Total 17 purchasing procurement inventory job vacancies in Naval Base, Norfolk, Virginia

DUTIES:

• Initiation of orders for pharmaceutical and supply items through the Prime Vendor or other mandatory sources; assuring adherence to federal purchase contracts and compliance with federal regulations regarding open market purchases, assuring inventory control through perpetual evaluation and analysis, funds control, receiving shipments of goods, assuring compliance with storage requirements for pharmaceutical items, and liaison with company representatives and managerial staff
• The incumbent will also review or prepare documents and reports regarding financial status, procurement issues, or inventory; verify or abstract information contained in various documents and reports; maintain various procurement files; and resolve discrepancies in shipments, payments, or other documentation
• The position requires the ability to function independently and requires exceptional skill in oral and written modes of communication.
• Has operational responsibility for ongoing inventories of drug products and pharmaceutical supplies and their procurement. Cost-effective turnover must be consistently identified and maintained. As a result, he/she must possess a thorough knowledge and understanding of procurement sources (i.e., prime vendor, open market, government excess, posted stock, and local), VA manual and associate circular procedures, and hospital procurement policies and procedures. Display a thorough understanding of policies, procedures, basic accounting and budgetary skills, the incumbent assures that pharmaceuticals and supplies are procured and maintained in the most cost- effective manner
• Works closely with appropriate staff (administrators, information technologists, supervisory, pharmacists, and other procurement technicians) to ensure seamless operation of the Drug Accountability Program. Resolves issues relating to drug accountability; identifies problems and corrects or elevates them to the appropriate level.
• Has knowledge of specifications and characteristics of a wide variety of prosthetic and supply items which Pharmacy supplies to outpatients. These include, but are not limited to colostomy, ileostomy, and urostomy bags (and associated products), irrigation sets and bags, IV solutions/bags, internal and external urinary catheters, syringes, needles, and bandages.
• Determines, establishes, and modifies, as necessary, appropriate ordering intervals, inventory levels, most efficient/effective ordering quantities, sources of supply, etc., based on current financial conditions in pharmacy, seasonal variations in drug usage, changing patterns of medical practice, delivery time requirements, urgency of medical need, alternative sources of availability, etc. Maintains contact with vendors to get status of orders and expedite delivery
• Takes a lead role ln preparation, performance, reporting and analysis of periodic inventories of pharmaceutical and supply items as instructed by management with intent to maintain inventory turn performance that meets or exceeds VISN and National goals and expectations
• Processes outdated, unusable, and excess inventory for return to respective manufacturers or contracted waste company. This is accomplished on a regular, scheduled, basis, may involve numerous different manufacturers, and requires follow-up review to assure receipt of merchandise, credits, etc
• Performs related duties such as rotating stock when new orders arrive to minimize waste due to expiration and assisting in maintaining the orderliness and cleanliness of the Pharmacy.

DUTIES:

