Total 41 Administrative / Clerical job vacancies in 0BY SAN DIEGO CA (NAVAL STATION)

• You will compile written reports to provide status updates.
• You will operate automated computer systems to maintain and update electronic records and data.
• You will answer inquiries of a general nature to make referrals to responsible staff members.
• You will determine specific action to take to correct discrepancies, errors, or problems following instructions and procedures.
• You will research rules, regulations, and procedures to resolve questions or issues.
• You will compose correspondence (e.g., technical reports, presentations) observing proper format, grammar, spelling, capitalization, and punctuation.
• You will perform duties as a Command Pay and Personnel Administrator (CPPA).
• You will ensure all documents and information for personnel and pay support are relayed to the appropriate supporting organization.

• You will serve as a Contracting Officer's Representative (COR) and Subject Matter Expert (SME) for the Navy Integrated Training Environment (NITE) contract.
• You will perform critical evaluations for delivering effective and efficient contractor support, financial management analysis, and procurement oversight planning and execution support for current and future NCTE contractor support.
• You will communicate with other CORs, Supervisors, Contracting Officers, Technical Points of Contact (TPOCs), RS20 pillar leads and branch heads, Sponsors and other agencies regarding technical requirements and contract oversight and execution.
• You will develop options/plans for addressing contract issues and re-evaluating priorities.
• You will lead and support teams chartered to perform operational requirements analysis, detailed analysis for solutions, and project implementation/execution as it relates to contract management.

• You will evaluate, analyze and organize and coordinate administrative and clerical functions of the office.
• You will establish and maintain correspondence, reports and documents for the command.
• You will receive visitors and telephone calls, determine the nature of requests and direct to appropriate department.
• You will control and maintain the Commanding Officer’s calendar and schedule appointment and meetings.
• You will screen, proofread, format and track command correspondence.
• You will make travel and conference arrangements for senior staff.
• You will provide protocol functions and coordinate visits by congressional representatives and flag and general military officers and provide advice to ceremonial planning groups.
• You will serve as the command coordinator and includes duties such as Assistant Public Affairs Officer, Command Historian, Officer Fitness Report Coordinator, Assistant Civilian Position Management Coordinator, and Social Coordinator.

• You will transmit, receive and acknowledge electronic mail and messages checking transmittal for proper clearances and printing hardcopies to route as necessary.
• You will assist personnel with travel orders and vouchers explaining the use of the Defense Travel System (DTS) as necessary.
• You will manage fitness report/evaluation tickler for report date due and advise leadership on fitness report/evaluation matters.
• You will maintain records and files for assigned civilian employees, preparing requests for personnel action, keeping time and attendance.

• You will participate in complex special projects, monitor activities or actions of the organization, and keep senior leadership properly informed of the highest priority items.
• You will ensure appropriate individuals are aware of actions requiring their attention and follow up to ensure actions are properly completed.
• You will identify problem areas within the program administration processes, makes recommendations, and assesses, revises policies and procedures to resolve issues.
• You will find ways to improve quality, timelines and efficiency of program management/administrative work.
• You will develop and work collectively with management on standard operating procedures (SOP’s), policy, and business rules, as applicable.

• You will provide advice and guidance to various command personnel on a variety of command policies and procedures, administrative matters, and office operations to management officials and/or team personnel.
• You will advise and instruct subordinate secretaries concerning such matters as directives, reports, correspondence, and telephone procedures.
• You will evaluate overall program and workload requirements and adjust or recommend changes, as appropriate.
• You will advise and instruct subordinate secretaries concerning such matters as directives, reports, correspondence, and telephone procedures.
• You will supervise and instruct subordinates on the full range of administrative matters.

