Total 123 Administrative / Clerical job vacancies in Bristol, Bristol, BS16 7FS

Brief summary - please see full job description attached for full details; Working Relationships: The post holder will need to develop good working relationship across the whole Practice team to be successful in this role. Role Summary: The purpose of this post is to provide clerical administration support to the practice. The post holder is part of a team providing data services to the practice and will be required to work flexibly within the data team. 1. General Data Administration Duties: Load new registrations onto the clinical system using the registration forms. Understand and run reports for monthly invitations to patients for long term conditions. Understand and run reports as and when required for statistical, audit and reporting purposes. Receiving paper medical records and processing them, deducting patient records and returning them in accordance to the practice protocol. Assist with the training and induction of new staff, and training of staff on new hardware and software. Assist with the annual flu programme, preparation of patient information and call-up letters, attend immunisation sessions and code all immunisations given or declined appropriately. Respond to requests for results and other clinical information in accordance with practice policy. Take and deal appropriately with incoming telephone calls. Typing of letters, medical reports and other documents. Ensuring these documents are produced to a high standard of accuracy and within tight timescales. Sending out insurance & SAR requests, actioning requests for reports and letters from third parties. Operating the choose and book referrals and worklists, 2 week wait referral systems and liaising with patients and supporting them to use choose and book. Actioning tasks, lab results, registrations, GP2GP & SCR within workflow manager. 2. System Administration includes: Manage passwords & user lists on all software. Participate in development plans for the practice with regards to I.T and their implementation. Assist with the cancellation and re-booking of doctor and nurse appointment sessions as required. Carry out all duties within the requirements of health & safety legislation, and ensure that due regard is given to the safety and security of other members of staff, patients and property.

Hays is working with a manufacturing organisation in Bradley Stoke, Bristol.
The organisation are looking for a CRM Administrator/ Order Processor who is passionate about customer service and has knowledge of order processing. Salary for the role is up to £27-28K p/a. The organisation offers hybrid working, one day a week. Main duties include:

• Maintain exceptional service to customers by email and telephone
• Receive orders from customers and accurately record them on the database
• Process refunds and coordinate with logistics
• Booking transport for despatch
• Maintenance of client databases
• Ensure health and safety compliance

You:

• Educated to A Level Standard or equivalent
• Customer service knowledge and experience is essential.
• IT skills - SAP essential
• Experience of sales processing
• Exceptional communication skills
• Highly organised
• Resilience
• Ability to work well in a high-paced environment. What you'll get in return
• Competitive salary
• Flexible working arrangements
• 23 days holiday + bank holidays, increasing with length of service

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

***** IMMEDIATE STARTS AVAILABLE *****

***** PERMANENT POSITION *****

Acorn by Synergie is one of the UK's leading recruitment companies, helping to find work for thousands of people on a daily basis. Our temporary workers can enjoy great benefits including career progression and permanent employment.

As the preferred supplier to our client, we are recruiting Counterbalance Forklift Truck Drivers, who are also able to assist with office admin.

The role: Loading and unloading HGVs using a counterbalance Forklift Truck, assisting in the smooth running of the office, and admin duties. Working hours are 0800-16:30, Monday to Friday, occasional Saturdays.

An ideal candidate will have a minimum of basic experience using Microsoft Office, email, and an ALLMI/RTITB or equivalent Forklift License.

As a Counterbalance Forklift Truck Driver, our client offers:

* £12.60 PAYE

* £14.75 Umbrella

* Full induction and on-going training

* Minimum 8 hours pay guaranteed per day

* Free car parking

As a Counterbalance Forklift Truck Driver, the benefits of working for Acorn by Synergie include:

* Acorn Employee Rewards Scheme.

* 28 days Paid Annual Leave pro-rata for PAYE (inclusive of statutory holiday)

* Online pay slips

* Weekly pay

* Pension contribution

Acorn by Synergie acts as an employment agency for permanent recruitment.

