Leeds West Academy is a school with a remarkable sense of community and a strong and safe culture, a place where staff and studen.....
Leeds West Academy is a school with a remarkable sense of community and a strong and safe culture, a place where staff and students can thrive. We were judged as ‘Good’ by Ofsted in May 2019 because teaching is strong, the support we provide for our students and staff is unrivalled. Since 2016, results have improved year-on-year, and are now consistently above national averages in most areas. In short, there is no better time to join Leeds West Academy, as a colleague, a leader or as a student.
Leeds West Academy is a fabulous place to work. We are a caring and supportive community, as part of White Rose Academies Trust and ground-breaking Luminate Education Group, we benefit from exceptional CPD like no other in the City. A broad, varied and highly bespoke package is well-established, driven by the latest in educational research focused on the development of all professionals in the organisation at each career stage. Colleagues train with us, they grow with us and they progress with us.
Our academy predominantly serves the community of Bramley in Leeds. We are oversubscribed and popular within our community. More families are choosing Leeds West Academy as first-choice for their children than ever before. Our students are amazing; they are generally respectful young people who embrace diversity and have a strong sense of fairness.
We benefit from world-class facilities, and are accommodated in a £30 million building, which opened in late 2011. Staff and students at the academy benefit from a bright, modern, heavily resourced learning environment, which is highly flexible to meet the needs of the 21st century learner.
Role:
We are currently seeking an experienced office manager to join our administration team. The successful candidate will have experience of managing a team and will be responsible for assisting with the planning, development, and management of key administrative and organisational processes within the school office.
• General Duties and Line Management Responsibilities:
•
• Lead and management the administrative team as Office Manager ensuring the Academy has an effective and supportive administrative support service.
• Oversee the admissions & administration officer, ensuring the full admissions process is quality assured. Oversee termly management progress reports on admissions and in-year transfers and the admission appeals process.
• Support Assistant Principal for Cover in the absence of the Senior Cover Supervisor ensuring there is adequate cover in place for absences. Liaising with supply staff agencies to secure good quality staff and continuity of personnel. Ensure agencies adhere to all relevant Safeguarding protocol when supplying staff.
• To contribute towards the planning, development and organisation of administrative systems, procedures, and policies.
• To liaise with the Academy Business Manager, Operations Manager, and other Senior staff to ensure the provision of an effective administrative support service is provided.
• To manage the school reception to ensure the Academy provides an efficient service and welcoming experience for all external visitors.
• To update and maintain the third parties tab of the single central record with all current suppliers and services, visitors and contractors.
• To carry out line management / performance review duties for the office team including all office apprentices, reprographics technician and receptionists.
• To manage and support office staff as appropriate ensuring workloads and work streams are monitored.
• To chair regular team meetings with the administrative staff.
• As an EVC manage and process and quality assure Educational Visits processes, providing administrative support assisting trip leaders to use Evolve in line with Leeds City Council’s requirements supporting the ABM and Operations Manager to review trip proposal forms.
• Provide detailed summary of all trips and visits ensuring proposals are issued to SLT for approval in advance.
• Update general office procedures to reflect current practice and embrace new technologies. For example, ensuring the academy uses Arbor effectively.
• To co-ordinate the cashless catering school debt letters, emails, and messages to parents for school dinners.
• To arrange the secure offsite storage of confidential records.
• To manage the confidential waste contract and arrange collections.
• To ensure the resilience plan is in line with key administrative functions and can operate in times of staff absence.
• Support the collation and preparation of data and other management information.
• To analyse and evaluate data/information and produce reports as required.
• Maintain management information systems accordingly.
• To ensure the accuracy and completeness of student contact information held on Arbor and associated parent contact details.
• To administer the parent, pay system on Arbor ensuring the optimum number of students utilise the system.
• Support the Senior Team with arrangements for Open Evenings, Transition Day, and other events.
• Coordinate and oversee the Student Welfare Officer roles and responsibilities including immunisations.
• Oversee the academy free school meals records ensuring all eligible students are accurately recorded on the MIS and Civica.
• You may be deployed in other White Rose Academies Trust locations within a reasonable distance from your main place of work from time to time; you will be compensated for your additional travel costs.
• Working collaboratively with third party stakeholders wherever necessary
