Major duties and responsibilities include but are not limited to the following:

• Science and Information: The position works with principal investigators in developing and processing research funding proposals to ensure compliance with regulations and procedures necessary for adequate review by higher authority in the funding approval process. The AO reviews principal investigators' proposals for research funding and/or special requests prior to their submission to the VA Office of R&D (ORD) or other agencies. The position provides expert guidance to prospective, new, and established investigators on all matters related to research initiation, implementation, management, and regulatory review requirements. The position oversees the submission of just-in- time documentation of required local approvals.
• The incumbent will be responsible for developing and maintaining systems to manage the oversight and the coordination of investigations into issues of project management which include appropriate committee reviews, research committee management, liaison with committees such the Institutional Review Boards and Institutional Animal Committee, Biosafety and Conflict of Interest. The incumbent leads the program into ensuring compliance in the, but not limited to the following areas: a) human research - patient informed consent; b) scientific misconduct; c) conflict of interest; d) safety of laboratory and animal care personnel; e) hazardous materials; and f) animal
  care and safety. He/she will institute mechanisms for both periodic and random monitoring of compliance with regulations.
• The incumbent will ensure appropriate representation and interface with the various review committees. He/she will also describe mechanisms for assessing and measuring outcomes of the various reviews. The incumbent will be responsible for the review of all proposals submitted for VA funding. He/she will review for adequacy for scientific merit and proposals which are inadequate will be returned to the originating investigator with appropriate comments for revision. He /she will assist the investigators in the following ways to produce the proposals for submission: Identify other investigators, collaborators, or consultants within the medical center and the Network with needed expertise, skills or resources that might be shared.
• Review budgetary requirements for personnel, equipment, and supply requirements. Review letters of intent and research proposals to ensure program relevance and conformance with published guidelines. He/she also has oversight responsibilities in such areas to ensure the eligibility status of investigators and annual reviews of the Merit Review Entry Program. During the review, he/she must ensure that R&D funds are administered according to policy that non-VA funds are appropriately spent on approved R&D activities and that VERA funds are used for the intended purposes.
• Communication: Targeted dissemination of information on research funding opportunities to investigators and prospective investigators will be a responsibility. He/she will maintain communication with the Offices of R&D, VA Headquarters and the Services regarding matters
  pertaining to R&D. He/she is responsible for preparing and submitting communication, reports and correspondence under his/her purview for the administration of the R&D programs. This includes reports requested by authorized personnel in Headquarters and the Network Director. This person is also responsible for the oversight of the submission to the R&D Communications Office for publications or other public information and of the appropriate acknowledgements in publications. He/she develops and maintains liaison and coordination with Headquarter elements, Administrative Network and Medical Centers. Included in the responsibilities will be maintaining continuing contact with parties interested in VA research including the affiliates, sponsors and other facilities.

The incumbent serves as an executive personal assistant to the Chief of Staff for this complexity 1A healthcare system. The VA Ann Arbor Healthcare System supports numerous special medical programs including hemodialysis, cardiac catheterization, cardiac surgery, advanced radiographic studies, radiation therapy, as well as an extensive primary care program with 30 specialty care clinics at the Ann Arbor campus and outpatient clinics at Toledo, Jackson, and Flint. The incumbent is responsible for providing technical and administrative support to the special project and major, complex assignments and responsibilities that the Chief of Staff assumes in his/her expanding role with the University, and VA Central Office.

