The Cabot Learning Federation are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This role has significant responsibility for ensuring safeguarding practice within the academy. This role involves working with children on a daily basis and is therefore in regulated activity. 
The successful applicant will, in accordance with statutory guidance, be subject to a comprehensive pre-employment checking process including references from current and previous employers, health, right to work in the UK and a child disqualification check. The checks will also include an enhanced DBS check and a further check against the appropriate barred list. 

Secretary to Senior Management Team
Fulltime, Permanent
Location: Stafford College
Salary: £25,000 - £30,000 per annum
In November 2019 Newcastle and Stafford Colleges Group (NSCG) became the first further education provider in England to achieve outstanding grades in every area of Ofsted’s recently reformed Education Inspection Framework (EIF).
The inspection report praised all areas of the College’s provision and acknowledged NSCG’s ‘positive, stimulating and safe learning environment’, ‘highly motivated staff’, and ‘learners’ exemplary behaviour and attitudes to learning’. It also highlighted the fantastic partnerships the College has with industry.
As Secretary to the Senior Management Team you will be responsible for providing a professional and confidential secretarial and administrative support service.
Main duties and responsibilities will include:
Providing a full range of secretarial duties to the Senior Management Team including the production of confidential letters, emails, reports and presentations all to a very high standard.
Providing an efficient and welcoming point of contact for all visitors, students and staff.
Receiving, sorting and distributing incoming mail and dealing with routine correspondence.
Managing the diaries of members of the Senior Management Team.
Producing high quality minutes of meetings held within the College where appropriate.
Managing the bookings of internal meeting rooms as required.
The willingness to travel and work between sites is essential and you will need a current driving licence and your own transport.
Due to the nature of the role, confidentiality and diplomacy are of paramount importance, as is the ability to work to tight deadlines in a calm and professional manner.
Required Skills and Experience:
Has previous experience of working in a senior secretarial role which includes minute taking
Has excellent literacy and presentation skills
Has excellent organisational skills and the ability to meet strict deadlines on a regular basis.
Has a confident and professional manner and is able to communicate effectively at all levels.
What’s in it for you?
The college offers and excellent benefits package which includes:
Local Government Pension Scheme
Electric Vehicle Scheme (Salary Sacrifice)
Cycle to Work Scheme (Salary sacrifice)
Excellent Training and Development Opportunities (supported with a dedicated budget)
Staff parking available
Health-related benefits including subsidised health scheme
On site restaurant facilities and FREE early morning coffee/tea and toast
How to apply
To apply for the role of Secretary to the Senior Management Team, please click ‘Apply Now’ to complete an online application form.
The closing date for completed applications is Sunday 17th November 2024