• Initiation of orders for pharmaceutical and supply items through the Prime Vendor or other mandatory sources; assuring adherence to federal purchase contracts and compliance with federal regulations regarding open market purchases, assuring inventory control through perpetual evaluation and analysis, funds control, receiving shipments of goods, assuring compliance with storage requirements for pharmaceutical items, and liaison with company representatives and managerial staff
• The incumbent will also review or prepare documents and reports regarding financial status, procurement issues, or inventory; verify or abstract information contained in various documents and reports; maintain various procurement files; and resolve discrepancies in shipments, payments, or other documentation
• The position requires the ability to function independently and requires exceptional skill in oral and written modes of communication.
• Has operational responsibility for ongoing inventories of drug products and pharmaceutical supplies and their procurement. Cost-effective turnover must be consistently identified and maintained. As a result, he/she must possess a thorough knowledge and understanding of procurement sources (i.e., prime vendor, open market, government excess, posted stock, and local), VA manual and associate circular procedures, and hospital procurement policies and procedures. Display a thorough understanding of policies, procedures, basic accounting and budgetary skills, the incumbent assures that pharmaceuticals and supplies are procured and maintained in the most cost- effective manner
• Works closely with appropriate staff (administrators, information technologists, supervisory, pharmacists, and other procurement technicians) to ensure seamless operation of the Drug Accountability Program. Resolves issues relating to drug accountability; identifies problems and corrects or elevates them to the appropriate level.
• Has knowledge of specifications and characteristics of a wide variety of prosthetic and supply items which Pharmacy supplies to outpatients. These include, but are not limited to colostomy, ileostomy, and urostomy bags (and associated products), irrigation sets and bags, IV solutions/bags, internal and external urinary catheters, syringes, needles, and bandages.
• Determines, establishes, and modifies, as necessary, appropriate ordering intervals, inventory levels, most efficient/effective ordering quantities, sources of supply, etc., based on current financial conditions in pharmacy, seasonal variations in drug usage, changing patterns of medical practice, delivery time requirements, urgency of medical need, alternative sources of availability, etc. Maintains contact with vendors to get status of orders and expedite delivery
• Takes a lead role ln preparation, performance, reporting and analysis of periodic inventories of pharmaceutical and supply items as instructed by management with intent to maintain inventory turn performance that meets or exceeds VISN and National goals and expectations
• Processes outdated, unusable, and excess inventory for return to respective manufacturers or contracted waste company. This is accomplished on a regular, scheduled, basis, may involve numerous different manufacturers, and requires follow-up review to assure receipt of merchandise, credits, etc
• Performs related duties such as rotating stock when new orders arrive to minimize waste due to expiration and assisting in maintaining the orderliness and cleanliness of the Pharmacy.

This position involves a multi-grade career ladder. The major duties listed below represent the performance level of GS-6. At the GS-5 grade level, the employee performs assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-6. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds.

Duties to include, but not limited to:
Performs direct medical supply Purchasing to the administrative and clinical services of the VA to initiate the obligation for all related requirements necessary to provide prosthetic and sensory aids services, to include durable medical equipment and supplies directly to Veterans. This is a direct patient care position and the incumbent must work directly with the Veteran, his/her family, surgeon or clinical provider. Initiates procurement of all outpatient medical requirements to include; direct individual purchases to the Veteran, stock purchases for immediate availability, all medical surgical implants used during surgery, and/or rental requirements associated with continual outpatient medical equipment and supplies. Read, understand, and adhere to VA Provider Prescriptions/Consult to determine eligibility and entitlement of a Veteran's status for prescribed equipment and understand and follow acquisition regulations per VHA Directives and Handbooks, VISN policies and station memorandums, the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations (VAAR). Account for all expenditures and inventory working between two separate programs, the purchase card and the prosthetics program; which require the use and knowledge of unique 2237 or 1358 obligation methods. Balance expenditures against obligations between the programs and document all inventory and purchasing actions in the Veteran's medical record and make medical notes to update the clinical provider, PSAS staff, Veteran and his/her family.

Procurement and Purchasing Support

• Performs procurements within the simplified acquisition threshold through competitive open-market procedures or by placement of an order or blanket purchase agreement under a GSA Federal Supply Schedule (PSS) contract.
• Makes purchases of equipment, commodities and services using standard methods. Determines any additional information needed to support or complete purchase requests. Coordinates with requesting offices to obtain additional information determined necessary to support or complete purchase requests.
• Performs technical level purchasing support adhering to the FAR, VAAR, VHA, and Prosthetics Directives and Handbooks, VISN policy and station memorandums to acquire patient specific medical equipment, supplies and services. To include; rentals to meet the outpatient medical needs of the services, which include all outpatient durable medical equipment and supplies, rehabilitation equipment, mobility and daily living aids, neuro-sensory, home oxygen, inpatient surgical implants and supplies.
• Determines if requests or portions thereof can be met from Government sources. Determines appropriate commercial sources. Determines extent of competition required. Determines methods of solicitation. Prepares synopses for Commerce Business Daily.
• Develops Requests for Quotation. Identifies situations warranting vendor on-site orientations or conferences for prospective vendors prior to submissions of quotations.
• Solicits competitive offers. Actively seeks new sources and potential vendors. Evaluates responses to bids and requests for proposal.
• Documents all recommendations and actions. Compiles statistics and prepares reports on purchasing
  activities. Prepares purchase award documentation.
• Performs other similar duties as assigned.

