Total 1,167 Administrative / Clerical job vacancies

• You will serve as a Lead Personnel Management Advisor responsible for providing expert advisory and consultative services regarding staffing, classification, recruitment, and pay to the assigned NIWC Atlantic Human Resources Office staff.
• You will be responsible for originating solutions and/or developing appropriate interventions for management on staffing, recruitment and pay issues and concerns.
• You will lead or serve as a team member on special projects or comprehensive studies to examine a spectrum of recruitment and/or staffing problems or issues across the command.
• You will be the primary workload facilitator, monitoring metrics and work of less senior PMAs and Human Resources Technicians to ensure consistent and accurate processes and work-flow.

• You will transmit, receive and acknowledge electronic mail and messages checking transmittal for proper clearances and printing hardcopies to route as necessary.
• You will assist personnel with travel orders and vouchers explaining the use of the Defense Travel System (DTS) as necessary.
• You will manage fitness report/evaluation tickler for report date due and advise leadership on fitness report/evaluation matters.
• You will maintain records and files for assigned civilian employees, preparing requests for personnel action, keeping time and attendance.

As a Secretary (OA) your duties will include but are not limited to the following:

• Plans, coordinates, and directs the management and the administration of the Regional Director's staff. The incumbent devises and implements effective methods to handle work details efficiently and accurately. Develops necessary plans for the office and procures materials necessary for smooth office operation. The Regional Director and Deputy Regional Director set the work schedules and deadlines to be met, with input from the incumbent.
• Supports Regional Director and Deputy Regional Director's efforts to provide guidance, coordination, and direction, both orally and in writing, to the assistant regional directors, regional supervisors, lead secretaries, and other key staff in Washington and the Region, to assure consistency and routine interaction between activity support staff and the implementation of policy and standards.
• Plans numerous and changeable itineraries and commits travel arrangements for the Regional Director, Deputy Regional Director, and Chief of Staff. Prepares necessary travel authorizations and vouchers.
• Schedules and denies meeting commitments for the Regional Director/Deputy Regional Director with the White House, state representatives and officials, other Federal agencies, congressional representatives, and private groups, using judgment as to the appropriateness of Regional Director/Deputy Regional Director involvement.
• Actively participates in Regional meetings and records, as required, documentation of information conveyed, actions taken, decisions made, and/or assignments given. Prepares, edits, and distributes meeting notes.

• Provide financial administration support to the procurement and budget officer on all procurement requirements.
• Initiate spending chain transactions to ensure each transaction is committed and obligated against the appropriate line of accounting.
• Monitor and track obligations and expenditures throughout the budget process.
• Coordinate with key officials relating to funds availability, limitations, and ceilings.
• Ensure all contracts and financial data is secured and maintained for audit purposes.
• Advise customers when a contract should be awarded versus a government purchase card (GPC) and miscellaneous payment type.
• Monitor contract status and assist departments in answering budget related questions.
• Carry out all duties associated with being the Lead Defense Travel Administrator.
• Provide guidance to employees on the appropriate use of a government purchase card.

Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs.

Receives visitors to the office, determines the nature of the requests and directs them to the appropriate staff or personally provides the information desired when routine or procedural matters of the office are involved.

Reviews correspondence prepared for the supervisor and other staff.

Assists the Unit Manager and staff members in the procedural aspects of expediting the work of this office.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

The Management & Program Analyst Serves as subject matter expert in managing a PAE business line program and establishes and maintains project management policy and procedures associated with quality compliance.

The major duties and responsibilities include, but are not limited to:

• Serves as subject matter expert in managing PAE business line program.
• Establishes and maintains project management policy and procedures associated with quality compliance.
• Works with CFM's SMEs within CFM to develop, interpret, and advise on construction, design or project management policy for CFM.
• Advocates, explains, and/or justifies procedures and guidance to ensure program consistency.
• Consults with all organizational levels in CFM and other interested executives, officials, managers, professionals, and other employees of internal and external stakeholders.
• Develops and enforces policy and quality procedures; and support and defend findings for CFM's business lines.
• Monitors quality measures and program implementation tools.
• Develops indicators to provide objective evidence of effectiveness to support changing or updating policy and procedures.
• Analyzes open-ended comment data and recommending SES leadership on appropriate CFM contacts for stakeholders seeking more information.
• Creates customer-driven performance indicators to measure improvements in targeted behaviors within the CFM organization.
• Serves as a Contracting Officer's Representative (COR) on all assigned contracts, ensuring proper implementation of requirements.
• Provides technical information to assist in determining type of contract and level of competition.
• Serves as the agency's technical representative for contract administration.