Duties

- Ensures that the practices and procedures used by secretaries in subordinate clinical offices through the VAAAHS are consistent with those of the Director's office, VISN and VACO directives.
- Exercises exclusive control of the Chief of Staff's appointments and calendar with complete authority for commitments of time. Screens calls, visitors, and patients answering questions and completing business involving established policy of routine matters without making referrals to the Chief of Staff whenever possible.
- Exercises independent decision-making in routing and assigning actions and suspense dates on all correspondence coming to the Chief of Staff office on a daily basis. Maintains a log for all action items to monitor the timely completion and submission of responses. Develops and maintains a suspense system which is reviewed at least daily to flag pending issues and ensure due dates are met.
- Receives and reviews all correspondence received in the office of the Chief of Staff and replies to mail not requiring the Chief of Staff's attention. Screens all correspondence prepared for the Chief of Staff signature for clarity, completeness of reply, grammatical, and procedural correctness.
- Arranges conferences for the Chief of Staff on a nationwide basis and when local meetings are requested. This includes preparing agenda, notifying participants, arranging luncheons, scheduling tours and similar matters. Checks to ensure that commitments made at these meeting are met and keeps the Chief of Staff informed of the status of these commitments.
- Provides staff support for the Medical Staff meetings and Clinical Executive Board meetings. This involves establishing a schedule of the meetings, disseminating the schedule to all participants, reserving rooms for meetings and getting the rooms prepared (ordering food, room set up, ordering audiovisual equipment, etc.), developing and timely distributing of agenda, compiling necessary materials for meetings, and recording and preparing minutes of the meetings.
- Prepares written documents, charts, and graphs. Many of these documents are original forms or reports which require extensive experimentation to determine proper layout and format.
- Other duties required that are not listed.

Work Schedule: Monday - Friday, 8:00am - 4:30pm
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Secretary (OA)/PD11050
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

• Manage and provide technical advice and guidance regarding a wide variety of military Human Resources (HR) programs.
• Analyze significant military HR management issues and problems and develop recommendations and alternative solutions.
• Provide guidance, interpretations, training and/or briefings on current and proposed policies.
• Plan and draft military HR management policies and guides to meet the needs and goals of the SRPC.
• Manage and provide technical advice and guidance regarding the establishment and maintenance of pay accounts.
• Process, audit and edit of the complex pay actions.
• Research complex pay complaints and issues.
• Ensure compliance with internal controls to minimize pay problems and inquiries.
• Compile and analyze data to identify trends, deficiencies and accomplishments.
• Manage personnel, finance, and automated systems activities.
• Prepare reports and present briefings.
• Perform periodic quality control reviews.
• Supervise the daily activities of personnel.
• Plan work to be accomplished by subordinates, set and adjust short-term priorities, and set deadlines.
• Give advice, counsel, and instructions to employees on both work and administrative matters
• Identify developmental and training needs of employees.