• You will maintain the CO/XO/ED's appointment calendars and schedule of commitments using discretion and knowledge of his/her schedule, available time, personal interest and responsibilities.
• You will arrange conferences for the CO/XO/ED, contacting personnel involved and notifying them of the time, place, subject, and the availability of background information.
• You will receive and screen incoming telephone calls and visitors for the CO/XO/ED, evaluate the issues and decide appropriate action.
• You will compose memoranda, routine notices, correspondence, reports, etc.
• You will review all outgoing correspondence prepared by the NAVSUP BSC departments in the command level and staff for signature of the CO/XO/ED, format, grammar, spelling, procedure, and conformance with general policy.
• You will review incoming correspondence, dispatches, and memos; determine which require the CO/XO/ED's or Command staff's attention, which can be personally handled, and which can be assigned directly to another site location, or office.
• You will ensure the administrative and secretarial tasking in support of the CO/XO/ED is in accordance with the requirements of NAVSUO and NAVSUP BSC.
• You will serve in a liaison capacity between the CO/XO/ED and his/her subordinates.
• You will maintain and control a tracking system for Command level actions, ensuring that all actions regardless of site office responsibility are completed in their entirety and that replies are received before assigned due dates.
• You will create and manage travel orders and plans.

• You will relay critical information to staff members, management, or external customers via telephone or in person.
• You will research rules, regulations, and procedures to resolve questions or issues.
• You will process travel vouchers in accordance with Joint Travel Regulations (JTR).
• You will prepare and assemble background material to include historical reports, pertinent regulations and directives, mission, and functional statements and SOPs for inclusion in correspondence.

Major Duties and Responsibilities

• Directs the personnel management program for the organization, performing or overseeing the full range of human resources requirements.
• Performs the full range of personnel management and administration of the service with varied functions and activities.
• Acts as the liaison with the human resources office concerning personnel related matters.
• Provides advice and assistance to managers and staff concerning Federal and agency personnel processes and procedures.
• Reviews, analyzes, and interprets incoming requests, recommends appropriate action, or suggests appropriate alternatives based on knowledge of internal operations, agency personnel policies, budgetary constraints, and work priorities.
• Provides for the budgeting and financial management for the organization including budget formulation, justification, and execution; financial management; and financial reporting.
• Manages budget formulation and execution for a changing budget of administrative expenses involving different funding sources.
• Manages procurement and contracting for the organization. This may include preparing procurement requests, evaluating proposals for work, acting as a COTR for procurements, and/or maintaining procurement and contracting records.
• The incumbent supervises and oversees a variety of administrative programs relating to the business functions of both the clinical, non-clinical, and research sections of the Radiology Service.
• Performs budget execution functions to ensure that expenditures are consistent with budget formulation plans as the fiscal year progresses.
• Directs administrative support services to the Staff Radiologists, Chief Radiology Administrator, Business Manager and Line-Chiefs, to ensure that inquiries, correspondence, and actions for the area of responsibility are addressed appropriately.

We have exciting vacancies for Flexible Clerical Colleagues to join Booker Magor DC. There are two different shift patterns available, (1)Double days & (2) Nights. Colleagues will be required to be multi skilled however will focus more of their time in specific areas of the Warehouse Operation.

Reporting to Team Management or Stock Integrity Management (dependant on time spent in specific area), you will be responsible for supporting the day to day administration of the Warehouse function ensuring a smooth efficient running of the DC operation to meet productivity requirements, and service level commitments.

Duties may include (but will not be limited to):

• Dealing with Drivers & receipt of paperwork
• Communicate with Shunters/Transport regarding deliveries
• Completion of POD paperwork
• Dispatch confirmation
• Releasing orders for checking & putting away
• Liaise with Goods in Checkers & and Supply Chain
• Release of products for picking
• Monitor of pick and replenishment control screens
• Investigation of back picks, suspended picks & replenishments

.To apply for this position, you will be able to demonstrate the following:

• Effective professional communication and decision making
• Excellent people skills and teamwork with the ability to work under pressure
• A can do attitude, analytical capability to problem solve
• Escalate issues and concerns in a timely manner
• Good understanding of warehouse processes & knowledge and understanding of Health & Safety
• Previous experience of working within a large distribution centre or similar
• Intermediate PC user skills

If you are interested in applying for this position, please submit your CV and cover letter to Allison Jowett, Distribution People Project Manager.

You must ensure your Line Manager is aware of your application.

Description -

The following posting is a pipeline requisition, meant to accumulate candidates for Artificial Intelligence Engineer in Palo Alto.  Qualified applicants will be contacted in concert with the approval and publication of identical, approved positions within HP. 

Candidates who identify with a group that is historically underrepresented in the technology sector including by not limited to, African American, Latino, Native American, individuals with disabilities and veterans are encouraged to apply.

About Us:

Innovation is in HP’s DNA. From our origins in a Palo Alto garage in 1939, to our current position as one of the world’s leading technology companies, HP has grown to become a leader in technology and corporate culture, inspiring innovators and entrepreneurs around the globe.

HP brings together a portfolio that spans printing, personal computing, software and services to serve more than 1 billion customers in over 170 countries. We are committed to fostering a diverse and inclusive workplace that attracts exceptional talent and to supporting our employees to succeed at all levels. We dream in over 35 languages and share one mission: to engineer experiences that amaze.

The Program:

Our future success depends on the innovation and fresh ideas students bring to HP Inc. We are hiring students with a diverse set of skills and experiences to join us, across the different organizations that make us HP Inc. Our intern program is intended to enhance your overall learning experience, give you an opportunity to make an impact, have some fun, and meet great people along the way. 

Join us for a 1-2 year paid part-time Internship starting in Spring 2024 designed to let you apply your classroom learnings to real world challenges.  Our internships have a thoughtful balance of networking, executive speakers, community involvement, big meaty projects (no paper filing here!) and fun!

The Team:

The Personal Systems organization creates a full ecosystem of digital experiences through advancing leadership in computing, artificial intelligence and machine learning, creating immersive experiences through peripherals and expanding digital services. 

Responsibilities:

As a Personal Systems Artificial Intelligence Engineer Intern, you will work with a team within Personal Systems on projects to:

• Document and test new software applications focusing Artificial Intelligence and Machine Learning
• Assess of new application ideas into Artificial Intelligence and Machine learning domain
• Enhance products and create new product design.
• Develop applications (coding, programming)
• Ensure quality and performance assurance.

Education and Experience Required:

• High School Degree
• 2nd or 3rd Year of University completed, or 1st year of Masters completed–typically a technical degree specialization.

Preferred Majors:

• Bachelor’s or master’s Degree with a focus on Computer Science, Software Engineering, Computer Engineering, or related technical field

We are looking for visionaries who are ready to make an impact on the way the world works. At HP, the future is yours to create. Thanks for taking the time to review our job, if you think it is a match to your knowledge and interests please apply today— we are eager to learn more about you. 

Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The typical base pay range for this role across the U.S. is $25 — $36 hourly. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.

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Equal Opportunity Employer (EEO) - 

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

If you’d like more information about HP’s EEO Policy or your EEO rights as an applicant under the law, please click here: Equal Employment Opportunity is the Law Equal Employment Opportunity is the Law – Supplement

At Cadence, we hire and develop leaders and innovators who want to make an impact on the world of technology.

Job Title: VAR Administrator Location: San Jose, USA

Reports to: Sales Operations Director

Job Overview:

• Provide the link between the indirect sales channel (VAR) and Cadence quote to cash functions

• Process orders of all product types

• Ensure all internal controls are being met and take corrective action if required

• Engage with VAR & VAR partner managers to resolve queries

• Ensure timely processing of orders and resolution of queries

• Collaborate with internal and external customers in order to develop best practices.

Job Responsibilities:

• Experience in order processing in high volume environment

• Strong written and verbal communication

• Good organization skills

• Proficient in use of Excel

• Ability to interface well with other departments

• Experience with databases or record repository applications including SFDC 2

Job Qualifications:

• Previous experience in software business preferred Additional Skills/Preferences:

• Language: English Additional Information:

Cadence is committed to equal employment opportunity and employment equity throughout all levels of the organization. We strive to attract a qualified and diverse candidate pool and encourage diversity and inclusion in the workplace.

We’re doing work that matters. Help us solve what others can’t.

We encourage fun, on and off the clock.

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments.

Dialysis is serious business. That is why we encourage fun. If you love patient-centered health care with real relationships inside a company that encourages fun on and off the clock, then DaVita is the place for you.