The incumbent, as a Cemetery Administration Specialist, will monitor committal services for compliance with the National Cemetery Administration (NCA) standards pertaining to the mission to "honor Veterans and their families with final resting places in National Shrines and with lasting tributes that commemorate their service and sacrifices to our Nation."

The incumbent represents the cemetery and the entire NCA at committal services at the National Cemetery, and at outreach events, answering questions and providing information to Veterans regarding memorial benefits. The representative is also versed in providing information to eligible family members of Veterans regarding any memorial benefits they may be eligible to receive. The incumbent of this position performs a wide variety of administrative duties in support of cemetery operations. The specific focus is on working together with the Administrative Officer and/or Cemetery Administrator in planning and administering the cemetery operations. Additional duties include, but are not limited to: Investigation and determination of eligibility for interment activities of the National Cemetery; Performs clerical office automation and typing duties in support of the administration (which requires the use of computer software (i.e. Microsoft Word, Excel, Outlook, Teams, etc.) and interment activities and is responsible for ensuring required reports are completed accurately and timely; Acts as clearing point for problems that arise such as: Congressional or other inquiries on eligibility for burial; continuation of reserved gravesites determination of legality and eligibility of widows, widowers and children of eligible service persons and decedents interred in the cemetery; remarried spouse interment with their first spouse, family members requesting burial with parents, children and siblings; and discrepancies in name, service number, dates of service, rank of organization, etc. Performs other duties as assigned.

Performs public outreach as needed.

Work schedule: Required towork Monday through Friday, 8:00am to 4:30pm. Due to the mission of the National Cemetery, the cemetery cannot be closed for more than 2 consecutive days at any given time. Additionally, when a Federal holiday falls on a Monday or Friday, staff may be required to work on that holiday or a Saturday. All staff is required to work Memorial Day and Veteran's Day each year. Staff will be required to work overtime, weekends, and holidays when necessary to meet the needs of the cemetery. Occasionally staff may be called back to the facility to perform emergency overtime work.

Compressed/Flexible Schedule: Not Available
Telework: Not Available
Remote/Virtual: This is not a virtual or remote position.

Position Description Title/PD#: Cemetery Admin Specialist / PD137070
The full performance level of this position is GS-07.

Relocation Expenses: Not authorized
Relocation/Recruitment Incentives: Not authorized
Financial Disclosure Report: Not required

• You will develop administrative procedures and policies to provide for the efficient operation of a department of over 214 military and civilian.
• You will direct the preparation and assures the Department Head and Deputy receive a monthly calendar noting key appointments, conferences, social engagements, and VIP visits.
• You will maintain Department Head and Deputy's appointment calendars.
• You will coordinate arrangements for social functions and/or travel of Department Head, Deputy, and special visitors.

The Director, Administrative Officer (AO) for Research Service is directly responsible to the Associate Chief of Staff (ACOS) for Research & Development (R&D) and through to the Chief of Staff for the oversight of the administration of the Research and Development programs at the Loma Linda VA Health Care System.

Duties encompass administrative aspects for comprehensive support and evaluation of administrative efforts of the VA Loma Linda HCS (VALLHCS).

The VALLHCS Research Program is a large, multifaceted investigator-initiated operation comprised of around 200 active projects funded by federal, private enterprise, non-profit, pharmaceutical sponsors, and academic sponsors. An average of 90 principal investigators, and approximately 250 individuals (VA salaried employees, WOC appointees, medical care staff, IPA's and trainees) are involved in the research, which includes biomedical laboratory, clinical, health services and rehabilitation fields.

Responsibilities include, but may not be limited to the following:

• Ensures that the VA Research program is administered efficiently and in compliance with a variety of policies and laws.
• Manages a variable portfolio of funding.
• Ensures adequate resources are available to investigators and staff.
• Assists investigators and prospective investigators in their effort to carry out VA's Research mission.
• Improves communication within the facility, the office of R&D, the individual research programs, and the principal investigators.
• Effectively manages risk in the Research Program.
• Ensures all compliance related aspects regarding the conduct of approved research are met.
• Provides good "customer service" by being available, and supportive to investigators, and other relevant personnel within the area of responsibility.

