Total 124 Administrative / Clerical job vacancies in Bristol , BS16 7FF

To receive sort and prioritise daily correspondence. To undertake appropriate action arising from the correspondence and ensure that it is prioritised appropriately. To take telephone enquires and calls, take action where required and prioritise urgent calls contacting Team members where necessary. To establish and maintain comprehensive, efficient and accurate paper and electronic filing systems as required. Ordering and maintaining office stock levels when required. To undertake photocopying, faxing and filing. Manage the Consultants diaries and leave requests, including outlook diaries. Arrange practicalities for attending external meetings (NHS and attendance at society meetings). Take and write up minutes, book rooms etc. for regular and ad hoc meetings. Manage CPD & appraisal folders. Provide administrative assistance to the Laboratory Manager, Lead BMS and other laboratory staff. Assist in maintaining the annual leave and sickness records for the laboratory. Arrange appointments and meetings as required. To produce from copy or audio, letters, reports, notices, plans, projects, policies, and scientific papers by means of word processing. When required to take and prepare minutes of meetings. To collect data for projects for computer systems and collate this in Excel and graph format Manage patient databases or registries as required. To produce power point presentations from drafted slides. Prepare internal reports (word processing and formatting according to Trust policy). Assist with the organisation of conferences and Study days. Type and prepare research papers and reports for publication according to journal requirements Acquire papers from the medical library/internet. To maintain the highest degree of accuracy and confidentiality and act within the boundaries of the Data Protection Act To observe Trust rules regarding Health and Safety o Perform other general admin duties as directed by the Laboratory Manager / Consultant Microbiologists. Participate in the Trust Appraisal procedures

We have an exciting opportunity to join our Patient Services Team as a Clerical Officer in the Bristol Haematology & Oncology Centre.

The Clerical Officer team provide a frontline welcome, support, information and signposting to patients being treated and living with a cancer diagnosis, as well as patients who have non-malignant blood conditions. The Clerical Officers also work in an office based role, booking appointments and managing our telephone systems. As the team deal with a wide range of enquires, the Clerical Officer role will often link in with the other admin teams which include the treatment booking teams, clinic co-ordinators, medical secretaries, nurse specialist support team and MDT co-ordinators.

The Clerical Officer team work across 2 sites, Bristol Haematology & Oncology Centre and the Myrtle Road Administration Office.

If you are an organised and self motivated person, looking for a role in a fast paced environment and can provide excellent customer service and attention to detail, we would encourage you to apply.

Previous applicants need not apply. This vacancy may close early if a sufficient number of applications are received.

Communication:
• To welcome patients to the department, ensuring that patient information held is correct (address, telephone numbers, GP details, Next of Kin details), and that the attendance is recorded on Medway/Mosaiq.
• Liaise with patients, wards, clinical staff, GPs and Trust support staff in person, via telephone and email as and when necessary.
• Escalate patient queries, capacity problems and general issues to the role’s line manager or relevant clinical staff as appropriate.
• To be a point of contact for 'Outpatient' and 'Treatment Bookings' telephone calls into the department.

Organising and Planning:
• To carry out associated clerical duties, for example, call handling, outcoming clinic appointments, booking bloods, managing the team inbox, and covering outpatient reception desks.
• Keep patient information materials up to date. and attend appropriate meetings as required by the role’s line manager.

Information Resources:
• To book patient appointments in line with the Patient Access Policy, print letters and liaise with other teams in the department to book any appointment related services as and when required (E.g. interpreting services).
• Input outcomes of appointments, including those of patients that did not attend, on the PAS and other relevant computer systems in a timely and accurate manner according to the relevant Trust standards.
• Check incoming email inbox(s) on a daily basis to keep up to date with departmental and Trust wide news and information.

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.


This advert closes on Wednesday 7 Aug 2024

Proud member of the Disability Confident employer scheme

For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.

