Total 2 Administrative / Clerical job vacancies in Delhi, Delhi

Primary Responsibilities

• Reports directly to the Director of Operations ibis & ibis Styles Hotels India & General Manager ibis New Delhi Aerocity. 
• To assist and responsible for administrative and general assignments from the General Manager and of the department.
• To ensure efficiency of the administration of the department.
• To cooperate with other departments in order to ensure the smooth operation and the management of the hotel.
• Ensure that the day-to-day administrative needs of the department are fulfilled.
• Perform the duties within the framework defined by the norms of the Company and within the Hotel’s internal regulations.
• Keep confidential information Confidential.
• Responsible for rendering secretarial for the General Manager as required.
• To prepare respective schedules and reports that will be internally
• Distributed or submitted to Accor Head Office laid down by the General Manager.
• To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from General Manager, etc.
• To prepare correspondence such as fax, letter, memo, complimentary voucher, etc as assigned with a coding system for tracking.
• To open and dispatch mail that relates to the department.
• To maintain office supplies stock.
• To keep herself acquainted with the General Manager’s activities in order to assist in discerning priorities.
• Input data into computer system as required.
• To arrange appointments for the General Manager, reminds him of appointments and meetings.
• To handle incoming/ outgoing telephone calls and faxes.
• To handle all contact listings such as Owner contacts, Accor contacts, Hotel contacts and other supplier companies, etc. 
• To create self-appearance both on the telephone and in person with an excellent image of the hotel.

Luciddatas is seeking a detail-oriented and highly organized Administrative Assistant to provide support to our team and ensure efficient office operations. As an Administrative Assistant, you will be responsible for managing office supplies, assisting with scheduling and coordinating appointments, and handling various administrative tasks.

We are looking for a reliable and proactive individual with excellent communication and multitasking skills. The ideal candidate should have previous experience as an administrative assistant or in a similar role, and be able to handle multiple priorities with professionalism and efficiency.

Responsibilities

• Manage office supplies and inventory
• Schedule and coordinate appointments and meetings
• Assist with the preparation and distribution of documents and reports
• Handle incoming calls and correspondence
• Organize and maintain files and records
• Perform general administrative tasks such as data entry and scanning
• Assist in the preparation of presentations and meeting materials
• Provide general support to visitors and clients
• Ensure confidentiality and security of sensitive information

• Proven experience as an Administrative Assistant or in a similar role
• Excellent verbal and written communication skills
• Strong organizational and time management skills
• Ability to multitask and prioritize tasks
• Proficient in MS Office Suite
• Attention to detail and accuracy
• Ability to work effectively in a team environment
• Professional and friendly demeanor