Total 424 Administrative / Clerical job vacancies in New Jersey

Responsibilities:

Responsible for the full spectrum of Accounts Payables and Accounts Receivables.

Work closely with operations team for issuing PO to vendors and DO to customers in ERP system.

Generate Sales invoices to customers, record supplier invoices in ERP system.

Assist in cash management and payment processing, and record receipts in accounting system.

Monitor the debts collection and send monthly SOA to customers. Follow up and resolving SOA issue if any.

Prepare quarterly GST submissions.

Assist in monthly, quarterly, and year-end closing of accounts.

Assist Finance Manager during audit or other ad hoc requests

Perform any other ad-hoc duties as assigned by the superior

Requirements:

Candidate must possess at least a Diploma in Accountancy or equivalent.

Minimum 2 years of experience handling full set of accounts (AP/AR).

Familiarise with ERP software and Proficient in Microsoft office (esp. Excel)

Hands-on experience in accounting systems will be advantageous.

Proactive, independent, meticulous, and keen to learn.

Attention to detail and accuracy.

Good communication and interpersonal skills.

Fluent in English (written and spoken).

The Finance and HR Administrative Officer is responsible for providing administrative support to both the Finance and Human Resources departments. This role involves a variety of tasks, including data entry, document management, general administrative support and coordinating phone enquiries e.t.c.

Key Responsibilities:

Finance Administration:

• Assisting with accounts payable and receivable processes
• Maintaining financial records and documents
• Providing administrative support for finance team

HR Administration:

• Assisting with employee onboarding and offboarding processes
• Maintaining employee records and files
• Processing leave and claim administration
• Scheduling and coordinating HR-related meetings and events
• Providing general administrative support for HR initiatives

General Administration:

• Attending to phone calls in a professional and timely manner
• Providing general administrative support to management team

Qualifications:

• Diploma or equivalent
• Proven experience in administrative roles, preferably in finance and/or HR
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint e.t.c.)
• Attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Excellent phone etiquette and communication skills

Additional Preferred Qualifications:

• Experience with HR systems
• Basic understanding of accounting principles and practices
• Basic understanding of HR policies and procedures

Human Resources

• Handle recruitment process such as posting advertisement, phone screening for shortlisting, arranging interview, employment contracts and etc aligned with local regulations, Company policies and procedures.

• Monitor the implementation of HR policies and procedures followed by managers and staff.

• Manage the work pass applications (WP/EP) and status including monitor of the expiry dates.

• Prepare confirmation letters, and monitor contract expiry for renewals.

• Update and manage employee records.

• Perform other duties as assigned.

Administrative

• Oversee all administrative tasks in the office compliance with Morimatsu established policies and procedures and Singapore’s legal, fiscal and statutory requirements.

• Assist in securing necessary permits for Singapore office, staff and consultants, as required.

• Acquire and maintain office furnishing, equipment and supplies, and provides administrative support for the maintenance of the telephone, communication and computing system.

• Provide administrative support for directors/managers such as meeting scheduling and travel arrangements

Required Qualifications:

• Degree or Diploma in Human Resources.

• 3-4 years working experience in a similar capacity.

• Added advantages if available immediate or within short-notice.

Required Skills and Competencies:

• Thorough understanding of Singapore labor and employment laws.

• Good computer skills in spreadsheets and word processing.

• Good organization and interpersonal skills with ability to function in a multicultural environment.

• Fluent spoken and written English, and Mandarin.

• Flexible, resourceful and able to perform despite tight schedules.

• A high level individual who is independent, proactive, with good attitude and mindset.

• Must take initiative to complete task assigned.

• Has a strong stakeholder focus and service-oriented attitude.

JOB SUMMARY

Responsible for handling HR administrative tasks for the Human Resources department

MAIN DUTIES AND RESPONSIBILITIES

• Provide secretarial support to VP (HR/Admin).
• Verify and approve claims via the Workday system for Singapore employees.
• Consolidate staff reimbursement for bank credit.
• Provide admin support:
• Update of expenses incurred for fruits and drinks and any other events
• Update of 3RP points
• Produce visa letters.
• Admin support for projects
• Any other admin duties as assigned.

Admin Assistant (1-yearly renewal contract)

General Description:

This role is responsible for assisting in managing the full spectrum of administrative functions.

