Total 34 Administrative / Clerical job vacancies in Winterhaven, California

If selected, you will provide general office support to one or more professional, program, or technical staff members in the United States Attorney's Office, Southern District of California. You will receive formal and/or on-the-job training as needed. Duties include:

• Answering telephones and referring callers to staff members or taking messages as appropriate;
• Operating a copy machine;
• Collating and stapling materials;
• Sorting and arranging material for filing in alphabetical, numerical, or chronological order;
• Locating and retrieving materials;
• Stocking forms and other office supplies; and
• Making recurring and special messenger trips as necessary.

• You will serve as a Procurement Contracting Officer (PCO) assigned to the Contracts Directorate of the Naval Information Warfare Systems Command (NAVWAR).
• You will serve as the technical expert in all contract related matters and maintain a high level of experience and proficiency in all aspects of Federal and Defense Acquisition regulations.
• You will provide business advice and collaborate with customers including Program Managers, Program Executive Officers and NAVWAR leadership in formulating acquisition strategies from requirements definition through the life of the system.
• You will independently research, interpret, analyze, and apply Federal DoD, Department of the Navy guidelines, including the Federal Acquisition Regulation (FAR) and its supplements, DoD Instruction (DoDI) 5000.02, and industry practices.
• You will be responsible for pre-award and post-award functions, using the full spectrum of available FAR and non-FAR contract strategies including a wide range of complex contracting methods.
• You will actively lead developing objectives and strategies in terms of the degree of competition, and will construct the contractual vehicle, including use of pricing arrangements, subcontracting policy, set-aside policies and other considerations.
• You will serve as the primary advisor to program officials in acquisition planning meetings, including advising on acquisition objectives and strategies to be used in the preparation of statements of work, solicitations, and contract structures.
• You will prepare, review, and/or approve determinations and findings, justifications and approvals, and solicitation and all contract documents.
• You will perform cost and price analysis using all available information to develop profit/fee objectives and negotiate contract costs; prepare, review and/ or approve Business Clearances to document business decisions.
• You will be responsible for briefing and obtaining higher level approval as required through the Head of Contracting Activity and Senior Procurement Executive as required.

• You will manage the Command's Fall Protection Program and will serve as a general Safety Specialist for a large, assigned geographic area.
• You will evaluate operations, facilities, materials, and equipment affecting fall protection.
• You will conduct fall hazard surveys and preparing survey reports, coordinating workplace and personal fall protection system inspections with the supporting competent person for fall protection.
• You will schedule, coordinate, and participate in semi-annual fall protection training courses.
• You will perform and document workplace safety inspections in a variety of work environments including administrative, industrial/semi-industrial, hazardous material use, and material handling locations.
• You will coordinate with the servicing Industrial Hygienist, identifying work areas, processes, or tasks that require respiratory protection.

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

The Pathways Internship Program gives Interns the opportunity to gain valuable work experience and the opportunity to foster networking relationships. If you are seeking a diploma/degree and are looking for an opportunity to challenge your teambuilding skills, then this opportunity is for you!

The Student Intern will perform the following:

• Preparing letters of commendation, letters of appreciation, and awards. Preparing a variety of narrative and statistical information, correspondence, reports, etc., in final form for supervisor's signature.
• Reviewing all signatory documents received in the office. Reviewing all outgoing correspondence for proper format, grammar, typographical accuracy, proper coordination, attachments, and compliance with supervisor's viewpoint.
• Performing receipt inventory monthly and annually or all required to meet regulatory requirement and tracks all requests for information.
• Researching and obtaining background information for required actions through available tools such as automated databases, historical files, and review of previous or current studies/projects on related topics.
• Monitoring suspense dates, coordinates late responses, and identifies potential problem areas.
• Preparing non-technical answers to queries and actions on own initiative, or from supervisor's brief comments.
• Assisting in developing appropriate observational checklists, survey questionnaires, focus group outlines, performance measurements, and SME evaluation forms.
• Assisting and advising staff on procedural and administrative actions. Maintaining internal control of staff and administrative actions.
• Assisting in development of yearly budgets.

