Total 7 Junior Executive job vacancies in Salem, Virginia

Makes travel arrangements for employees of the work unit. Provides itinerary, secures travel and hotel reservations, and prepares travel vouchers upon completion of travel.

Performs a variety of administrative functions, such as: posts and maintains time and attendance records, distributes supplies, prepares mileage reports, tracks awards, etc.

Researches, gathers and assembles information for use by field office staff in special projects, evaluations, conferences, meetings and FOIA requests.

Maintains records systems for the work unit in support of Division operations. Tracks citations and orders for assessment purposes to ensure submission to the District Office within established time frames.

Receives calls and visitors. Ascertains the nature of the call/visit and determines those which she or he can personally handle or referring others to the appropriate staff.

• You will prepare correspondence ensuring it is properly formatted and grammatically correct.
• You will prepare performance evaluations and fitness reports for all staff to ensure all reports are properly formatted, grammatically, correct and dispatched within the required timeframes.
• You will maintain office files in subject and chronological order.
• You will access the government travel card information system to monitor transactions of travel card recipient's garnishment of accounts due to delinquency of payment and identify delinquent accounts.

This is a Recent Graduate appointment in the Pathways Program. Selected individuals are placed in a dynamic one year development program in the excepted service designed to lead to a competitive civil service career in the Federal government. At the successful conclusion of this program, the agency may non-competitively convert individuals to a term (position lasting 1-4 years with an extension up to 120 days) or permanent position within the competitive service. Conversion to a Federal competitive service position will be at the discretion of the agency and is neither guaranteed nor implied.

This position starts at a salary of $55,924.00 (GS-07, Step 1) to $72,703.00 (GS-07, Step 10).

GS Salary : Visit this link to view the locality pay tables by geographic area. If you do not see your geographic area listed, select the "Rest of United States" pay table.

In this position you will provide administrative and clerical support to ensure the smooth operation of the office. Typical duties include:

• Providing administrative support for the office's activities, e.g., compiling and comparing information and documentation, and making logistical arrangements for meetings and conferences.
• Maintaining records of all purchases for budgetary purposes, and performing reconciliations of purchase statements on a monthly basis.
• Scheduling appointments and makes all necessary arrangements for travel, meetings, conferences, etc.
• Preparing correspondence, status reports, schedules and technical reports in final format from handwritten drafts, ensuring correct grammar and punctuation.
• Coordinating all labor-management meetings for grievances and oral replies, and taking notes during these proceedings for the manager.

This Security Assistant position is located in the Personnel Security Branch, Security and Administrative Services (SAS), Enterprise Support (ES), Transportation Security Administration (TSA), Department of Homeland Security (DHS). Duties include but are not limited to:

• Performs multiple, moderately complex duties in connection with the Personnel Security (PERSEC) program.
• Assists higher-level specialists with the implementation and execution of personnel security matters in accordance with applicable regulations, policies, directives, and issuance's.
• Using different processes and methods, plans and carries out a variety of moderately complex security support assignments, reviews and reconciles various documents and records, and resolves a variety of problems through coordination with organizational representatives and personnel security supervisors and managers.
• Conducts background research and fact finding as requested by security management or program officials to obtain additional information from other files or researches governing rules, regulations, or policies that address specific issues.
• Provides recommendations to security specialists and program officials on appropriate courses of action to resolve and/or respond to specific questions.
• Assembles and reviews various security packages that involve numerous items, provisions, and attachments for incompatible information or administrative discrepancies.
• Prepares authoritative correspondence responding to inquiries on internal operations based upon an in-depth knowledge of the commonly applied policies, regulations, and precedents used in the organization.
• Takes the lead in adapting and implementing new office policies and procedures.
• Provides guidance to team members in day-to-day assignments ensuring overall consistency and quality of work.
• Compiles, tracks, and analyzes statistical and narrative data from a variety of sources to develop case files for use of senior employees.

This Security Assistant position is located in the Personnel Security Branch, Security and Administrative Services (SAS), Enterprise Support (ES), Transportation Security Administration (TSA), Department of Homeland Security (DHS). Duties include but are not limited to:

• Performs multiple, moderately complex duties in connection with the Personnel Security (PERSEC) program.
• Assists higher-level specialists with the implementation and execution of personnel security matters in accordance with applicable regulations, policies, directives, and issuance's.
• Using different processes and methods, plans and carries out a variety of moderately complex security support assignments, reviews and reconciles various documents and records, and resolves a variety of problems through coordination with organizational representatives and personnel security supervisors and managers.
• Conducts background research and fact finding as requested by security management or program officials to obtain additional information from other files or researches governing rules, regulations, or policies that address specific issues.
• Provides recommendations to security specialists and program officials on appropriate courses of action to resolve and/or respond to specific questions.
• Assembles and reviews various security packages that involve numerous items, provisions, and attachments for incompatible information or administrative discrepancies.
• Prepares authoritative correspondence responding to inquiries on internal operations based upon an in-depth knowledge of the commonly applied policies, regulations, and precedents used in the organization.
• Takes the lead in adapting and implementing new office policies and procedures.
• Provides guidance to team members in day-to-day assignments ensuring overall consistency and quality of work.
• Compiles, tracks, and analyzes statistical and narrative data from a variety of sources to develop case files for use of senior employees.