• Is an integral member of the service leadership team, working closely with the Associate Chief of Staff (ACOS) for Mental Health, Deputy ACOS for Mental Health, and Associate Chief Nursing Service (ACNS) as well as Mental Health Service supervisors to ensure successful administrative operations.
• Serves as the business manager of the Mental Health Service, working closely with administrative chiefs throughout the medical center and the COS Health System Specialist to ensure effective, efficient processes that meet regulatory requirements.
• Analyzes plans to determine the impact on administrative processes and the feasibility of making modifications to accomplish mission requirements.
• Prepares comprehensive reports with findings and recommendations based on varied management and administrative considerations.
• Develops, initiates, and implements administrative policies and procedures for facility-wide areas of responsibility.
• Recommends the establishment of and prepares administrative policies and procedures for implementation throughout the service.
• Directs administrative support services to ensure that inquiries, correspondence, and actions for the Mental Health Service are addressed appropriately.
• Reviews and evaluates completed staff actions (e.g., memos, reports, studies, fact sheets, information papers) for overall quality
  of the document, appropriate levels of coordination, consistency, logic, soundness of recommendations, and compliance with policy.
• Works independently on these actions and ensures compliance with facility policies and VHA regulations.
• Must be familiar with VISTA, DSS, VSSC, SharePoint, Adobe, and various Microsoft Office application software including Outlook, Word, Excel, PowerPoint, and Access.
• Ensures that performance ratings are submitted in a timely manner in accordance with regulatory guidelines.
• Responsible for overseeing proper maintaining and accounting of all Mental Health Service
  Equipment Inventory Lists (EILs).
• Serves as the primary Contracting Officer Representative(COR), which includes coordinating, evaluating, and obtaining procurement packages of new equipment, supplies, and contracts for Mental Health Service.
• Reviews, submits, and tracks all resource requests (budget, equipment, supplies) for the service.
• Makes recommendations to the Service Leadership for acquisition priorities and represents the service on the Resources Committee.
• Serves as the primary coordinator for space management within the Mental Health Service.
• Provides training to all administrative staff in service as needed, including with updates to processes.
• Assigns work and provides direct supervision of assigned staff.
• Manages leave requests, timecards, HR actions, performance plans, and performance appraisals.
• Develops contingency plans.
• Provides training to all administrative staff in service as needed, including with updates to processes.
• Addresses disciplinary concerns, complaints, and grievances including union matters particular to workgroup.
• Ensures that actions support the overall mission of the medical center and represent the collective interests of personnel.
• Works closely with Human Resources (HR) to ensure strong communication, compliance with Office of Personnel Management (OPM) regulatory requirements and provides administrative oversight for personnel management with the Mental Health Service.
• Works closely with Business Practice (BP), Group Practice Management (GPM), Credentialing, Quality Management (QM)/Quality Safety Value (QSV), Patient Advocate (PA), and the Chief of Staff (COS) Office to ensure strong communication, compliance with regulations, and provide administrative oversight for business operations, GPM, Credentialing, QM/QSV, PA, and COSOffice within the Mental Health Service.
• Oversees a variety of administrative functions in support of BP, GPM, Credentialing, QM/QSV, PA, and COS Office including but not limited to the distribution and dissemination of controlled and other correspondence, records management, data collection and accurate and timely data reporting, accurately and timely response to actions, secure messages, patient complaints and Congressional requests, and oversight of Credentialing processes within the service.

Work Schedule: Monday- Friday 8:00 AM- 4:30 PM. Schedule may be subject to change based on the needs of the Agency.

Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD937870
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Serves as the Administrative Officer in a Flight Standards functional area. Performs multiply and varying assignments under the limited direction of the manager. Acts as an individual contributor and/or may serve as a team leader on various projects.

Applies experience and advanced knowledge and understanding of management principles. practices, methods, and techniques, and skill in integrating management services with the general management of the organization. Provides and/or obtains a variety of management services essential to the direction and operation of the organization. Demonstrates considerable independence in planning time and assists others to plan and use assigned resources to complete tasks.

Provides, secures, or negotiates for the resources or services needed to manage the office of the assigned organization. The work involves direct assistance to the supervisor who has the primary responsibility for the direction of the organization established to accomplish the mission.

As the office Administrative Professional:

Tracks and analyzes data to ensure compliance with policies and procedures. Responsible for coordinating and performing multiple and varying assignments under the general direction of the manager.

May work as a team member on various projects. Responsible for planning time and assisting others to plan and use assigned resources to complete tasks. Responsible for coordinating and accomplishing all administrative tasks in a wide range of administrative and analytical duties. Evaluates and monitors office expenditures and makes sound changes based on trends and analysis, merit and deficiency situations, and known or anticipated program changes.

Performs immediate and long range planning and control for organizational services independently anticipating program changes, etc.

Coordinates with Human Resources for advice on advisory services as they relate to organizational related functions including pay and leave. and benefits. Reviews travel associated matters and manages the training program including initial and recurring.

Responsible for managing the office logistics program including personal property, supplies and services, and acquisition activities, awards, OSHA. security, and vehicle management.

Procures office supplies and equipment and closely monitors expenditures and reviews purchase card statements for accuracy.

Work activities may be critical to the success of projects for one or more organizational entities within the office demographic and functional area. Recommends improvements to systems and processes. Identifies, analyzes and recommends solutions to recurring problems and offers recommendations for improvements.

Interprets guidelines and provides management with advice and counsel on the operation of assigned programs and interrelationships of such programs.

***THIS IS A TITLE 5 EXCEPTED NATIONAL GUARD POSITION***

This is a Temporary vacancy for an appointment not to exceed 2 years.

