Total 434 administrative clerical job vacancies in Singapore

To meet its regional expansion plan, an established F&B Group is looking for suitable candidates to fill the following position:-

ADMINISTRATIVE ASSISTANT (Junior Level)

• Location: Bukit Merah (8 mins walk from Redhill MRT)

Job Summary:-

We are seeking a detail-oriented individual to join our team as an Administrative Assistant. The ideal candidate will possess excellent communication skills & strong organizational abilities.

Responsibilities:-

• Manage incoming calls, inquiries, emails, and correspondence, directing them to the appropriate departments or individuals in a professional and courteous manner.
• Process uniform orders and issue of delivery orders accurately and efficiently, ensuring timely resolution.
• Maintain and update data records with accuracy and attention to detail.
• Assist with administrative tasks not limited to, such as filing, data entry, and document preparation to support the smooth functioning of the Human Resource & Administrative department.
• Perform ad-hoc tasks as required.

Candidate Requirements:-

• Candidate must possess at least a Diploma or equivalent preferred.
• Excellent communication skills, both verbal and written, with the ability to interact professionally stakeholders.
• Strong organizational skills and attention to detail, capable of managing multiple tasks and priorities effectively.
• Proficiency in computer applications such as Microsoft Office (Word, Excel, Outlook).
• Meticulous and detail orientated and a team-player
• 5 days’ work week in office

Interested candidates are requested to send in their CVs in MS Word Format including the following:-

1. Current & Expected Salary
2. Date of Availability
3. Reason(s) for Leaving

(We regret that only shortlisted candidates will be notified)

The major duties of the Administrative Officer position include, but are not limited to, the following:

• Supervise a team to ensure administrative services of the business office is successful.
• Responsible for keeping the organization's revenues and spending in balance.
• Oversee the successful formulation, implementation, tracking and close-out of all interagency agreements, contracts, and task agreements.
• Participate on the management team and ensures all administrative services to managers and program staff are implemented.
• Facilitate studies to explore solutions to operations challenges. Develop and manage standard operating procedures and ensure compliance.

Starting at $103,409 Per Year (GS 13)

This position is located at Dwight D. Eisenhower National Fish Hatchery adjacent to the Green Mountains in North Chittenden, Vermont. The hatchery primarily produced landlocked Atlantic salmon to support important fisheries restoration programs in Lake Champlain. The hatchery also produces and distributes brook trout and lake trout throughout Vermont in partnership with the State of Vermont. While the duty station is located in North Chittenden, this position will also provide administrative assistance to White River National Fish Hatchery, which is also located in Bethel Vermont.

As an Administrative Assistant your duties will include, but are not limited to, the following:

• Record and track financial data to facilitate sound budget management, reconcile accounts, and provide accounting reports.
• Assist with the management of fleet and real and physical property assets.
• Assist with procurement processes to acquire contractual work, supplies and equipment consistent with budget fidelity, legal standards and agency policy.
• Develop and maintain office records, administrative, and personnel files according to established policy including appropriate security and disposition for such records & files
• Communicate effectively to accomplish diverse tasks related to operation of the office.

Starting at $44,117 Per Year (GS 6-7)

• Direct, coordinate, and oversee the planning and execution of a wide variety of administrative activities in the following areas: budget and finance, contracting, property, space, and supply, human resources, purchase and procurement, federal records, federal travel and timekeeping/payroll.
• Perform budgetary tasks and oversee financial management matters.
• Oversee property management and procure needed equipment, materials, supplies and services.
• Provides direction and implementing instructions for all Agency associated actions in conjunction with position management, recruitment, training, performance appraisals, grievance procedures, employee recognition program, employee orientations

Starting at $39,576 Per Year (GS 5-9)

