Total 54 Administrative / Clerical job vacancies in Derby, Derbyshire, DE24 8JE

Your new company
Working for a leading organisation in Chesterfield you will join a thriving business as an Inside Sales Administrator / Account Manager on a permanent basis. This vacancy is not a sales role,you do not need sales experience, nor will you be asked to do sales. The main purpose of the role will be to process and support customers placing orders and accurately and timely produce quotes and place orders.

KEY VACANCY INFORMATION
Permanent job
Location - Chesterfield S41 Location
Salary guide £27,000 + a monthly bonus based on performance
Office hours Monday to Friday 8.30 - 5.30
OFFICE BASED with an option to work from home one day a week
Parking available
New offices and facilities

Your new role
This will be a busy role, the main purpose of the role will be to process customer sales orders and produce sales quotations. There isn't any sales or selling involved in this role. The successful applicant will join a busy sales administration department and this role would suit someone who is used to working in a fast-paced environment. The role will involve direct customer support and the post would suit someone who builds excellent rapport and relationships with customers.
The successful applicant will be able to demonstrate that they hold previous experience of the duties and responsibilities of the post as outlined below;
- Responsible for accurate sales order processing, receiving orders, producing quotes and following up on quotes to secure orders in a timely manner or to SLA agreement with customer
- Produce accurate sales order quotes, templates are used but you will need to have a good eye for details to get the correct information into the quote
-Contact customers to discuss the quote and obtain the order via email or phone, build relationships with customers
- Update Excel based reports ( An intermediate level of Excel will be required including ideally pivot table , v look up )
- Resolve invoice queries
- Check stock and notify customers of delivery dates/ changes to delivery dates
- Discuss alternative product lines with customers where neccessary
- Obtaining quotes from suppliers if required
- Completing Excel based Sales reporting to show order updates and sales trends ( daily/ weekly / monthly)

What you'll need to succeed
You will ideally have previous Sales Admin / Inside Sales / Internal Sales Admin experience
You will have excellent customer service experience
Intermediate level Excel skills needed ( Pivot table , vlook up )


What you'll get in return
Permanent job
Location - Chesterfield
S41 Location
Salary guide
£27,000 + a monthly bonus based on performance
Office hours Monday to Friday
8.30 - 5.30
OFFICE BASED with an option to work from home one day a week

Parking available

New offices and facilities
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

What skills and experience we're looking for

The successful candidates will:

• have welcoming personality and be able to communicate well both with adults and children

• have experience of using various MS Office packages

• have experience of undertaking wide range ofoffice-based administration and clerical tasks, including financial procedures and responsibilities

• be able to prioritise work and respond to the needs of the academy

• support the business function and Leadership Team in implementing the academy & trust policies and procedures

• be able to commit to working across multiple location and travel to academies where support is needed

• Initiative to respond to unexpected problems using recognised procedures and policies as a guide

What the school offers its staff

We can offer you:

• The opportunity to be part of our team, who are committed to educational excellence

• Friendly and supportive staff, parents and trustees,

• A commitment to high quality professional development,

• a commitment to the Trusts ‘Great Place To Work’ Scheme

• Opportunity for future career development & progression within the Trust’s portfolio of schools and most importantly

• The chance to transform the lives of children and really make a difference

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

What skills and experience we're looking for

Job Title: Personal & Social Development Teacher

Locations: Derby Pride Academy, 20 Orient Way, Derby, DE24 8BY

Grade/Scale: Main Pay Scale £30,000 - £41,333 (Pending Teachers’ Pay Award 2024-25)

Start date: ASAP

Contract: (Temporary until 31st August 2025) 32.5 hours per week, all year round

DPA plays a crucial role in Derby City’s strategy for SEMH/SEND, including working in partnership with local mainstream schools to reduce permanent exclusions. It is commissioned for 52 places for secondary students aged 11-16. DPA was initially a standalone Free School Academy before recently opting to join Esteem MAT.

We are looking to recruit an experienced and inspiring teacher to join our academy to teach PSHE to students in KS3 and KS4. The staffing teams are small compared to mainstream schools and the post will suit a teacher who is willing to be flexible to meet the needs of the students within Derby Pride Academy.

This role will be responsible for establishing a supportive relationship with the students and their parents/carers, monitor behaviour and achievement, and cover classes in the absence of teachers.

Applicants should have good knowledge and experience of working with disaffected students in a school or other alternative setting. An affinity for students with behavioural, emotional and social difficulties is an essential quality for this challenging but rewarding opportunity. Applicants should be resilient, have high expectations, and a sense of humour. You must be able to build positive relationships with our students and think outside of the box. You will be responsible for contributing to a small staffing team to ensure that the site runs smoothly. A growth mindset and positive ethos are essential characteristics that we are looking for.

What the school offers its staff

Benefits include: Teacher’s Pension Scheme, Westfield Health membership, academy laptop and free parking.

For further information, please contact Rachael Locker, Administration/Exams Officer, via email r.locker@derbyprideacademy.co.uk or visit our website at https://www.esteemmat.co.uk/vacancies. Please use the relevant application form on the MAT website; CVs alone will not be accepted.

Closing date for applications: 03 November 2024 (23:59)

Interview date: WC 11 November 2024

Esteem Multi-Academy Trust is committed to safeguarding and promoting the welfare of all its students. We expect all staff, volunteers and agency staff to share this commitment. The successful candidate will be required to undertake a Disclosure and Barring Service (DBS) check. The possession of a criminal record will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.

Commitment to safeguarding

Esteem Multi-Academy Trust is committed to safeguarding and promoting the welfare of all its students. We expect all staff, volunteers and agency staff to share this commitment. The successful candidate will be required to undertake a Disclosure and Barring Service (DBS) check. The possession of a criminal record will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.

Personal Trainer
Nuffield Health Chesterfield FWC | Fitness | Permanent Contract |
From £27,262.64 up to £34,116.16 OTE, depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Chesterfield Fitness and Wellbeing Club, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services.

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle.

• Be confident about delivering a range of sessions and consultations.

• Carry out high-quality inductions, health MOTs, group and personal training sessions, and general gym duties.

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards.

• Explore opportunities to progress into a Wellbeing Lead and management roles.

Salary is based on 40 hours a week, made up of 32 Hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £34,116.16 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your PT clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver the more your take home earning potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

What skills and experience we're looking for

The pupils, staff and governors of St Mary’s Catholic Primary School are seeking to appoint suitably qualified and experienced learning support assistant to work with SEND pupils in Early Years. We are looking for caring, flexible and conscientious people who display a total commitment to the principles of inclusion. The role involves aspects of intimate personal care and working with pupils with challenging behaviour.

We are looking for people who have:

Excellent English and maths skills

A good understanding of inclusion and supporting pupils with a range of special educational needs

An understanding of how children learn in Early Years

Patience, resilience and a positive outlook

Good organisation and communication skills enabling them to work effectively as part of a team

The ability to work flexibly and adapt to changes

The ability to engage with parents and develop positive relationships with pupils and staff

A commitment to the school’s Catholic ethos (you do not need to be Catholic yourself)

What the school offers its staff

Why work for us?

Our school is a very happy, supportive and exciting place to work. We can offer you:

An enthusiastic, supportive and forward thinking team

Excellent training and development opportunities

Friendly, motivated, committed staff who work with you as part of a team

Supportive governors who are committed to our journey to excellence

The chance to work with parents who are very supportive of our school values and ethos

Happy, engaged and well-motivated children

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the Keeping Children Safe in Education guidance. Offers of employment may be subject to the following checks (where relevant): Childcare Disqualification Disclosure and Barring Service (DBS) Medical Online checks Prohibition from teaching Right to work Satisfactory references Suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.
Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society and it must serve all those who call on it, when they call on it. From some of the most vulnerable people in our society, to families in crisis, claimants and commercial businesses - HMCTS has a responsibility to administer a justice system that is accessible to everyone and operates efficiently.