This position is located in a National Guard JFHQ-State organization under the office of the Chief Information Officer (CIO/G6/J6). The purpose of the position is to serve as a systems administrator on one or more of the systems maintained/administered throughout the state. The incumbent is responsible for installing and testing the system security configuration and monitoring, operating, troubleshooting and maintaining server hardware and software.

DUTIES
1. Manages all assigned servers and server resources, analyzing and defining requirements; analyzing workload; monitoring capacity and performance; diagnosing and resolving problems; and developing backup and recovery procedures. Installs, configures, and maintains servers and server resources in support of business processing requirements and ensures that servers are tested for stability.

2. Resolves inquiries and problems concerning access, use, and availability of datacenter technologies. Provides technical assistance to current and potential users to minimize disruptions of computer operations.

3.Maintains liaison with counterparts at other commands/installations for troubleshooting assistance and researching available products and state-of-the-art technologies and advancements.

The incumbent has three major, and significantly diverse, responsibilities: (1) to manage the day-to-day operations of the GRECC, including resource management, program managerial activities and responsibilities, program planning and evaluation, and overall supervision of all administrative and operational functions. (2) responsible for education/conference activities related to the GRECC, this includes collaboration with the Associate Director for Education & Evaluation to ensure the coordination and integration of GRECC research and clinical program in to educational/ conference activities. (3) act as an extension of the GRECC Director with particular emphasis on taking the initiative in program development and planning, effective management of all GRECC resources and establishment and maintenance of positive clear communication with administrative services such as Personnel, Supply and Fiscal, as well as with the other Patient Care Services, with the V ACO Office of Geriatrics and Extended Care, and with The University of Michigan Medical School and its various departments ( e.g., medicine, psychiatry, biochemistry, neurology), The Institute of Gerontology, and The School of Public Health.

These duties are but are not limited to:

SUPERVISORY ACTIVITIES
- Provides direct supervision to two Program Specialists (GS-9) and two Physiologists
-Works with GRECC Director to provide direct supervision of GRECC staff. This responsibility includes setting performance standards, writing position descriptions, conducting semi-annual evaluations, counseling employees whose performance is marginal or unsatisfactory, recommending performance awards for employees whose performance is highly satisfactory or outstanding, initiating disciplinary actions when necessary, hiring new employees, and obtaining resources for continuing education of employees.
- The incumbent is the Medical Center's administrative resource for all matters pertaining to maintaining and expanding the integrative policy of the GRECC, including interactions with GRECC affiliates.

EDUCATION AND CONFERENCE ACTIVITIES
- Collaborate with the GRECC Associate Director for Education & Evaluation to ensure the coordination and integration of GRECC research and clinical programs into educational conference activities.
- Develop in collaboration with GRECC Associate Director for Education & Evaluation continuing education proposals on an annual basis.
- Plan and implement local and regional educational/ conference programming associated with the GRECC.

RESOURCE MANAGEMENT
- Responsible for providing the essential data to be contained in the annual budget plan. Using appropriate software, distributes the target allowance amount cost centers to projected personnel, supplies, equipment, and contractual services.
- Incumbent is responsible for assembling, organizing and presenting information for budget development and a system of internal controls for appropriated funds. Coordinates budget formulation and execution with the Fiscal Officer.

PROGRAM DEVELOPMENT
- Coordinates, creates, and advises in the development of new clinical programs and policies.
- Works with GRECC research physicians to develop written proposals for new clinical programs.
- Coordinates with the Associate Director for Education and Evaluation and others in developing and implementing methods to evaluate the impact of GRECC Clinical programs on established objectives.
- Facilitates program innovation and assures evaluation and quality control measures to determine the effectiveness of program concepts and techniques.

Work Schedule: Monday - Friday, 8:00am -4:30pm
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD939290
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

As an Administrative Officer, you will:

- Maintain files and records of Library projects that are useful in making organizational decisions and may be included in reports submitted to senior management.

