Total 281 Administrative / Clerical job vacancies in Manchester, Greater Manchester, GU1 3AA

Your new company
A school in theStockport area is looking for a purchase ledger clerk to join on a temporarybasis to assist with a clean-up project.

Your new role
You will be supporting the Head of Finance and wider teamon a housekeeping exercise on their purchase order system. You will beresponsible for going through the system , investigating and clearing any duplicatepurchase orders, liaising with internal staff to investigate if orders arewaiting for good or invoices.

What you'll need to succeed
You will have purchase ledger experience or purchaseordering system experience, the ability to hit the ground running and workautonomously.

What you'll get in return
You will receive a rate between £12.99 - 14.04 p/h depending on experience, work with alovely team and free parking onsite.

What you need to do now
If you're interestedin this role, click 'apply now' to forward an up-to-date copy of your CVnow.
If this job isn'tquite right for you but you are looking for a new position, please contact usfor a confidential discussion on your career.
Contact Jessica Cannonon +443330105524 or

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new companyOur client is a well known education provider in Manchester. They are looking for an accounts payable officer to join the team.
Your new roleYou will be responsible for processingof invoices and payments to suppliers;

• Posting purchase invoices to P2P system
• Processing Payment runs
• Statement reconciliations and supplier queries
• Answering phone calls from suppliers
• Following up with receipting of purchase orders (whereinvoice exists)
• Obtaining approval of manual invoices in a timelymanner
• Ensure month end reporting deadlines are met
• Month-end reporting including Balance SheetReconciliations
  Other ad-hoc duties as required
  
  
  What you'll need to succeed

You will have:

• A minimum of two years previous AP experience in a similar role.
• Good IT skills, including knowledge of Orcale & Microsoft Office packages.
• Experience with P2P and ERP systems
• Good analytical and problem-solving skills with an attention to detail

What you'll get in returnYou will receive a salary of £25,000 - 27,000 depending on experience, the company offers stability, 28 days annual aeave, generis pension contribution. Flexible working opportunities including hybrid working and more.
What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.If this job isn'tquite right for you, but you are looking for a new position, please contact usfor a confidential discussion on your career.ContactJessica Cannon on +443330105524 or

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Role overview

Role Summary:
Responsible for attending a portfolio of properties to asses and report on their condition to create accurate reports. You will
be required to take photos of properties to support your assessment and clearly dictate your findings to enable an inspection
report to be created for the tenants and landlords involved. This role is full time, Monday – Friday with some travel to sites
within 1 hour radius of Manchester.




Responsibilities for the Inventory Clerk will be:

* Visiting and inspecting residential properties for both inventories and check out reports
* Booking in check out inspections with residents in a timely manner
* Negotiating deposit deductions with residents and landlords
* Taking clear photographs within the properties
* Taking meter readings and key listing for the property
* Report maintenance issues identified to relevant property manager
* Notify utility providers of meter readings upon tenant move in and move out
* Notify local council upon tenants move in and move out



The ideal candidate will have/be:

* Excellent communication skills
* Full, UK clean driving licence and car
* Highly organisation with diary management
* Team player
* Previous experience working in a fast paced environment
* Impressive attention to detail
* High level of customer service skills
* Previous experience working within property industry (desirable)



urbanbubble requires people who are professional, hardworking, innovative, and passionate and who are effective in their roles and
who truly engage with the customer.



If you believe you are the right candidate for the role as our Inventory Clerk, then apply asap. We’d love to hear from you!

• Job Title: Personal Assistant
• Location: Guilford, Surrey
• Salary: £24,000-£26,000 (Based on experience)
• Working Hours: 40 hours per week (Mon-Fri)

HRGO Recruitment are seeking a proactive Personal Assistant to join our clients leading company in the technology distribution sector; they specialise in providing cutting-edge solutions to their customers.