• Serves as the administrative contact for VISN 19 Caregiver Support program and is responsible for triaging administrative communications with internal and external customers.
• Ensures hiring of new staff is completed within a timely manner. This includes tracking candidates throughout the hiring process and working closely with Human Resources to submit all required documentation
• Represents the VISN 19 Caregiver Support Program Manager for administrative operations when needed.
• Coordinates and develops communications with all serviced VA Medical Centers to ensure timely and transparent exchange of information for reporting needs as well as to solicit and investigate site specific issues.
• Participates in the development of the annual VISN 19 Caregiver Support budget.
• Develops and maintains a database to track and trend budgetary expenditures to ensure the service remains within the annual target budget.
• Reviews relevant performance measures and consult timeliness to ensure results meet targets.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday-Friday, 7:30am-4:00pm
Compressed/Flexible: Available
Telework: Available.VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. At the minimum, a telework employee must work from the VA facility or VA-leased space at least two days per pay period. The telework arrangement may be "regular, recurring" or "situational (ad hoc)".
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD13577-O and PD13578-O
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Starting at $66,670 Per Year (GS 9-11)

St. Louis VA Health Care System is committed to Diversity and Inclusion. Together, we strive to create and maintain a working and learning environment that promotes professional growth and teamwork. We offer an inclusive, equitable, and welcoming environment where we celebrate our individual differences and unite as a team toward a common goal of providing outstanding service to our Nation's Veterans.

Supervisory
Makes procedural changes to improve workflow and services.
Develops performance standards, and evaluates employee performance.
Advises employees of management policies, department goals and objectives.
Informs employees of all relevant technical program guidance, directives, and procedural changes.
Reports on work accomplishments, costs, and encounters in achieving assigned goals and objectives.
Plans, organizes, directs, coordinates, reviews, and evaluates the work of staff in accomplishing assigned programs, functions, and activities.
Reviews performance, quality of work; accepts, amends, or rejects work of employees and takes corrective action when required.

Administrative Management
Provides for the overall administrative management of the DIS.
Collects data from a variety of sources and analyzes the data for developing action plans.
Assists with Joint Commission on Accreditation of Healthcare Organizations (JCHAO) mandated activities.
Identifies important aspects of patient care, developing various indicators establishing thresholds for evaluation participating in the review process.
Provides administrative support in development, revision, implementation, and evaluation of service policies and procedures.
Provides administrative assistance toward meeting all federal guidelines and accreditation standards.
Develops, plans, and provides coordination to meet overall administrative and management program objectives defined by the Chief of the department Interprets a variety of VA regulations, VACO policy statements, VHA Directives pertaining to Radiology, Nuclear Medicine and Radiation Oncology.

Human Resources
Provides advice on interpretation and application of a variety of human resources policies, practices and procedures that affect Radiology, Nuclear Medicine, Magnetic Resonance Imaging, Bone Density and Radiation Oncology.
Reviews and maintains personnel action requests, awards, promotions, and disciplinary actions.
Maintains files and documents on personnel actions with appropriate staff or supervisor.
Assists in the development of performance standards and ensures organizational chart, position descriptions and performance appraisals are update Coordinates recruitment for vacant positions for the service line.

Budget/Financial Management
Formulates and executes budgetary plans for Diagnostic Imaging Services.
Analyzes past fiscal expenditures and workload to meet immediate and long-range goals.
Establishes and maintains controls for effective financial oversight - budget formulation, justification, execution, and financial management.
Develops plans to meet budget requirements and reviews budgetary documents in service line.

Procurement Contracting Logistics
Initiates and completes modifications by the contractor.
Serves as the Contracting Officer Representative for DIS contracts including procurements.
Prepares contract specifications to include complex statements of work.
Completes reconciliation of invoices to timecards for accurate and prompt payment.
Initiates payment and completes increases and decreases to the financial obligations funding.
Identifies occupancy requirements for the service and reallocates space to accomplish the mission. Other duties as assigned

Work Schedule: Monday through Friday - 7:30am to 4:00pm
Telework: Ad-Hoc
Virtual: This is not a virtual position.
Critical Skills Incentive: Not Approved
Position Description/PD#: Administrative Officer/PD10301-O

Starting at $89,054 Per Year (GS 12)

