Total 4 administrative clerical job vacancies in Maintenance / Repair category in Singapore

Facilities Administrative Assistant needed in Taunton

The rate is £11.79ph PAYE

This is a temporary role

The reference number is: RQ1363799

The successful candidate will provide a administrative role within the Facilities Management team supporting the whole function in the delivery of Corporate Landlord function and Health and safety compliance checking across multiple sites (currently in excess of 140 buildings).

Due to high volumes of CVs received, we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to Kirsty@essentialemploy.co.uk quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

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• • Provides administrative support to Facilities.
• Capture fault reporting/defects (from staff), log in the case reported and generate job sheet for contractor to carry out the work. Track work done.
• Set up mailroom.
• Maintains the distribution of incoming and outgoing mail/packages.
• Create labels for all the various pigeon holes and cabinets in the Utility Area cum mailroom..
• Provide clerical support to the Facilities team at Annex i.e. create directional signage posters, name labels, asset tagging of chairs, tables, pedestals and other furniture such as lockers and cabinets.
• Maintains security by following procedures; issuing new access cards and collecting 1-1 exchange of access cards.
• Set up excel database for the Annex Office.
• Maintains telecommunication system by following manufacturer's instructions for Teams Phone and its corresponding Teams Phone hand sets.
• Set up keys catalog system.
• Maintain records of key distribution.
• Testing and Commissioning of Pantry Appliances – create records to track serial numbers and warranty
• Asset tag AV equipment, manage equipment and set up instructional posters for utilization.

Requirements:

• Min Diploma in Facilities management
• Prior Admin Experience will be advantageous

For interested candidates, please send your most recent and updated resume to andreatan@recruitexpress.com.sg

Subject heading: Facilities Admin Assistant

Andrea Eunice Tan Min Er

(R23112594)

Recruit Express Pte Ltd

EA License No. 99C4599

Position Title: Facilities Administrative Specialist

FLSA Status: Non-Exempt 

Reports To: Director of Facilities, Manager of Facilities, Supervisor of Facilities

POSITION SUMMARY:

Coordinates and schedules work for Facilities employees and provides administrative support to all Facilities department functions including but not limited to Safety, Security, Capital Projects, Plant Operations and Groundskeeping, Environmental Services/Laundry, Procurement Services/Mailroom,  PBX/Communication departments. Provides support to the Director of Facilities and the Facilities leadership team through administrative functions. 

Starting Wage: $15.791

The posted wage is the current starting wage for this position.  Actual wage is dependent on the applicant's relevant experience and qualifications for this position.  The wage range for this position may be subject to change in the future depending on a variety of factors such as market conditions, business needs, legal developments, and other appropriate factors.  

JOB SPECIFICATIONS:

REQUIRED QUALIFICATIONS

Certifications/Licensure: 

Education: