Total 466 Administrative / Clerical job vacancies in Greenford, London, UB6 8GB

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description. Come and be a part of the best NHS trust in England to work for, according to our staff* UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust *In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row. UCLH top trust to work at in England for the second year running! University College London Hospitals NHS Foundation Trust. Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work. This vacancy has been advertised in accordance with the new NHS pay rate which will take effect from autumn 2024. Please note if your employment starts before the 24/25 pay scales are implemented you will be paid under the 23/24 pay scales and any backpay will be adjusted accordingly. Further information can be found athttps://www.nhsemployers.org/articles/pay-scales-202425

Respond is an integrated health service for refugees and people of all ages seeking asylum. This is an exciting role as you will be working onsite and in the community alongside the Respond team to provide healthcare for this group of patients.

This role forms a key part of the service as you will be responsible for all administrative elements of Respond. You will be required to have a level of knowledge to explain and guide your colleagues through the several complex administrative pathways we use as well as providing line management to a B4 Administration Coordinator. You will work closely with the Service Manager and Clinical Operations Manager to progress the strategy of the service.

We are currently operationalising the service, and the post-holder will provide valuable input into forging patient pathways, creating administration procedures, and developing service targets.

We expect you to be hard working, engaged and supportive towards your colleagues. You will have to learn and practice several different administrative functions and to offer feedback and suggestions to improve the service, as well as supporting the team to do the same. The patients you will be working with will be unfamiliar with the NHS and you will be expected to provide accessible and equitable care and have a key awareness of preventing health inequalities.

There are several main duties of the role:
• Communication and patient liaison – dealing with potentially stressful situations with patients who may not speak English.
• Coordinating care – the pathways for this service may be complicated, and this will require someone organised to ensure these patients receive great quality care.
• People responsibilities – we are looking for a kind leader to provide line management and talent development to a band 4 administrator.
• Service development – as a developing service, creativity and receptiveness will be critical.

Important skills
• Organisation
• Communication
• Hardworking
• Receptiveness
• Creativity
• Kindness

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.


We provide first-class acute and specialist services across eight sites:

• University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)

• National Hospital for Neurology and Neurosurgery

• Royal National ENT and Eastman Dental Hospitals

• University College Hospital Grafton Way Building

• Royal London Hospital for Integrated Medicine

• University College Hospital Macmillan Cancer Centre

• The Hospital for Tropical Diseases

• University College Hospital at Westmoreland Street





We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological,gastrointestinaland oral disease. It has world class support services including critical care, imaging, nuclearmedicineand pathology.


We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.


For the full Person Specification and more informationregardingthe main responsibilities of this role, please refer to the attached Job Description.


Come and bea part of the best NHS trust in England to work for, according to our staff*


UCLH top trust to work at in England – for the second year running! : University College London Hospitals NHS Foundation Trust


*In the most recentNHS staff surveyUCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the second year in a row.


UCLH top trust to work at in England – for the second yearrunning!University College London Hospitals NHS Foundation Trust.


Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.

This vacancy has been advertised in accordance with the new NHS pay rate which will take effect from autumn 2024. Please note if your employment starts before the 24/25 pay scales are implemented you will be paid under the 23/24 pay scales and any backpay will be adjusted accordingly. Further information can be found at https://www.nhsemployers.org/articles/pay-scales-202425



This advert closes on Wednesday 16 Oct 2024

Proud member of the Disability Confident employer scheme

The following are the core responsibilities of the Medical Secretary. There may be, on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: a. Typing letters, reports and associated documentation as required b. Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently c. Managing all enquiries in an effective manner d. Maintaining an accurate referrals database e. Actioning incoming email f. Processing incoming letters as requested g. Scanning of patient related documentation and attaching scanned documents to patients healthcare records h. Inputting data into the patients healthcare records as necessary i. Processing referrals using the electronic referral system (ERS) j. Processing requests for information i.e., SAR, insurance/solicitors letters and DVLA forms k. Clinically coding data on EMIS l. Answering incoming phone calls, transferring calls or dealing with the callers request appropriately m. Managing all administrative queries as necessary n. Carrying out system searches as requested o. Maintaining a clean, tidy, effective working area at all times p. Supporting all clinical staff with general administrative tasks as requested q. liaise and arrange meetings including the booking of rooms, and to attend meetings and take minutes. r. To provide support to clinicians involved the medical training programmes taking administrative responsibility for teaching and training at the practice. To liaise with colleges regarding students To keep accurate records. To produce timetables for students time at the practice. To be a point of contact and to oversee students during their time at the practice. Secondary responsibilities In addition to the primary responsibilities, the Medical Secretary may be requested to: a. Partake in audit as directed by the audit lead b. Produce meeting agendas and record the minutes of meetings c. Support reception staff, providing cover during staff absences d. Complete opening and closing procedures in accordance with the duty rota

Administration processing, filing, photocopying and some manual handling. Good Computer, Excel and word skills preferred, although most work will be completed on a local database. Some telephone work - general office duties - clerking duties

Please refer to job description, personal specification and trust values, for outline of skills, knowledge and experience required.