- Serve as the Library's warranted contracting officer, overseeing all purchasing and contracting activities including proposal writing, bidding, contract award, and execution and monitoring.

- Analyze, develop, plan and has primary responsibility for Library financial activities.

- Serve as the Information Management Officer (IMO) providing oversight and direction for managing records to Records Custodians (RC) within their organization.

As an Administrative Officer, you will:

- Maintain files and records of Library projects that are useful in making organizational decisions and may be included in reports submitted to senior management.

- Serve as the Library's warranted contracting officer, overseeing all purchasing and contracting activities including proposal writing, bidding, contract award, and execution and monitoring.

- Analyze, develop, plan and has primary responsibility for Library financial activities.

- Serve as the Information Management Officer (IMO) providing oversight and direction for managing records to Records Custodians (RC) within their organization.

About the unit

5 North is a 30 bed Medical Oncology unit located within Butterworth Hospital. This unit specializes in the care of those with oncology diagnoses and a surgical population of obstetrics and gynecology along with gastrointestinal.  Longer stays for patients on this unit are common, giving the team at 5 North the chance to build relationships with the patient and their family. Although this is a specialized unit there is still much to learn due to the variety in patient conditions in addition to their cancer and the general medical/surgical population we also care for. Teamwork is an important value on this time and welcome new staff or guest staff warmly to ensure they have a great experience on the unit. We welcome new graduate and experienced RNs on 5North, and we are looking for employees who are passionate about this population and excited to grow their skills and gain experience over a long period of time. 

About Butterworth Hospital

Right in the heart of Grand Rapids, you’ll find a nationally recognized hospital for patient quality and safety and the regional leader in full-service hospitals. Since 1873, we have been growing and building a reputation of excellence in care, diagnostics, treatment, prevention and education. It is the flagship hospital for Corewell Health Grand Rapids Hospitals. 

Scope of work

Unit Secretaries performs receptionist/secretarial duties and maintains confidential records, supplies and equipment per hospital and unit specific standards.

Essential Functions:

• Greets and directs guests on the unit in a manner that reflects a welcoming environment.

• Performs computer entry, schedules tests/procedures, processes orders, and performs other related activities per unit/hospital standard within a reasonable time frame.

• Maintains, in a timely manner, patient charts by labeling, assembling, filing/distributing appropriate reports/documents, maintaining chart order and other related duties, and reassembles upon discharge, making completed chart available for removal by Health Information Management (HIM). Records patient charges for services/supplies utilized.

• Collects, monitors, and audits QI data and reports as assigned.

• Maintains inventory of materials/forms and supplies and stocks according to unit standard.

• Maintains a clean unit environment/work area and maintains unit equipment including facilitating the repair of malfunctioning equipment with appropriate department/unit personnel. Prepares patient rooms per unit standard.

• May be required to interface with patients in a clinical setting. Performs assistive patient care activities under supervision and as delegated by a Registered Nurse (RN) including transporting patients, passing waters, etc. per unit standards. Transport equipment to patient care areas as needed.

• Demonstrates a high standard of moral and ethical behavior. Advocates for privacy, confidentiality and security of patient, staff and organization data.

How we will care for you, while you care for our patients

• Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.

• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance, pet insurance
• Traditional and Roth retirement options with service contribution and match savings

Qualifications

• High School Diploma or equivalent
• 2 Years of relevant related experience
• Successful completion of competency-based orientation program

Primary Location

Department Name

Employment Type

Shift

Weekly Scheduled Hours

Hours of Work

Days Worked

Weekend Frequency

CURRENT COREWELL HEALTH TEAM MEMBERS – Please apply through Find Jobs from your Workday team member account. This career site is for Non-Corewell Health team members only.

Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.

You may request assistance in completing the application process by calling 616.486.7447.