Duties and responsibilities:

- Report to the Administrative Manager;

- Perform general administrative duties to ensure the smooth running of the office operation, such as sourcing and maintenance of office supplies and utilities, and maintaining the office calendar;

- Cover the reception area during the receptionist’s absence and lunch break. Eg. Answering all phone calls, and attending to visitors;

- Prepare business letters, reports and office memos;

- Assist in planning and scheduling office maintenance needs;

- Assist in applications or subscriptions of utilities and other services, including form fillings, document submissions, contract proofreading and other follow-up matters;

- Assist in a wide range of travel arrangements for staff､ suppliers and clients､ etc., including but not limited to travel document application or renewal, obtaining letters of invitation where applicable, flight､ accommodation and transportation arrangements, making enquiries to address travel-related concerns, and coordinating travel arrangement with multiple parties, working outside office hour whenever necessary;

- Communicate with Admin staff outside Singapore and other counterparts effectively on daily matters;

- Assist in company events from planning to execution;

- Assist in the implementation and follow-up of Safe Management Measures;

- Assist in all general ad-hoc duties;

- Carry out other duties and responsibilities assigned by the Company from time to time.

Requirements:

-Minimum of 2 years of relevant working experience;

-Diploma in Business or a related field;

-Fluent in spoken and written English;

-Enthusiastic team player;

-Excellent interpersonal skills;

-Ability to prioritize tasks;

-Ability to work under stress and tight timelines;

-Able to work independently;

-Meticulous and detail-oriented.

Interested candidates, please submit your resume and Only shortlisted candidates will be notified. Salary will be commensurate with qualifications and experience.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

The Role

The Sustainable and Green Finance Institute (SGFIN) is a university-level research institute in the National University of Singapore (NUS), jointly supported by the Monetary Authority of Singapore (MAS) and NUS. SGFIN aspires to develop deep research capabilities in sustainable and green finance, provide thought leadership in the sustainability space, and shape sustainability outcomes across the financial sector and the economy at large.

This role is ideally suited for those wishing to work in academic or industry research in the financial sector, particularly in the area of sustainable, responsible, and green investing and valuation. The responsibilities of the role will include providing administrative leadership for SGFIN, ensuring ample support to meet the finance, human resources, and administrative needs of the Institute’s operation.

Responsibilities

Administrative Leadership and Collaborations

• Plan, lead, and oversee the operations of the Institute
• Lead a team, comprising of a small number of direct reports (administrative staff), as well as indirect reports (researchers, student assistants) and temporary staff hires, to ensure the smooth operations of the Institute
• Develop a strong framework for internal (within NUS) collaborations with various NUS units and departments,
• Promote an inclusive external engagement strategy, with the Institute’s leadership team, to promote active collaborations and sponsorships with the industry, including managing the communications with speakers and attendees of the Institute’s academic and industry activities
• Assist in the preparation of project proposals and research grant applications

Finance

• Oversee the Institute’s financial matters, including performing financial planning and projections, and preparing annual reports to internal and external stakeholders.
• Manage the Institute’s income sources and expenditures, aligning them with SGFIN strategic priorities.
• Foster and maintain cross-function collaboration with business partners to facilitate greater efficiency and clarity in financial processes.

Human Resources

• Oversee the Institute’s HR matters, in close collaboration with NUS HR team, to establish good practices in hiring and retention, including developing a fair and equitable compensation structure to attract new hires and retain outstanding staff.
• Promote professional development for the Institute’s staff.

Communication

• Oversee the reliable delivery of the Institute’s websites and collaterals, including the publication and circulation of the Institute’s research communications
• Coordinate promotional events such as media interviews and invited speeches representing SGFIN (via social media, newspapers, TV channels, radio interviews)

Requirements

• Recognised University degree
• Resourceful, motivated, self-driven individual with a high level of initiative
• Excellent organizational skills, including interpersonal and leadership skills
• Excellent communication skills, including writing skills
• Relevant prior working experience in the administrative and managerial roles, including a track record of leading a team of motivated staff members
• Able to multi-task well with clear follow-through
• Meticulous, with an eye for details
• Competent in Microsoft Office tools - Outlook, Word, Excel and PowerPoint

The Services Project(s) Planner & Team Assistant is key role within the Services Project Organisation in the country. He/She reports directly to the Head of Services Project and support all services-related activities in Singapore. He/She is responsible to provide high-level schedules / internal project scheduling and key milestones into the Project tools. He/She will ensure that all Project Management processes and tools are properly adhered to. He/She will ensure that the administrative activities such as documentation management, correspondence management, etc are executed by the members of the project teams diligently.