Temporary Administrator Position - until mid-May 2025 with possible extension

Full Time Monday to Friday 37 hours per week - £11.59/hr for the first 12 weeks, then £11.88/hr thereafter.

Brook Street are currently recruiting admin officers for Nottingham Crown Court. Are you enthusiastic and enjoy working as part of a busy team, do you have a passion for providing excellent admin and customer service support, if so, we want to hear from you.

As an admin officer you will provide general admin support within the team, you will need to be flexible, hard-working and have the ability to provide good customer service to a variety of users.

Duties may include but not be limited to

• Creating and updating records on an in-house case management system.
  * Producing letters, notices and orders for court. Processing correspondence and making referrals to Judges.
  * Dealing with customer queries either by telephone or face-to-face.
  * Listing and preparing cases for hearing.
  * Clerking and ushering hearings taking place by video conferencing and those attending in person. Liaison between the Judiciary, legal professionals and the parties in civil and family cases.
  * Facilitating telephone hearings.
  * Sending out invitations for "Teams" meetings and our own in-house video conferencing system.
  * General ad-hoc office duties including post room and archive filing.

Required Skills

" Good accurate typing/data entry skills
" Excellent communication skills both verbal and written
" Good strong working knowledge of Microsoft Packages
" Ability to follow instructions
" Ability to work as part of a team but also able to work independently
" Attention to detail and ability to prioritise workload

This is a temporary role to run until mid-May 2025, likely to be extended beyond this date. Working full time Monday to Friday 37 hours per week. The role is subject to 3 years referencing and a Basic DBS Check

Full training will be given.

Please apply for the role online with your CV in word format, due to the number of applications we may not be able to respond to all candidates.

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.

Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.

Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.

What skills and experience we're looking for

Job Title: Personal & Social Development Teacher

Location: Esteem North Academy, Chesterfield site

Travel to all academy sites, and pupil’s homes on occasion, may be expected, with mileage expenses available to be claimed from the nominated base.

Grade/Scale: MPS/UPS +SEN1 Actual Salary £30,000 to £46,525 +£2,539 (Pending Teachers’ Pay Award 2024-25)

Start date: January 2025 or ASAP

Contract: Permanent, Full time

It is a really exciting time in the academy’s development as we look to expand our provision, enhance the curriculum offer and build a reputation as the alternative provider of choice in the county. We have made some really exciting appointments where recruitment presents it challenges and we are now looking to offer a full -time permanent contract for a teacher to join our academy.

We are looking to recruit an experienced and inspiring teacher to join our academy to teach our PSD subjects to pupils in KS3 and KS4. The staffing teams are small compared to mainstream schools and the post will suit a teacher who is willing to be flexible to meet the needs of the pupils and the academy. Both secondary Chesterfield sites will have approximately 110 pupils on roll that are not all on site at the same time and classes sizes are small with around 10 pupils. You will be an allocated form tutor.

We welcome applications from candidates who are able to teach engaging and inspiring lessons to challenging and disengaged KS3 and 4 pupils.

Applicants should have good knowledge and experience of working with disaffected pupils in a school or other alternative setting. An affinity for pupils with behavioural, emotional and social difficulties is an essential quality for this challenging but rewarding opportunity. Applicants should be resilient, have high expectations, and a sense of humour. You must be able to build positive relationships with our pupils and think outside of the box. You will be responsible for contributing to a small staffing team to ensure that the site runs smoothly. A growth mindset and positive ethos are essential characteristics that we are looking for.

An allocated base will be named for payment of mileage and any travel calculation between sites for CPD or for engaging in off -site rewards trips etc. Candidates must have access to a vehicle and car insurance with business use included. Staff members may be asked to transport pupils in our academy.

What the school offers its staff

Benefits include: Teachers’ Pension Scheme, Westfield Health membership, academy laptop.