We are looking for a highly organised and driven individual to support the CEO in managing day-to-day operations of the office. You will play a crucial role in managing the CEO's schedule, coordinating meetings and appointments, handling correspondence, and assisting with various tasks outside of the warehouse.

Key Responsibilities:

• Manage and maintain the CEO's calendar, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Prepare and organise documents, reports, and presentations for the CEO.
• Assist in planning and organising company events, conferences, and travel arrangements.
• Conduct research and compile information as needed for projects and initiatives.
• Liaise with internal and external stakeholders on behalf of the CEO.
• Maintain confidentiality and handle sensitive information with discretion.

Skills and Qualifications:

• Excellent organisational and time management skills
• Strong communication and interpersonal abilities
• Ability to multitask and prioritise tasks effectively
• High level of professionalism and confidentiality
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint)
• Ability to multitask and prioritise tasks effectively
• Maintain a high level of professionalism and confidentiality.

Benefits:

• Company Car
• Company events
• Company pension
• Employee discount
• Free parking
• Health & wellbeing programme
• On-site parking
• Private medical insurance
• Store discount
• 1 extra day annual leave per year of service

This is a full-time position that offers the opportunity to work closely with a visionary CEO in the exciting and innovative technology sector. If you are a proactive and detail-orientated individual looking to make a meaningful impact, we encourage you to apply for this role.

We are looking for a well-organised, motivated and flexible Administrative Officer to join the Business Resources Division of the Adult Social Care and Public Health (ASC&PH) Directorate.

This position will provide effective and efficient office and administrative support to Adult Social Services across Richmond and Wandsworth, ensuring the provision of supplies and services across the Directorate.

About the role

This position will report to the Business Support Manager (H&S, Resilience & Risk) and will undertake a variety of administrative tasks including ordering of office supplies on Integra, managing the shared mailboxes, the distribution of Personal Protective Equipment (PPE), processing of parking permits and business permit renewals and some Health & Safety related tasks.

This role requires proven administrative experience with good IT skills including knowledge of Microsoft Office packages.The post holder will need to have excellent communication skills, an eye for detail and an ability to manage competing priorities daily.This can be a fast-paced role and can provide the right candidate with a fantastic opportunity to take on new skills, knowledge and experiences which can help support further career development.

The posts offer an excellent opportunity to develop and gain desirable skills.

For an informal discussion and more information about the role please contact:

Tania Robinson, Business Support Manager (H&S, Resilience & Risk),t.robinson@richmondandwandsworth.gov.uk

To apply for this opportunity, please upload your current CV and provide a supporting statement detailing how your skills, knowledge and experience meet the job description and person specification within the Job Profile. This information will be used for shortlisting purposes.

Closing Date:Sunday 29th September 2024

Shortlisting Date:W/C Monday 30th September 2024

Richmond and Wandsworth Councils are committed to making our recruitment practices as inclusive as possible for everyone.We are committed to promoting equality and diversity and developing a culture that values differences, recognising that employees from a variety of backgrounds bring important and positive contributions to the Councils and can improve the way we deliver services.

We are proud to be a Disability Confident employer. If you require any reasonable adjustments throughout the recruitment and selection process, please let us know.

We are also committed to safeguarding and promoting the welfare of children and young people/vulnerable adults and expects all staff and volunteers to share this commitment.Some posts may be exempted under the Rehabilitation of Offenders Act 1974 and as such appointment to these posts will be conditional upon the receipt of a satisfactory response to a check of police records via Disclosure and Barring Service (DBS).

We offer a wide range ofbenefitsdesigned to attract, develop, and reward our employees such as 40 days annual leave (including Bank Holidays), flexible working and a generous pension plan.