Join us as a Personal Assistant

• If you have strong organisational skills and a keen eye for detail, this role could suit your skill set
• You'll provide crucial administrative and organisational support to our Executive Business Leader and management team
• Through engagement with other senior leaders, you’ll be well placed to build your professional network and open yourself up to future career opportunities
• We're offering this role for a period of nine months

What you'll do

As a Personal Assistant, you’ll be providing essential high-quality support to our Executive Business Leader and direct reports. This will include providing information, coordinating activities and communications, effectively interacting with key stakeholders and accurately completing a variety of administrative tasks.

Day-to-day, you’ll be:

• Managing diaries and inboxes, making sure that all emails are actioned
• Organising and monitoring paper and electronic filing systems
• Organising internal and external meetings, as well as travel arrangements
• Screening telephone calls on behalf of the Executive Business Leader
• Processing expenses and invoices

The skills you'll need

To be successful in this role, you’ll need experience of working in a leadership support or business management role. We’ll also be looking for you to have experience of managing diaries and inboxes, along with good attention to detail.

You’ll also demonstrate:

• The ability to analyse and prioritise information, instructions and papers
• Knowledge of Microsoft Word and PowerPoint and the ability to use Excel
• An awareness of the customer business and how it interacts with the rest of the organisation

Property Inspector/Inventory Clerk - Elephant and Castle, Central London

Are you detail-oriented and tech-savvy, ready to embark on a rewarding career as a Property Inspector/Inventory Clerk? This could be the perfect opportunity for you.

Company Overview:
We are a dynamic and ambitious estate agency with a strong presence across London. Driven by technology and innovation, we are committed to providing exceptional service to both landlords and tenants. We are looking for a motivated individual to join our team as a Property Inspector/Inventory Clerk.

Job Overview:
As a Property Inspector/Inventory Clerk, you will be responsible for meticulously documenting and cataloguing the contents and condition of properties. Your role plays a crucial part in property management, facilitating smooth transitions between tenants, accurate billing, and ensuring accountability for property conditions. You will work closely with landlords, tenants, and property management teams to maintain accurate records and uphold professional standards. This role offers a competitive salary of £26,000 - £28,000 based on experience.

Here's what you'll be doing:

- Conducting thorough inspections of properties, including residential and commercial spaces, before and after occupancy
- Recording detailed descriptions of property contents, including furnishings, appliances, fixtures, and other relevant items
- Assessing the condition of items within the property, noting any damages, wear and tear, or defects
- Capturing clear and comprehensive photographic evidence of property conditions to support written records
- Preparing detailed inventory reports documenting all findings, including descriptions, conditions, and photographic evidence
- Coordinating property inspections with tenants, landlords, and property management teams, ensuring all parties are informed and involved
- Maintaining accurate and up-to-date inventory databases, ensuring information is easily accessible and organised for reference
- Assisting in resolving disputes related to property conditions and inventories, providing factual documentation to support claims
- Ensuring compliance with relevant laws, regulations, and industry standards governing property inventory procedures
- Identifying opportunities to improve inventory processes and streamline operations for increased efficiency and accuracy

Here are the skills you'll need:

- Attention to detail and ability to meticulously document property contents and conditions with high accuracy
- Strong organisational skills to manage inventory records, scheduling, and documentation effectively
- Excellent verbal and written communication skills to liaise effectively with tenants, landlords, and property management teams
- Proficiency in photography to capture clear and detailed images of property conditions
- Problem-solving abilities to identify issues and resolve conflicts related to property inventories
- Comfort with using inventory management software and digital tools for data entry and record-keeping
- Dependability and punctuality, with a commitment to meeting deadlines and delivering accurate results consistently

Work permissions:
You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.
Here are the benefits of this job:

- Competitive salary between £26,000 - £28,000 based on experience
- Travel costs covered
- Opportunity to work in the vibrant Elephant and Castle area
- Professional development and training opportunities
- Friendly and supportive team environment
- Regular working hours with five days per week, including Saturdays, with one weekday off
- The chance to be part of a respected and growing estate agency

Embarking on a career as a Property Inspector/Inventory Clerk in the property sector offers a fulfilling and stable career path. You will have the opportunity to hone your organisational skills, interact with diverse clients, and contribute significantly to the smooth management of rental properties. This role is ideal for those who appreciate precision and enjoy being part of a dynamic industry.