• You will serve as the Command Administrative Division responsible for Command Services and Travel Branches, Directives, Control Administrator and Mail functional areas and manage administrative support for FRCSW N65888 military/civilian personnel.
• You will be responsible for the management and oversight of all programs assigned to the Command Administrative Division and ensure the programs are executed in accordance with Federal, DoD, and Navy regulations, as well as local policies.
• You will participate in conferences/meetings with COMFRC/NAVAIR/FRC counterparts regarding such topics as organizational strategy and administration, continuous process improvements, and standardization of operations for all functional areas.
• You will lead enterprise wide studies in order to develop, identify and propose solutions to management support problems which are characterized by their criticality and severity.
• You will assess organizational requirements, resources, and processes to effectively provide quality service to internal and external customers.
• You will use a broad range of knowledge of DON Administrative services to include Joint Travel Regulations(JTR), records management, Federal Management Regulation (FMR) and administrative protocol.
• You will supervise personnel and resource management allocation.
• You will assess the organizational aspects of the Production and Support Departments to determine manpower needs by series and initiates action to recruit, reassign, or train personnel to meet staffing requirements.
• You will supervise and support the Equal Employment Opportunity Program.
• You will execute organizational and cultural change in the Competency throughout the Command with complex changes that may impact aspects of the FRCSW organization and with interface with internal customers.

• You will serve as the senior advisor for Navigation Warfare (NAVWAR) manpower programs, plans, and execution and interfaces with the Executive Director, National Competency Leads, Program Executive Officers, Resource Sponsors, and DON Staffs.
• You will exercise delegated authority to manage the Command's Civilian, Military, and other workforce requirements and monitor the execution of workforce related resources.
• You will will participate in workforce planning and execution reviews and provide specific actionable recommendations regarding analysis, strategic intent, and plans of action to meet NAVWAR leadership goals.
• You will act as contributor in the development of the NAVWAR longrange corporate and strategic plans, revised manpower policies, and the ongoing assessment of health of the NAVWAR Total Force.
• You will provide oversight and subject matter expertise for military manpower/billet management, civilian authorization management and execution, organization, staffing plan execution and reporting, and Intelligent Workbook.
• You will collaborate with higher level headquarters, other Navy and Marine Corps Commands.
• You will oversee and assist in the development of metrics and measures to identify command level trends, gaps, and areas of concern.
• You will coordinate and prepare command briefs, presentations, and communications for internal and external audiences.
• You will participate in continuous process improvement assessments and recommendations for manpower and total workforce initiatives.
• You will collaborate with the Strategic Manpower Lead for long-range planning requirements and provide input into the NAVWAR manpower strategy.

Perform the following duties and responsibilities:

• Monitor and track obligations, expenditures for base/mission support functions throughout the execution phase of the annual operating budget.
• Identify potential resource needs, facilitate acquisition of additional resources, and establishes criteria to evaluate effectiveness of additional resources.
• Provide administrative planning, oversight for a variety of special and/or continuing programs such as the Savings Bonds, Combined Federal Campaigns, the Freedom of Information Act, and the Privacy Act.
• Responsible for coordination and facilitating the function of all services, clinical and administrative, which interface with the service.
• Oversee a variety of functions that includes incoming/outgoing correspondence, records management, publications/forms management, administrative standard operating procedures, administrative internal controls, and organizational files management.
• Assure those internal systems and/or procedures for carrying out the clinical service organization's administrative functions meet the requirements of balancing costs, benefits, productivity, and effectiveness.
• Conduct studies, surveys, and interviews to gather information necessary to formulate policies, procedures, and strategies.
• Responsible for the service's governance procedures guaranteeing minutes of councils and committees are properly documented.
• Analyze information to make quantitative and/or qualitative evaluations for the preparation of narrative and statistical reports of findings.
• Prepare presentations/executive correspondence for Director and/or completes fully documented studies for review of health care system committees and top management.
• Provide advice and/or assistance to management in such areas as; recruitment initiatives to replace loss of skilled employees, requirement, hire lag problems, mission or workload expansion, change or decrease, merit promotion requirements/procedures, requirements, procedures to determine employee placements to affect a variety of placement actions such as reassignments, reduction-in-force, realignments, noncompetitive promotions, and details.
• Provide advice to management and/or staff on contracting, procurement policies and issues.