What skills and experience we're looking for

The ideal applicant will have:

• GCSE C/4 and above (or equivalent) in English and Maths
• Proficiency in Microsoft Office applications, especially Word and Excel.
• Have experience of working in a busy fast paced office
• Good time management skills, including the ability to work to deadlines.
• Experience of Arbor or other Management Information system
• Customer service skills and experience
• Driving Licence (preferred)

What the school offers its staff

What we can offer you:

As a trust, we want to ensure that professionals at every stage in their career have the opportunity

to enjoy support and training. We are pleased to offer a generous benefits package to our team – as we work together to create a rewarding future for all including:

• Membership to a local government pension scheme.
• Access to an Employee Assistance Programme which provides confidential professional advice and support 24 hours a day, 7 days a week.
• A commitment to continued investment in our professionals, supporting every member of staff throughout their career in the trust.

Further details about the role

Location of the role: In person. The main place of work will be Peel Hall Primary Academy but the postholder will be expected to cover at our other sites if required

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

DUTIES AND RESPONSIBILITIES SPECIFIC DUTIES AND RESPONSIBILITIES: Liaise with all consultants in your area of responsibility to provide a full secretarial service, including all administrative duties and dealing with mail, which includes placing it in order of priority and acting on matters which can be dealt with without further reference. Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential. Organize and schedule meetings and maintain an up-to-date diary for appointments, meetings and interviews. Effectively monitor clinic templates liaising with clinical team and appropriate administration staff to ensure clinic numbers are manageable. Escalating to Admin and Service Managers when appropriate. Liaise with staff at all levels both internally and externally, answering written and verbal enquiries when necessary, acting on all matters which can be dealt with without further reference. Answer written and verbal enquiries from patients/relatives, referring enquiries to consultants only when necessary. Deal with stressful phone calls which can be emotional / abusive and of a sensitive nature from relatives/patients. Liaise with internal and external departments to arrange clinical investigations/procedures. Liaise with patients involved in trials undertaken by the team, coordinating all necessary information between patients, hospital and organizing bodies. Ensure accurate input of patient details when entering data onto information databases and Patient Administration System (Careflow) including routine use of the case note tracking system. Receive new patient referrals and organize appointment/admissions and arrange treatment as required. Contribute to the appropriate management of the waiting list, particularly in relation to patients who fall within the two-week wait category Co-ordinate annual leave within the group to ensure clinics are capped or cancelled as necessary in order that clinics are managed effectively, and nursing staff are allocated appropriately to other areas. Contribute to the training of new members of staff within a given area as required. Ensure case notes are kept up to date and that all investigations and other material (outside notes and films) are available for clinic appointments/admissions. Provide information required to support the investigation of litigation cases. Provide statistical information to the Information Department as required. Work with Clinicians, Managers and Administration staff to review working practices, identify new improved ways of working and find solutions to problems. Work with the management team to improve quality and range of services, with resources being managed according to agreed policies and priorities. Ensure all relevant information is available for multi-disciplinary meetings for your team. Co-ordinate case notes and reports where necessary. ADDITIONAL REQUIREMENTS Always follow risk management procedures including the identification, assessment, and management of risk within the division. To abide by all Trust policies and Procedures. To be responsible for own professional /personal development, including participating in ongoing appraisal and personal development planning.

** Legal Secretary **

IMMEDIATE START - 6 MONTHS CONTRACT

• Upto £33k based on exp
• Immediate start and Interviews
• Based in Belfast
• Hybrid working - 2 days in office

A leading Professional Services firm based in Belfast is currently recruiting for an experienced Legal Secretary.

You will be working as a team to act as a point of contact for fee earners and the completion of their work, the role with undertake all aspects of the Legal Support Assistant role, and where appropriate, manage the workflow by utilising Administrative Assistants and Document Production, retaining ownership and accountability of all tasks through to completion. Provide a high quality, comprehensive workflow management and organisational service to fee earners in the group and exceptional client service

Duties:

• Manage the production of documents and check returned work produced by the Document Production team
• Taking and making client related calls, dealing with and handling message taking as appropriate.
• Manage Interaction and ensure new prospects, clients and contacts, activities and business development information are added.
• Responsible for keeping up to date with client specific protocols and processes, implementing, providing guidance and training to others where necessary and ongoing monitoring.
• Support fee earners in business development activities including the involvement in preparation of pitches and presentations, scheduling meetings e.g. tenders, directories, internal clients.
• Manage diaries, ensuring they are up-to date, anticipating requirements e.g. associated travel /accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing and circulating papers.
• Produce and maintain Excel spreadsheets as required.
• First point of contact for the team, dealing with queries and acting on initiative to provide exceptional client service, promoting and developing ownership within the teams.
• Arrange for the preparation and collation of internal sector newsletters and briefings.
• Arrange photocopying, printing, organising couriers, sending out letters, faxes etc.
• Receiving instructions via digital dictation for tasks and acting upon the same.
• Key point of contact for fee earners and clients to maintain relationships and ensure a high level of support is always provided by the team.
• Assisting fee earners with billing related tasks.
• Minute taking, following up designated actions to ensure completion ahead of the next meeting.

Requirements:

• Proven experience of managing client facing tasks and priorities, with a hands on, practical approach.
• Effective at investigating issues and seeing a problem through to conclusion.
• Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.
• Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges. Positive can-do attitude with the ability to adapt to change.
• Confidential and discreet but able to redirect information when appropriate to ensure areas of concern are resolved effectively.
• Well organised and methodical with excellent attention to detail, ensuring accuracy in all client communications and deliverables.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Property Inspector/Inventory Clerk - Elephant and Castle, Central London

Are you detail-oriented and tech-savvy, ready to embark on a rewarding career as a Property Inspector/Inventory Clerk? This could be the perfect opportunity for you.

Company Overview:
We are a dynamic and ambitious estate agency with a strong presence across London. Driven by technology and innovation, we are committed to providing exceptional service to both landlords and tenants. We are looking for a motivated individual to join our team as a Property Inspector/Inventory Clerk.

Job Overview:
As a Property Inspector/Inventory Clerk, you will be responsible for meticulously documenting and cataloguing the contents and condition of properties. Your role plays a crucial part in property management, facilitating smooth transitions between tenants, accurate billing, and ensuring accountability for property conditions. You will work closely with landlords, tenants, and property management teams to maintain accurate records and uphold professional standards. This role offers a competitive salary of £26,000 - £28,000 based on experience.

Here's what you'll be doing:

- Conducting thorough inspections of properties, including residential and commercial spaces, before and after occupancy
- Recording detailed descriptions of property contents, including furnishings, appliances, fixtures, and other relevant items
- Assessing the condition of items within the property, noting any damages, wear and tear, or defects
- Capturing clear and comprehensive photographic evidence of property conditions to support written records
- Preparing detailed inventory reports documenting all findings, including descriptions, conditions, and photographic evidence
- Coordinating property inspections with tenants, landlords, and property management teams, ensuring all parties are informed and involved
- Maintaining accurate and up-to-date inventory databases, ensuring information is easily accessible and organised for reference
- Assisting in resolving disputes related to property conditions and inventories, providing factual documentation to support claims
- Ensuring compliance with relevant laws, regulations, and industry standards governing property inventory procedures
- Identifying opportunities to improve inventory processes and streamline operations for increased efficiency and accuracy

Here are the skills you'll need:

- Attention to detail and ability to meticulously document property contents and conditions with high accuracy
- Strong organisational skills to manage inventory records, scheduling, and documentation effectively
- Excellent verbal and written communication skills to liaise effectively with tenants, landlords, and property management teams
- Proficiency in photography to capture clear and detailed images of property conditions
- Problem-solving abilities to identify issues and resolve conflicts related to property inventories
- Comfort with using inventory management software and digital tools for data entry and record-keeping
- Dependability and punctuality, with a commitment to meeting deadlines and delivering accurate results consistently