• Advises and guides the administrative activities of multiple subordinate research teams within multiple disciplines, which requires an in-depth knowledge of general research systems, programs, and practices of the VHA, NIH and other funding entities.
• Ability to communicate, negotiate, and collaborate with researchers as well as those from other organizational segments to assure maximal program achievements.
• Develops internal monitoring end tracking systems to ensure that researchers and research staff comply with VA guidelines, regulations, policies, and procedures (as well as those of other applicable federal agencies) to protect sensitive information, including veteran's personal identifiers and health information.
• Reviews research proposal submissions for budgetary adequacy, compliance with agency format requirements, administrative completeness.
• Maintains up to date knowledge of internal VA policies as well as external to the agency policies and laws impacting the conduct of VA research.
• Develops and maintains systems to manage the oversight and the coordination of investigations into issues of project management which include appropriate committee reviews, research committee management, liaison with committees such the Institutional Review Boards and Institutional Animal Committee, Biosafety and Conflict of Interest.
• Reviews letters of intent and research proposals to ensure program relevance and conformance with published guidelines.
• Manages the equipment for Research Service ensuring that it is maintained in useful condition and properly assigned/ accounted for.
• Assigns work based on priorities taking into consideration task difficulty, requirement of assignment and capabilities.
• Maintains continuous liaison with the VAMC human resources office in areas of personnel recruiting, promotion, training, equal opportunity employment disciplinary action, performance evaluation, and other areas.
• Prepares a variety of complex, analytical reports for use by Research leadership and facility management in support of policy making and planning efforts.

• Prepare and submit all reports of operating data to the Project Manager's office.
• Ensure monthly credit card statement is correct including invoice from vendor.
• Implement procedures pertaining to files, mail, reports, correspondence, personnel, and other administrative activities.

• You as the Naval Base Guam Executive Secretary will provide office management, administrative, and direct professional services to the senior leaders to include the Commanding Officer (CO), Executive Officer (XO), and Command Master Chief (CMC).
• You will screen all visitors and telephone calls to/for the CO, XO, and CMC with complete authority for commitments of time.
• You will answer many requests for information without reference to other sources when the reply can be based on policy, precedent, or personal knowledge of the command’s policies.
• You will refer important business and high-ranking visitors to subordinates when CO, XO, and CMC are not available; when not practical, takes messages for their attention or makes later appointments for visitors.
• You will maintain the installation CO and XO daily calendars, making appointments and arranging conferences without specific prior approval based on known schedules.

Incumbent typical work assignments may include the following:

• Develops and provides read-aheads, presentations and recommendations to DoD CIO Senior Leadership for appropriate engagement.
• Ensures that industry responses are timely, tracked, and responsive to partners.
• Develops, modifies, and implements industry engagement program as appropriate.
• supports project management framework and process implementation, operation, and development for industry engagements.
• Coordinates with internal offices to ensure engagements are appropriate and within ethical standards.
• Ensures that procedures and methods are established for determining benefits, risks, and concerns regarding engagements, team performance, and work processes and are documented and repeatable.
• Provides expert advice and coordinates efforts between DoD, industry, and academia on engagements and meetings for the purpose of sharing information, best practices, and finding innovative solutions to the Departments IT requirements.
• Provides recommendations regarding engagements and ensuring CoS is informed and aware of all engagements as well as providing recommendations on the industry engagement program.

This position is located at Dwight D. Eisenhower National Fish Hatchery adjacent to the Green Mountains in North Chittenden, Vermont. The hatchery primarily produced landlocked Atlantic salmon to support important fisheries restoration programs in Lake Champlain. The hatchery also produces and distributes brook trout and lake trout throughout Vermont in partnership with the State of Vermont. While the duty station is located in North Chittenden, this position will also provide administrative assistance to White River National Fish Hatchery, which is also located in Bethel Vermont.