For further information, please contact support@esteemnorthacademy.co.uk or visit our website https://www.esteemmat.co.uk/vacancies. Please use the relevant application form on the MAT website; CVs alone will not be accepted.

Closing date for applications: 13 October 2024 (23:59)

Interview date: TBC

We reserve the right to interview suitable candidates upon application and may close the application process prior to this date

Esteem Multi-Academy Trust is committed to safeguarding and promoting the welfare of all its pupils. We expect all staff, volunteers and agency staff to share this commitment. The successful candidate will be required to undertake a Disclosure and Barring Service (DBS) check. The possession of a criminal record will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.

Commitment to safeguarding

Esteem Multi-Academy Trust is committed to safeguarding and promoting the welfare of all its students. We expect all staff, volunteers and agency staff to share this commitment. The successful candidate will be required to undertake a Disclosure and Barring Service (DBS) check. The possession of a criminal record will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.
Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society and it must serve all those who call on it, when they call on it. From some of the most vulnerable people in our society, to families in crisis, claimants and commercial businesses - HMCTS has a responsibility to administer a justice system that is accessible to everyone and operates efficiently.
Our MOJ client requires a court usher to join the busy team on a temporary basis, until the middle of May 2025 initially, with probable extension. £11.44 per hour pay rate

Our client is based in Derby City Centre and offers a great opportunity to work within the courts and gain experience

The role is temporary expected to run until the end of March 2025, with the possibility of being extended past this date, working full time 37 hours per week Monday to Friday.

Successful applicants would primarily be ushering within the court

Duties may include but not be limited to

* Greeting members of the public
* Liaising with judiciary, witnesses, jurors and other court users with professionalism
* Basic admin duties, data entry, dealing with queries, preparing juror packs in preparation for trials
* Walking jurors to and from court whilst remaining socially distanced
* Preparation of court rooms
* Providing support to all users of the courts, for whom it may be their first time.
* Filing
* Post room duties

Ideal candidates will be confident, enjoy interacting with a variety of court users. You will have excellent customer service skills and a passion to help people

Our client requires the following skills

* Good strong basic admin experience
* Good working knowledge of Microsoft word, excel and outlook
* Excellent communication skills both written and verbal
* Ability to remain calm in potentially difficult situations
* Ability to remain professional at all time and converse with a variety of court users
* Excellent customer service skills

The pay rate is £11.44/hr and benefits include holiday pay and pension scheme
Full training will be given, starting you off with the basics as well as meeting and greeting. Once fully trained, you will then work in the Derby Crown Courts.
Please apply online with your current CV in WORD format. Due to the high number of applications we receive it may not be possible to respond to all applications.
Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest?and state the role that you are interested in.?We are?committed to engaging with you.?
In cases where we have a high volume of applicants, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Manpower are recruiting a Transport Hub Admin Assistant in DE74.

• Issuing paperwork to drivers
• Sense checking paperwork, producing or retrieving further paperwork as required.
• Trouble shooting issues, making key decisions as required, or liaise with appropriate department if available.
• Record comments and issues against individual jobs, transport runs and controlled spreadsheets.
• Communicate with various parts of the business to pass on info or retrieve answers.
• Retrieve paperwork from drivers, sorting and filing as required
• Adherence to site key control policy and procedures.
• Liaising with YMS to successfully attach and detach trailers and rigids to run references and units to trailers, ready for successful departure from site.
• Control the front desk window and driver's waiting area.
• Record and report Vehicle and equipment defects, coordinating VOR requirements.
• Arrange vehicle repair call outs and recoveries as required.
• Control issuing and recording of equipment, from PPE to palm couplings.
• Answer incoming internal and external calls.
• Control visiting drivers unconnected to a department, such as maintenance, facilities etc

This is a 4 on 4 off role - 6am to 6pm
£11.99 PER HOUR PAID WEEKLY EVERY FRIDAY

Successful candidates will have strong admin/communication skills and be computer literate.

