Total 189 Administrative / Clerical job vacancies in Fort Belvoir, Virginia

• Manage the resources and manpower functions for the organization.
• Oversee military personnel assignments.
• Serve as action officer and principles advisor between the organization and Civilian Human Resources Service Center.
• Plan and execute the administrative management program for the organization.
• Plan, organize, assign and supervise the work of one civilian and one military employee.

• You will serve as an action officer for the Director, Safety Division in support of the Marine Corps enterprise.
• You will manage the administrative operations of the division on behalf of the Director, Deputy Director, Executive Assistant and three Branch heads.
• You will provide direction and guidance to the staff on administrative matters and ensure the most efficient and effective support is provided to the Safety Division.
• You will provide secondary assistance to the Fiscal Officer in the identification of the financial and material needs for the Divisions budget and operations.
• You will be responsible for the Government Travel Card Program rules and regulation sand ensure each card holder understand their responsibilities.
• You will provide general administrative support through drafting documents and correspondence for distribution to invested parties.

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-9. At the GS-7 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-9. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds.

• Provides administrative authority, guidance, and decision making to Medical Officer of the Day (MOD), Nursing Officer of the Day (NOD), and other similarly named Nurse and Medical positions in charge after hours, and all other clinical staff concerning administrative matters necessary for operation of the medical center during other than normal tours.
• Provides orientation and situational technical advice to physicians regarding VA policies and procedures.
• Assists medical center staff with medically related problems, including involuntary commitments, orders of protective custody, and management of unruly or severely disturbed patients.
• Performs for administrative matters as the MOD does for clinical matters, working as a team to carry out top management responsibilities during other than regular working hours.
• Directly intervenes with problems regarding patient activity, directing and advising clinical staff of appropriate administrative action.
• Assists in responding to emergencies, determines priorities and nature of action to be taken; authorizes services, supplies, and personnel; notifies authorities as situation dictates.
• Implements search plan for missing patients; informs next-of-kin of search status, as appropriate.
• Observes for safety, potential problems, and takes corrective action.
• Oversees determination of applicants' eligibility; obtaining income and insurance information for appropriate nonservice-connected applicants; counseling nonservice-connected veterans to determine ability to defray costs of medical care elsewhere.
• Acts as an advisory resource to all personnel assigned to other than normal tours of duty, such as medical clerks, telephone operators, file room personnel, admitting and clinic clerks and Contact Representatives.
• Maintains current bed inventory utilizing BMS (Bed Management System) software and ensures the accuracy of the program for national reporting purposes; obtains bed availability for treatment needs.
• Provides daily report/log of all activities occurring during tour of duty and briefs on-coming shift of pending events or the current status of any administrative issues.
• Conducts analytical studies on operational processes, issue topics, or related special projects as assigned. These may include access, consultations, travel, enrollment management, Medical Center Memoranda or Policies or other topics related to the flow of patient care related to health administration processes.
• Perform other duties as assigned.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• Plans and manages the administrative management program for the State Office and its subordinate County Offices, including management analysis, personnel management, automation, support services, budget and financial management.
• Assists the Deputy SED in planning and directing both administrative and program work of the office, advising the Deputy SED in highly complex and extremely sensitive matters and, in the absence of the Deputy SED, directs all State Office operations.
• Performing various personnel management functions within the State Office including developing position descriptions; participating in interviews with candidates for vacancies; providing input on selection decisions; and drafting performance plans.
• Determines County Office annual administrative fund requirements; develops and monitors salary and expense budget for State Office and County Office (Federal) travel; and maintains budgetary control of funds.
• Provides to State and County Offices or ensures the provision of a variety of support services such as property and supply management, procurement, space management, records and forms management, mail, payroll, travel, and motor vehicle services.

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

Receives all visitors and incoming calls to the Warden.

Screens calls and visitors to determine those requiring the Warden’s attention and referring others to the appropriate department.

Obtains and provides background information through the use of electronic communication or Bureau of Prisons policy to assist in handling those calls that require the Warden’s attention.