• You will extract information from databases to respond to questions and provide inventory status.
• You will advise on ways to improve the efficiency of distribution and storage operations.
• You will develop functional guidance for systems revisions and special automation projects specific to inventory management and related systems.
• You will collaborate with supply sources to obtain status on supply transactions.
• You will use automated information systems to transfer data requirements.
• You will advise on alternative approaches for shipment of materials or components to solve customer issues.

• Serves as Assistant Acquisition Manager, responsible for assisting the Senior Acquisition Manager.
• Overseeing and managing all functions of contracting management and acquisition planning functions.
• Performs a variety of staff management functions in relation to planning, recommending, managing, and advising on functions involving complex programs.
• Plans and develops guidance material for technical and contracting personnel.
• Exercises independent judgment in planning, organizing, and directing the contractual aspects of assigned programs within these constraints.
• Serves as a representative on procurement task forces.
• Supports the full range of acquisition planning and management functions required to support a project with a mission of development, acquisition, testing, integration, production and fielding of management information systems.

• Provides expert guidance to senior officials, Small Business (SB) professionals, Contracting Officers, program managers, regarding SB targets and matters relative to SB Program development and expansion of SB participation in acquisition programs.
• Oversees the Department’s SB professionals; provides substantive input for contracting personnel on SB performance; and makes recommendations to ensure compatibility of policies & procedures to facilitate immediate and long-range SB goals.
• Monitors all small business and socio-economic program acquisition activity for regulatory and statutory compliance and resolves noncompliance issues.
• Plans, evaluates, reviews, and prioritizes SB program/project financial resources, and formulates, justifies, and reviews SB programs/projects.
• Leads/participates in interagency working groups under the OSDBU and SBPAC councils to contribute to the development of governmentwide policies, procedures, and rules relating to the implementation and execution of small business legislative issues.

• Serves as Assistant Acquisition Manager, responsible for assisting the Senior Acquisition Manager.
• Overseeing and managing all functions of contracting management and acquisition planning functions.
• Performs a variety of staff management functions in relation to planning, recommending, managing, and advising on functions involving complex programs.
• Plans and develops guidance material for technical and contracting personnel.
• Exercises independent judgment in planning, organizing, and directing the contractual aspects of assigned programs within these constraints.
• Serves as a representative on procurement task forces.
• Supports the full range of acquisition planning and management functions required to support a project with a mission of development, acquisition, testing, integration, production and fielding of management information systems.

• Serves as Assistant Acquisition Manager, responsible for assisting the Senior Acquisition Manager.
• Overseeing and managing all functions of contracting management and acquisition planning functions.
• Performs a variety of staff management functions in relation to planning, recommending, managing, and advising on functions involving complex programs.
• Plans and develops guidance material for technical and contracting personnel.
• Exercises independent judgment in planning, organizing, and directing the contractual aspects of assigned programs within these constraints.
• Serves as a representative on procurement task forces.
• Supports the full range of acquisition planning and management functions required to support a project with a mission of development, acquisition, testing, integration, production and fielding of management information systems.

• Serves as a Senior Procurement Process Analyst within the Procurement Process Support Directorate, providing expert advice for the development and implementation of enterprise-wide policies...
• ...for the procurement functional process and associated business systems.
• Plans and leads studies to determine whether proposed changes to Enterprise Business System applications meet Procurement functional user requirements.
• Reviews the largest, most complex, and highest dollar value innovative and/or special interest procurement programs.
• Recommends procurement process improvements to the Process Owner; coordinates efforts with enterprise-wide functional Business Process Analysts.
• Provides advice and guidance to associates regarding contract reviews and manages Internal Management Control Review activities, particularly related to large procurement's.
• Evaluates Internal Control Reviews (ICRs) in accordance with OSD requirements, to include in-depth analysis and documentation of the review.
• Collects, analyzes, and reports contract data relative to the health of the acquisition metrics and procurement programs.
• Provides Management and oversight of various federal contracting reporting systems (FPDS, EDA, SAM, CPARS, etc.)
• The positions will be filled under organization code: BPS-SB
• Analyzes, develops, documents and evaluates complex functional system requirements for the Procurement functional area.

