Total 41 Junior Executive job vacancies in Alexandria, Virginia

Makes travel arrangements for employees of the work unit. Provides itinerary, secures travel and hotel reservations, and prepares travel vouchers upon completion of travel.

Performs a variety of administrative functions, such as: posts and maintains time and attendance records, distributes supplies, prepares mileage reports, tracks awards, etc.

Researches, gathers and assembles information for use by field office staff in special projects, evaluations, conferences, meetings and FOIA requests.

Maintains records systems for the work unit in support of Division operations. Tracks citations and orders for assessment purposes to ensure submission to the District Office within established time frames.

Receives calls and visitors. Ascertains the nature of the call/visit and determines those which she or he can personally handle or referring others to the appropriate staff.

• You will prepare correspondence ensuring it is properly formatted and grammatically correct.
• You will prepare performance evaluations and fitness reports for all staff to ensure all reports are properly formatted, grammatically, correct and dispatched within the required timeframes.
• You will maintain office files in subject and chronological order.
• You will access the government travel card information system to monitor transactions of travel card recipient's garnishment of accounts due to delinquency of payment and identify delinquent accounts.

This is a Recent Graduate appointment in the Pathways Program. Selected individuals are placed in a dynamic one year development program in the excepted service designed to lead to a competitive civil service career in the Federal government. At the successful conclusion of this program, the agency may non-competitively convert individuals to a term (position lasting 1-4 years with an extension up to 120 days) or permanent position within the competitive service. Conversion to a Federal competitive service position will be at the discretion of the agency and is neither guaranteed nor implied.

This position starts at a salary of $55,924.00 (GS-07, Step 1) to $72,703.00 (GS-07, Step 10).

GS Salary : Visit this link to view the locality pay tables by geographic area. If you do not see your geographic area listed, select the "Rest of United States" pay table.

In this position you will provide administrative and clerical support to ensure the smooth operation of the office. Typical duties include:

• Providing administrative support for the office's activities, e.g., compiling and comparing information and documentation, and making logistical arrangements for meetings and conferences.
• Maintaining records of all purchases for budgetary purposes, and performing reconciliations of purchase statements on a monthly basis.
• Scheduling appointments and makes all necessary arrangements for travel, meetings, conferences, etc.
• Preparing correspondence, status reports, schedules and technical reports in final format from handwritten drafts, ensuring correct grammar and punctuation.
• Coordinating all labor-management meetings for grievances and oral replies, and taking notes during these proceedings for the manager.

This Security Assistant position is located in the Personnel Security Branch, Security and Administrative Services (SAS), Enterprise Support (ES), Transportation Security Administration (TSA), Department of Homeland Security (DHS). Duties include but are not limited to:

• Performs multiple, moderately complex duties in connection with the Personnel Security (PERSEC) program.
• Assists higher-level specialists with the implementation and execution of personnel security matters in accordance with applicable regulations, policies, directives, and issuance's.
• Using different processes and methods, plans and carries out a variety of moderately complex security support assignments, reviews and reconciles various documents and records, and resolves a variety of problems through coordination with organizational representatives and personnel security supervisors and managers.
• Conducts background research and fact finding as requested by security management or program officials to obtain additional information from other files or researches governing rules, regulations, or policies that address specific issues.
• Provides recommendations to security specialists and program officials on appropriate courses of action to resolve and/or respond to specific questions.
• Assembles and reviews various security packages that involve numerous items, provisions, and attachments for incompatible information or administrative discrepancies.
• Prepares authoritative correspondence responding to inquiries on internal operations based upon an in-depth knowledge of the commonly applied policies, regulations, and precedents used in the organization.
• Takes the lead in adapting and implementing new office policies and procedures.
• Provides guidance to team members in day-to-day assignments ensuring overall consistency and quality of work.
• Compiles, tracks, and analyzes statistical and narrative data from a variety of sources to develop case files for use of senior employees.

This Security Assistant position is located in the Personnel Security Branch, Security and Administrative Services (SAS), Enterprise Support (ES), Transportation Security Administration (TSA), Department of Homeland Security (DHS). Duties include but are not limited to:

• Performs multiple, moderately complex duties in connection with the Personnel Security (PERSEC) program.
• Assists higher-level specialists with the implementation and execution of personnel security matters in accordance with applicable regulations, policies, directives, and issuance's.
• Using different processes and methods, plans and carries out a variety of moderately complex security support assignments, reviews and reconciles various documents and records, and resolves a variety of problems through coordination with organizational representatives and personnel security supervisors and managers.
• Conducts background research and fact finding as requested by security management or program officials to obtain additional information from other files or researches governing rules, regulations, or policies that address specific issues.
• Provides recommendations to security specialists and program officials on appropriate courses of action to resolve and/or respond to specific questions.
• Assembles and reviews various security packages that involve numerous items, provisions, and attachments for incompatible information or administrative discrepancies.
• Prepares authoritative correspondence responding to inquiries on internal operations based upon an in-depth knowledge of the commonly applied policies, regulations, and precedents used in the organization.
• Takes the lead in adapting and implementing new office policies and procedures.
• Provides guidance to team members in day-to-day assignments ensuring overall consistency and quality of work.
• Compiles, tracks, and analyzes statistical and narrative data from a variety of sources to develop case files for use of senior employees.

• You will diagnose and resolve problems in response to DMO Employee reported incidents.
• You will install new hardware and software and maintain existing components.
• You will provide technical support to organization employees and train non-technical workers on transportation systems.
• You will work with external partners such as consultants, agencies, and vendors to arrive at the most appropriate system or integration of multiple systems.
• You will be responsible for maintaining, processing, and troubleshooting the following transportation systems and related networks.

The main purpose of this position is to provide support and assistance to the administrative and managerial functions within the Military and Family Support Center.

Reception and Information and Referral (I&R) Services 50%

• Serves as MFSC Customer Service Desk Representative.
• Greets visitors, receives telephone calls and ascertains the nature of the visit or calls in a professional, respectful manner.
• Refers telephone calls and visitors to appropriate staff or office based upon knowledge of the organization and its programs and operations.
• Answers substantive requests for information, which can be provided based on information from records and files or personal knowledge of services available.
• Locates and selects appropriate references and procedures for application to specific questions. When unable to locate information or cannot answer questions, refers caller/visitor to a staff member.
• Provides follow-up on requests for information.
• Greets walk-in clients and provides assistance with completing necessary paperwork prior to meeting with counselors and other MFSC staff.
• Schedules and confirms appointments as needed and registers personnel for MFSC classes, confirms class roster and provides final roster to class facilitator.
• Maintains database with walk-ins, call-in client statistics and provides data for monthly, quarterly, etc., reports.
• Maintains an updated and detailed information database of programs, services and activities available on installation and in the local community (including both State and federal) which support and enrich the quality of life for individuals and families.
• Responds to inquiries by clarifying needs through appropriate questions and comments designed to develop necessary facts and by developing responses/solutions based on employee's knowledge and experience in problem solving.
• Determines appropriate organization and program resources to assist clients when additional assistance is required. Employee contacts offices/agencies to discuss inquiries and to obtain pertinent information from reference materials.
• Locates appropriate experts in other offices/agencies to whom inquirers may be referred for supplemental assistance when all personal resources have been exhausted.
• Responds appropriately to inquiries whether by telephone, fax, and e-mail, personal visit, or in writing.