• You will diagnose and resolve problems in response to DMO Employee reported incidents.
• You will install new hardware and software and maintain existing components.
• You will provide technical support to organization employees and train non-technical workers on transportation systems.
• You will work with external partners such as consultants, agencies, and vendors to arrive at the most appropriate system or integration of multiple systems.
• You will be responsible for maintaining, processing, and troubleshooting the following transportation systems and related networks.

The main purpose of this position is to provide support and assistance to the administrative and managerial functions within the Military and Family Support Center.

Reception and Information and Referral (I&R) Services 50%

• Serves as MFSC Customer Service Desk Representative.
• Greets visitors, receives telephone calls and ascertains the nature of the visit or calls in a professional, respectful manner.
• Refers telephone calls and visitors to appropriate staff or office based upon knowledge of the organization and its programs and operations.
• Answers substantive requests for information, which can be provided based on information from records and files or personal knowledge of services available.
• Locates and selects appropriate references and procedures for application to specific questions. When unable to locate information or cannot answer questions, refers caller/visitor to a staff member.
• Provides follow-up on requests for information.
• Greets walk-in clients and provides assistance with completing necessary paperwork prior to meeting with counselors and other MFSC staff.
• Schedules and confirms appointments as needed and registers personnel for MFSC classes, confirms class roster and provides final roster to class facilitator.
• Maintains database with walk-ins, call-in client statistics and provides data for monthly, quarterly, etc., reports.
• Maintains an updated and detailed information database of programs, services and activities available on installation and in the local community (including both State and federal) which support and enrich the quality of life for individuals and families.
• Responds to inquiries by clarifying needs through appropriate questions and comments designed to develop necessary facts and by developing responses/solutions based on employee's knowledge and experience in problem solving.
• Determines appropriate organization and program resources to assist clients when additional assistance is required. Employee contacts offices/agencies to discuss inquiries and to obtain pertinent information from reference materials.
• Locates appropriate experts in other offices/agencies to whom inquirers may be referred for supplemental assistance when all personal resources have been exhausted.
• Responds appropriately to inquiries whether by telephone, fax, and e-mail, personal visit, or in writing.

Administrative Support 50%

• Prepares a wide range of recurring and non-recurring correspondence, reports, statistical data, briefs, forms and other documents using a variety of office automation software and equipment.
• Proofreads and edits materials prepared by self and other MFSC staff to ensure correct spelling, grammar, punctuation, capitalization, and compliance with the Navy Correspondence Manual and Command policy.
• Establishes and/or monitors suspense dates, updates correspondence log, prepares routing sheets, tracks items through the routing process, and upon signature, makes appropriate distribution.
• Researches, collects and consolidates information for various reports in accordance with established procedures or as directed by the supervisor.
• Retrieves data and generates statistical reports for in-house use or as required by higher authority.
• Assists in organizing, preparing, editing, proofreading and distributing a variety of MFSC marketing materials including but not limited to news articles, flyers, brochures and the monthly class calendar.
• Picks up, delivers and distributes mail including but not limited to incoming and outgoing correspondence, publications, regulations, and directives.
• Reserves and sets up meeting room, contacts participants, ensures all required materials and services are provided as directed, and takes minutes and requested.
• Establishes, maintains, purges, and disposes of files and client records in accordance with existing regulations and procedures.
• Independently plans and performs complex office automation duties requiring different approaches and methods from one assignment to another, such as using different packages to: edit lengthy and complicated reports; collect, select, organize, and provide information; track the status of a number of projects assigned to the organization; and resolve incompatibility problems in transferring text from software package to another when menu options and specific software instructions are not available.
• Uses word processing software to create, copy, edit, store, retrieve, and print forms, memos, and letters; uses database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and uses graphic software to provide graphs and charts for reports and presentations.
• Establishes and maintains files of requisitions and supporting documentation to ensure that all requested items are properly received and accounted for, and that all required follow-up actions are completed.
• Performs other miscellaneous duties as assigned.