About this unit  

From the moment an emergency medical situation occurs, we are ready to help with the highest level of children’s medical care possible. Helen Devos Children’s Hospital is a Level I trauma center. While we treat minor illnesses and injuries, we are also prepared with a pediatric trauma care team that provides care for severe injuries. We’re proud to have the only pediatric emergency department in West Michigan, which is designed specifically for children and staffed by experts in pediatric emergency medicine. Recognized as experts in pediatric trauma and burn care with specially trained physicians and nurses available 24 hours a day to care for unexpected or severe injuries. 

About Helen DeVos Children’s Hospital 

We fight for every child. With 350+ pediatric specialists and subspecialists, 12 years of U.S. News & World Report national rankings and innovations that draw patients from all over the world, we're driven to replace fear with hope and doubt with answers. We believe in the possibility of every child's future. Because it's only impossible until it isn't. We have both inpatient and ambulatory spaces as well as a

Level 1 trauma Emergency Department designated to children.

Scope of work 

Performs receptionist/secretarial duties and maintains confidential records, supplies and equipment per hospital and unit specific standards. Greets and directs guests on the unit in a manner that reflects a welcoming environment. Performs computer entry, schedules tests/procedures, processes orders, and performs other related activities per unit/hospital standard within a reasonable time frame. 

How we will care for you, while you care for our patients

• Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance, pet insurance
• Traditional and Roth retirement options with service contribution and match savings

Qualifications

• Required High School Diploma or equivalent
• Successful completion of competency-based orientation program. Required
• 2 years of relevant experience related experience Preferred
• AHA or ARC Basic Life Support within 60 Days or hire Required

Primary Location

Department Name

Employment Type

Shift

Weekly Scheduled Hours

Hours of Work

Days Worked

Weekend Frequency

CURRENT COREWELL HEALTH TEAM MEMBERS – Please apply through Find Jobs from your Workday team member account. This career site is for Non-Corewell Health team members only.

Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.

You may request assistance in completing the application process by calling 616.486.7447.

About the unit

We are 1 of 3 offices in the Neuro service line of Corewell Health, specifically Neurosciences. Our team supports four subspecialties, including Epilepsy, Neurosurgery, Neurovascular, and Movement Disorders. We are an outpatient office that provides extensive continuing care for a variety of patients, including those with epileptic and non-epileptic seizures, strokes and aneurysms, ailments of the spine and brain, and Parkinson's Disease. While our clinic is outpatient, our team works closely with the inpatient Neurosurgery/Neurovascular/Epilepsy teams at Butterworth Hospital to round out an outstanding care team for our patients. We operate during business hours Monday through Friday (No Weekends or Holidays!) We have a diverse team that is devoted to managing care for patients and building our culture every day! We are seeking a reliable, compassionate, and dedicated candidate who values excellent care for our patient demographic. 

About Outpatient Clinics

Corewell Health operates over 300 outpatient clinics across Michigan, bringing a multitude of care options to the communities that we serve. There are over 40 different types of primary care and specialty practices, which allows those who work in these clinics the opportunity to learn and explore various interests or to specialize in one area.

Scope of work

Acts as a team member in the delivery of quality patient care under the supervision of a Registered Nurse (RN) or Provider. Performs basic skills per department guidelines and communicates observations to members of the health care team. Collects and reports physiological, psychological, sociocultural and spiritual needs of patients and families in coordination with and as delineated by the RN or Provider.  Ensures that required documentation is performed in an accurate and timely manner. 

How we will care for you, while you care for our patients

• Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.

• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance, pet insurance
• Traditional and Roth retirement options with service contribution and match savings

Qualifications

• Required High School Diploma or equivalent
• 2 years of relevant experience Insurance billing, access management, patient financial services, electronic health records, lab service support or other related experience Preferred
• 2 years of relevant experience Clinical Care Preferred
• CRT-Basic Life Support (BLS) - AHA American Heart Association 90 Days required Or
• CRT-Basic Life Support (BLS) - ARC American Red Cross 90 Days required

Primary Location

Department Name

Employment Type

Shift

Weekly Scheduled Hours

Hours of Work

Days Worked

Weekend Frequency

CURRENT COREWELL HEALTH TEAM MEMBERS – Please apply through Find Jobs from your Workday team member account. This career site is for Non-Corewell Health team members only.

Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.

You may request assistance in completing the application process by calling 616.486.7447.

[What you will be working on]

Your responsibilities will include, but are not limited to, the following:

Course Administration

• Liaise and work closely with internal and external stakeholders to ensure the successful launch and completion of CET courses for adult learners

• Manage course planning and schedules, CET course updates on websites, course registration, admission interviews, enrolment, tracking of students’ course completion, coordinate course evaluation surveys

• Prepare admin documents, setup systems for students and trainers including coordinate set-ups in learning management systems, provide technical support for course delivery

• Manage department email account and hotline, to ensure customer queries are addressed accurately and in a timely manner

• Oversee automation projects and process and system enhancements for office operations

• Manage all learner and course records and prepare statistical reports according to the Records Management procedures

School Admin

• Support general administrative functions of the department including counter duty and finance processes including requisition, purchasing, goods receiving and inspection, invoicing and payments

• Lead project teams/ committees to plan and organize events at the school level, e.g. networking forums, CET course previews

• Prepare regular and ad-hoc reports for internal and external stakeholders, analyse data and address queries relating to the reports

• Ensure proper records management under school admin work areas 

• Manage and execute other administrative tasks assigned by the Management

[What we are looking for]

• Preferably with experience in a similar job role/ education & training environment

• Meticulous, strong admin skills and able to multi-task

• Good in record keeping, inventory, and document management for traceability

• Proficient with Excel, PowerPoint, SharePoint, and Power Automate or BI (or willing to learn)

• Able to work independently and as a proactive & collaborative team player

• A tenacious attitude with a growth mindset

• Familiar with data analytics

• Interest to learn new systems and embrace new office technologies and tools for higher productivity

We are global, we are impacting the lives of millions every day, we are making a difference!  

At Amcor we are inspired to change the packaging industry and are taking on the aspirational challenge to make all our products recyclable or reusable by 2025. Through our products and global footprint, we are in a unique position to truly make a difference in the packaging space. Our products impact the lives of millions of people across the globe every day from food, beverage, pharmaceutical, medical, home- and personal-care, and other essential products. Amcor is a thriving S&P 500 organisation listed both on the NYSE (AMCR) and ASX (AMC) with US$13 billion in sales. We have a proud history dating back to the 1860’s and come a long way from a single paper mill based in Melbourne to becoming the global leading packaging company. Today, Amcor is an international organisation empowering its 50,000 employees in over 40 countries and across 250 sites.   

Will you be next to join our journey towards a more sustainable future? At Amcor we are always looking for talented and passionate individuals who are motivated to make a difference. Working at Amcor means you will have a unique opportunity to be a part of an organisation that is committed to providing sustainable packaging solutions. To find out more about our commitment to sustainability and about Amcor, visit www.amcor.com.  

Job Description

Position Overview:

This position is responsible for providing administrative support to the Vice President of Procurement for Amcor Rigid Packaging (90%) and the Vice President of Sustainability for Corporate (10%) along with their teams.  This role is based in Ann Arbor, MI with an option to work from home up to 2 days a week.

Essential Responsibilities and Duties: 

• Maintains calendars, schedules meetings and makes travel arrangements, including international travel.
• Prepare expense reports, formal presentations, weekly schedules and distributes publications.
• Plans, organizes and controls large work volume in a fast-paced environment with rigor and high energy.
• Maintains awareness of project and workload activity and coordinates/follow-ups as needed.
• Creates/amends POs.  Quarterly review of SAP user accesses.
• Creates/manages vendor records including documentation follow-up with vendors, requestors, Master Data team and Accounts Payable.
• Completes basic internet research for strategic projects.
• Responsible for standard office procedures including processing mail, answering telephones and maintaining/ordering office supplies.
• Coordinate internal and off-site meetings.
• Assist in onboarding of all new hires, temps and interns.
• Maintain building at 1101 Technology, enforce safety rules, order supplies and manages all maintenance requirements.
• Safety:  Member of the safety team for Ann Arbor and first responder.
• Manages vacation database for all procurement and sustainability employees.
• Sustainability invoice distribution and budget management.
• Fleet Car Management:  Manages leases, vehicle replacement and reassignment.  POC for drivers for maintenance, gas cards, insurance and registration.

Qualifications:

• Education:  Preferred Associate's Degree In Business Administration or Secretarial Science with expertise in computer software applications or related experience.
• Excellent working knowledge of Microsoft Suite.
• Takes initiative in organization and prioritizing workload in a fast paced business culture while building strong relationships with both peers and procurement team
• Strong verbal and written communication skills.
• Outstanding ability to maintain and deal with confidential information.
• Demonstrated professional work characteristics, high initiative, dependability and credibility.
• Must be well organized, possess outstanding administrative skills and be able to interface with all levels of management.
• Demonstrated ability to work with minimal supervision.
• Minimum of five years administrative assistant experience with executives or senior level managers. 
• Travel 5%.

Competencies:

Amcor Leadership Framework Competencies

Core Competencies:

• Customer Focus
• Learning on the Fly          
• Interpersonal Savvy
• Drive for Results

3-5 Applicable ALF Competencies:

Organizing

Prioritizing

Creativity

Relationships:

• Works directly with the Vice President of Procurement and Vice President of Sustainability.
• Supports all procurement and sustainability employees as needed.
• Interacts with multiples levels of employees, peers and departments as needed.

#LI-VA123

#LI-Hybrid

Our Expectations

We expect our people to be guided by The Amcor Way and demonstrate our Values every day to enable the business to win. We are winning when:

• Our people are engaged and developing as part of a high-performing Amcor team
• Our customers grow and prosper from Amcor’s quality, service, and innovation
• Our investors benefit from Amcor’s consistent growth and superior returns
• The environment is better off because of Amcor’s leadership and products

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans/Sexual Orientation/Gender Identity

Amcor is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

If you would like more information about your EEO rights as an applicant under the law, please click on the links  "EEO is the and "EEO is the Law" Poster Supplement. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please call 224-313-7000 and let us know the nature of your request and your contact information.

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The Personal Banker SAFE Act is an entry level position responsible for the assistance in the execution of sales, products or service activities in coordination with the customer service team. The overall objective of this role is to foster relations with customers to build loyalty and to help increase sales to individual consumer clients.

Responsibilities:

• Work with business credit requests less than $250K, recognize/refer larger lending opportunities and cross sell treasury and related small business products
• Build referral business opportunities through Centers of Influence (COIs) and the Member Get Member (MGM) Program
• Assist in strategies to grow the small business client and implement appropriate sales plans to target Book of Business customers
• Deliver client services/outbound calls/inbound calls to acquire new relationships and deepen existing relationships through the cross-sell of relevant products and services while delivering remarkable client experience
• Provide Tellers and other branch staff with coaching and guidance on products and special programs, identifying client needs, and providing appropriate referrals
• Recognize transaction needs of clients, educate clients on all service and digital channels and leverage technology/ marketing tools available to uncover opportunities, and present product offers/financial solutions
• Understand and comply with Citibank policies, standards and procedures
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

• 0-2 years of relevant experience
• Previous banking, retail, or sales experience preferred
• Knowledge of Smart Banking tools and technologies
• NMLS registration; Safe Act compliant
• Consistently demonstrates clear and concise written and verbal communication skills

Education:

• Bachelor's Degree/University degree or equivalent experience

This job description provides a high-level review of the types of work performed. Other job-related duties may be assigned as required.

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Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Citigroup Inc. and its subsidiaries ("Citi”) invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.

View the "EEO is the Law" poster. View the EEO is the Law Supplement.

View the EEO Policy Statement.

View the Pay Transparency Posting