Administrative Support 50%

• Prepares a wide range of recurring and non-recurring correspondence, reports, statistical data, briefs, forms and other documents using a variety of office automation software and equipment.
• Proofreads and edits materials prepared by self and other MFSC staff to ensure correct spelling, grammar, punctuation, capitalization, and compliance with the Navy Correspondence Manual and Command policy.
• Establishes and/or monitors suspense dates, updates correspondence log, prepares routing sheets, tracks items through the routing process, and upon signature, makes appropriate distribution.
• Researches, collects and consolidates information for various reports in accordance with established procedures or as directed by the supervisor.
• Retrieves data and generates statistical reports for in-house use or as required by higher authority.
• Assists in organizing, preparing, editing, proofreading and distributing a variety of MFSC marketing materials including but not limited to news articles, flyers, brochures and the monthly class calendar.
• Picks up, delivers and distributes mail including but not limited to incoming and outgoing correspondence, publications, regulations, and directives.
• Reserves and sets up meeting room, contacts participants, ensures all required materials and services are provided as directed, and takes minutes and requested.
• Establishes, maintains, purges, and disposes of files and client records in accordance with existing regulations and procedures.
• Independently plans and performs complex office automation duties requiring different approaches and methods from one assignment to another, such as using different packages to: edit lengthy and complicated reports; collect, select, organize, and provide information; track the status of a number of projects assigned to the organization; and resolve incompatibility problems in transferring text from software package to another when menu options and specific software instructions are not available.
• Uses word processing software to create, copy, edit, store, retrieve, and print forms, memos, and letters; uses database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and uses graphic software to provide graphs and charts for reports and presentations.
• Establishes and maintains files of requisitions and supporting documentation to ensure that all requested items are properly received and accounted for, and that all required follow-up actions are completed.
• Performs other miscellaneous duties as assigned.

You will serve as a/an Administrative Assistant and be responsible for serving as a Secretary and principal office assistant to the Fifth District Commanding Officer of Enlisted Personnel and Chief Administrative Officer providing secretarial and office management support, and directing all program, administrative and support operations for the Command.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

• Performing a full range of procedural office work including serving as first point of contact for visitors and telephone callers.
• Making travel arrangements, prepares various travel orders and administers travel claims process for staff.
• Serving as the fifth Coast Guard District WebTA Timekeeper, responsible for time keeping duties in automated system for the 5th District's civilian workforce to include validating time and attendance timecards.
• Providing assistance for expediting work within the divisions and subordinate branch offices, recommending shifts in clerical help to adjust fluctuating workload, explaining report requirements, arranging for the collection of information and/or data, providing direct assistance for implementing instructions and new procedures, and accomplishing similar actions.
• Reviewing outgoing correspondence to ensure compliance with procedures and regulations.

The duties and responsibilities of the CY Program Assistant have been grouped into categories, including curriculum, indoor and outdoor environment, interactions and relationships, supervision of children and youth, parent and employee communication, assessment, compliance, and additional responsibilities. Each is described below.

Curriculum

Develops schedules and activity plans. This may include reviewing and providing input into schedules and activity plans developed by the entry level and intermediate level Educational Aids (CY Program Assistants), CY-1702-I. Ensures that program plans and activities incorporate the observed needs of individual children and youth.

Implements activities and special events that meet the physical, social, emotional, and cognitive needs of children and youth. Incorporates special instructions provided by parents such as special dietary needs, physical needs, or other information that may affect the child or youth's experience in the program.

Prepares and implements program options for children and youth with special requirements. Cares for children and youth with special needs as directed by the supervisor.

Demonstrates, instructs, leads, and facilitates planned and spontaneous program activities.

Role models developmentally appropriate practice and classroom or activity area management techniques.

Promotes and models safety, fitness, health, and nutrition practices.

Helps arrange for and/or serve appropriate snacks or meals where applicable.

Indoor and Outdoor Environment

Helps prepare, arrange and maintain indoor and outdoor activity areas and materials to accommodate daily schedules.

Sets up displays and bulletin boards.

Inventories equipment on a recurring basis and recommends replenishing damaged, missing, and depleted supplies.

Secures supplies, equipment, and facilities.

Interactions and Relationships

Establishes a program environment that sustains participant interest and promotes positive interactions with other children, youth and adults.