Ongoing Services Project Include:

• R151 LTSS
• CCL LTSS
• BPLRT LTSS

Key Accountabilities:

• Update high-level schedules / internal project scheduling and key milestones for all Services projects within the portfolio or parts of schedules of projects with any criticality.
• Collect time related progress information to update progress charts.
• Key user for Ody.C, supports the Project Manager(s) on the use of Ody.C. Provide training for the team.
• Liaising with the PMs and project team on a regular basis to obtain various information for the Head of Projects
• Ensure Project tools and processes are effectively used across the Services Projects.
• Ensuring that all Project Report(s) (internal & external) are compiled in a consistent and timely manner across projects.
• Manage/Control all official correspondences with end-Customer (letters, monthly reports etc)
• Manage the project / Services business repository e.g. SharePoint
• Arranging team events with a keen focus on team building and cohesion between the various Services Project teams.
• Customer liaison – build up relationships with the customers at all levels and become a reliable point of contact for them.
• Support the setup and ensure the maintenance and operation of the Fleet Maintenance Centre which includes Visualisation Boards and other IT infrastructure.
• Support the execution of the DFQ process for all Service gates to secure DFQ GO On Time
• Provide the necessary support to newcomers in the team

Competencies & Skills

• Basic knowledge of project scheduling theory.
• Practical skills in at least one scheduling software tool
• Practical skills in MS Office software tools (Excel, Word, PowerPoint)
• Fundamental knowledge of the engineering or construction industries.
• Prepared to learn
• Good interpersonal skills; a team player.
• Accuracy and attention to details
• Adaptability in a multi-cultural and rapidly changing environment.
• Trustworthy / Confidential / Discretion
• Sense of urgency
• Autonomy, good sense of initiative and ability to anticipate and solve issues
• Quality rather than quantity service
• Reactivity
• Good relationship and communication skills
• Team-spirit and customer focused

• Assist Finance Department in digitalising invoices
• Scanning, Filing & Archiving records
• Data Entry
• $10.00 to $12.00 per hour
• 9.00am to 6.00pm
• Mondays to Fridays (on site)
• Able to commit for 2 to 6 weeks
• Able to commence immediately.

Job Descriptions

• Support business development through the preparation of presentations, quotations, tenders, contracts, and agreements.
• Generate and present reports related to sales, pricing, promotions, inventory, and operations.
• Act as the main point of contact for customers, ensuring all correspondences and activities are documented and stored.
• Ensure SOPs are adhered to, supporting regular audits and checks by internal departments and external auditors.
• Liaise with internal Legal and Finance departments to ensure all contracts and agreements comply with rules and regulations.
• Maintain all documents (hard-copy, soft-copy, and online) related to Sales Operations and administration.
• Handle mail and phone calls.
• Manage office refreshments, stationery, pantry supplies, office items, etc.
• Any other ad hoc work duties.

Requirements

• Bachelor’s Degree in administration or a related field.
• Candidates with no prior experience are also welcome to apply.
• Proficiency in Microsoft applications such as Excel, Word, and Outlook is a must.
• Excellent communication skills, both verbal and written.
• Meticulous with good analytical and problem-solving skills.
• Jational and time management skills to meet deadlines.

Job Responsibility:

Administrative Functions

• Provide administrative support to the supervisor including assisting in the preparation of reports, presentations and other documentation as required by supervisor.
• Manage and organize documents, including filing, scanning and record-keeping.
• Data collection and analysis.
• Processing new contracts, amendment and renewals.
• Handle all aspects of the work visa process, including applications, renewals and cancellations.
• Other ad-hoc duties as assigned by the supervisor.

Corporate Governance

• Assist in maintaining corporate governance documentations.
• Assist in preparing the Board meetings.
• Support the supervisor in liaising with regulators, auditors, and Company Secretary for governance and board matters.

The person we are looking for

• Analytical, organized and rigorous thinkers: You are a detail-oriented, structured and flexible problem solver.
• Good interpersonal & communication skills with pro-active attitude.
• Team players: You collaborate well with the team members and inspire others with your ideas.
• Diligent, detail-oriented with a positive attitude.
• Able to work independently with minimum supervision.
• Able to take instruction and direction and deliver work timely and accurately.
• A self-starter and fast learner who is able to multi-task.