Work permissions:
You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.
Here are the benefits of this job:

- Competitive salary between £26,000 - £28,000 based on experience
- Travel costs covered
- Opportunity to work in the vibrant Elephant and Castle area
- Professional development and training opportunities
- Friendly and supportive team environment
- Regular working hours with five days per week, including Saturdays, with one weekday off
- The chance to be part of a respected and growing estate agency

Embarking on a career as a Property Inspector/Inventory Clerk in the property sector offers a fulfilling and stable career path. You will have the opportunity to hone your organisational skills, interact with diverse clients, and contribute significantly to the smooth management of rental properties. This role is ideal for those who appreciate precision and enjoy being part of a dynamic industry.

Social Media / Admin Assistant (Part-Time) - Elephant and Castle, Central London

Are you a savvy social media enthusiast with a knack for administration? This part-time role as a Social Media / Admin Assistant could be your perfect fit.

Company Overview:
Located in the heart of Central London, this independent estate agency is renowned for its friendly and conscientious approach. They understand that they are handling their clients' homes and life savings, which is why their dedication to property needs is paramount. Specialising in all aspects of property sales and lettings, they are committed to delivering best-in-class service with a professional touch. Their expertise spans across London, offering tailored property management solutions to landlords and investors who trust them with their valuable assets.

Job Overview:
As a Social Media / Admin Assistant, you will support the agency's online presence and administrative functions. This role combines creative social media management with essential office tasks. It’s an excellent opportunity for someone who is organised, creative, and eager to contribute to the company's digital and operational efficiency. This part-time position offers flexibility and the chance to work in a vibrant and dynamic environment.

Here's what you'll be doing:

- Managing and updating the company's social media profiles
- Creating engaging content and posts to promote properties and services
- Monitoring social media channels and responding to inquiries
- Assisting with general administrative tasks such as filing, data entry, and answering calls
- Supporting the team with marketing initiatives and property listings
- Maintaining accurate records and databases
- Coordinating with other team members to ensure smooth office operations

Here are the skills you'll need:

- Proficiency in social media platforms (Facebook, Instagram, Twitter, LinkedIn)
- Strong communication and writing skills
- Good organisational and time management abilities
- Creativity and an eye for detail
- Basic knowledge of MS Office and office equipment
- Ability to work independently and as part of a team
- Previous experience in a similar role is advantageous but not essential

Work permissions:
You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.

Here are the benefits of this job:

- Competitive part-time salary
- Flexible working hours
- Opportunity to work in the vibrant Elephant and Castle area
- Professional development and training opportunities
- Friendly and supportive team environment
- The chance to contribute to a respected and growing estate agency

Pursuing a career as a Social Media / Admin Assistant offers a blend of creative and administrative experience in the dynamic property sector. This role is perfect for those who are passionate about social media and enjoy supporting a team to achieve operational excellence. It provides a unique opportunity to develop a diverse skill set in a rewarding and flexible part-time position.

Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.

The London Breast Screening Programme Hub Data Team collects and inputs surgical breast cancer data for the six breast screening services based in London.

Data accuracy and audit are critical performance measures of the NHS Breast Screening Programme.

We are looking to recruit a Data Officer. The post offers variety and the opportunity to work in a stimulating and developing area within the breast screening programme.

The successful candidate is required to be able demonstrate the Trust values and the responsibilities of the job description and person specification.

If you believe you meet the criteria of the person specification and would like to join the Royal Free at this time, we would be interested in receiving your application.

The Royal Free London NHS Foundation Trust is one of the UK’s biggest and most innovative trusts. Across three main hospitals, our dedicated army of staff care for over 1.6million patients, treat more than 200,000 in A&E, deliver over 8,000 babies and carry out more than 17million tests.

Our size, scale and influence offer you unrivalled career opportunities and a forward-thinking approach to working that works around your lifestyle. From flexible hours and generous benefits, to next level training, we make it easier to take your career to the top.