Resolves and/or assists in resolving a variety of concerns by staff and/or visitors.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

This is a Defense Intelligence Senior Level (DISL) position that functions as the Senior Advisor, Strategy Coordination Program Office (SCPO) within the Office of the Under Secretary of Defense for Intelligence and Security (OUSD(I&S)).

Major duties and responsibilities will include, but are not limited to the following:

• Serves as a recognized expert providing technical expertise, analysis, advance solutions, and recommendations to Collection and Special Programs leadership on future initiatives and capabilities against strategic competitors in the areas of national defense, national security, intelligence, counterintelligence, and other interagency intelligence-related matters and activities.
• Works collaboratively with the Intelligence Community and US Government Interagency partners to facilitate the rapid and effective use of intelligence to identify and mitigate threats to US interests.
• Leads the DoD efforts to provide intelligence and counterintelligence assessment, analysis, evaluation, interpretation, dissemination of information, advance solutions, and recommendations to OUSD(I&S) leadership and interagency partners.
• Oversees the Program Office in identifying, assessing, and neutralizing foreign intelligence activities and capabilities mitigating threats, as well as developing new concepts, methodologies, and risk mitigation strategies to address and better respond to these issues.
• Participates in technology innovation, research, and development to create new or to enhance existing capabilities to improve detection of threats.
• Provides expert advice on SCPO capabilities, intentions, and activities to inform and influence National Security policy, DoD policy, OUSD(I&S) policy, and Congressional legislation.

• Utilize the Defense Civilian Pay System to collect, sort, post, update and review time, attendance and labor data for assigned personnel each pay period.
• Respond to non-technical requests for information regarding office functions, status of reports, duty status of office personnel, or other information available from files.
• Use a personal computer with word processing, spreadsheet software, and printing equipment to create, copy, edit, store, retrieve, and print a variety of standardized documents.
• Coordinate reservations, air, hotel, and rental reservations for personnel.
• Prepare travel orders for personnel based on availability of funds to cover travel costs.

The CYP Operations Clerk performs a combination of duties related to one or more components of the CYP. Duties are related to record keeping and reporting, liaison with families and programs, and collection and monitoring of fees and supplies. These tasks are summarized below.

Record Keeping and Reporting
Prepares and maintains assigned reports, correspondence, and statistical and financial data pertaining to components within the CYP (e.g., CDC, CDH, SAC, YP, R&R, USDA).Ensures child registration and enrollment paperwork is complete and current.
Ensures that all USDA food program records are accurate, up-to-date and readily available
.Reviews and submits completed paperwork for background checks.
Maintains office files and records.
Provides required information to requesting agencies that include but are not limited to Family Advocacy, Naval Investigative Services, Environment, Safety and Fire personnel, and USDA.
Prepares necessary daily, weekly and monthly reports in compliance with reporting policies and procedures and ensures they are submitted in a timely manner.
Conducts research of records and follows up in order to resolve discrepancies and problems.
Notifies supervisor of any discrepancies and informs supervisor of any issues/ problems that cannot be resolved.

Liaison with Families and Programs
Provides front desk coverage, logs children in and out of the facility, and informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures.
Assists with dissemination of information to CDH providers regarding training schedules, certification process, application status, and USDA reporting requirements.
Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel when appropriate.Performs assigned resource and referral duties and assists in maintaining current waiting list.

Fees and Supplies
Collects fees and charges and records payments in accordance with proper procedures.
Notifies supervisor of all delinquent payments.
Completes a daily activity report and ensures proper deposit of funds in accordance with established cash handling procedures.
Responsible for monitoring all supplies and resources. Notifies supervisor of items that need to be ordered.

Additional Responsibilities
Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.

Performs other duties as assigned.