Please ensure that you read the job description carefully and that you address each of the requirements of the post in the person specification in your supporting statement sections as your application will be assessed against these criteria. Your online application should relate to the specific position you are applying for and you are expected to highlight examples and achievements that demonstrate the competencies outlined in the job description and from the vacancy notice in your application form. Try to keep it structured and to the point. Please note that we cannot accept CVs for this role, therefore your application must be via the NHS Jobs online application form. In your application form, you need to demonstrate that you have read the published person specification and how you meet the essential and (where relevant) desirable criteria for this particular post. Please include your reasons for applying and take the opportunity to highlight your particular talents and strengths, (what you feel you can personally offer - what is unique to you - what sets you apart from your peers). You will have 10,000 characters to demonstrate the information above, this will be across two sections (supporting statement and supporting statement continued). Please DO NOT include personal details or duplicate information already provided elsewhere in your application. To assess your suitability for this role with consideration to the job description and person specification a range of assessment activities will form part of the selection process. This will include: 2) A written assessment which will be used for further shortlisting. The written assessment will be undertaken in the week commencing 11 November 2024 3) A formal interview and further assessments which will be held via conference call or video-based interaction rather than face to face meetings. The assessments & interviews date is scheduled in the week commencing 25 November 2024 and will be used to assess knowledge, skills and competency of the candidates. *** Trigger warning: Please note that the scenarios and any data utilised for the assessments are fictional, having been created purely for the purpose of recruitment and selection and to assess the applicants suitability for the role. Thus, any similarity to any situation described as well as person whether living or not, is coincidental, however it may include injury and negligence descriptions and content that may be upsetting or triggering for some applicants. Please do make us aware via nhsr.claimsrecruitment@nhs.net should you foresee any issues with certain situations that may be triggering to you. We communicate with our candidates via phone and email, please ensure you have added the mobile phone number and your personal email address in the contact fields on application. Some communications about your application and invitation to interviews for this vacancy may be done via NHS Jobs therefore please check your NHS Jobs account for any communication as well. Unsuccessful applicants will be notified via NHS Jobs of the outcome of their applications. We have been granted permission to use the Employment Service's "Positive about Disabled People" symbol. Any applicant with a disability who meets the minimum specification for the post as set out in the person specification is guaranteed an interview. Please note: If you require a Visa to work in the UK, NHS Resolution is currently unable to support any sponsorship requests. ***Please note, if you have applied for this role in the last 6 months and have not been successful at any stage of the recruitment (shortlisting, written assessment, interview or further assessments), your application may not be considered as part of this campaign. The Claims Teams at NHS Resolution are London and Leeds based and we will be happy to talk to you about flexible/hybrid working arrangements as part of the application and interview process. Home working is subject to meeting homeworking assessment requirements, (including a minimum broadband speed of 18Mbps and a dedicated work space). Your referees should usually be the Human Resources Department or equivalent of your current and most recent employers, rather than a line manager. Please include an email address in your application for your referees.

What skills and experience we're looking for

We wish to appoint an experienced, highly motivated and enthusiastic Admin Officer to join the 'Team Horton'.

We are looking to add to our existing team in this busy school We can offer a team working environment, CPD opportunities and variety. The post will be based in the main school office.We are looking for someone with:-

• Excellent communication and interpersonal skills
• Good numeracy and literacy skill
• Good IT/data inputting skills - knowledge of SIMS is essential
• An eye for detail and a 'can do' attitude
• Forward thinking and an proactive approach
• Experience of administration work
• The ability to manage conflicting deadlines
• The ability to work both independently and as part of a team
• The ability to present as positive role model
• The ability to remain calm under pressure

What the school offers its staff

Further information about the school can be found on our website.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Employer's Company: Service Industry - Metal Processing

Company Size: 60+ employees

Responsibilities:

- Handle emails and correspondence.

- Communicate effectively in English (both spoken and written).

Requirements:

- Hardworking and willing to learn

- Experience preferred.

Benefits

- 7 days of annual leave, 14 days of sick leave.

- Additional benefits to be discussed during the interview.