We offer career options to fit your lifestyle.

Here is what you can expect when you join our Village as an Administrative Assistant:
• A community first, company second culture based on Core Values that really matter.
• Clinical outcomes consistently ranked above the national average.
• Award-winning education and training across multiple career paths to help you reach your potential.
• Performance-based rewards based on stellar individual and team contributions.
• A comprehensive benefits package designed to enhance your health, your financial well-being and your future.
• Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation.

We seek a personable individual with excellent computer and clerical skills (Microsoft Office). You must type 60 WPM and have a high school diploma or GED. Medical secretary or secretarial certification is preferred-as is at least 1 year in a related administrative position in a medical setting.

Join us as we pursue our vision "To Build the Greatest Healthcare Community the World has Ever Seen."

What We’ll Provide:

More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings.

• Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out
• Support for you and your family: Family resources, EAP counseling sessions, access Headspace®, backup child and elder care, maternity/paternity leave and more

• Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita’s online training platform StarLearning.

#LI-VC1

Salary/ Wage Range

Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies and experience and may fall outside of the range shown. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at https://careers.davita.com/benefits  

El Camino Health is committed to hiring, retaining and growing the best and brightest professionals who will carry our mission and vision forward.  We are proud of our reputation in the community: One built on compassion, innovation, collaboration and delivering high-quality care.  Come join the team that makes this happen.

Applicants MUST apply for position(s) by submitting a separate application for each individual job posting number they are interested in being considered for.

FTE

Scheduled Bi-Weekly Hours

Work Shift

Job Description

Under limited supervision, provide administrative oversight for a service line leadership team, including the coordination of communications and pertinent data among a group of the directors’ subordinate leadership and oncology providers.  This is including but not limited to managing the director’s calendar and responding on behalf of the oncology leadership team and providers to internal and external stakeholders.

Performs and oversees special projects or assignments that are highly sensitive or complex, requiring a high level of independence and initiative in execution and implementation. Handles, details, and directs work of a highly confidential and critical nature to support the oncology leadership team on matters of significance. Provides planning for special events, includes managing vendors, scheduling, selecting venues, and coordinating details.   The administrative assistant will assume the key leadership position of coordinating all aspects of the Multidisciplinary weekly Breast Tumor Board and General Tumor Board at Mountain View Campus as well as the twice a month Los Gatos General Tumor Board.

• Directs the daily administrative operations for the Oncology Service Line Administrative offices.

• Develops and implements efficient and effective systems for managing information, projects, and communications to ensure accurate and timely responses.

• Functions as the gatekeeper, understanding the oncology leadership teams requirements, prioritizing issues according to urgency, and allocating time accordingly. Protects Service Line Directors time/schedule.

• Maintains a comprehensive list/database of initiatives and assignments, to include actions delegated to other offices.

• Responds to a wide variety of questions and issues from patients, staff, and the public on behalf of the Oncology Service Line Leadership team, including those highly sensitive in nature.

• Research, compiles, and summarizes complex and/or highly sensitive issues, policies and topics; provides background information, talking points and briefing materials for the Service Line Leadership Team.

• Briefs service line leadership in a timely fashion regarding priorities and deadlines on the status of pending issues.

• Organizes ad hoc committees appointed by the director on a broad range of issues.

• Prepares confidential reports and summarizes issues for senior staff, board members within El Camino Health.

• Handles the details of complex and highly sensitive matters on behalf of the Oncology Service Line Leadership.

• Prepares responses to urgent requests on behalf of the Oncology Service Line Leadership; takes charge of complex and highly sensitive matters, and independently investigates issues and problems.

• Makes high-level contacts of a sensitive nature with internal and external individuals, requiring a high level of discretion and diplomacy.

• Researches, analyzes, and synthesizes information to prepare Oncology Leadership Team briefings, reports, and summaries.

• Coordinates information from other departments and tracks to ensure completion with sufficient time for Oncology Service Line Leadership Team review in advance of meetings.

• Manage small to medium size/scope projects.

• Will assume the key leadership position of coordinating all aspects of the Multidisciplinary (Medical Oncologists, Radiation Oncologists, GYN Oncologists, Radiologists, Pathologists, Nursing, Social Work, Palliative Care, Pharmacists, Inpatient Nursing, Nurse Practitioners, Nutritionists, Tumor Registry Team) weekly Tumor Boards to assure compliance with the American College of Surgeons Commission on Cancer Standards.

Weekly Breast Tumor Board – Mountain View Campus

  Weekly General Tumor Board – Mountain View Campus

  Bi- Monthly General Tumor Board – Los Gatos Campus

• Other duties as assigned.

Qualifications

• Associate degree with seven years of administrative experience, at least three at senior leadership level OR Bachelor's degree with five years' experience or equivalent.

• Prior healthcare administrative experience in a senior leadership setting preferred.

• Demonstrated experience managing multiple complex calendars for senior leaders.

• Strong interpersonal skills: ability to communicate and influence effectively with all levels of the organization including outside vendors, employees, physicians and members of the leadership team, both verbally and in writing.

• Strong customer service experience.

• Advanced experience using MS Office applications including Word, Excel, PowerPoint and Outlook.

• Excellent organizational skills and able to work independently. 

• Must also have demonstrated ability to work effectively in a team environment.

• Demonstrated ability to be flexible and work under changing conditions requiring reprioritization of workflow.

• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization.

• Ability to multi-task with demanding timeframes and competing priorities.

• Ability to use a high level of discretion and maintain all confidentiality.

• Small to mid-level project management skills.

License/Certification/Registration Requirements

None

Ages of Patients Served N/A

Salary Range:

The Physical Requirements and Working Conditions of this job are available.  El Camino Health will provide reasonable accommodations to qualified individuals with a disability if that will allow them to perform the essential functions of a job unless doing so creates an undue hardship for the hospital, or causes a direct threat to these individuals or others in the workplace which cannot be eliminated by reasonable accommodation.

An Equal Opportunity Employer:
El Camino Health seeks and values a diverse workforce. The organization is an equal opportunity employer and makes employment decisions on the basis of qualifications and competencies. El Camino Health prohibits discrimination in employment based on race, ancestry, national origin, color, sex, sexual orientation, gender identity, religion, disability, marital status, age, medical condition or any other status protected by law. In addition to state and federal law, El Camino Health also follows all applicable fair and equitable employment policies from the County of Santa Clara.

CACI has an immediate opening for an Office Automated Clerk (OAC) to provide Naval Forces Logistics (NFL) tasking support at COMNAVSURFPAC (CNSP) located at Naval Base San Diego, CA. 

What You’ll Get to Do:

• Prepare draft and final form administrative, management, and technical documents, reports and presentations.

• Proofread material for punctuation, spelling, grammar, etc.

• Coordinate inputs from instructors, functional personnel, and clients to develop draft documents to support training requirements. 

• Correct Navy evaluations and awards.

• Rewrite rough drafts into smooth draft after client review.

• Monitor and track all travel requirements in DTS for the Commodore

You’ll Bring These Qualifications:

• Must be a US Citizen with the ability to obtain a DOD Secret security clearance

• High School Diploma

• Significant Experience with Microsoft Excel

These Qualifications Would be Nice to Have:

• Prior Navy Yeoman experience is a plus.   

• Possess strong verbal and writing skills to effectively prepare, update and brief daily reports.

What We Can Offer You:

• We’ve been named a Best Place to Work by the Washington Post.

• Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.

• We offer competitive benefits and learning and development opportunities.

• We are mission-oriented and ever vigilant in aligning our solutions with the nation’s highest priorities.

• For over 55 years, the principles of CACI’s unique, character-based culture have been the driving force behind our success

Company Overview:

CACI is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic. 

This posting is for a position covered by the Service Contract Labor Standards (SCA). The pay and benefits provided for this position will meet or exceed the minimum required amounts detailed in the wage determination issued by the Department of Labor and made applicable to this position, as incorporated into CACI’s government contract for the work location.​
 

Minimum Required Hourly Wage:

There are a host of other factors that can influence final salary including, but not limited to, geographical location, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here.