The following are the core responsibilities of the prescription clerk. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: a. Process repeat prescription requests received by phone, email, post, slips and the online access system, in accordance with practice protocol b. Produce prescriptions for the GP to sign in an acceptable timeframe c. Ensure all prescription requests are processed and are ready for collection within a 72-hour timeframe d. Generate requests for medication on behalf of the patient for non-repeat items e. Actively encourage patients to reconcile medications to facilitate monthly collections f. Discuss with patients their requirements, encouraging patients to order only what they require g. Act upon compliance issues, liaising with the appropriate clinician h. Ensure medication reviews are arranged by maintain an accurate recall system i. Effectively liaise with external services i.e. district nurses to ensure medicines are arranged for housebound patients j. Input data into the patients healthcare records as necessary k. Deal with all prescription related enquiries in a timely manner l. Record and reported adverse effects accurately and appropriately, informing the practice manager immediately m. Read code data n. Carry out system searches as requested o. Maintain a clean, tidy, effective working area at all times

At University Hospitals Bristol and Weston NHS Foundation Trust, we really value our Admin & Clerical staff, who play an essential role in supporting the delivery of the highest standard of quality care to our patients. The vacancies are at St Michaels Hospital in the ENT Outpatients Department, providing a welcoming and efficient service as the patient’s first point of contact within the hospital. This will include greeting and signposting patients and relatives, processing patients using the hospitals Careflow computer system and liaising with staff and colleagues to facilitate a smooth and timely flow of patients through the hospital.

We are looking for staff with a “can do” attitude and excellent communication skills, both verbal and written. A flexible approach to work is essential as you will be working in a constantly developing and changing environment. We are looking for highly motivated, enthusiastic and hard-working individuals, to provide comprehensive administrative support.

The successful candidate will have experience in administration. We would like individuals who have excellent organisational, communication and administrative skills. Who can work to deadlines and strive in a highly pressurised environment, providing excellent customer service at all times.

You must have some level of IT skills and be able to organize and prioritise work effectively and efficiently. The role involves liaising with members of the multi-disciplinary teams within ENT.

The role is responsible for setting high standards of patient care by enacting the Trust’s values at all times.

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.



For a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to this vacancy.


This advert closes on Tuesday 30 Jul 2024

Proud member of the Disability Confident employer scheme

Band 4 Senior Medical Secretary, 37.5 hours per week

We are looking for an enthusiastic, dedicated individual to provide an effective and efficient secretarial service twithin our Gynaecological/ Reproductive Medical Secretarial Team at St Michael's Hospital, Bristol. The post is permanent but will cover maternity leave for the secretary who currently works for the team along with the Menopause and Menopause/ Oncology Team.

The successful candidate should ideally have a range of secretarial/PA experience and skills which are transferable to the hospital environment. They will be working in a busy department with other secretaries and will need the ability to work independently and manage their own workload. They must be a good team player and enjoy working within a multidisciplinary team. The successful candidate should have both organisational and interpersonal skills with the ability to work well under pressure. As the successful candidate will be dealing with patients, relatives and other healthcare professionals on the phone/via email, applicants must have excellent communication skills and wbe expected to have a courteous and efficient telephone manner.

The successful candidate will need to have a good working knowledge of Microsoft Office 365 software, and audio typing/dictation software.

We would welcome applications from those who meet the essential criteria as set out in the person specification, or have relevant experience.

Previous applicants need notapply.

Communication:
• To act as a point of contact for queries from clinical and non-clinical staff
• Liaise via telephone and email with other clinical/clerical teams to action urgent appointments or procedures where necessary and ensure that all relevant departments are notified accordingly
• Act as a point of contact for patients, relatives and carers. The post holder should be polite and empathetic to the patient’s needs at all times and be able to communicate effectively when dealing with difficult situations/conversations
• Returning calls promptly and keeping callers updated with information in an effective and efficient way
• Escalate patient queries, capacity problems and general issues to the role’s line manager or relevant clinical staff as appropriate

Organising and Planning:
• Checking and sorting investigation reports and passing information on to clinical team as required
• Ensure the dispatch and production of all clinical correspondence is maintained by pro-actively monitoring the digital dictation and speech recognition system, and to escalate where delays are identified
• Provide monthly key performance indicator information to the Line Manager and discuss with the team any appropriate actions that need to be taken

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.








This advert closes on Tuesday 30 Jul 2024

Proud member of the Disability Confident employer scheme

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

For a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to this vacancy.