• You will lead the development, presentation, and evaluation of technical training courses for the Civilian Benefits Center (CBC) staff.
• You will determine the need for, and development of, seminars, workshops, and training classes, to assure that the CBC benefits and retirement programs are administered effectively.
• You will provide direction on complex issues pertaining to retirement and benefits and ensure that all policy, regulatory and program issuances are properly integrated into the staff development programs.
• You will oversee CBC’s social media footprint and develop strategies to communicate with DON employees world-wide.
• You will compose responses and write letters to customer inquiries for appropriate signature, and draft legislative proposals involving broad aspects of employee retirement and benefits programs and responses to Congressional Inquiries.
• You will manage administrative support functions of the CBC, including the receipt, review and distribution of various civilian benefits and retirements related mail and documents.

• You will exercise primary control over the Director's appointments and maintain daily schedule of all engagements of the Director.
• You will coordinate with outside stakeholders to schedule weekly meetings, conferences, appointments etc.
• You will daily print out and compile Daily Read Books for the Director containing schedules, upcoming schedules, updates and status of reports or major tasks, provide read ahead materials for meetings.
• You will serve as a liaison between the Director and personal from subordinate offices by providing accurate, updated, and timely advise on implemented policies and instructions.
• You will act as the principal receptionist for the Director by receiving visitors. You will screen calls and visitors answering questions following established policies and routines.
• You will assist the executive assistant with all logistics related to official travel in accordance with current travel regulations. File and follow-up with travel claims.

• You will be accountable for all aspects of Integrated Product Support (IPS) for the assigned program(s) and can also serve as an Assistant Program for Logistics (APM-L) or an IPT Logistics Lead.
• You will provide logistics oversight and Life Cycle Management for technical issues regarding the twelve IPS elements.
• You will provide leadership, oversight and guidance on all logistics aspects of assigned projects/programs.
• You will provide input to Program Management in support of managing cost, schedule and product support performance
• You will develop logistics acquisition documentation, provide input to other acquisition documentation, and determine the acceptability of contractor prepared logistics deliverables
• You will interpret configuration management activities and tools; working with the configuration manager for projects; suggest alternative revisions and assisting in implementation of new strategies.
• You will provide support in the digital transformation of Integrated Product Support elements and deliverables through the utilization of Digital Engineering principles.

• You will work closely with the Chief of Staff and Executive assistant to monitor and track deliverables for CO approval.
• You will develop and provide clear taskings to the appropriate offices, solicit responses, and consolidate the information to provide coherent, defendable, accurate, complete, consistent, and relevant deliverables for review and approval.
• You will assign tasks, track, and coordinate answers to questions directed by leadership.
• You will monitor progress on actions, generate metrics to demonstrate accountability for meeting deadlines and quality expectations.
• You will prepare periodic reports on action status and keep leadership aware of late, pending, and new actions.
• You will develop processes for tracking and actioning deliverables that come through various channels.
• You will provide in-person, telephone, and virtual meeting support to include keeping meeting minutes and capturing action items and tasking.
• You will following up with appropriate POCs on action items and tasking statuses and provide status to NSWC Dahlgren leadership.
• You will prepare briefing material, charts, graphs and other presentation materials independently.
• You will utilize graphics or desktop publishing software for preparation of presentations.
• You will review and summarize reports and documents for senior management directing attention to actions needed or concerns.

• You will support senior Human Resource Specialists in the management of numerous programs to include leave programs, a robust awards and recognition program, the telework program, the employee assistance program, and the drug-free workplace program.
• You will assist with the maintenance and regular reporting of important workforce status reports, including attrition, awards budget allocations, and utilization of various work-life programs.
• You will participate in onboarding of new employees by briefing on work-life programs, benefits, retirement, and pertinent contact information.
• You will manage hard copy and digital files for assigned areas of responsibilities, ensuring accuracy and compliance with Department of Navy recordkeeping guidance.
• You will support senior Human Resource Specialists in data gathering for suitability adjudications.
• You will initiate requests for personal actions related to the processing of monetary or time-off awards, separations from employment (retirements, resignations), extended leave without pay, and disciplinary or adverse actions.
• You will, as assigned, you may distribute important work-life, benefits, retirement, and pay information to the entire NCIS workforce via established distribution lists.
• You will utilize a variety of information technology tools to complete assignments.