Proud member of the Disability Confident employer scheme

The post holder is responsible for the efficient management and direction of the admin team, ensuring all administrative duties are performed effectively and to the required standard, meeting the objectives of the practice. As per attached JD

**Personal Assistant**
(Part time /full time posts available - Please feel free to apply for some shifts if not available for all)

No previous experience necessary, all training provided.

£11.44 per hour

***Available shifts***
Thursday 9.30am-6pm
Friday 9:30 - 6pm
Saturday 10:30 - 5pm
Sunday 10:30 - 5pm


**Location** - Lawrence Weston (BS11 Area of Bristol)


***About Me***
I am an independent, active and friendly, young woman with cerebral palsy. I am a wheelchair user. You will work 1 on 1 with me as I require physical help with ALL day to day tasks, including personal care.

I have many interests including swimming , gym, Zumba days out, music concerts and shows.
I take pride in taking care of myself and of my home. I consider myself to be very friendly and have a great sense of humour.

If you are a genuinely caring person looking to make a real difference to someones life, this may be the job for you.


***Essential requirements***

A full UK driving licence- must be able to drive a Manual vehicle
Non/smoker due to my asthma
Available for occasional sickness and holiday cover including weekends
References & DBS


***Other requirements***

Full of energy and motivation
Able to use your own initiative
Have excellent time keeping and organisational skills
Be reliable, patient and trustworthy
Honesty and a good sense of humor are essential!

***What does the job involve?***

Day to day personal care, assisting me with hoisting, washing, dressing, female hygiene, toileting and support with eating and drinking.
All domestic tasks including cooking, cleaning, washing etc.
Driving a medium sized wheelchair accessible vehicle for trips out
Full training provided
Nest pension scheme optional

Your new company
A non-profit organisation in Westbury on Trym.
Your new role
The organisation is looking for a part-time data entry clerk/payroll clerk until July 2024. This role will be 24 hours a week, over three days. The premium pay rate for this role is £13.00 per hour. Main duties of the role include:

• Ensure accurate data for payroll processing, adhering to relevant policies and procedures.
• Input pay-related data into the payroll system and perform audits to maintain accuracy.
• Manage staff changes within the HR and payroll systems.
• Maintain attendance records for sickness and absence.
• Assist managers with robust data management and reporting.
• Collaborate with managers to answer staff queries and provide coaching.

What you'll need to succeed

• Excellent organisational skills
• Keen eye for detail
• Ability to prioritise workload
• Happy to work within a small team
• Experience working as a finance administrator or payroll is desirable