For more information please follow linkhttps://www.royalfreelondonjobs.co.uk/

Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.



This vacancy has been advertised in accordance with the new NHS pay rate which will take effect from autumn 2024. Please note if your employment starts before the 24/25 pay scales are implemented you will be paid under the 23/24 pay scales and any backpay will be adjusted accordingly. Further information can be found at https://www.nhsemployers.org/articles/pay-scales-202425.


This advert closes on Wednesday 18 Sep 2024

Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust. This vacancy has been advertised in accordance with the new NHS pay rate which will take effect from autumn 2024. Please note if your employment starts before the 24/25 pay scales are implemented you will be paid under the 23/24 pay scales and any backpay will be adjusted accordingly. Further information can be found athttps://www.nhsemployers.org/articles/pay-scales-202425.

The Radiology Department at The Christie NHS Foundation Trust are looking to recruit an enthusiastic, self-motivated, and approachable individual to work within our busy, friendly team.



The role involves providing reception and other clerical support within a team based in the Department of Radiology, rotating through MR, CT, X-ray, Ultrasound and PACS (Picture Archiving and Communication System) departments.



The successful candidate should have knowledge of IT with good organisational and communication skills, be enthusiastic and committed to helping deliver a high-quality service. The candidate should be hard-working and capable of working on their own initiative as well as enjoy working as part of the team to maintain a high standard of service.

The post holder will provide clerical support within specified areas of the Radiology department which includes CT, MRI, X-ray, Ultrasound and PACS (Picture Archiving and Communication System) services on a rotational basis.



To ensure that patients are accurately registered on the radiology computer system and thatall required information is available for their attendance.



To undertake computerised booking and scheduling of appointments; determining that resource requirements are available for the appointment type; that patient preparation criteria are checked, and patient instructions are distributed to patients along with the appointment letter.



To provide importing and exporting of radiology imaging using the PACS and other associated systems.



To undertake a variety of clerical duties required in a demanding and challenging department.

The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.

We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years.

We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.

DUTIES AND RESPONSIBILITIES
• Responsible for scheduling and booking appointments using the Radiology Information System and distribution of Radiology examination literature to patients, ensuring any previous examinations are retrieved and ready for the radiographers prior to the appointment.
• Responsible for receiving patients at reception, informing appropriate staff of their arrival and dealing with any concerns the patient might have.
• Responsible for direct booking of appointments – negotiation of future appointments with the patient on a face-to-face basis using the electronic diary.

§ Responsible for ensuring patient appointments are given within agreed target times and following agreed escalation policies when appropriate.

§ Responsible for the receipt of requests through both the electronic Order Comms system and paper requests. Constant review and update of the Order Comms system is required for incoming messages regarding requests.

§ Responsible for obtaining up-to-date test results, arranging admission and cytology services where necessary for patients attending for some ultrasound and X-ray intervention procedures.
• Responsible for importing and exporting images to and from PACS using the Trust’s intranet based request form and e-mail systems to record this activity.
• Responsible for importing and exporting images to and from PACS using the national Burnbank Image Exchange Portal (IEP); and logging details of the import and export onto the Trust’s intranet based requesting system.

§ Responsible for downloading and encrypting patient data onto CDs from PACS for legal purposes and for sending to other Trusts that are not electronically linked.

§ Retrieval of images/reports for research and teaching purposes, which are undertaken by the consultant radiologists, specialist registrars and medical students within the department, ensuring that these are tracked appropriately to a specific location, if needed.

§ Uploading and downloading images on to PACS from CDs and IEP and digitising hard copy films so that the radiologists can access the images through PACS for reporting.

§ Obtain case notes, images and reports for radiologists within the department for specialist examination reviews.
• Use of MEDWAY and Clinical Web Portal (CWP) patient administration systems as a reference tools
• Answer telephone enquiries, both internal and external, from members of staff of all levels, departments, patients/relatives and other hospitals, referring them to a manager only when necessary.

