Total 140 Administrative / Clerical job vacancies in Birmingham, B15 2NX

Job Summary: Working within an administrative team 1. Prepare and send practice letters and patient correspondence 2. Making and updating Patient referrals 3. Read and assess emails, website and other correspondence to establish actions and recording required. 4. Accurate and timely coding of patient information gathered from paper and electronic medical records, as well as correspondence received from other healthcare providers. 5. Follow up actions from correspondence based on internal processes and protocols that will ensure that patients receive the most appropriate services and continuity of care. 6. Working closely with internal clinical and administrative staff to ensure optimal levels of patient care and timely follow up actions. 7. Preparing and giving access to patients to view their medical/clinical records. 8. Processing and summarising of patient records as part of the registration and deduction process for new and leaving patients. 9. Other miscellaneous administrative tasks, for example, audits, ordering, file collation, patient call in contacts and follow up. 10. Tasks and elements of the job description may be varied with changing needs and technologies.

Pact is a highly respected independent charity, working across England and Wales to develop and deliver a range of innovative
services. We provide practical and emotional support to prisoner’s children and families, to prisoners and those who have
resettled back into the community. Our work is founded on core values, the first of which is a belief in the innate dignity of
every human being, and our work focusses on human relationships, family and community. We are committed to achieving high
standards of quality in all that we do.




About the role




A great opportunity has arisen for an experienced professional to join Pact as we start delivering a new community-based service
supporting people with convictions to improve their personal wellbeing and strengthen family relationships.




One-to-one support will be core to the service including building trust and undertaking activities and interventions that meet the
needs of each individual. You will also deliver group sessions and workshops to support the development of skills and strategies
such as communication, resilience, negotiation and assertiveness skills; confident and responsible parenting behaviours and
positive coping strategies. You will be responsible for working towards service delivery targets and providing information to
evidence outcomes achieved. Working with other professionals in partnership delivery will also be key.




About you:




As a key member of our values-led charity, you will be motivated to support people to turn their lives around. With a background
in supporting people who have multiple and complex needs you will have the skills to engage sensitively with people about an area
of their lives that is often the most important, their family. Ideally with experience of family work, you will understand the
impact of criminality of family relationships. You will also have excellent interpersonal skills to equip you to build important
relationships with partner agencies.



What we offer:



Pact offers a range of benefits including a free advice, information and counselling service, contributory pension, corporate eye
care scheme, cycle to work scheme and generous holiday entitlement. You will have the opportunity to attend training events to
further develop yourself as a professional training and interventions worker. You will undergo a thorough induction process and be
supported by a friendly and enthusiastic team.



How to apply:



If you feel that you meet the requirements of this exciting new role please complete an application form by clicking the `apply
now` button.




* We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are
interested, please submit your application as early as possible.



Other information:



Pact is an equal opportunity employer and welcomes all applications including those with a criminal conviction (appointment to
post is subject to a risk assessment).




This post is subject to a 6-month probationary period, verification of identity and proven right to work in the UK, satisfactory
references from previous employers covering a 5-year period, declaration of any unspent criminal convictions (and where
appropriate a satisfactory risk assessment), and a basic Disclosure and Barring Service check.




We will also require a certificate of good conduct from the Police Force of the country of residence if you have resided overseas
for a period of over 12 months (in the past 10 years while aged 18 or over).




This is a fixed-term contract until March 2025.

For further information about the main responsibilities please view the attached job description and person specification. We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust. When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable). Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

A Vacancy at Birmingham and Solihull Mental Health NHS Foundation Trust.


Birmingham Healthy Minds is a team of mental health professionals and psychological therapists working across Birmingham. We are looking for an experienced, enthusiastic, and motivated administrator to join the North Birmingham Healthy Minds team to cover maternity leave for 6 months.

You will provide an effective, efficient, and confidential administrative service to support the clinical team. There is a need to be able to work within a busy work environment with accuracy and to tight deadlines. Ability to prioritise your workload and act on your own initiative is essential. The post holder will work closely with the team managers and members of the Admin Team and will play a key role in ensuring that admin tasks are completed with due diligence.

You will need OCR/RSA II Typing/Text Processing or equivalent and English & Maths ‘O’ Level/GCSE or equivalent. Previous experience of various computer packages, as well as minute taking are also a requirement. Experience of using Microsoft Office products, an excellent typing speed with a high level of accuracy are essential plus experience of using IAPTus and RIO.

Please remember – only if you meet all of the essential criteria within the person specification will we consider your application.