Please contact Ella for more info

Join Our Team: Clerk / Admin

Position:OMS Clerk / Admin
Location: Derby DE74 2BB
Salary: £12.67.p/h

Shifts: 4 on 4 off 06:30-18:30

We are recruiting for an OMS Clerk / Admin for one of our clients based in Derby. Apply Now!

Why Choose Job&Talent:

• Career growth opportunities
• Comprehensive benefits
• Professional stability

Role duties:

• Daily accurate reporting and trend analysis related to Warehouse Shift performance. Coordinate and support the implementation and maintenance of Performance Monitoring tools, ensuring its sustainability in line with Operational Management System requirements. Contribute to the planning and resourcing of the correct skill base to meet operational requirements based on throughput volumes and productivity rates.
• To support the Resource Planning & Training Manager with Control Room governance and compliance, to ensure accurate reporting to the operational leadership team.

Qualifications:

• Sound education or equivalent in core subjects
• Strong Administration skills and experience with data entry and manipulation
• High level of IT literacy, Advanced skill level essential
• Intermediate/Advanced Excel skill
• Advance numerical and analytic skills
• Ability to produce statistical data and analyse reports
• Excellent organisational skills
• Ability to follow work procedures
• Good interpersonal, motivational and planning skills
• Excellent communication skills both verbal and written
• Positive, Focused, Can do Attitude, Right First time and deliver work with passion
• Ability to work under pressure and to demanding deadlines.

Benefits of working with us as a Clerk / Admin :

• 28 Holidays per year
• Weekly Pay
• Pension Scheme
• Personal Accident Insurance
• Mortgage references
• My Extra Rewards- An online portal offering vouchers and discounts

If you are interested in the above role as Clerk / Admin please click apply

If you are looking to contact our onsite team, please visit the site locator on our website.

Job&Talent do NOT charge any fees for our services.

Job&Talent acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.

1 JOB DETAILS Job Title: Medical Secretary Location: Wilson Street Surgery Accountable to: Practice Manager Reports to: Assistant Practice Manager(s) Hours: 25 Hours per week - 12pm -5pm Monday to Friday 2 JOB PURPOSE To provide an effective comprehensive secretarial and administrative service to the Practice to enable it to run effectively. 3 DIMENSIONS The post holder does not hold any budgets. 4 KNOWLEDGE, SKILLS AND EXPERIENCE Minimum 5 GCSE including Maths & English at Grade 9-4/A-C or equivalent Typewriting or word processing RSA 2 (RSA 3 Desirable) or equivalent Working knowledge of Microsoft Office products 2 years secretarial experience in an office environment Medical secretarial experience (desirable) Understanding of medical terminology Good communication skills Good interpersonal and organisational skills Previous experience of team working (desirable) Previous NHS experience (desirable) An understanding of health and safety issues An understanding & acceptance of a strict code of confidentiality Resourcefulness and ability to use own judgement in response to patients 5 KEY RESULT AREAS To provide an effective and comprehensive secretarial service to the practice, including typing of letters and reports, to assist in the delivery of quality care to patients. To be responsible for the transcription and forwarding of all referral letters, ensuring they are forwarded to the appropriate hospital departments in agreed timescales. To be responsible for the co-ordination of the cancer referral process, as determined by National and local guidance and protocols. To respond to queries from both clinical staff and patients, referring to senior staff where appropriate, ensuring all responses are efficient and effective. Extensive use of GP clinical systems and linked software, to update and store data in line with practice policy, to ensure records are up to date and available for clinical staff at all times. To be responsible for reviewing and developing filing systems for the practice, thereby ensuring they are fit for current needs of the practice. Retrieval of information as required from both computer and manual systems. To provide ad hoc administrative support to all the practice team, as required, in order to maintain an adequate and continuous service for patients and clinical staff. 9. To work within the practices agreed policies and guidelines where appropriate, commenting on and contributing to changing such policies. 6 COMMUNICATIONS AND WORKING RELATIONSHIPS External Patients External NHS Staff Hospital Departments/clinics IT/Software suppliers Internal Doctors & other clinical staff Practice Nurses Receptionists Other administrative colleagues Primary Care Networks Attached nursing teams, district nurses, health visitors, midwives, community matrons Dieticians, counsellors etc 7 MOST CHALLENGING PART OF YOUR JOB The ability to prioritise workload and deal with patients in an empathetic manner at all times.