What you'll get in return

• Free onsite parking
• Flexible working

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

To keep up-to-date with all relevant policies/ procedures and local guidelines ensuring that high standards are maintained. To welcome patients, relatives and visitors onto the ward and maintain the security and safety of patients at all times To provide a reception service to all who wish to enter the ward To admit and discharge patients on the computerised hospital system and ward admission book ensuring accurate patient details are recorded. To liaise with other members of the ward team as required. To take full responsibility for developing own practice. To attend personal performance reviews. To work as part of a ward team. (To include attending and participating in ward meetings as required) To plan own workload and prioritise need. Distributing notes following Trust protocols To sort and distribute incoming and outgoing mail for the ward. To provide a comprehensive telephone enquiry service for the clinical area referring to the Midwife in charge or ward Sister for advice as required Answering the telephone, taking and relaying messages to staff Updating patients results from clinical staff both internal and external i.e. Midwife, Consultant GP on hospital based computer systems Printing and photocopying for the ward Ordering and collecting stationary for the ward as and when required Laminating documents Arranging an interpreter for patients if required using the Hospitals interpreter service Responding to emails in line with Trust protocols and Data Protection Act Liaising with Midwives and/or MCAs for patient discharge to ensure all patient database information is up to date and complete. Liaise with community midwifery, GPs and internal departments/teams daily in relation to discharge information Creating new purchase orders on EROS on behalf of the ward Attending staff meetings and training as and when required Report building faults on behalf of the Midwife in Charge/Ward Sister through the Trust telephone and intranet system and relay messages to the ward Sister and/or staff on shift. Complete new request for works form to be signed off by ward manager Arrange deep cleans as required Directing onsite contractors to the correct area and/or to the ward Sister Assisting patients with ward information Collecting medication adhoc from the Pharmacy to prevent discharge delays during staff shortages i.e. in the absence of and MCA/Flow Midwife or Midwife To be aware of cost implications and make effective use of resources. To ensure that all issues of clinical governance are acted upon as per Trust policy. Print wristbands and stickers for patients as required. To organise appropriate transport enabling the safe transfer of patients and equipment to their destinations. Support to the clinical audit programme by recording information/statistics as required. Participate in holiday absence rota with other members of the reception team The post holder will be able to use the relevant computerised systems to ensure patients are appropriately admitted, transferred or discharged from the ward/area. To deal with patient property in accordance with Trust policy. To be aware of emergency procedures and always act in accordance with Trust procedure, protocols and guidelines. To assist in the training and support new ward receptionists to the Trust and orientate them into the post In the absence of Housekeepers/MCAs assist the administrative aspect of the daily meal service In the event of the unit being in high escalation and/or has high staff absence, and there is no clinical staff to support the recording of staff sickness on the ward. You may be asked to support the recording of staff sickness in the electronic rostering system and put shifts out to bank. This must be authorised by a Ward Sister or Flow Midwife prior to accessing the system (see ward flow diagram). To take on other such reasonable non clinical duties as appropriate to the banding, as directed by the ward Sister. Request printing from print room when ward levels of stationery are low

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

* Supporting Medical Secretaries with typing of clinics/ward rounds using audio equipment* To assist with the dissemination of post to individuals within the department on a day to day basis* Photocopying/faxing* To assist with department filing as and when required* Answering of department telephones and using judgement in responding to queries or taking messages. Ensure that all enquires are dealt with politely, courteously, promptly and professionally* Ordering and monitoring of stationary for the department* Access voicemail and pass on accurate messages* To attend mandatory courses and participate in training programmes relating to areas of work. Ensure that skills and knowledge are up to date and develop when necessary * To use Lorenzo (patient record system) to look up patient appointments,addresses and tracking of notes.

Do you want to work in an environment where you are valued, developed and part of a strong team, all whilst feeling the reward of seeing your work contribute to supporting disadvantaged communities? We are seeking to appoint an enthusiastic and dynamic Administration Assistant to manage the running of the Reprographics room, cover the Reception and to provide general admin support for the Academy Leadership Team.
Our offer to you When you join the Oasis family there are a number of offers you will receive that make us stand out as an employer of choice. These include but are not limited to: - Comprehensive training opportunities at the cutting edge of educational research and coaching - Integrated support - Access to free counselling service and regular wellbeing resources - Free eye tests - Cycle to Work Scheme - Corporate Health Cash Plan - Competitive family leave entitlement - Generous pension plan - A genuine opportunity to make a difference where it is needed - A fantastic community of children, parents and carers who deserve the best A great team of friendly and supportive colleagues The role You will provide general administrative support to Academy Leadership Team and regularly cover the main Academy Reception. You will also be solely responsible for smooth operation of the Reprographics services across the Academy to produce high-quality written materials. This is an exciting opportunity for someone who is an experienced administrator, has great attention to detail and is passionate about working with and improving the life chances of our young people. This is a full time role to be carried out during term time plus additional two weeks, working 41 out of 52 weeks per year. The person we are looking for: - is an experienced Admin Assistant- is educated to at least GCSE standard- has the ability to demonstrate good literacy, numerical competency and analytical skills- is a proficient user of Microsoft packages including Word, Excel, PowerPoint and Publisher.- can demonstrate good written and in-person and over-the-phone communication skills- has good level of ICT skills and a high level of attention to detail- has excellent prioritisation and time management skills- can demonstrate flexibility, adaptability and can work well under pressure
- has emotional resilience in working with challenging behaviours and attitudes - is a team player with excellent interpersonal skills- is passionate and committed to making a difference in the lives of our pupils and their communities - is willing to model and support the Oasis ethos Our Academy We are a dynamic and progressive secondary academy in Shirehampton, Bristol. Our education is values-led, and the development of our students' character, competence and sense of community is integral to our curriculum. Every day we work hard to provide an exceptional education for our young people, not only equipping them with the educational currency to realise their dreams and ambitions, but equally importantly, developing the skills, attributes and characteristics to thrive in life. Being part of the Oasis Community Learning Trust, and one of a number of well-established Oasis academies in Bristol, we benefit from support and sharing of best practice from our Regional Director and wider Oasis family What are you waiting for? Apply today! Make sure you fill out an application today and submit it via eTeach portal no later than at midnight on 7 May 2024. We are also very happy to answer any questions you may have or show you around the Academy and the department, so please don't hesitate to get in touch and call the main Academy telephone number. Visit our website to find out more about us. Please note that we cannot accept CVs for this role, you must complete a full application form.