The post holder will work closely with other members of the Admin Team, co-ordinating a successful and efficient interface between the service and external agencies on behalf of the managerial team.

To be responsible for the smooth running of the service, dealing sensitively with any complaints, problems or issues arising highlighting and where necessary referring the situation to the relevant manager as appropriate.



Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.

For further information about the main responsibilities please view the attached job description and person specification.

We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.

We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)


This advert closes on Wednesday 27 Dec 2023

For further information about the main responsibilities please view the attached job description and person specification. We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received. We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust. When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable). Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust. When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable). Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

A Vacancy at Birmingham and Solihull Mental Health NHS Foundation Trust.


Do you want to;
• Work flexibly to suit your current personal circumstances?
• Be able to work across different Mental Health settings?
• Join a forward thinking innovative NHS organisation which puts service user’s first?

IF so, then BSMHFT is the place for you. We are currently looking to recruit Administration Assistants for flexible working by joining our Admin and Clerical Trust Bank via Temporary Staffing Solutions

The Trust Bank provides temporary shifts to cover shortfalls in staffing and to support the delivery of patient care across the Birmingham & Solihull region. We currently have a variety of work available at many of our sites across the Trust, but welcome applications from individuals who are able to take shifts flexibly during Monday – Friday daytime and are able to undertake shifts at various locations. You will need to have excellent written & verbal communication skills, excellent organisational skills be proficient in Microsoft Office applications and have a minimum of 3 GCSE’s (Grade A – C) including English Language or equivalent. You will also have extensive secretarial/ administration experience, knowledge of medical terminology and experience of audio typing.

This job advert will close as soon as sufficient applications have been received, if you are interested in this post please apply soon as possible.

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.

For further information about the main responsibilities please view the attached job description and person specification.


This advert closes on Sunday 17 Dec 2023

Fortis is looking to appoint a driven and motivated School Business Admin Manager to organise, co-ordinate and deliver effective school administration and operations in order that financial and human resource management activity is appropriately managed within the school.
Duties and Responsibilities include, but are not limited to:
To organise and deliver effective school administration and operations.
Liaise with Shaw Education Trust teams regarding Marketing and Media, Human Resources and Finance and provide an effective and efficient communication conduit between the Executive Headteacher and the Trust.
Collate and present regular reports to the Executive Headteacher, SLT and Academy council prepared in collaboration with Shaw Education Trust Business Partners.
Manage specific funds and budgets as required.
Fortis Academy is a very large 11-18 academy serving a local area of high-density housing in Birmingham’s outer suburbs. The Academy is the largest employer in the ward, with over 200 employees. It is part of the North Area Network of schools, one of six network regions in the city. The setting is uniquely split into a Foundation Academy and Senior Academy.
Fortis Academy’s vision is Enriching Lives. This is underpinned by the values of Character, Resilience and Aspiration. Our curriculum centres around three key areas; a rich and ambitious knowledge-based academic curriculum, a continuous attention to physical and mental well-being, with increasing use of 21st century technologies to support improved outcomes. We believe this combination will help our students lead confident, healthy, and fulfilled lives as adults and ready for the world of work.Shaw Education Trust offer the following benefits with your Teaching or Support Staff employment:
An excellent Local Government Pension Scheme (Support Staff) / Teachers Pension (Teaching Staff)
Support Staff only based on working full time, all year - Generous holiday entitlement from your first day of employment (37 days holiday rising to 39 days after 5 years’ service including Bank Holidays)
Access to health and wellbeing support via Occupational Health
Cycle to work scheme
Access to our Institute of Education and fantastic opportunities to help you grow, contribute and flourish in your role and in the Trust.Shaw Education Trust are a thriving mix of diverse and growing schools including Primary, Secondary and Special Schools all working together to improve the lives of young people in our communities. We are sponsored by Shaw Trust a charity organisation that focuses on transforming lives. Our schools span from Birmingham to Bury, meaning that we can support students from all walks of life, no matter their background or socioeconomic status. In doing this, we can help ensure all children are able to access a high standard of education, with all being treated equally.
In our secondary schools, we pride ourselves on our innovative approach to curriculum design, to ensure all our schools have breadth and ambition for all pupils, regardless of their starting points and barriers. Standard curriculum models don’t always engage all pupils, so we constantly seek to innovate and provide better opportunities to develop both knowledge and skills for life. We want our pupils to believe their curriculum is bold, exciting, purposeful, and ultimately leads to something meaningful for them. Some examples of our innovation include moving towards an extended school day, to provide a world class enrichment programme and more opportunities for essential skills like reading and cultural capital. We are also introducing a vocational and technical pathways, which run through the normal school curriculum but attract support from leading employers and universities to develops work-readiness in our pupils, so that they can progress onto T Levels and apprenticeships.