• You will be responsible for providing oversight of MSC’s Worldwide Government Commercial Purchase Card (GCPC) Program for nearly 300 personnel acting in the role of cardholders (CHs) and Approving Officials (AOs) for Afloat and Ashore accounts.
• You will be responsible for acting as an Agency Program Coordinator (APC) for the GCPC program for cardholders and AOs to ensure that regulations and policies are reviewed to minimize fraud, waste, and abuse with purchase cards.
• You will be responsible for providing advice and guidance on GCPC matters to program stakeholders such as AOs and CHs at all MSC locations.
• You will be responsible for serving as an administrator who oversees training and enforces use of USBank, Procurement Integrated Enterprise Environment Joint Appointment Module (PIEE/JAM) mandated for use by DoD, DoN and MSC policies and procedures.
• You will be responsible for maintaining liaison with MSC legal counsel ensuring that all policies and compliance issues with possible legal ramifications are coordinated with the legal counsel.

• Counsels and assists small business concerns on opportunities for obtaining Government contracts.
• Analyzes capabilities of small business concerns to evaluate present and potential capacity for production of specific commodities based on availability of equipment and machinery, labor supply, managerial skills, etc.
• Explains specifications or purchase descriptions, procurement regulations, Government administrative procedures and their tie-in with trade and merchandising practices of small business firms.
• Furnishes guidance on Small Business Administration (SBA) financing, defense order priority, allocation ratings, inspection and payments and directs contractors or potential contractors to appropriate Agency.
• Recommends the appropriate small business set-aside with recommended sources of supply.
• Advises prospective suppliers on the breakdown of solicited items for contract purposes in order to obtain greater bidding interest in the manufacture of component parts.
• Coordinates with acquisition specialists in studying possible greater distribution of production among small business programs concerns.
• Communicates with suppliers about current and upcoming opportunities using Federal, DoD and DLA e-commerce sites.

• Performs functions of both a Resolution Specialist and Customer Account Specialist relative to the Ozone Depleting Substance (ODS) Reserve Program.
• Serves as focal point for inventory transactions relating to inventory discrepancies (gains, losses, receipts, issues).
• Ensures asset balances are updated to denote whether an item is issuable or is blocked/suspended due to quality problems, safety, material condition, ownership, etc.
• Processes customers’ orders in Enterprise Business Systems (EBS) by reviewing every order for ODS Reserve controlled items requiring manager review prior to release.
• Provides product information to customer and handles emergency requests by following up with storage and transportation.

Duties include, but may not be limited to the following:

• Inventory Management and Control: Responsible for the management and control of an assigned class of expendable material; serves as the point of contact for the coordination of material support and resolution of logistic problems; conducts forecasting and quantitative analysis; conducts spot checks; and complies with special requirements for firearms, ammunition and sensitive equipment
• Returns, Recalls, and Reutilization: Implements federal and agency programs for the return and reutilization of medical supplies; coordinates disposal of surplus or excess supplies; makes emergent procurement decisions; and participates in root cause analysis process
• Performs other related duties as assigned.

• You will be responsible for carrying out the branch mission as the principal contracting advisor in the Contracting Management Directorate for the review, analysis and recommended disposition for complex contracting documents.
• You will be proficient in cost and pricing techniques, source selection procedures, and has a firm understanding of the various types of pricing mechanics used.
• You will function as an individual proficient in the understanding of oversight processes, including th eProcurement Performance Management Assessment Program process (PPMAP).
• You will plan and develop processes for the accurate and timely analysis of contracting documents that require HCA approval such as formal acquisition plans and pre/post negotiation.

• You will perform daily physical inventory operations which include planning, coordinating, and evaluating actions required to support specified schedules and missions.
• You will review and enter data into multiple databases (i.e. ERP) and local excel spreadsheets.
• You will maintain inventory control records and develop methods for achieving quality standards.
• You will analyze data for trends and areas that have repeat discrepancies and make recommendations for corrective action to prevent reoccurrence.
• You will perform periodic quality control studies of all logistical supply functions to determine the efficiency and accuracy of operations.