PLEASE NOTE: To view the Job Description and Person Specification, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account Ability to work as an effective team member Proactive and able to work on own initiative but within procedural guidelines Disposition - Resilience when dealing with information which may be of a sensitive or distressing nature. Excellent verbal and written communication skills Excellent organisational skills Ability to prioritise own workload in order to achieve deadlines Ability to work without supervision Flexible approach to working practices/arrangements Ability to co-ordinate appointments to ensure children are seen within targets Understanding of confidentiality and the Data Protection Act

Job description

13.00ph

Monday to Friday, Fully on site

Immediate start

Job Summary:
We are seeking a meticulous Medical Secretary to join my clients healthcare team on a temporary on going basis. The ideal candidate will provide administrative support in a medical setting, ensuring smooth operations and excellent patient care.

Responsibilities:
- Schedule and confirm patient appointments
- Maintain medical records and enter patient information into databases
- Handle correspondence, emails, and phone calls
- Assist healthcare professionals with patient examinations
- Process billing and insurance claims

Qualifications:
- Previous experience in an office or administrative role is essential
- Familiarity with medical terminology and procedures is advantageous
- Proficient in using office software and electronic health records systems
- Excellent communication and organisational skills are crucial for this role

Please only apply for this role if you have Medical Secretary experience and can work on a temporary on going basis with an immediate start.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Please view the Job Description and Person Specification, please click ON APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site, you will need to register if you do not already have an account To provide a comprehensive, high quality medical secretarial and administrative service to the Consultant Psychiatrists and their Medical teams, to include medical and general audio, preparing correspondence, word processing of letters, memos, court reports, Mental Health Act and Home Office reports checking the accuracy of information To draft correspondence as required on behalf of the Consultants and teams Manage and prioritise own workload to meet strict deadlines. Required to work flexibly within the remit of the post across all the Consultants and their teams. To work flexibly with other medical secretary colleagues to ensure that workload pressures and absences due to annual leave and sickness are dealt with appropriately, by using available resources Act as a contact point to ensure effective communication with all outside agencies, patients and carers In accordance with Trust Policies and Procedures use initiative and judgement to make decisions on action required to resolve routine and complex issues and, where appropriate, to convey information to clinical or managerial staff for action To regularly review working practices in line with Trust procedures to respond to changes in arrangements for Service Users to access services. To coordinate plan and implement community outpatient clinics for Consultant Psychiatrists and medical staff, booking rooms, arranging appointments, and when necessary, cancelling and rearranging clinics according to availability of medical staff. Send out appointments and reminders to patients, including verbal communications, letters and other correspondence Responsible for administration of appointment booking systems as appropriate which comply with National and Local directives and also which meet the needs of Consultants and patients, ensuring that appointments are scheduled to improve accessibility and choice for patients and to make effective use of Consultants time, by rescheduling cancelled appointments etc. Where appropriate, take action to resolve issues where waiting times are giving cause for concern and inform managers. Responsible for the coordination of new patient bookings and the waiting list for Consultants and Medical Teams. Reconcile outpatient clinics on return of case notes via appropriate administrative systems, which are currently in place and book follow-up appointments for patients as directed by medical staff. Preparation of all medical files for clinics, ensuring that the files are in the relevant venue with the correct accompanying paperwork, and ensuring their safe possession/confidentiality by use of a tracking system and secure transportation as necessary To regularly review and update office practices and procedures in order to maintain a responsive and efficient service to the Consultants and their medical teams Devise and maintain the Consultant Psychiatrists clinical information, general filing and correspondence systems On behalf of the Consultants and Medical Teams arrange the organisation of blood tests, x-rays, CT scans etc bringing urgent clinical test results to Consultants and medical teams attention Maintain diaries for the Consultants and other doctors in the team, organising and managing the day-to-day activities and ensuring they are aware of forthcoming events, encouraging the effective use of time, booking venues and rooms as required To be responsible for liaising with other departments, hospital, general practitioners, professionals and related services, ensuring that they are kept informed in respect of their areas of responsibilities for the patient, as required by the Consultants and teams To attend meetings as required, including preparation for, and minute taking of, meetings. To deal with complex enquiries, queries and complaints to ensure that these are responded to within Trust Policies and Procedures and to record accurately details of discussions. To take responsibility for the tracking of clinical records to ensure that records can be located as required, adhering to agreed Trust procedures for the tracking of records, either manual or electronic On behalf of the Consultants, to arrange follow-up appointments, post discharge from hospital and ensure that this takes place within required timescales, in accordance with Local and National guidelines, informing Managers and Consultants where problems arise in achieving this. Co-ordinate and arrange multi-disciplinary activities (Assessments under the Mental Health Act, CPAs, Case Conferences etc.) with other professionals and agencies. Act as an authorised employee to order, receive and store securely supplies of FP10 Prescription forms and other medical stationery i.e. investigation requests. On behalf of the Consultants and Medical Teams facilitate the implementation of the Copying Letters to Service Users Policy. When telephoned by patients, or when instructed by the Consultants, the Medical Secretary will pass on to the patient relevant clinical information and guidance. This information/guidance will either be that contained within the clinical record, specifically authorised by the Consultants, contained in a Trust policy/procedure or be from a recognised information source. Provide a high quality first point of contact for all service users and visitors to the service, maintaining a professional and confidential approach at all times. Undertake secretarial tasks relating to Consultant Psychiatrists professional specialities. Any other appropriate duties that may be delegated from time to time by Management.