Interacts with children and youth using approved child guidance and youth development techniques.

Supervision of Children and Youth

Provides care and supervision, oversight, and accountability for program participants in compliance with the Department of Defense (DoD), NAF Component, and local installation policies, guidance, and standards.

Maintains control of and accounts for whereabouts and safety of children and youth.

Supervises children and youth during daily schedule of indoor and outdoor activities and on field trips, outings, and special events.

Ensures children and youth (as applicable) depart with authorized person according to written parental instructions.

Observes program participants for signs that may indicate illness, abuse, or neglect and reports as directed. Incumbent is a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.

Parent and Employee Communication

Interacts professionally with employees, parents, and local installation command personnel.

Provides parents with daily verbal or written feedback about their child/youth or program activities.

Participates in conferences with parents and employees.

Assessment

Observes children and youth and documents developmental progression and/or concerns. Uses the information in planning.

Participates in program evaluation using designated instruments such as programmatic rating scales, risk assessment tools (as required), self-inspection materials, and national accreditation tools.

Compliance

Assists in achieving and maintaining DoD certification and national accreditation or equivalent.

Ensures compliance with law, policies, and regulations applicable to DoD CY programs Notifies supervisor of health, fire, and safety compliance concerns.

Additional Responsibilities

Collects, maintains, and reports program participation data.

Performs other related duties as assigned.

• Incumbent serves as Administrative Support Specialist performing a wide variety of office management and administration duties to ensure smooth and efficient operation of the J3 Directorate.
• Provide key assistance to the staff by managing one-time, special, and recurring projects and programs.
• Responsible for managing the operational schedule and directs the administrative operations for the Director and Deputy Director.
• The incumbent helps maintain communication with the entire J3 staff through organizing staff All Hands meetings.
• Uses word processing systems and other office systems to prepare letters, memorandums, and reports.
• The incumbent serves as the focal point for the receipt and review of incoming tasks, projects, correspondence and other communications and materials.
• Maintain Director and Deputy Director, J3 official files in accordance with DoD and DHA regulatory guidance.

• Supervising and managing staff who conduct a preliminary review of applications and petitions for immigration benefits.
• Directing staff to respond timely and appropriately to customer and stakeholder inquires.
• Developing procedures, techniques, and policy guidance for staff.
• Preparing reports and performing difficult and complex phases of immigration application examination work.

• Serves as a Child and Youth (CY) Program Assistant in one or more Child and Youth Programs (CYP). Maintains control and accounts for whereabouts and safety of children and youth ranging in age from 6 weeks to 18 years. 
• Assists in providing and leading planned activities for program participants. 
• Performs the more routine simple child-care tasks, following step-by-step instructions. Little or no previous training or experience is required. 
• Work is reviewed in detail, while in progress and upon completion, to ensure and assess trainee¿s progress and to evaluate attainment of training objectives and readiness for further training. Training will be of a progressively more responsible and specialized nature associated with the child-care and development operations. 
• These duties are performed to increase knowledge of childcare duties and responsibilities and to develop skills for advancing to the higher-level positions. 
• Helps establish a program environment that promotes positive interactions with other children, youth, and adults. 
• Helps prepare, arrange, and maintain indoor and outdoor activity areas and materials to accommodate daily schedules. Uses prepared curriculum and program materials and assists with developing a list of needed supplies and equipment for submission to the supervisor. 
• Helps create adult-made games and play materials (mixing paint and play dough and assembling props for dramatic plays, activities, etc.). 
• Interacts with participants using appropriate approved guidance and development techniques as provided by supervisors and Training and Curriculum Specialists. Interacts professionally with staff members, parents, and local installation command personnel. 
• Supervises participants during daily schedule of indoor and outdoor activities and on field trips, outings, and special events. Promotes and models safety, fitness, health, and nutrition practices. Prepares and implements program options to care for participants with special needs as directed by the supervisor. Notifies supervisor of health, fire, and safety compliance concerns. Helps arrange for and serve appropriate snacks or meals where applicable. 
• Administers medications and basic care items to participants according to prescribed procedures and CYP medical directives. Observes program participants for signs that may indicate illness, abuse, or neglect and reports as directed. Notes special instructions provided by parents. Ensures participants depart with authorized person according to written parental instructions. 
• Assists in maintaining program participation data and completing required daily reports. Provides care and supervision, oversight, and accountability for program participants in compliance with DoD Component, and local installation policies, guidance, and standards.  
• Completes training requirements using approved Office of Secretary of Defense and Service materials to include Department of Defense (DoD) approved competency training courses. Participates in program evaluation as required. 
• Assists in achieving and maintaining DoD certification and national accreditation where applicable. Ensures compliance with law, policies, and regulations applicable to DoD CYPs. 
• May work a fluctuating work schedule to complete work assignments outside of the typical work hours. Performs other related duties as assigned.

