Total 7 Administrative / Clerical job vacancies in S9 1DT

What skills and experience we're looking for

Essential

• Great interpersonal skills.
• Ability to work effectively as part of a team.
• Level 2 qualifications in maths/numeracy and English/ literacy.
• Effective ICT skills, particularly word, excel & outlook.
• A logical mind and an attention to detail.
• Experience of working with database / ICT system.
• Experience of working within the requirements of GDPR.
• Ability and willingness to undertake professional development.

Empathy with young people and a desire to see them reach their potential regardless of barriers

Desirable

• Experience of working in a school environment.
• Experience of education database ICT system
• Awareness of child protection

Knowledge of health and safety procedures.

What the school offers its staff

We support our students’ learning through a range of staff positions including support within faculties, administrative support for the smooth running of our school, our data team to support tracking and intervention of student progress and our reprographics and library team who support our students to open their minds through reading. We also have an active and engaged team of technicians working in our practical subjects to both support and facilitate learning in a student facing way.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Join Our Team as a Warehouse Administrator!

Position: Warehouse Administrator
Location: Sheffield Tinsley, S9
Working Hours: Monday to Friday, 7:00 AM to 6:00 PM
Salary: £13 per hour

Key Responsibilities:

• Preparation and management of detailed reports on warehouse activities.
• Oversight of goods receipt and dispatch processes to maintain accurate inventory records.
• Creation and application of order labels to facilitate efficient picking and shipping operations.
• Monitoring and reporting on Key Performance Indicators (KPIs) to enhance operational efficiency.
• Regular monitoring and management of the warehouse email inbox to ensure timely communication and response.
• Collaborate with team members to optimize warehouse processes and maintain a high standard of operational performance.

How to Apply: Call us at 01302 965598 Or text "Warehouse Admin" to 07801 988272
Join our team and contribute to the seamless operation of our warehouse!

Key Responsibilities: 1. Secretarial Duties a. Typing letters, reports and associated documentation as required b. Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently c. Managing all enquiries in an effective manner d. Maintaining an accurate referrals database e. Maintaining up to date spreadsheet for two week wait referrals f. Actioning all incoming email g. Acting on electronic tasks sent by the GPs in a timely manner h. Prioritising urgent GP requests/referrals appropriately i. Scanning of patient related documentation and attaching scanned documents to patients healthcare records j. Inputting data into the patients healthcare records as necessary k. Processing referrals using the electronic referral system (ERS). Review the e-Referral work lists and action tasks accordingly, liaising with patients when necessary l. Processing requests for information i.e. Insurance/solicitors letters and DVLA forms m. Clinically coding data on EMIS Web n. Answering incoming phone calls, transferring calls or dealing with the callers request appropriately o. Managing all administrative queries as necessary p. Carrying out system searches as requested q. Maintaining a clean, tidy, effective working area at all times Supporting all clinical staff with general administrative tasks as requested 2. General Administration 2.1. Maintain an efficient filing system, effective administrative procedures and carry out general office duties 2.2. Co-operate and participate as required in any audit / research projects within the practice 3. Administration & Information Technology 3.1. Maintain up to date directory of referral addresses and modes of referral 3.2. Action workflow, emails and tasks on a daily basis to ensure response times are achieved 3.3. Report any breakdowns or IT issues to the relevant nominated individuals within the Practice 4. General 4.1. Adhere to all practice policies, procedures and protocols, ensuring compliance with CQC, Health & Safety, Confidentiality, Data Protection and Employment Legislation 4.2. Be flexible during sickness/holidays of other team members and provide cover as required. 4.3. You will be required to complete annual training and you may be required to attend external training.

Key Responsibilities: 1. Secretarial Duties a. Typing letters, reports and associated documentation as required b. Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently c. Managing all enquiries in an effective manner d. Maintaining an accurate referrals database e. Maintaining up to date spreadsheet for two week wait referrals f. Actioning all incoming email g. Acting on electronic tasks sent by the GPs in a timely manner h. Prioritising urgent GP requests/referrals appropriately i. Scanning of patient related documentation and attaching scanned documents to patients healthcare records j. Inputting data into the patients healthcare records as necessary k. Processing referrals using the electronic referral system (ERS). Review the e-Referral work lists and action tasks accordingly, liaising with patients when necessary l. Processing requests for information i.e. Insurance/solicitors letters and DVLA forms m. Clinically coding data on EMIS Web n. Answering incoming phone calls, transferring calls or dealing with the callers request appropriately o. Managing all administrative queries as necessary p. Carrying out system searches as requested q. Maintaining a clean, tidy, effective working area at all times Supporting all clinical staff with general administrative tasks as requested 2. General Administration 2.1. Maintain an efficient filing system, effective administrative procedures and carry out general office duties 2.2. Co-operate and participate as required in any audit / research projects within the practice 3. Administration & Information Technology 3.1. Maintain up to date directory of referral addresses and modes of referral 3.2. Action workflow, emails and tasks on a daily basis to ensure response times are achieved 3.3. Report any breakdowns or IT issues to the relevant nominated individuals within the Practice 4. General 4.1. Adhere to all practice policies, procedures and protocols, ensuring compliance with CQC, Health & Safety, Confidentiality, Data Protection and Employment Legislation 4.2. Be flexible during sickness/holidays of other team members and provide cover as required. 4.3. You will be required to complete annual training and you may be required to attend external training.