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Social Media / Admin Assistant (Part-Time) - Elephant and Castle, Central London

Are you a savvy social media enthusiast with a knack for administration? This part-time role as a Social Media / Admin Assistant could be your perfect fit.

Company Overview:
Located in the heart of Central London, this independent estate agency is renowned for its friendly and conscientious approach. They understand that they are handling their clients' homes and life savings, which is why their dedication to property needs is paramount. Specialising in all aspects of property sales and lettings, they are committed to delivering best-in-class service with a professional touch. Their expertise spans across London, offering tailored property management solutions to landlords and investors who trust them with their valuable assets.

Job Overview:
As a Social Media / Admin Assistant, you will support the agency's online presence and administrative functions. This role combines creative social media management with essential office tasks. It’s an excellent opportunity for someone who is organised, creative, and eager to contribute to the company's digital and operational efficiency. This part-time position offers flexibility and the chance to work in a vibrant and dynamic environment.

Here's what you'll be doing:

- Managing and updating the company's social media profiles
- Creating engaging content and posts to promote properties and services
- Monitoring social media channels and responding to inquiries
- Assisting with general administrative tasks such as filing, data entry, and answering calls
- Supporting the team with marketing initiatives and property listings
- Maintaining accurate records and databases
- Coordinating with other team members to ensure smooth office operations

Here are the skills you'll need:

- Proficiency in social media platforms (Facebook, Instagram, Twitter, LinkedIn)
- Strong communication and writing skills
- Good organisational and time management abilities
- Creativity and an eye for detail
- Basic knowledge of MS Office and office equipment
- Ability to work independently and as part of a team
- Previous experience in a similar role is advantageous but not essential

Work permissions:
You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.

Here are the benefits of this job:

- Competitive part-time salary
- Flexible working hours
- Opportunity to work in the vibrant Elephant and Castle area
- Professional development and training opportunities
- Friendly and supportive team environment
- The chance to contribute to a respected and growing estate agency

Pursuing a career as a Social Media / Admin Assistant offers a blend of creative and administrative experience in the dynamic property sector. This role is perfect for those who are passionate about social media and enjoy supporting a team to achieve operational excellence. It provides a unique opportunity to develop a diverse skill set in a rewarding and flexible part-time position.

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Cashcalls:

• Acknowledging receipt of requests and ensuring back-up documentation adequate
• Preparing ad hoc cashcall letters and ensuring retentions and currency conversions are accurate
• Booking all items accurately on the AS400, including reversals of ROGIS duplicates
• Obtaining the requisite approvals for the cashcall
• Issuing the cashcall letter and documentation
• Monitoring the status of cashcalls and clearing bookings from the cashcall table
• Identifying receipts and ensuring they are forwarded on to the issuing offices promptly
• Clearing down balances from the receivable and payable ledgers
• Chasing uncollected cashcall balances
• Collation and filing of documentation from issuing offices for accounts requiring backup
• Any other similar duties within the department as assigned.

Cash allocation :

• Reviewing all anticipated cash receipts
• Being first point of contact with A&F for all cash receipt identification
• Advising A&F what to allocate cash against
• Investigating queries on cash transactions
• Reviewing uncleared balances on the cedant side of the ledger
• Obtaining approval for payments to issuing offices and reinsurers
• Running client reports both for audits and as and when required
• Assisting in chasing uncollected balances as needed

Loss documentation :

• Collation and filing of documentation from issuing offices for accounts requiring backup

Responsibilities

• Acting within an agreed claims handling authority and upholding the departmental objectives.
• Adhering to Lloyds Minimum Standards
• Receiving and acting upon first notifications and updates, determining coverage.
• Taking a fair and proportionate approach towards policy holders
• Agreeing valid claims
• Establishing and maintaining reserves
• Carrying out negotiations with brokers, face to face when required
• Handling claims electronically predominately via ECF and DocoSoft
• Managing third party experts Minimum of two (2) years experience in a similar administrative role.
• Some previous claims or captive experience would be advantageous.
• Knowledge of the reinsurance or insurance industry an asset.
• Must be a motivated individual, able to work on his/her own initiative, produce accurate work, and meet strict deadlines.
• Must be able to produce reports and documentation.
• Ability to communicate at all levels of the organization.
• Strong communication (both written and verbal) and interpersonal skills.
• A strong knowledge of Windows-based applications such as Word, Excel, Outlook.
• Previous experience with AS400 an advantage.