Temporary admin officer vacancies at Bristol Civil Justice Court £11.88 per hour to start ASAP

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.

Temporary admin officer positions for 6 months to start ASAP; contract likely to be extended.

Full time, Monday to Friday 37 hours per week.

£11.88 per hour.

Full training will be given.

Brook Street are recruiting admin officers for our public sector client who is part of the MOJ family based in Bristol.

Are you enthusiastic and enjoy working as part of a busy team, do you have a passion for providing excellent admin and customer service support, if so we want to hear from you.

As an admin officer you will provide general admin support within the team, you will need to be flexible, hardworking and have the ability to provide good customer service to a variety of users.

Duties may include, but not be limited to:

• Data inputting of civil, family or employment tribunal cases
• General administration of civil, family or tribunal work
• Preparing accurate paper records and electronic files for court hearings
• Producing court documentation and orders
• Dealing with queries, these could be by email, phone or face to face
• Postal Duties
• Liaising with members of the public, court users and judiciary
• Undertake listing and rota management duties
• Creating and updating records using in-house computer systems and Office 365
• Maintaining of manual and electronic records
• Recording of attended hearings
• Courtroom management
• Sitting in courtrooms and supporting the members of the judiciary

Required skills:

• Previous admin experience
• Good accurate typing/data entry skills
• Excellent communication skills both verbal and written
• Good strong working knowledge of Microsoft packages
• Ability to follow instructions
• Ability to work as part of a team but also able to work independently
• Attention to detail and ability to prioritise workload

The role is subject to 3 years' referencing and a basic DBS check.

Please apply online with your current CV in WORD format only. Due to the high number of applications we receive, it may not be possible to respond to all applications. Any questions, please contact Bristol PSR team on 0117 948 6317.

Contact Francisco Castilla in our Bristol office for more information.

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.

Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.

Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.

We have an exciting opportunity to join our Patient Services Team in Bristol Haematology & Oncology Centre and have a Clerical Officer role available.

The Clerical Officer team provide a frontline welcome, support, information and signposting to patients being treated and living with a cancer diagnosis, as well as patients who have non-malignant blood conditions. The Clerical Officers also work in an office based role, booking appointments and managing our telephone systems. As the team deal with a wide range of enquires, the Clerical Officer role will often link in with the other admin teams which include the treatment booking teams, clinic co-ordinators, medical secretaries, nurse specialist support team and MDT co-ordinators.

The clerical officer team work across 2 sites, Bristol Haematology & Oncology Centre and the Myrtle Road administration office (located at the top of St Michaels Hill).