This job is being advertised in multiple ways. What jobs can you apply for? Hiring paths help you understand what jobs you are eligible to apply for and why. You may fall under multiple hiring paths. Learn all about hiring paths here: USAJOBS Help Center - Unique Hiring Paths

The ideal candidate has experience in institutional banking, lending, securities lending, or federal reserve discount window operations.

As a Central Liquidity Facility Assistant Vice President, you will:

• Provide expert guidance and advice on credit, lending, and liquidity risk evaluation and assessment to the CLF Vice President and President.
• Make and administer extensions of credit consistent with relevant provisions of the Federal Credit Union Act, other applicable laws, rules and regulations, and secure collateral associated with extensions of credit.
• Analyze financial data and accounting information and perform credit and liquidity risk assessments.
• Develop and plan risk monitoring of credit risk trends of the CLF membership including emerging issues and analysis of Call and Financial Performance Report data and make recommendations to senior CLF management regarding credit.
• Serve as project manager on special projects. Direct staff efforts on project assignments relative to borrower creditworthiness assessments, lending risks, CLF advance requests and approvals.
• Create, manage, and maintain facility loan files, CLF loan review tools, databases, and the collateral margins table.
• Maintain CLF guidance and recommend new and revised guidance concerning CLF lending.
• Assist leadership in managing the CLF consistent with relevant provisions of the Federal Credit Union Act.
• Maintain effective relationships with the credit union industry, federal and state regulators, and the trade associations to address issues and concerns.

This job is being advertised in multiple ways. What jobs can you apply for? Hiring paths help you understand what jobs you are eligible to apply for and why. You may fall under multiple hiring paths. Learn all about hiring paths here: USAJOBS Help Center - Unique Hiring Paths

The ideal candidate has experience in institutional banking, lending, securities lending, or federal reserve discount window operations.

As a Central Liquidity Facility Assistant Vice President, you will:

• Provide expert guidance and advice on credit, lending, and liquidity risk evaluation and assessment to the CLF Vice President and President.
• Make and administer extensions of credit consistent with relevant provisions of the Federal Credit Union Act, other applicable laws, rules and regulations, and secure collateral associated with extensions of credit.
• Analyze financial data and accounting information and perform credit and liquidity risk assessments.
• Develop and plan risk monitoring of credit risk trends of the CLF membership including emerging issues and analysis of Call and Financial Performance Report data and make recommendations to senior CLF management regarding credit.
• Serve as project manager on special projects. Direct staff efforts on project assignments relative to borrower creditworthiness assessments, lending risks, CLF advance requests and approvals.
• Create, manage, and maintain facility loan files, CLF loan review tools, databases, and the collateral margins table.
• Maintain CLF guidance and recommend new and revised guidance concerning CLF lending.
• Assist leadership in managing the CLF consistent with relevant provisions of the Federal Credit Union Act.
• Maintain effective relationships with the credit union industry, federal and state regulators, and the trade associations to address issues and concerns.