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

To provide a comprehensive medical secretarial and administrative service to clinicians and other members of the multi professional team including, where appropriate providing administrative support in the co-ordination of medical staff rotas and leave, responsible for managing mail, telephone calls, face to face and electronic communications from clinical and non-clinical staff, patients, relatives, carers and external agencies, responding where appropriate; prioritising and redirecting or escalating as required to clinicians or line manager to ensure efficiency and effectiveness of service delivery Deal with queries from service users including patients and their representatives, in a manner that is consistent with legislation, policies and procedures whilst demonstrating understanding, empathy and discretion. Deal with complex mail. Establish and maintain an effective system for work related documentation to facilitate the timely processing of responses, information, correspondence and documents etc. Organise and oversee the arrangements for chasing investigation reports and be proactive in the development of administrative services. Be a team player and assist colleagues and cover absences when required, and to undertake any other ad-hoc duties in line with operational and service needs Provide a high quality confidential and comprehensive administrative and secretarial service. Manage the diary and make decisions on behalf of the Manager in prioritising and re-arranging diary commitments. Open and sort incoming emails and other post in a timely manner, and where appropriate, personally prepare and send responses to correspondence. Operate bring forward and reminder systems. Undertake word processing of all documents to a high standard, in an agreed Trust style and using an appropriate referencing system. Utilise advanced level IT skills to create reports, spreadsheets and presentations. Develop and maintain filing systems (electronic and paper) to ensure effective access to relevant information. Prioritise own workload on a day-to-day basis to ensure that deadlines are met. Act as a central point of contact for external and internal callers, making judgements regarding appropriate dissemination of key information. Coordinate administrative arrangements relating to reporting requirements, to include the collation and presentation of documentation, preparing evidence and ensuring information is up to date. Oversee the facilitation and administration of meetings/panels, including: taking formal minutes that are intended for external review eg safeguarding, the production of agendas and coordination

St Mary’s Hospital London is part of Imperial NHS trust and is situated centrally next to Paddington station, which has excellent transport links to London and its surrounding areas.

Manvers ward is a 33- bedded ward specializing in respiratory and acute medicine.

25 beds are dedicated to the care of respiratory patients, with both acute and chronic conditions.

This includes a dedicated 8- bed Acute Respiratory Unit, where we can care specifically for patients requiring Non Invasive Ventilation (NIV), tracheostomy care and use monitoring and blood gas analysis to ensure our patients have the support they need at the earliest opportunity.

All areas are supported by a multi-disciplinary team of specialists, working to help our patient receive only the highest standard of care.

As a Ward Clerk, you have a vital role in supporting the whole unit, as you are the first point of contact to welcome visitors to the ward and are responsible for answering queries and checking patients and visitors on/off the ward.

There are learning opportunities for the within the trust to equip you with the correct knowledge, skills and attitude to ensure you are competent and develop in your role.

Effective delivery of clerical and reception duties on the ward.

Input and maintenance of accurate patient information on Trust information systems.

Provision of excellent customer service to members of the public and staff who visit or contact the ward.

Contribution to positive patient experiences.

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.

Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You’ll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.

We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us at interview.

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.


This advert closes on Friday 18 Oct 2024

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

What are the Responsibilities of this Medical Secretaryrole? Ensuring the timely processing of all patient related information, including clinic letters, reports, referrals, appointments, admissions, and all , general enquiries. Ensuring that all correspondence is handled within the required timeframes. To be responsible for booking all appointments and co ordinate theatre bookings as required. Handling any outstanding invoices for patients, insurers or third parties to ensure prompt payment.

we have an exciting new job opportunity for an Admin Officer to join our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice Working for Fox Court tribunal.This is a full-time temporary role for an ongoing 6 months with a view to extending the contract further.

This role is working for the Court via our recruitment agency, Brook Street

fox court concerned primarily with First- Tier Social Security and Child Support benefits

this court is responsible for handling appeals against decisions relating to:

• Attendance Allowance
• Bereavement Allowance
• Carer's Allowance
• Child Benefit
• child maintenance (child support)

Duties:

customer service and good communication skills are essential for this role

• court clerking Working with judges, preparing their documents for cases which are to be either face to face or on Microsoft teams.
• working in the court room to oversea the preparation and coordination of hearings
• Processing Court orders, liaising with parties within the court
• Will be a mixture of processing work and court clerking
• Scanning documents and transferring files
• Liaising with members of the judiciary
• Uploading documents onto electronic systems/databases
• Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting fines and fees etc, including the use of chip and pin
• Will be strictly working in the office, not working from home

Skills required:

• Good excel skills
• Good organisation skills
• Good attitude
• Ability to communicate efficiently via telephone, email etc and to remote workforce
• Ability to work on own initiative

Salary: £13.98 p/h (with benefits of pension scheme and holiday.

Hours: 37 hours per week, Monday to Friday, 9-5

A DBS check will be needed before you can start this role, we will process this for you.

if you are successful you will be subject to security checks which take approximately 2-3 weeks to process.

If you have excellent organisational skills, data entry skills and an administrative background then do not delay and apply today!