Job Scope:

- Support and manage the planning, coordination and execution of training programme/workshops

- Contact and liaise with instructors on training related matters

- Assist and support activities in general Human Resource and Administrative matters

- Handle basic financial and account matters

- Attend to enquiry from stakeholders

Requirements:

- Open to short term contract work

- Proficient in Microsoft applications or Google Suite

- Good organization skills and able to work independently

- Must be able to multi-task

- Industry experience in the related field would be an advantage

- Only Singaporeans need to apply

- Fresh graducate is welcome to apply

• Serves as an Administrative Officer for the US Army Corps of Engineers, in a Contingency Organization, performing a variety of duties relating to management of administrative and personnel services programs.
• Serves as the principal advisor to the Commander and subordinates in the areas of office support services, administration, personnel management, document control, logistics, and a variety of other administrative matters.
• Provides guidance and advice to all District staff administrative personnel, on the full range of administrative support services.
• Prepares and submits administrative reports and updates to Commander.
• Oversees the overall supply needs, services, material movement, real property, and budget for the District.
• Establishes and maintains manpower and financial records/controls necessary to monitor resource execution.

Starting at $70,387 Per Year (GS 12)

• You will assist Lead Administrative Officer with command-wide personnel and Human Resource (HR) management, assuming primary responsibilities during Lead absence.
• You will provide advice and assistance to managers and supervisors on complex personnel management matters involving staffing, recruitment, and placement actions.
• You will have a clear understanding of component objectives, contributing to and managing logistics plans for specific projects or events in support of customer requirements.
• You will serve as liaison for management/employee relations, labor employee relations, training and development, workers compensation, and employee benefit actions.
• You will provide financial analyst support for financial matters (financial management, execution, budgeting, accounting, contracting, auditing, reporting) are in accordance with applicable policies, requirements, standards, and procedures.

Starting at $62,517 Per Year (GS 9-11)

To provide essential administrative support to ensure the smooth operation of our office.

Key Responsibilities:

• Office Management: Manage office supplies, handle mail, and maintain filing systems.
• Scheduling: Organize and coordinate meetings, appointments, and events.
• Communication: Respond to inquiries, draft correspondence, and provide general administrative support.
• Financial Tasks: Prepare and submit expense reports.

Eligibility:
Open to Singaporean and Malaysian applicants. Quota available.

Application:
Please email your resume to hr@unitedpest.com.sg

About the Role:
This role is central to providing efficient administrative support to our agriculture department, growers, and customers.
In this all-rounder role you'll be responsible for managing and implementing their new digital systems, providing client support (technical and otherwise), processing payments, as well as providing admin support to a small office.
This role offers variety and opportunity to learn new skills with a supportive and friendly team. 
Key Responsibilities:


Maintain strong relationships with suppliers, transport operators, and internal teams, acting as the digital point-of-contact for growers.
Oversee daily administration for the Agriculture function, keeping system up-to-date with all transactions.
Providing system support to clientele.
Generate reports, process orders, and track payments, ensuring all data is accurately entered and compliant.
Support the teams travel planning, manage office supplies, and assist with departmental plans to meet targets.
Handle various office tasks, from


... Click here to view more detail / apply for Administrative Assistant

This position is located at Dwight D. Eisenhower National Fish Hatchery adjacent to the Green Mountains in North Chittenden, Vermont. The hatchery primarily produced landlocked Atlantic salmon to support important fisheries restoration programs in Lake Champlain. The hatchery also produces and distributes brook trout and lake trout throughout Vermont in partnership with the State of Vermont. While the duty station is located in North Chittenden, this position will also provide administrative assistance to White River National Fish Hatchery, which is also located in Bethel Vermont.

As an Administrative Assistant your duties will include, but are not limited to, the following:

• Record and track financial data to facilitate sound budget management, reconcile accounts, and provide accounting reports.
• Assist with the management of fleet and real and physical property assets.
• Assist with procurement processes to acquire contractual work, supplies and equipment consistent with budget fidelity, legal standards and agency policy.
• Develop and maintain office records, administrative, and personnel files according to established policy including appropriate security and disposition for such records & files
• Communicate effectively to accomplish diverse tasks related to operation of the office.

Starting at $44,117 Per Year (GS 6-7)