As an Administrative Assistant your duties will include, but are not limited to, the following:

• Record and track financial data to facilitate sound budget management, reconcile accounts, and provide accounting reports.
• Assist with the management of fleet and real and physical property assets.
• Assist with procurement processes to acquire contractual work, supplies and equipment consistent with budget fidelity, legal standards and agency policy.
• Develop and maintain office records, administrative, and personnel files according to established policy including appropriate security and disposition for such records & files
• Communicate effectively to accomplish diverse tasks related to operation of the office.

The incumbent, as a Cemetery Administration Specialist, will monitor committal services for compliance with the National Cemetery Administration (NCA) standards pertaining to the mission to "honor Veterans and their families with final resting places in National Shrines and with lasting tributes that commemorate their service and sacrifices to our Nation."

The incumbent represents the cemetery and the entire NCA at committal services at the National Cemetery, and at outreach events, answering questions and providing information to Veterans regarding memorial benefits. The representative is also versed in providing information to eligible family members of Veterans regarding any memorial benefits they may be eligible to receive. The incumbent of this position performs a wide variety of administrative duties in support of cemetery operations. The specific focus is on working together with the Administrative Officer and/or Cemetery Administrator in planning and administering the cemetery operations. Additional duties include, but are not limited to: Investigation and determination of eligibility for interment activities of the National Cemetery; Performs clerical office automation and typing duties in support of the administration (which requires the use of computer software (i.e. Microsoft Word, Excel, Outlook, Teams, etc.) and interment activities and is responsible for ensuring required reports are completed accurately and timely; Acts as clearing point for problems that arise such as: Congressional or other inquiries on eligibility for burial; continuation of reserved gravesites determination of legality and eligibility of widows, widowers and children of eligible service persons and decedents interred in the cemetery; remarried spouse interment with their first spouse, family members requesting burial with parents, children and siblings; and discrepancies in name, service number, dates of service, rank of organization, etc. Performs other duties as assigned.

Performs public outreach as needed.

This is a temporary appointment not to exceed One Year from appointment date. Temporary appointments are non-status, nonpermanent appointments of limited duration for one year or less. Should the need warrant, temporary appointments may be extended without further competition up to a maximum of one additional year (for a total of two years, or 24 months within the preceding three year or 36 months' period). The appointment to a temporary position does not confer eligibility for promotion, reassignment, or transfer to other positions or the ability to be non-competitively converted to permanent employment.

Work schedule: Required towork Monday through Friday, 8:00am to 4:30pm. Due to the mission of the National Cemetery, the cemetery cannot be closed for more than 2 consecutive days at any given time. Additionally, when a Federal holiday falls on a Monday or Friday, staff may be required to work on that holiday or a Saturday. All staff is required to work Memorial Day and Veteran's Day each year. Staff will be required to work overtime, weekends, and holidays when necessary to meet the needs of the cemetery. Occasionally staff may be called back to the facility to perform emergency overtime work.

Compressed/Flexible Schedule: Not Available
Telework: Not Available
Remote/Virtual: This is not a virtual or remote position.

Position Description Title/PD#: Cemetery Admin Specialist - TEMP NTE 1 YR / PD137070
The full performance level of this position is GS-07. At the GS-05 level, you will perform similar duties but under closer supervision.

Relocation Expenses: Not authorized
Relocation/Recruitment Incentives: Not authorized
Financial Disclosure Report: Not required

This position is located at Dwight D. Eisenhower National Fish Hatchery adjacent to the Green Mountains in North Chittenden, Vermont. The hatchery primarily produced landlocked Atlantic salmon to support important fisheries restoration programs in Lake Champlain. The hatchery also produces and distributes brook trout and lake trout throughout Vermont in partnership with the State of Vermont. While the duty station is located in North Chittenden, this position will also provide administrative assistance to White River National Fish Hatchery, which is also located in Bethel Vermont.

As an Administrative Assistant your duties will include, but are not limited to, the following:

• Record and track financial data to facilitate sound budget management, reconcile accounts, and provide accounting reports.
• Assist with the management of fleet and real and physical property assets.
• Assist with procurement processes to acquire contractual work, supplies and equipment consistent with budget fidelity, legal standards and agency policy.
• Develop and maintain office records, administrative, and personnel files according to established policy including appropriate security and disposition for such records & files
• Communicate effectively to accomplish diverse tasks related to operation of the office.