Job Requirement:

• Bachelor’s degree in Business Administrations, Human Resources, or other relevant field.
• Some experience in HR and marketing function is preferred.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Good knowledge of Microsoft office (Excel, Word and Powerpoint)
• Business proficiency in Chinese Language and English, as this role requires to liaise with China counterparts.

Job Description

• Provide general clerical, data entry and administration support in sections of the Marina.
• Perform secretarial duties for the Marina Executive and Manager.
• Assist with organizing, formulating and co-ordinating book-keeping procedures for the profit center.
• Maintain and distribute Marina personnel documents.
• Responsible for mail distribution of both incoming and outgoing material to their respective departments.
• Order office supplies through the correct procedures.
• Maintain the display of all necessary license requirements according to legal requirements.
• Perform any other related duties as assigned by the management.

Requirements:

• At least 2 years of admin support work experience.
• Friendly and service-oriented personality.
• Good English communication skills.
• Positive work attitude, team player, good interpersonal skills and ability to multitask.

Other Information

• Work location: West Coast Ferry Road (Bus 175 and 176) beside West Coast Park.
• Company transport provided (Clementi MRT Station).
• Meals provided.

Responsibilities:

• Manage professional and personal scheduling for senior directors, including agendas, email, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as spreadsheet creation, maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Assist the Senior Leader in preparing for meetings by organizing materials, booking venues etc
• Conduct data collection and analysis, and prepare reports and presentation slides
• Organize engagement events by coordinating schedules and overseeing logistical arrangements
• Review and ensure timely processing of documents requiring the Senior Leader's approval
• Perform administrative tasks such as typing, filing, and photocopying of tender documents etc
• Prepare and submit expense claims
• Undertake additional responsibilities as assigned by the Reporting Officer

Requirements:

• Provide administrative support to a team.
• Must be proficient in Word, Excel, and PowerPoint. Outlook experience also preferred.
• Duties will include calendaring, scheduling, email, phone work, travel & expenses and other clerical tasks. PC skills a must, as well as excellent written and oral communication skills.
• Must be able to prioritize work and project a professional manner.

Job Responsibilities:

• Responsible for general office administration and office maintenance
• Maintain database and monitor corporate handphone users’ contracts and usage
• Sourcing of supplies and services – office equipment and office maintenance services
• Arrangement flights, hotel reservations and prepare regular reports
• Preparing of admin reports and checking of invoices for processing payment
• Cover duties of the Receptionist as and when required
• Support Supervisor in any other general office administration duties as and when required.

Job Requirements:

• Degree in Business Administration or related discipline or Diploma holders with relevant experience may apply
• Have at least 5 years of relevant experience
• Excellent communication, interpersonal skills and ability to interact with all levels of the organization
• Good command of both written & spoken English and Mandarin
• Demonstrated strength in multi-tasking, problem-solving, defining needs, visualizing alternatives, working within established budgets, and initiating action to achieve goals
• A resourceful and good team player
• Dynamic and humble with a positive working attitude

COMPANY DESCRIPTION

Incorporated in September 1992, Call Lade Enterprises Pte Ltd provides labour contracting services and container handling services to PSA. With a workforce of over 700 employees, Call Lade Enterprises is currently one of the leading service providing firms in the industry. We also supply manpower to other reputable companies, including PSA and ST Engineering.

RESPONSIBILITIES

• Location: Bishan, School EnvironmentContract Duration: January November 2025
• Working Hours:7:30 AM 2:00 PM (with possibility of extension)

Job Description:

• We are seeking a dedicated Admin cum Receptionist to join our team at a primary school in Bishan.
• The ideal candidate will provide administrative and reception support in a school environment, contributing to the smooth operations of the front desk and assisting with student needs.

Key Responsibilities:

• Reception duties, including welcoming visitors and answering phone calls
• Provide assistance to students at the sick bayAssist with data entry, filing, and general administrative tasks
• Offer administrative support to school staff when required

Requirements:

• Minimum 2 years of relevant admin experience (experience in school administration is an advantage)
• Preferably familiar with primary school administration
• Strong communication and organizational skills
• Ability to work independently in a fast-paced environment

Please submit your updated resume by using the APPLY NOW BUTTON

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Whatsapp: https://wa.me/6588572766

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**We regret to inform that only shortlisted candidates would be notified.**