• Makes reservations for incoming guests based on room availability, and interviews incoming guests to determine rooms assignment.
• Assists clientele in the completion of required forms and registration cards. Answers questions pertaining to rules and regulations governing the assignment and use of quarters; issues room keys.
• Provides statement of non-availability when applicable. Posts registration information on the registration card.
• Orients guests concerning use of facilities and equipment, and other facilities available on post. Assists or arranges transportation.
• Computes charges for guests checking out, receives payments and room keys, renders receipts. Answers billing questions and concerns. Accounts for and secures cash at the end of shift.
• Performs other duties as assigned.

• You will serve as a senior DON OFR Regional Program Analyst.
• You will identify opportunities for and lead the creation of Department-level primary prevention tools and/or initiate pilots of evidence-informed programs to address identified trends/challenges.
• You will serve as a subject matter expert for Integrated Prevention Workforce programs and exercises significant responsibility as a regional advisor.
• You will conduct regular meetings and collaboration with Service-level IPPW within area of responsibility, allowing for enhanced collaboration, identifying challenges and solutions, and identifying potential strategies.
• You will plan and execute regional engagements to support information sharing, professional development, and training of Navy and USMC IPPW and other stakeholders, as needed.
• You will provide guidance and clarity on program evaluation and survey approvals to ensure consistency, adherence to policy, and proper approvals to enhance effectiveness and efficiency of prevention program evaluation efforts.
• You will be responsible for assessing IPPW activities within AOR and making strategic recommendations to DON OFR leadership re: tailored programs, initiatives, evaluations based on region-specific needs.
• You will organize and conduct independent assessments to identify issues interfering with readiness, effectiveness, compliance, and develops reports with detailed, comprehensive analysis and recommendations.
• You will examine and interpret data from the region; Interpret policies and guidance to develop specific plans, objectives, and guidance for the operation of integrated prevention programs.
• You will prepare reports, executive summaries and presents to a variety of audiences, including senior military officers and senior executives, ensuring the information is tailored to the audience and the delivery of information is accurate.

Major duties include but are not limited to:

• Receives visitors and telephone calls to the office;
• Maintains calendar for appropriate staff and schedules appointments;
• Performs office automation work; prepares meeting minutes; and utilizes various hardware and software in the performance of duties;
• Follows up on action items to ensure timely response;
• Prepares forms, memorandums, reports, and other correspondence, ensuring proper grammar, spelling, and format; and prepares and maintains current guidelines and manuals pertinent to the department;
• Prepares travel arrangements for staff; and coordinates conferences and meetings, including preparing agendas;
• Serves as timekeeper for the service;
• Maintains office supplies and equipment; and
• Performs other related duties as assigned.

• Studies and analyzes a variety of statistical and technical data pertaining to operations and administrative functions.
• Provides administrative support for the activity through control and maintenance of correspondence/workload data and statistics and maintains suspense files.
• First line of control for the personnel management program by screening, researching, reviewing, or typing personnel actions prior to submission to Administrative Liaison.
• Prepares narrative analyses, graphs, charts, and management statistics of data for use in briefings and presentations.
• Utilizes office automation equipment to prepare reports and correspondence in final form from rough drafts or brief instructions.
• Receives customers and telephone inquiries. Refers calls and customers to various functional areas within the Depot utilizing knowledge of overall functions and individual assignments.

Primary duties provide direction and oversight in the execution of administrative functions to include administration, human resources management, budget and finance, management and program analysis, office support services, document control, logistics and a variety of related administrative matters.

Duties include, but are not limited to:

• Provides full staff assistance on administrative matters affecting patient care and clinic policy.
• Collaborates with management staff within the Emergency and Inpatient Care Service as well as staff affected by the operations of the service.
• Maintains various aspects of the Service including budget and fiscal management, supply, personnel and workforce utilization, and space utilization.
• Reviews data supporting clinical in/outpatient performance measures and potential recommendations for improvement.
• Participates in the analysis and interpretation of workload and other data used in resource planning.
• Coordinates the internal gathering of data to ensure that all providers in the Service are meeting performance standards, completing mandatory annual training, and completing workload in a timely manner.
• Responds to difficult patient and staff issues including issues requiring preparation of appropriate written responses and recommendations.
• Maintaining records and documentation required for the Joint Commission (JC) and Veteran Emergency and Inpatient Care Service (VHA) regulation.
• Provides full administration of reporting, evaluation, and fee requirements associated with the Accreditation of the organization and performs audits necessary for continued accreditation.
• Ensures required licensure of staff are current, initiates purchase orders for payment of annual fees for accreditation and participates in annual site inspection.
• Leads in administering programs concerning such matters as equal opportunity, merit promotion, labor management relations, and position management.
• Develops, interprets, applies, and integrates objective criteria and acceptable standards for use in monitoring activities.
• Ensures administrative support staff are updated on administrative issues affecting the delivery of care/assistance to patients and providers.
• Responsible for administrative oversight of the Service budget including fund control points, overtime, and personal service dollars, keeping the Chief informed and working with personnel responsible for maintaining fiscal solvency.
• Gathers and analyzes budget needs of the Medical Center and supervises all phases of budgeting within administrative requirements.
• Develops monthly and quarterly cost ceilings while maintaining running control of funds to ensure that accounts are within authorized levels.

The CYP Operations Clerk performs a combination of duties related to one or more components of the CYP. Duties are related to record keeping and reporting, liaison with families and programs, and collection and monitoring of fees and supplies. These tasks are summarized below.

Record Keeping and Reporting
Prepares and maintains assigned reports, correspondence, and statistical and financial data pertaining to components within the CYP (e.g., CDC, CDH, SAC, YP, R&R, USDA).

Ensures child registration and enrollment paperwork is complete and current.Ensures that all USDA food program records are accurate, up-to-date and readily available.

Reviews and submits completed paperwork for background checks.

Maintains office files and records.Provides required information to requesting agencies that include but are not limited to Family Advocacy, Naval Investigative Services, Environment, Safety and Fire personnel, and USDA.Prepares necessary daily, weekly and monthly reports in compliance with reporting policies and procedures and ensures they are submitted in a timely manner.

Conducts research of records and follows up in order to resolve discrepancies and problems.

Notifies supervisor of any discrepancies and informs supervisor of any issues/ problems that cannot be resolved.

Liaison with Families and Programs
Provides front desk coverage, logs children in and out of the facility, and informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures.Assists with dissemination of information to CDH providers regarding training schedules, certification process, application status, and USDA reporting requirements.

Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel when appropriate.

Performs assigned resource and referral duties and assists in maintaining current waiting list.

Fees and Supplies
Collects fees and charges and records payments in accordance with proper procedures.

Notifies supervisor of all delinquent payments.Completes a daily activity report and ensures proper deposit of funds in accordance with established cash handling procedures.

Responsible for monitoring all supplies and resources. Notifies supervisor of items that need to be ordered.

Additional Responsibilities
Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.

Performs other duties as assigned.

• You will oversee all Division Product Support activities and ensure the technical quality of the division's logistics products and processes used in development and delivery of current and future combat and weapon systems.
• You will be responsible for technical rigor, capability, capacity, process and tools, and will develop strategies for competency growth, innovation and succession planning to support existing and emerging warfighter technologies.
• You will co-manage and execute of Integrated Product Support (IPS) processes, policies, and procedures.
• You will provide policy interpretation, technical guidance, and quality assessment for IPS products and services for department programs.
• You will ensure health and sustainability of assigned weapon systems considering supportability in system designs and the elements necessary for suitable and cost effective operation.
• You will provide insight into traditional and evolving Combat Systems Lifecycle Support Requirements necessary to provide guidance and quality assurance for all IPS processes in the department.
• You will prepare technical papers and lead investigations to address deficiencies in supportability areas.
• You will make decisions on behalf of the Division Manager as they pertain to the Supportability/IPS operations of the division/department.
• You will arbitrate technical conflicts among product leads, process leads and project coordinators.

• You will receive, review, assign, log and prepare customer work requests.
• You will perform variety of procedural and clerical and basic administrative support duties designed to relieve the supervisor and/or others of many routine, miscellaneous matters of this nature.
• You will receive calls, greet visitors, and direct calls or visitors to appropriate staff person based on personal knowledge of project and ongoing operations.
• You will coordinates, organize and arrange individual requests for travel using the Defense Travel System (DTS).