Please see attached job description and person specification for a full list of responsibilities associated with this position. We are unable to provide sponsorship for this role and can only accept applications from UK based applicants

Temporary admin officer vacancies at Bristol Civil Justice Court £11.88 per hour to start ASAP
Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.
Temporary admin officer positions for 6 months to start ASAP; contract likely to be extended.
Full time, Monday to Friday 37 hours per week.
£11.88 per hour.
Full training will be given.
Brook Street are recruiting admin officers for our public sector client who is part of the MOJ family based in Bristol.
Are you enthusiastic and enjoy working as part of a busy team, do you have a passion for providing excellent admin and customer service support, if so we want to hear from you.
As an admin officer you will provide general admin support within the team, you will need to be flexible, hardworking and have the ability to provide good customer service to a variety of users.
Duties may include, but not be limited to:
" Data inputting of civil, family or employment tribunal cases
" General administration of civil, family or tribunal work
" Preparing accurate paper records and electronic files for court hearings
" Producing court documentation and orders
" Dealing with queries, these could be by email, phone or face to face
" Postal Duties
" Liaising with members of the public, court users and judiciary
" Undertake listing and rota management duties
" Creating and updating records using in-house computer systems and Office 365
" Maintaining of manual and electronic records
" Recording of attended hearings
" Courtroom management
" Sitting in courtrooms and supporting the members of the judiciary

Required skills:
" Previous admin experience
" Good accurate typing/data entry skills
" Excellent communication skills both verbal and written
" Good strong working knowledge of Microsoft packages
" Ability to follow instructions
" Ability to work as part of a team but also able to work independently
" Attention to detail and ability to prioritise workload
The role is subject to 3 years` referencing and a basic DBS check.
Please apply online with your current CV in WORD format only. Due to the high number of applications we receive, it may not be possible to respond to all applications. Any questions, please contact Bristol PSR team on 0117 948 6317.
Contact Aleya Ahmed in our Bristol office for more information.
At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.
Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.
Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.
Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.

Salary Range: £23,526 FTE (£20,416 actual salary) Start date: 2nd September 2024 Contract Type: Permanent, full time & term-time only. Hours: 37 hours a week Advert Closing Date: 12pm 21st July 2024 Expected Interview Date: 29th July 2024 We are seeking a resilient and personable colleague to join our team at SGS Pegasus School in Patchway, Bristol. Our school provides a unique educational experience for children and young people with autism, emphasizing each child's academic, social, emotional, and physical development. We create bespoke learning experiences and focus on celebrating each student's talents and successes. The School Administrator plays a crucial role in the smooth operation of the school, serving as the first point of contact for students, parents, staff, and visitors. This role involves a variety of administrative tasks, including managing communication, maintaining records, and supporting the overall administrative functions of the school. However, this person will be working primarily with the SENCO Team to support the annual EHCP review process, with the exams officer to supportt he smooth running of the exams season and with the DSL to provide DDSL support. Key Responsibilities: • Greet and assist visitors, parents, and students in a professional and friendly manner. • Take minutes and record actions during annual review meetings. • Answer and direct phone calls, taking messages and handling inquiries promptly and efficiently. • Maintain accurate and organized student records, attendance logs, and other administrative files. • Assist with the enrolment process, including handling applications, scheduling tours, and providing information to prospective families. • Coordinate and schedule appointments, meetings, and events for staff working in the SENCO, safeguarding and exam teams. • Handle incoming and outgoing mail, including sorting, distributing, and posting. • Provide administrative support to the school leadership team, including drafting correspondence, preparing reports, and managing calendars. • Assist with the coordination of school activities and events, such as parent-teacher conferences, open houses, and school functions. • Manage office supplies, ordering and restocking as needed. • Perform other administrative tasks and duties as assigned to support the school's operations. Qualifications and Experience: • Previous experience in a receptionist or administrative role, preferably in an educational setting. • Excellent communication and interpersonal skills. • Strong organizational and multitasking abilities. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software. • Ability to maintain confidentiality and handle sensitive information with discretion. • Professional demeanour and appearance. • High level of accuracy and attention to detail. • Ability to work independently and as part of a team. Equal Opportunities: We are committed to creating a diverse and inclusive workplace. We welcome applications from all qualified individuals, regardless of race, gender, disability, religion, or age Why choose SGS Pegasus?
• Supportive Environment: Work in a supportive and collaborative setting with a dedicated team of professionals. • Professional Growth: Opportunities for continuous professional development and career progression. • Impactful Role: Make a significant difference in the lives of young people with autism, helping them achieve their full potential. If you are interested in this position please complete an online application form by clicking on apply. The successful applicant will be required to obtain and maintain a satisfactory Disclosure Certificate, Enhanced with Children’s Barred list check, as a requirement of the job.

Your new role
Hays are recruiting for a Purchase Ledger Clerk to join a team in Bristol. Pay for the role is £13-14 per hour. The hours are Monday to Friday, 09:00-17:00. This role is hybrid. Responsibilities:

• 3 way matching of purchase orders
• Supplier statement reconciliation
• Investigate and resolve supplier queries
• Data entry

What you'll need to succeed

• Previous experience working as a purchase ledger clerk
• Computer and MS Office literate
• Good communicator
• Team player
• Ability to work under pressure

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

We currently have an exciting opportunity for a Finance & Customs Administrator to join the Finance Department based at our Portbury Office in Bristol, reporting to the Financial Controller.

The ideal candidate should demonstrate an adequate understanding and practical appreciation of HMRC legislation surrounding and relating to the receipt, warehousing and release of excise duty suspended goods, in addition to warehousing procedures and pre-lodge and free circulation entries.

Working as part of a team they should be self-motived, be able to use their initiative with problem solving skills, and have the ability to work to deadlines while maintaining accuracy.

Strong literacy and numeracy skills along with clear communication skills are essential attributes required for this role. It is essential to have a knowledge and practical experience surrounding the import and export of goods, and related procedures, would be advantageous.


Knowledge of customs warehousing
Good knowledge of CDS/CNS/Destin8/CCS
Good knowledge of UK Trade Tariff
Workable knowledge of customs procedures


Key responsibilities will include:

· Responsible for all administering aspects of the C&E Compliance Department’s functionality.

· Ensuring compliance to current legislation relating to the receipt, warehousing and release of excise duty suspended goods across all OEM.

· Liaising with HMRC, Customers, Border Force and Port Authorities.

· Day to day responsibility of Bond Administration and monthly declaration reports.

· Ensuring timely submission of Customs declarations to HMRC.

· Maintenance of Discrepancy Logs.

· Checking all data is calculated and compliant with HMRC.

· Investigation and Closure of Discrepancies.

· Investigating Standing Data Issues.

· Maintenance of Exchange, VAT and Insurance Rates.

· Understand and Use of Commodity Codes, Relevant Documentation Such as C21 Paperwork.

· Responsible for New Customer Setup & Maintenance.

· Producing relevant reports, for OEM and Financial Controller.

· Prioritising, planning and organising activities to ensure deadlines are completed.

· Other financial functions –

Raising of purchase orders

Assisting Financial Controller with ad-hoc requests

Knowledge and understanding of Microsoft Office applications, particularly Advanced Excel and Outlook365 is essential and experience of working with Warehouse Management & Duty Management Systems will prove beneficial but training for such shall be provided.

The hours of work are based on Monday to Friday dayshift. Reasonable flexibility is expected to meet the requirements of the business, particularly at peak operational periods and weekend requirements.

This is an excellent opportunity to join a very successful and well known business.

Job Type: Full-time, Permanent

Benefits:


On-site parking


Experience:


C&E Compliance Administration
Advanced Excel


Work Location: On site

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Experience in an administrative role Understand confidentiality and apply the principles in everyday working practice Experience of dealing with patients Experience of working with a range of Microsoft Office packages (e.g. Word, Excel and Outlook) Good organisational skills Able to use own initiative and deal with the unpredictable Able to work under pressure and to multi-task Able to work to deadlines Confident to be point of contact for the team Good communication skills both written and verbal Ability to deal professionally with enquiries from colleagues of all levels Ability to pay attention to detail where there are unpredictable interruptions to the work pattern Ability to deal with stressful situations and sensitive issues Promote good working relationships and to create a pleasant working environment Work effectively and flexibly as part of a team to meet the needs of the service Ability to problem solve