Job Summary

Please note that salary will be pro-rated for part-time and term-time hours.

Please note, the salary will be pro-rated for this post as it is 17 Hrs per week term time.

Work Pattern:

Wednesday 8.15am – 2.30pm a 15 minute paid break (6 Hrs)

Thursday 8.15am – 2.30pm a 15 minute paid break (6 Hrs)

Friday 8.15am – 1.30pm a 15 minute paid break (5 Hrs)

Working in St Ninian’s High School you will provide clerical support within the school.
Duties will include data input on Seemis Click & Go, the use of Microsoft packages, tasks associated with the maintenance of all school records in relation to pupils and staff, telephone, reception and reprographics duties, distribution of school mail, dealing with pupil enquiries and attending to welfare needs of pupils. This post will be based in the School Office.

You must have experience of working within an office environment and good IT skills are essential. Experience of using SEEMIS Click and Go and the ability to use Word and Excel to an advanced level are desirable. Knowledge of the use of Microsoft Teams is also advantageous. You should be able to work as part of a team and enjoy a variety of tasks within your remit.

This is a term time post.

This post is subject to a PVG check

PVG/Disclosure Scotland

PVG/Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

Where the post you are applying for is considered Regulated Work under the Protection of Vulnerable Groups (Scotland) Act, 2007, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment.
In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by HR Services Lead.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.
The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Charter of Commitment

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.

• Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.

• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.

• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.

• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.

• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)

• We will advise you of meeting the criteria for interview normally within 3 weeks.

• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.

Websites

www.eastdunbarton.gov.uk

www.st-ninians.e-dunbarton.sch.uk

Proud member of the Disability Confident employer scheme

Bestsellers – Sheffield
We are a wholesale and retail business based in Sheffield 9 near to Meadowhall.

We have a Full-time (37.5 hrs per week) opportunity for an experienced, organised and reliable office Admin person to join our head office management team.

Duties are varied, a working knowledge of MS Office based programmes – Outlook, Excel, Word etc is essential as are 3-5 year’s experience of working in an office admin role. Sage 50 knowledge would be an advantage.

The role includes processing sales orders, working with our stock control system, liaising with sales personnel, customers and suppliers, updating info to our IT programmes and generally assisting with a variety of day-to-day admin tasks as required.

Training will be provided on our in house systems and IT programmes.

Working hours are generally 9am to 5pm Monday to Friday - 37.5 hours per week.

The successful applicant should be personable, possess good communication skills and be able to provide references.

To apply for this position please email your CV and a covering letter to us detailing Office Admin in the subject bar.

Environment Agency - Personal Assistant

Location: Sheffield (Hybrid Working: a mixture of office working and working from home)

Hours: Monday - Friday, 37 hours per week. Hours must be completed between 7-6

Pay: £13.02 per hour

Job Type: Temporary

A Little Bit About Us:

Brook Street have grown into one of the UK's leading recruitment agencies − matching thousands of people with meaningful job opportunities at more than 4,500 companies every year. Delivering a quality service to suit the needs of clients and candidates alike was important to our founder Margery Hurst and it remains important to us today.

Recruitment is about so much more than just filling job vacancies. It's about giving people the chance to unleash their full potential, through their perfect new role.

About the Client:

The Environment Agency work to create better places for people and wildlife and support sustainable development.

About the Role:

• Diary management
• Correspondence and email management
• Meeting arrangements and event management
• Booking travel and hotels
• Provision of administrative duties, general office cover for telephones, hosting visitors
• Produces minutes/a record of meetings as requested by the director, communicates outcomes and ensures that follow up action is taken
• Ensures that the director is fully prepared for all activities undertaken during their day to day activities, including writing, commissioning, co-ordination and quality assuring briefings as necessary

What's in this for you?

Applying for a personal assistant role offers an unparalleled opportunity to make a meaningful impact on an individuals professional life. As a personal assistant, you become the crucial link that ensures seamless organisation, efficient time management and effective communication.

This role not only hones your multitasking and problem-solving skills but also provides a unique vantage point into diverse aspects of the individuals life. It's a chance to cultivate strong interpersonal skills, exercise discretion and build a flexible skill set applicable across various industries.

Ultimately being a personal assistant is more than a job; it's a role that allows you to contribute significantly to someone else's success while continually developing your own capabilities.

If this sounds like the role for you then please apply now! Please note we expect a large volume of applications for this role and so if you have not heard anything within 7-14 working days please presume you have been unsuccessful on this occasion.