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SUMMARY
The Project Coordinator will provide project support to the USDA’s Rural Development Agency. Helps develop, coordinate, track, update, and report on multiple task orders within a large and complex contract. Administrative duties, such as developing and maintaining a document repository, supporting onboarding of new employees, or coordinating multiple meetings and trainings, will require a customer focused-candidate with solid organizational and time-management skills. Should have experience using project management tools and will report to the Project Manager, but will regularly interface and work with the client, stakeholders, and other staff. Washington, DC area-based candidates will be preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following.
Coordinates schedules, meetings, focus groups, trainings, and more.
Liaise with stakeholders to document project requirements, scope, and objectives.
Acts as the point of contact for and communicates project status updates and reports.
Identify processes to improve efficiency and communications.
Assists and supports clients and stakeholders on projects and daily business needs.
Create and maintain comprehensive project documentation, plans, and reports.
Establishes and maintains a secure filing system, ensuring documentation/information is current and can be readily accessed by stakeholders.
Interfaces with internal project teams, management, customers, and other customer stakeholders.
Organizes and coordinates staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
Maintains timely communications and develops collaborative rapports with solutions-oriented approaches.
Works with others on project scope, deliverables, quality, and resources. Coordinates on special projects as assigned.
Receives and synthesizes ideas and information from multiple stakeholder groups.
Communicates project plans, objectives, timelines, schedules, job assignments, responsibilities, and reporting relationships to appropriate stakeholders.
Supports communications efforts with proofreading, editing, formatting, disseminating, and tracking various materials as needed.
May support training, workshop, or interview efforts.
Supports mandated reporting by scheduling, outreach, data collection, and proofreading.
Identifies potential risks and assists PM to develop contingency plans and assists in managing project scope.
Other duties may be assigned.
Responsible for aiding in own self-development by being available and receptive to all training made available by the company.
Plans daily activities within the guidelines of company policy, job description, and supervisor’s instruction in such a way as to maximize personal output.
Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and Human Resources. Will immediately correct any unsafe conditions to the best of own ability.
CNI CORE COMPETENCIES
Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge/quality of work, supporting financial goals of the company, initiative/motivation, cooperation/ relationships, problem analysis/discretion, accomplishing goals through organization, positive oral/written communication skills, leadership abilities, commitment to Affirmative Action, reliability/dependability, flexibility and ownership/accountability of actions taken.
COMPLIANCE
Promotes and encourages a culture of compliance with all applicable rules (federal, state, local, Federal Acquisition Regulations, Code of Federal Regulations, Prime Contract requirements, etc.) for themselves and the company as a whole. Fosters an environment in which they will report any violations or reasonably suspected violation of CNI policy, FAR, and/or CFR and are comfortable discussing the myriad compliance, conflict, FAR, CFR, etc. issues that arise during the performance of a government contract.
EDUCATION/EXPERIENCE
Bachelor's degree in a related field of study and a minimum of five (5) years of relevant experience supporting projects and programs or equivalent combination of education/experience.
CERTIFICATES/LICENSES/REGISTRATION
Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) Certification desired, but not required.
JOB SPECIFIC KNOWLEDGE/SKILLS/ABILITIES
Strong working knowledge and proficiency in MS Word, Excel, PowerPoint, and Project Plan.
Skilled proficiency in collecting, compiling, editing, analyzing, and presenting data.
Skilled in facilitating teamwork and coordinating efforts for the successful achievement of goals.
Excellent supervisory and management skills with ability to resolve conflicts, grievances, confrontations, or disagreements in a constructive manner.
Exceptional organization skills with ability to effectively manage multiple projects and priorities.
Excellent verbal and written communication skills.
Exceptional customer service, listening, and relationship-building skills.
Detail-oriented with ability to effectively multitask.
Ability to learn and apply new knowledge in a fast-paced environment.
Ability to interact, demonstrate tact, and communicate effectively at all levels and across diverse cultures in a variety of situations.
Ability to plan and help manage projects with project management software tools and methodologies.
Ability to schedule, and plan meetings, taskforces, travel, and training events.
Ability to work effectively, both independently and in a team environment.
LANGUAGE SKILLS
Ability to read, analyze and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors.
MATHEMATICAL SKILLS
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects, and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk, and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.
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