Total 9 Administrative / Clerical job vacancies in Newport, NP10 8FZ

• You will plan, develop, and execute the Dean's administrative management program.
• You will analyze and review documentation procedures and controls, files, directives, forms, records control and disposal procedures and office automation.
• You will coordinate work for contractor administrative support personnel.
• You will serve as the incentive awards administrator and point of contact for all awards nominations
• You will serve as a liaison between the Human Resources Office (HRO) and Military Personnel in all areas pertaining to civilian and military personnel management, and manpower utilization.
• You will advise leadership on all fiscal and contractual issues, including preparing supporting data/material for funding requests and justifications for submission to applicable installations and/or activities.
• You will develop statements-of-work, Independent Government Cost Estimates (IGCE), and other written materials as necessary to support advertisement and contract award.
• You will assure credit card holders adhere to all established rules and regulations governing the use of government credit cards to include Federal Acquisition Regulations (FAR).

• The incumbent is responsible for referral tracking for both MTF appointed specialty care and specialty care deferred to the civilian sector.
• The incumbent is responsible for maintaining the NHCNE Referral Management Database at optimal levels to ensure accurate report generation.
• The incumbent obtains the initial specialty care appointment date, civilian provider demographic information to include name, address, and phone number, and the date MTF and civilian results are received.
• The incumbent is responsible for retrieval of both MTF and civilian generated specialty care reports and ensuring MTF referring provider reviews and signs specialty care reports prior to medical record entry.
• This action directly contributes to the Command meeting its Joint Commission Accreditation Healthcare Organizations (JCAHO) requirement of 100% retrieval of results.
• The incumbent must utilize multiple media systems i.e., the Composite Health Care System (CHCS), the Coordinated care System (CCS), phone and correspondence to effectively populate the NHCNE Referral Management Database.
• The incumbent must use effective interview skills, tact and discretion in obtaining medical information from the provider of services.
• The incumbent may be required to attend TRICARE and other mission-oriented training when necessary and as travel funding permits.
• The incumbent may be tasked with special projects, including research, support, and other duties as required.

• The incumbent is responsible for referral tracking for both MTF appointed specialty care and specialty care deferred to the civilian sector.
• The incumbent is responsible for maintaining the NHCNE Referral Management Database at optimal levels to ensure accurate report generation.
• The incumbent obtains the initial specialty care appointment date, civilian provider demographic information to include name, address, and phone number, and the date MTF and civilian results are received.
• The incumbent is responsible for retrieval of both MTF and civilian generated specialty care reports and ensuring MTF referring provider reviews and signs specialty care reports prior to medical record entry.
• This action directly contributes to the Command meeting its Joint Commission Accreditation Healthcare Organizations (JCAHO) requirement of 100% retrieval of results.
• The incumbent must utilize multiple media systems i.e., the Composite Health Care System (CHCS), the Coordinated care System (CCS), phone and correspondence to effectively populate the NHCNE Referral Management Database.
• The incumbent must use effective interview skills, tact and discretion in obtaining medical information from the provider of services.
• The incumbent may be required to attend TRICARE and other mission-oriented training when necessary and as travel funding permits.
• The incumbent may be tasked with special projects, including research, support, and other duties as required.

Position: Office Administrator

Location: Risca

Hours: 37.5 hours per week, Monday - Friday 08.00 - 16.00

Salary: £11.44 per hour

Acorn by Synergie is looking to recruit Administrators for a Public Sector client based in Risca, Newport. These roles are immediate starts for the right candidate. We are looking for someone who has a strong administration background and who is available to start as soon as possible.

Job Profile

Working in a busy and at times demanding environment, you will support the administration team in the provision of an efficient service to staff, students and external customers. The role is varied, it includes communicating effectively with people external to the company. This involves greeting people who visit or call on the phone and dealing with their enquiries effectively and sensitively. This role may involve creating documents, producing and distributing mail-merge documents, using corporate formats as required.

Essential skills

• Strong Word and Excel skills.
• Good written and verbal communication skills.
• Works well in a team.
• Motivated, proactive and adaptable.
• Remain calm under pressure and meet scheduled work deadlines.
• Ability to prioritise multiple workloads.

This role requires a current / standard DBS.

Acorn by Synergie acts as an employment business for the supply of temporary workers.

Proud member of the Disability Confident employer scheme

The CYP Operations Clerk performs a combination of duties related to one or more components of the CYP. Duties are related to record keeping and reporting, liaison with families and programs, and collection and monitoring of fees and supplies. These tasks are summarized below.

Record Keeping and Reporting

Prepares and maintains assigned reports, correspondence, and statistical and financial data pertaining to components within the CYP (e.g., CDC, CDH, SAC, YP, R&R, USDA).

Ensures child registration and enrollment paperwork is complete and current.

Ensures that all USDA food program records are accurate, up-to-date and readily available.

Reviews and submits completed paperwork for background checks.

Maintains office files and records.

Provides required information to requesting agencies that include but are not limited to Family Advocacy, Naval Investigative Services, Environment, Safety and Fire personnel, and USDA.

Prepares necessary daily, weekly and monthly reports in compliance with reporting policies and procedures and ensures they are submitted in a timely manner.

Conducts research of records and follows up in order to resolve discrepancies and problems.

Notifies supervisor of any discrepancies and informs supervisor of any issues/ problems that cannot be resolved.

Liaison with Families and Programs

Provides front desk coverage, logs children in and out of the facility, and informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures.

Assists with dissemination of information to CDH providers regarding training schedules, certification process, application status, and USDA reporting requirements.

Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel when appropriate.

Performs assigned resource and referral duties and assists in maintaining current waiting list.

Fees and Supplies

Collects fees and charges and records payments in accordance with proper procedures. Notifies supervisor of all delinquent payments.

Completes a daily activity report and ensures proper deposit of funds in accordance with established cash handling procedures.

Responsible for monitoring all supplies and resources. Notifies supervisor of items that need to be ordered.

Additional Responsibilities

Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.

Performs other duties as assigned.

• You will serve as Administrative Officer working directly for Department leadership and performs a variety of administrative and general managerial functions necessary to ensure the effective and efficient operations of the Department.
• You will manage the operations of Department’s administrative functions.
• You will provide guidance to department personnel on matters pertaining to administrative processes including, but not necessarily limited to correspondence, scheduling, telework, timekeeping, and use of communications equipment.
• You will provide guidance on awards, travel, contact lists, data calls, training, and HR matters.
• You will provide administrative support to the Department security manager.
• You will establish and maintain processes to oversee aspects of department training.
• You will ensure effective and efficient administrative support services are provided to the Division/Department senior leadership and Staff.
• You will prepare/compile Department-level briefs, reports, spreadsheets, white papers.
• You will analyze and evaluate the effectiveness of department administrative functions and providing recommendations for process improvement and efficiencies.

• You will serve as Administrative Officer working directly for Department leadership and performs a variety of administrative and general managerial functions necessary to ensure the effective and efficient operations of the Department.
• You will manage the operations of Department’s administrative functions.
• You will provide guidance to department personnel on matters pertaining to administrative processes including, but not necessarily limited to correspondence, scheduling, telework, timekeeping, and use of communications equipment.
• You will provide guidance on awards, travel, contact lists, data calls, training, and HR matters.
• You will provide administrative support to the Department security manager.
• You will establish and maintain processes to oversee aspects of department training.
• You will ensure effective and efficient administrative support services are provided to the Division/Department senior leadership and Staff.
• You will prepare/compile Department-level briefs, reports, spreadsheets, white papers.
• You will analyze and evaluate the effectiveness of department administrative functions and providing recommendations for process improvement and efficiencies.