If you are an organised and self motivated person, looking for a role in a fast paced environment and can provide excellent customer service and attention to detail, we would encourage you to apply.

Previous applicants need not apply.

Communication:
• To welcome patients to the department, ensuring that patient information held is correct (address, telephone numbers, GP details, Next of Kin details), and that the attendance is recorded on Medway/Mosaiq.
• Liaise with patients, wards, clinical staff, GPs and Trust support staff in person, via telephone and email as and when necessary
• Escalate patient queries, capacity problems and general issues to the role’s line manager or relevant clinical staff as appropriate

Organising and Planning:
• To carry out associated clerical duties, for example maintaining accurate filing systems, receiving post, diary management and scanning patient notes if required
• Keep patient information materials up to date To undertake the role’s duties in the case of a major incident in your department (E.g. the ED Major Incident Process) Attend appropriate meetings as required by the role’s line manager

Information Resources:
• To book patient appointments in line with the Patient Access Policy, print letters and arrange any appointment related services as and when required (E.g. transport and interpreting services)
• Input outcomes of appointments, including those of patients that did not attend, on the PAS and other relevant computer systems in a timely and accurate manner according to the relevant Trust standards
• Check incoming email inbox(s) on a daily basis to keep up to date with departmental and Trust wide news and information

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.


This advert closes on Tuesday 9 Apr 2024

Proud member of the Disability Confident employer scheme

For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.

Provide a professional and competent appointment service for patients and staff for the Radiology Department. Act as a point of contact for Imaging appointment queries for patients, referring professionals and staff from other hospitals Check patient demographics in CRIS (Computerised Radiology Information System) with the hospital system Manage various modalities orders, request, pending and vetting lists Allocate/offer appropriate appointment times using independent judgement in line with departmental and national guidelines Confirm appointments in writing ensuring appropriate information is provided for the patients (including relevant prep) Manage any re-book appointments in line with departmental and national guidelines. Follow up patients who fail to respond to their appointment (DNA) adhering to the appropriate process. Manage appointment confirmation details (updating CRIS). Input and update accurate attendance, personal and appointment details on CRIS When required receive and assist patients and all visitors attending the department ensuring request forms and other documentation is correctly completed. Have a flexible approach to enable the continuous smooth running of the office. Form and maintain good working relationships with all linked professionals and colleagues in the department. To ensure any compliments and complaints, from any source, are reported immediately to their Line Manager. Adhere to the Trust and Departmental policies, procedures and guidelines These will include: Health & Safety Quality Assurance Infection Control Major Incidents Dress code Sickness absence Punctuality etc. Participate in Annual Appraisal reviews with a nominated appraiser. Support and participate in training. Assist in audit/data collection as required Report all incidents of injury to themselves or patients to a line manager and complete appropriate incident form.

Receive and manage referrals for the complex therapies nursing teams; ensuring they are triaged by appropriate clinicians in a timely manner and patient is added to the wait list. Maintaining oversight of all nurse-led clinics; ensuring all slots are utilised fully. Organising ad hoc bookings, overbookings, rescheduling or cancelling clinics when requested by nurses. Ensure all patient RTT statuses are correct at every stage of their pathway. Maintaining spreadsheets and databases; updating patient records with outcome of MDT / specialty meetings and clinic appointments. Responding to patient or staff contact via telephone, email Provide efficient typing support for the DBS nurses; typing clinic and ad hoc letters within the Trust target of 5 working days from date of dictation, prioritising any dictations marked urgent. Working seamlessly with senior administrator to ensure workload is prioritised and completed accordingly. Other Administrative Duties: Contributing as a team member to the efficient running of the office; providing cover for colleagues (as appropriate) during times of prolonged leave or absence, reporting IT issues or building faults to the necessary department, booking meeting rooms etc. Receiving and filing all clinical and non-clinical correspondence as required by the DBS nurses. To undertake any other duties appropriate to the post, as agreed with the Support Manager.