§ To maintain and improve communication links between Radiology and other departments throughout the Trust.
• Liaise with other staff in and outside the department to ensure all information is available for daily multidisciplinary (MDT) meetings.
• Contribute to the training of new members of staff within the department, as required.
• Work with Office Administrator/Secretarial & Clerical Team Leader to review working practices, identify new improved ways of working and find solutions to problems.
• To monitor and maintain appropriate levels of stationery as and when necessary.
• Undertake any other duties commensurate with the post, within reason, when called upon by the Office Administrator, Secretarial & Clerical Team Leader and Principal Radiographers, to assist in maintaining a high standard of service, following appropriate training.
• To participate in the Trust’s mandatory training.

Any other duties, which after discussion, might be reasonably requested to maintain the smooth running of the department.



This advert closes on Tuesday 17 Sep 2024

Proud member of the Disability Confident employer scheme

DUTIES AND RESPONSIBILITIES Responsible for scheduling and booking appointments using the Radiology Information System and distribution of Radiology examination literature to patients, ensuring any previous examinations are retrieved and ready for the radiographers prior to the appointment. Responsible for receiving patients at reception, informing appropriate staff of their arrival and dealing with any concerns the patient might have. Responsible for direct booking of appointments negotiation of future appointments with the patient on a face-to-face basis using the electronic diary. Responsible for ensuring patient appointments are given within agreed target times and following agreed escalation policies when appropriate. Responsible for the receipt of requests through both the electronic Order Comms system and paper requests. Constant review and update of the Order Comms system is required for incoming messages regarding requests. Responsible for obtaining up-to-date test results, arranging admission and cytology services where necessary for patients attending for some ultrasound and X-ray intervention procedures. Responsible for importing and exporting images to and from PACS using the Trusts intranet based request form and e-mail systems to record this activity. Responsible for importing and exporting images to and from PACS using the national Burnbank Image Exchange Portal (IEP); and logging details of the import and export onto the Trusts intranet based requesting system. Responsible for downloading and encrypting patient data onto CDs from PACS for legal purposes and for sending to other Trusts that are not electronically linked. Retrieval of images/reports for research and teaching purposes, which are undertaken by the consultant radiologists, specialist registrars and medical students within the department, ensuring that these are tracked appropriately to a specific location, if needed. Uploading and downloading images on to PACS from CDs and IEP and digitising hard copy films so that the radiologists can access the images through PACS for reporting. Obtain case notes, images and reports for radiologists within the department for specialist examination reviews. Use of MEDWAY and Clinical Web Portal (CWP) patient administration systems as a reference tools Answer telephone enquiries, both internal and external, from members of staff of all levels, departments, patients/relatives and other hospitals, referring them to a manager only when necessary. To maintain and improve communication links between Radiology and other departments throughout the Trust. Liaise with other staff in and outside the department to ensure all information is available for daily multidisciplinary (MDT) meetings. Contribute to the training of new members of staff within the department, as required. Work with Office Administrator/Secretarial & Clerical Team Leader to review working practices, identify new improved ways of working and find solutions to problems. To monitor and maintain appropriate levels of stationery as and when necessary. Undertake any other duties commensurate with the post, within reason, when called upon by the Office Administrator, Secretarial & Clerical Team Leader and Principal Radiographers, to assist in maintaining a high standard of service, following appropriate training. To participate in the Trusts mandatory training. Any other duties, which after discussion, might be reasonably requested to maintain the smooth running of the department.

Customer Support / Admin Support Roles

Multiple roles from Entry level to Experienced

Immediate Start

£25k-£35k dep on exp

Based local to Guildford, Surrey

We are currently recruiting for a number of Customer Service and Admin support roles in and around the Guildford area.

Would suit either recent Graduates or someone with some office based experience in administration/customer services.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.