Total 2 job vacancies by GLOBAL SUNSETS PTY LTD

About Global Sunsets

Global Sunsets Pty Ltd is a facilities management business dedicated to supporting the community by maintaining residential, commercial, and emergency housing facilities. We specialize in assisting vulnerable populations and managing high-risk environments.
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Role Overview
The Facilities Administrator provides essential administrative support to ensure the smooth operation of facility management services. The role involves coordinating maintenance activities, managing contractor documentation, and supporting risk management processes in high-risk areas. This position reports directly to the Facilities Manager and requires strong organizational skills and the ability to work in challenging environments.
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Key Responsibilities
Administrative Support:
• Provide administrative assistance for the management of residential, commercial, and emergency housing facilities.
• Assist the Facilities Manager in conducting and documenting high-risk assessments for properties.
• Coordinate and schedule maintenance, repairs, and cleaning services.
• Ensure compliance with health and safety regulations by maintaining accurate records and supporting audits.
Contract and Cost Management:
• Support the Facilities Manager in managing tenders for contractors, including preparing and tracking documentation.
• Assist in calculating and comparing costs for required facilities management services.
• Monitor and maintain records of service level agreements (SLAs) to track contractor performance.
Communication and Coordination:
• Act as a liaison between the Facilities Manager, contractors, internal teams, and external stakeholders.
• Communicate updates regarding maintenance schedules, risk mitigation plans, and compliance requirements.
• Coordinate with external agencies, such as mental health professionals and law enforcement, when required.
Strategic and Financial Support:
• Assist in preparing reports and budgets for facility management operations.
• Support long-term planning and development projects in line with strategic business objectives.
• Maintain and update financial and administrative records related to facility operations.
Travel and Reporting:
• Occasionally travel to sites in Melbourne and Mildura to support operations and ensure consistent documentation.
• Report directly to the Facilities Manager, providing updates on administrative processes, contractor performance, and compliance issues.
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Qualifications and Skills
Mandatory:
• Certificate IV or higher qualification in Business Administration, Facilities Management, or a related field.
• Experience in administrative roles within facilities management or a related industry.
• Proficiency in property management software, Microsoft Office Suite, and document management tools.
• Strong knowledge of health and safety regulations and administrative risk management processes.
• Valid driver’s license and willingness to travel as required.
Desirable:
• Experience in tender administration and contractor management.
• Knowledge of financial record-keeping and cost analysis.
• Certification in Occupational Health and Safety or High-Risk Work.
• First Aid and Mental Health First Aid certification.
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Personal Attributes
• Highly organized with excellent attention to detail.
• Strong communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Resilience and empathy when working with vulnerable populations.
• Proactive problem-solving skills and ability to work independently.
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Why Join Global Sunsets?
• Be part of a socially conscious organization dedicated to making a positive impact.
• Work in a dynamic team with opportunities for professional development.
• Contribute to meaningful projects in high-risk and community-focused environments.
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How to Apply
Interested candidates should submit their resume and cover letter detailing their qualifications and experience to milena@globalsunsets.com.au

Global Sunsets Pty Ltd is an equal opportunity employer. We encourage applications from individuals of all backgrounds, including those with lived experiences relevant to the role.
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Closing Date: December 19 2024

About Global Sunsets
Global Sunsets Pty Ltd is a facilities management business committed to supporting the community through the provision of essential services. We specialize in maintaining residential, commercial, and emergency housing facilities, focusing on vulnerable populations and high-risk environments.
________________________________________
Role Overview
The Facilities Manager will oversee the management and maintenance of multiple facilities, ensuring they remain safe, functional, and compliant with all regulations. This role involves working in high-risk areas and requires expertise in risk management, health and safety, and dealing with vulnerable populations. The position also includes managing tenders, cost analysis, and planning for future development to align with the company’s strategic objectives.
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Key Responsibilities
Operational Management:
• Oversee daily operations of residential, commercial, and emergency housing facilities.
• Conduct high-risk assessments and implement mitigation strategies in properties occupied by squatters or those experiencing substance abuse and violence.
• Ensure all facilities comply with health and safety regulations, managing incidents effectively.
• Plan for future development to meet strategic business objectives.
Contract and Cost Management:
• Manage tenders for contractors, ensuring cost-effective and high-quality services.
• Calculate and compare costs for required facilities management services, identifying areas for cost savings.
• Monitor and evaluate service level agreements (SLAs) to ensure contractor performance meets standards.
Leadership and Coordination:
• Lead and support staff in providing services within high-risk environments.
• Provide training to ensure the team is equipped to handle challenging situations safely.
• Collaborate with external agencies, including mental health professionals, law enforcement, and social services.
Strategic and Financial Planning:
• Plan and budget for facility upgrades, repairs, and maintenance.
• Develop long-term maintenance plans in line with company goals and compliance requirements.
• Prepare regular reports for the Operational National Manager on facility operations, risks, costs, and contractor performance.
Travel and Reporting:
• Travel to sites across Melbourne and Mildura to oversee operations and ensure consistency in service delivery.
• Report directly to the Operational National Manager, providing updates on facility performance, incidents, and strategic initiatives.
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Qualifications and Skills
Mandatory:
• Diploma or higher qualification in Facilities Management, Business Administration, or a related field.
• Extensive experience in facilities management, particularly in high-risk environments.
• Strong knowledge of health and safety regulations and risk management processes.
• Proven experience in managing tenders and contracts, including cost analysis and negotiation.
• Proficiency in property management software and financial planning tools.
• Valid driver’s license and willingness to travel regularly.
Desirable:
• Certification in High-Risk Work, Occupational Health and Safety, or Emergency Management.
• First Aid and Mental Health First Aid certification.
• Experience working with vulnerable populations or in a social enterprise setting.
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Personal Attributes
• Strong analytical and problem-solving skills with the ability to make sound decisions under pressure.
• Excellent leadership and team management skills.
• High level of empathy and resilience when working with vulnerable individuals.
• Strong communication and interpersonal skills, with an ability to build effective relationships with diverse stakeholders.
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Why Join Global Sunsets?
• Be part of a socially conscious organization making a tangible difference in the community.
• Opportunity for professional growth in a dynamic and supportive environment.
• Work in a diverse role with travel and hands-on impact across multiple locations.

How to Apply
Interested candidates should submit their resume and cover letter detailing their qualifications and experience to milena@globalsunsets.com.au

Global Sunsets Pty Ltd is an equal opportunity employer. We encourage applications from individuals of all backgrounds, including those with lived experiences relevant to the role.
________________________________________
Closing Date: December 19 2024