We have an exciting opportunity for an HR Administrative Assistant with the passion and commitment to join this high achieving, happy and successful staff team. Ricards Lodge High School is an outstanding, successful and vibrant multi-cultural comprehensive school for girls with a co-educational Sixth Form. We have high expectations of all our students and provide a dynamic and stimulating environment in which they can learn and develop as individuals. The role includes (but is not limited to): Provide all HR administrative support to ensure effective and efficient running of the school.Undertake all HR administrative duties related to the recruitment of staff to Ricards Lodge High School.To ensure that the processing of all new staff, staff salary changes, resignations and other changes are undertaken on a timely basis.Support in processing DBS checks for existing staff and new recruits.To respond to telephone calls and enquiries efficiently and in a professional and supportive manner.To communicate with applicants via our recruitment portal.Provide administrative support to the Senior Leadership Team, as required.To ensure regular and efficient input, maintenance and collation of a wide range of personal data on the schools HR systems and School Information Management system (SIMs).To assist with providing information for staff workforce Census returns.Be aware of and comply with all school policies and procedures including: Safeguarding, child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.As a valued member of staff we want to ensure that you have access to all the benefits available to you. Benefits include the following: Well being weeks and social events A laptop for all teaching staff Car parking on site Social staff area and work area for staff Access to Merton’s Employee Assistance Programme including new wellbeing app with instant access to free support for up to six weeks Collaborative approach to teaching and learning Merton Employee VDU users – possible to claim a fee towards glasses/eye test Annual season ticket travel loans are availableCar parking on siteThe staff are very supportive towards each other with a great camaraderie existing throughout the school with a number of social events that are open to all and well attended.We are committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. Successful candidates will be subject to an Enhanced DBS check, confirmation of qualifications, experience checks and satisfactory references. Ricards Lodge High School welcomes applications from all, irrespective of gender, marital status, disability, race, age or sexual orientation. All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview. We reserve the right to interview as applications are received.
Educating Successful Women of the Future

DUTIES AND RESPONSIBILITIES Exchange information with patients and staff on the admission and discharge of patients, both verbally and in written format Communicate complex information about appointments schedules to patients Communicate with patients who may be anxious, angry or upset Exchange relevant information with GPs and other health professionals Deal compassionately with distressing situations Liaise with other members of staff regarding case notes and patient visits Ensure that all new referrals are registered within 24 hours of receipt, and scanned onto the Patient Administration System (CareFlow) and CWP. Liaise with referring Trusts regarding any outstanding patient reports as per Minimum Data Set (MDS) requirements. Maintain patient confidentiality at all times Resolve issues arising in own role, such as cancellation of patient appointments and missing patient notes Use own initiative to liaise with clinical staff and other colleagues where necessary regarding patient queries Use patient information systems to assist patients and staff with solving issues Apply knowledge to correctly code treatment appointments and first definitive treatments Assess patients demographic details and alert management if they do not reach eligibility criteria for treatment in the NHS Plan for patient admissions, appointments and discharge Make alterations to clinic structure to accommodate arrival of unexpected patients Undertake general administrative duties e.g. collating and disseminating incoming and outgoing correspondence, filing paperwork, to contribute to the effective operation of the team. Ensure that annual leave does not occur at the same time as colleagues Update information, admitting discharging and transferring patients on the patient information system. Work in patient information system, requiring standard keyboard skills Use office equipment including PCs, and phones Provide comprehensive advice to patients/relatives regarding appointments Signpost patients to other areas of hospital Follow all relevant policy and legislation Work collaboratively with colleagues to ensure policies are adhered to To provide induction support to new post holders Demonstrate workplace routines to less experienced members of staff Undertake surveys/audits as necessary to own work Post holder is expected to follow all relevant protocols, SOPs and standard practice. Support Manager is available as point of reference for any queries and will meet regularly with staff Plan and organise own time and workload activity with prioritisation and liaising with team members Use own initiative to solve problems and answer staff and patient enquiries

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk. Were looking forward to hearing from you!

We have an exciting opportunity for an Administrative Assistant with the passion and commitment to join this high achieving, happy and successful staff team. Ricards Lodge High School is an outstanding, successful and vibrant multi-cultural comprehensive school for girls with a co-educational Sixth Form. We have high expectations of all our students and provide a dynamic and stimulating environment in which they can learn and develop as individuals. The role includes (but is not limited to): Providing general administrative support to ensure effective and efficient running of the school. Responding to telephone calls and enquiries efficiently and in a professional and supportive manner. Communicating with parents/carers via our Parent communication portalConfidence in IT and communication skills.Assisting and covering the Reception at busy times of the day. Sorting and distributing incoming and outgoing mail including deliveriesMaintaining records on the School’s Information Management system (SIMs). Assist, when required, with the administration of in-year student transfers, both in and out of the school. Assist, when required, with the administration of student trips and attendance. Assist with the Transition to Year 7 process as directed.Support in the collection of Year 11 leavers destinations, required by the DfE, and as directed by your Line Manager.Support in arranging vaccination schedule in liaison with the Immunisation Team and Heads of Years.
As a valued member of staff we want to ensure that you have access to all the benefits available to you. Benefits include the following: Well being weeks and social events A laptop for all teaching staff Car parking on site Social staff area and work area for staff Access to Merton’s Employee Assistance Programme including new wellbeing app with instant access to free support for up to six weeks Collaborative approach to teaching and learning Merton Employee VDU users – possible to claim a fee towards glasses/eye test Annual season ticket travel loans are availableCar parking on site
The staff are very supportive towards each other with a great camaraderie existing throughout the school with a number of social events that are open to all and well attended.We are committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. Successful candidates will be subject to an Enhanced DBS check, confirmation of qualifications, experience checks and satisfactory references. Ricards Lodge High School welcomes applications from all, irrespective of gender, marital status, disability, race, age or sexual orientation. All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview. We reserve the right to interview as applications are received.
Educating Successful Women of the Future

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk. Were looking forward to hearing from you!