A Vacancy at University Hospitals of Derby and Burton NHS Foundation Trust.


A vacancy has arisen at the University Hospitals of Derby and Burton at our Royal Derby Hospital in Specialist Medicine Business unit for a Support Medical Secretary.

We are looking for a full-time team player to join our clinical administration medical secretary team within Neurology, working 37.5 hrs per week. You will be working alongside & supporting other medical and secretaries, within the business unit in respect of their NHS work delivering high quality patient care, so confidentiality and a willingness to learn is essential.

Previous support administration experience, knowledge of the 18 week referral to treatment policy and standards would be an advantageous. If you can type, have good communication and organisational skills, with the ability to prioritise your workload and would like to arrange a visit to the department to meet the team, please contact Joanne Parker , Medical Secretary Team Leader on 01332 786478
• Provide effective communication across all boundaries to ensure the delivery of a comprehensive administration service.
• To ensure all enquiries are effectively managed and successfully resolved within a prompt timescales.
• Awareness and understanding of sensitive information, ensuring strict confidentiality at all times.
• Ensure timely delivery of regular and ad hoc, data / information requested by the management team, producing reports as required.
• Use of IT applications to monitor, prepare and validate databases as appropriate.
• To actively participate in regular team and departmental meetings
• Answer telephone queries from patients
• Typing and despatch of clinical correspondence relating to NHS medical patients within the quality standards and time limits as specified.
• Effective liaison with the relevant wards and departments within the hospital and with patients and other health care providers associated with the Consultant, his/her team to ensure a prompt and effective communication system.
• An understanding of the 18-week RTT process and a knowledge of the Trust Patient Access Policy and an agreement to adhered to these policies according to National Trust Guidelines - Training given.

Closing date of applications: 21 July 2024

Interview date: 31 July 2024

If you are applying for an Internal Secondment, please ensure you have spoken to your line manager and have their support prior to your application. Please speak to the Recruitment Team if you have any questions.

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:
• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:
• We see on average 4810 OP appointments a day.
• We are the 4thbusiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers


This advert closes on Sunday 21 Jul 2024