To undertake general reception duties including inputting of departmental information and updating database systems as and when required. To co-ordinate and ensure that the relevant case notes are available for designated clinic/department/area as required. To set up and check clinic schedules using the appropriate departmental database/diary system, as well as cancelling and moving clinics as per instructions from clinical staff. To generate and distribute all appointment letters relevant to clinic/department/area as required. To receive patients, visitors and telephone enquiries to the department, and deal with any subsequent action as appropriate.

For further information about the main responsibilities please view the attached job description and person specification.

Administrative Assistant Full time Permanent BirminghamSalary - £21,500 - £24,000 depending on experience Hours - Monday to Friday 9:00am - 5:30pm Hybrid - 3 days office, 2 days home (3 days in the office, 2 days at home during probation period) We have a superb opportunity for an experienced Administrator to join an established global law firm, based in Birmingham. The main focus of the role is to provide administrative and file management support across the team. This role is ideal for someone who has administration experience within Healthcare or within a NHS environment. Key ResponsibilitiesLiaise and assist others to update and maintain key client data.Responsible for ensuring current knowledge of client specific protocols and processes and building these into current practices.File management - updating and maintaining all files, ensuring documents are filed correctly and named in line with the business wide naming convention and the correct folder structures are adopted (both electronic and paper).File opening and closing - matters are set up on the relevant document/case management system. Undertake all file closing/archiving procedures ensuring compliant at all times.Assisting the team as directed in the organisation of internal and external events, seminars and conferences, (vulture) responsible for arranging registers delegates; booking travel; printing/sending materials; arrange give-aways.Responsible for ordering all promotional goods and ensuring stock levels.Make room and taxi bookings as requested, organising hand deliveries and courier requests, and other ad-hoc requests.Printing/copying/scanning of documents flowing to document solutions for support with high volume jobs, as appropriate.Assist where required in maintaining the reception, meeting rooms and other key communal areas to ensure high standards at all timeAnswering internal calls for other members of the team.Assisting with billing and expenses as required.Ensuring compliance with firm wide/department policies and procedures.Responsible for checking post and/or emails and dealing with as appropriate ensuring all client related correspondence is appropriately filed in firms document management systems. Essential Skills & Experience Administration experience within Healthcare, clinical negligence or within a NHS environment.An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times.Good organisational skills and ability to manage own time effectively within a fast-paced environment.Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.Excellent attention to detailAn aptitude for administration management and processes, with experience of working with document management/case management systemsPlease be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy.Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust. When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable). Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Provision of confidential professional secretarial and administrative support including: Management of diary appointments and provision of supporting documentation Organisation and arrangement of meetings Ensure bring forward and filing systems are kept up-to-date To organise, administer and act as secretary for a number of key committee meetings for and on behalf of the Director and other senior managers, to include preparation and circulation of agendas and papers, attendance at meetings and taking minutes. Ensure all meeting Terms of Reference are reviewed and updated as appropriate. To act as point of contact for the Director and other senior managers Receive incoming calls and dealing with them appropriately for and on behalf of the Director and other senior managers Liaise with internal and external colleagues for and on behalf of the Director and other senior managers Open correspondence and initiate appropriate action where necessary Open, prioritise and action emails as required Produce documents and correspondence including letters, committee papers, job descriptions, policies etc To liaise with all levels of staff within the organisation and with external agencies on behalf of the Director and other senior manages in a role representative of the Trust. To organise and administer annual appraisals for staff line managed by the Deputy Director of Delivery and other senior managers and to ensure all relevant paperwork is produced and circulated prior to each appraisal. To support the Deputy Director of Delivery and other senior managers in ensuring the staff line managed by them are fully up-to-date with annual and statutory training as required. To co-ordinate training for Trust members of staff who are required to respond in the event of a major incident. To work closely with the Deputy Director of Delivery in recruitment, termination, absence and other HR staffing processes as required. To support the operational Estates function using the Integra Financial Management system and Helpdesk module. To provide cross-cover for colleagues within the Estates team as required, particularly the Helpdesk Co-ordinator. To monitor all incidents raised in the Trust relating to the Estates department and follow-up with the Estates management team to ensure the appropriate action is taken in a timely manner. To work with the Director to monitor and update the departments risk register. To ensure all policies relating to the Estates department are reviewed and updated on a regular basis and approved following the Trusts policy process. To undertake any other responsibilities related to the role as required.