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk. Were looking forward to hearing from you!

Monitor inboxes as required for safeguarding invites, smoke free and perinatal mental health team Ensure telephone answered timely and professionally. Assist with booking appointments as necessary Keep organised working environment Keep and maintain accurate spreadsheets Adhere to Trust Policies, Procedures and Guidelines Ensure compliance with Mandatory training requirements in accordance with Trust Policy Compliance with Trust Policies and Procedures including the Code of Conduct Compliance with the Data Protection Act 1998 and Information Governance the post holder is not entitled to use for their own benefit or gain, or to divulge to any persons, firm or other organisation whatsoever, any confidential information belonging to the Trust or relating to the Trusts affairs or dealings which may come to their knowledge during employment

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk. Were looking forward to hearing from you!

DUTIES AND RESPONSIBILITIES Administration Takes requests and makes appointments for patient studies using a computerised booking system and sends out associated information to the patient. Schedules appointments with regard to existing bookings and staffing levels. This requires an awareness of the different complexities of patients procedures and the equipment and staff needed to undertake the test or treatment. Co-ordinates the making of appointments for the clinical PET service in accordance with the Operational Policy. This includes: Dealing with incoming requests promptly. Contacting the Nuclear Medicine Departments and PET-CT scanning centres at Manchester Royal Infirmary, Wigan Albert Edward Infirmary, and various PET-CT sites, to transfer requests, as appropriate. Confirming all patients will be attending their appointment. Contacting patients by phone to determine their eligibility for attendance and give appropriate appointment. Update the PETCT website. Update the image exchange and PACS portals. Keeping records of all requests, for the purpose of audit. Produces day logs for patients attending for studies, obtaining patient notes from records if necessary. Books interpreters as required. Maintains stocks of stationery, including all forms and patient information leaflets. Maintains the filing system for the Nuclear Medicine (Clinical) Department. This includes ensuring that records are kept and/or destroyed in accordance with NHS and Trust policies and guidelines. Assists in the implementation of any changes to booking procedures due to the modernisation agenda. PET National Contract and data management Leads the reporting audit, liaising with external auditors to ensuring compliance with targets outlined in the PET national contract. Endeavours to ensure that appointments for Nuclear Medicine investigations comply with cancer waiting time targets where possible, including monitoring data to comply with targets for cancer waiting times. Provide data and reports relating to the workload of the Nuclear Medicine department as required. This will include data required to demonstrate compliance with targets. Ensure that the Nuclear Medicine and PET NC Support Manager is fully aware of any matters rising from the above Assists on a monthly basis in collection of data required for QSIS and PET-CT dashboards. Will have System Manager access on the PET-CT referral portal, activating/deactivating clinician accounts, updating clinical indications as and when required and authorizing new user accounts. Ensures all data captured within the PET-CT database is valid and accurate and maintains record of all requests for the purpose of audit. Deputising Responsibilities Deputising for the Senior Office Manager where appropriate Induction of new staff and training them in performing duties associated with the patient appointment and attendance process. Map staff rotas to ensure appropriate cover Advise and propose changes to departmental policies and procedures Regulatory Ensures that the monthly legal limit for in-patient radioiodine treatments is not exceeded. Contacts other staff (medical/secretarial/nursing) to ensure that incorrectly completed request cards for patients studies are amended to comply with IRMER (2017) Monitors clinical trials activity Ensures all trial data is captured and recorded for monitoring purposes. Equality and Diversity To recognise the importance of peoples rights and interpret them in a way that is consistent with Trust procedures, policies, and legislation. To challenge behaviour that infringes the rights of others. To identify and take action where necessary to address discrimination and oppression. Health & Safety Monitor and maintain health, safety and security of self and others in own work area. Identify and assess potential risks in work activities and help others in how to manage these risks appropriately. Take immediate and appropriate action including supporting others to manage risks in relation to adverse incident reporting via hospital incident reporting system.

Administrative Assistant/Receptionist

Status:

Hourly, Part time

Location:

Concord, Ontario

This is an important multi-function role in a Business Centre.  Reporting to the Business Centre Manager, the Administrative Clerk is responsible for certain administrative tasks. The incumbent should be highly flexible and adaptable with strong organization and time management skills in order to efficiently complete tasks in a timely manner. ‍

MAIN RESPONSABILITIES:

• Answer telephone and direct calls appropriately;
• Receive and sort mail and deliveries;
• Prepare deposits, account payables, freight claims, and daily summaries;
• Manage and secure counter cash and counter cash sales documents according to company procedures;
• Process paperwork from counter and warehouse for invoicing;
• Complete all office processes including computer functions and supplier accounts within the required timelines;
• Balance Petty Cash and ensure beginning and end of day procedures are completed on computer system;
• Maintain their technical knowledge up-to-date on various product lines and broaden system knowledge;
• All other assigned tasks. 

QUALIFICATIONS: 

• Grade 12 minimum completed;
• Ideally 1-2 years of related experience;
• Strong communication and people skills, initiative;
• Good knowledge of Microsoft Office (Word, Excel, OUTLOOK);
• Good communication skills (English) written and spoken;
• Strong ability and desire to develop and grow skills.

What’s in it for you