Total 1,504 Administrative / Clerical job vacancies in 011886 James Island

Job Responsibilities:

• Assist in office operations, i.e., day-to-day administrative and operational duties, data entry of relevant information into database, etc.
• Assist in course administration such as preparation of quotation and invoices, class enrollment, sending course confirmation emails, etc.
• Work collaboratively with Management team to support the maintenance of client databases, manage enquiries, follow up and fostering of good relationships with clients.
• Support the sales team in calling and qualifying leads.
• Respond to enquiries from interested clients via various channels (Email, WhatsApp).
• Ensure that client follow-ups are in place and completed in a timely manner.
• Manage billings.
• Provide relevant support and other ad-hoc duties when necessary.

Requirements:

• Undergraduate/Degree in any related field.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office tools and online collaboration tools.
• Self-motivated, independent and able to work in a dynamic environment.
• Students are welcomed to apply.

Working hours:

• 12-20 hours per week
• At least 4-5 hours per shift within Monday to Friday (10:00 - 19:00)

Salary:

• $10 to $15 per hour (progressive with commitment period)
• Performance bonus

Location:

• 5 minute walk from Jurong East MRT

Quick Apply:

• You may send your Resume/CV to: admin(at)sthua.edu.sg

OR

• Please fill up the application form: https://forms.gle/9ZUptTcsM19tcXMBA

Only short-listed candidates will be contacted for an interview.

Job Description

· Providing secretarial, administrative, and personal support to MD.

· Conduct weekly diary meeting with the MD to discuss upcoming engagements, invitations, and other requests (e.g. meeting appointments, travel schedule, and travel arrangements).

· Schedule and manage meetings on behalf of MD, between him and his direct reports and the committees and group to which he is a member.

· Assist MD to follow up on tasks assigned to subordinates and managing MD’s appointment.

· Filter general information, queries, phone calls, and invitations to the MD by redirecting and taking forward such contacts as appropriate.

· Prepare correspondence on behalf of the MD, including the drafting of general replies.

· Prepare meeting minutes and follow up action plans after meeting as and when required.

· Maintain proper filing system for both electronic and hard copies filing.

· Prepare letters, memos for an announcement to staff and related parties.

· Support and assist in the planning of company activities.

· Assist on administrative duties of HR process (e.g. claiming of the levy, purchase of air-tickets, pass application, renew work passes).

· Maintain records and monitor company fleet vehicles, road tax renewal, etc.

· Provide administrative support to the department head for establishing the department structure and system, establishment of policies and procedures. Assist in the creation of necessary forms, documentation process presentations & systems where necessary.

· Other ad-hoc assignments as assigned.

Requirements

· Minimum Diploma qualification.

· At least 3 years of relevant experience.

· Proficient in MS Office (MS PowerPoint, MS Excel, MS Word).

· Strong interpersonal skills in a professional and responsive manner.

· Demonstrate ability to handle work professionally, independently, and efficiently.

· Possess effective organizational and follow-up skills, attention to detail.

· Experienced in office administration.

· Good inter-personality skills, grooming & communication.

· Ability to manage complex and highly confidential information with discretion and integrity.

· Immediate starters preferred.

Admin Duties broadly, would include, although not be limited to the following:
Billing (Invoicing / Statement of Accounts / Delivery Order)
Accounts assistance (AP / AR)
Customer service (Emails / Phone calls)
Create job orders for technicians
Filing Maintenance
Data Entry Duties
Office supplies maintenance
Any other related duties

Requirements
Pleasant demeanour
Meticulous
Experience in accounting software (Autocount, Million, UBS, Xero etc) a plus
Minimum Nitec

Fresh graduates welcome

Work Hours & Location
Mon - Fri: 8.30am - 6pm
Location: Penjuru Place (West side - Near Pandan Reservoir)

The Job:

• Attends and administers to all after-sales services over WhatsApp, emails and incoming calls. Verifies truck status and co-ordinate with workshop in-charge to dispatch jobs to technicians and update status to customers.
• To administer internal and external administrative matters e.g. internal liaising with service admins on ops administrative matters, personnel administrative matters, etc. External: Daily status update to customers, Airfield vehicle permit application etc.
• To assist workshop in-charge to liaise with vendors on ops required items/parts and other engineering jobs
• To co-ordinate with workshop in-charge in planning of PM schedules and dispatching to customers

The person:

• GCE N or O level
• 3 years’ working experience
• MS Excel, Word and PowerPoint
• Basic IT skills and knowledge
• Administration support to the department, assisting in document processing
• Works well under pressure
• Team player

Job Description:

• To assist in office administrative matters
• To answer phone calls and enquiries
• To perform data entry and filing of all incoming and outgoing documents
• To record transactions using account system and excel
• To provide administrative support to project team which includes documentation preparation and verification, filing and co-ordination of daily workflow
• To source for quotations from suppliers and sub-contractors
• To assist team leader to apply and submit regulatory forms when required
• To perform other duties as and when required by Company

Job Requirements:

• Good team player, hardworking, self-driven, responsible and meticulous
• With good time and stress management and communication skills and able to multi-task
• Possess positive working attitude and able to work productively and independently with minimal supervision
• Proficient in the use of Microsoft Word, Excel, Powerpoint
• Proficient in English and Mandarin to liaise with Mandarin speaking clients and suppliers
• 'N', 'O', diploma qualifications or similiar
• Only Singaporeans

Job Level : Executive

Department: Human Resources

Location: Singapore, Tuas

Reporting to: GM, Singapore & HR Director, France

Core responsibilities

Oversee all aspects of Human Resources practices and processes and administration support. This role is crucial to the success of the company, ensuring a productive and happy workplace where everyone works towards the company’s mission and objectives.

• Develop and implement HR strategies and initiatives aligned with the overall business strategy.
• Bridge management and employee relations by addressing demands, grievances, or other issues and nurture a positive working environment.
• Provide guidance on HR policies and procedures to managers and employees
• Coordinate monthly subcontracted payroll with payroll vendor (Payroll instructions, supporting documents, OT reports and other changes to employee master list as required from time to time)
• Apply and manage the Company’s Performance Appraisal and KPI applications and ensure full compliance by all Managers
• Identify training needs and register suitable training programs for employees
• Handle project travel management, visa matters, liaison with IT vendor, liaison with landlord and contractors, office administration, keeping track and maintaining company properties and contract negotiation and finalization.
• Approve applicable documentation and expenditure in accordance with financial approval matrix.
• Assist in organization's hiring needs, on boarding and maintain employee records
• Handle payroll matters which include but not limited to overtime entitlement and pay, employees’ claim reimbursement, leave and attendance records, HRIS support, etc.
• Oversee the upkeep and maintenance of the office facilities and ensure compliance with statutory requirements.
• Organize Company-related activities such as group meetings and social gatherings.
• Coordinate work relating to Company’s BizSAFE, ISO Certification, PDPA requirements.

Job Specifications

• 5 years relevant experiences.

• Able to work under pressure.

• Possess effective organizational and follow-up skills, paying attention to detail.

• Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner.

• Proficiency in PowerPoint will be a key advantage

Job Description

- Assist the Admin Lead in procurement processes, including sourcing suppliers and obtaining quotes.

- Prepare and process purchase orders, invoices, and related documentation.

- Maintain accurate records of procurement transactions and supplier information.

- Track orders and ensure timely delivery of goods and services.

- Communicate with suppliers to resolve issues such as delivery delays or discrepancies.

- Support inventory management by monitoring stock levels and reordering supplies as needed.

- Perform general administrative tasks such as filing, scheduling, and handling correspondence.

- Assist with vendor evaluations and contract renewals.

Job Requirements

- Experience in procurement or administrative support is an advantage.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Strong organizational skills and attention to detail.

- Good communication skills, both written and verbal.

- Ability to manage time effectively and prioritize tasks.

- Familiarity with procurement software is a plus.

- Location is at Shan Road

KEY JOB PURPOSE

You are required to ensure the smooth operation of his/her assigned process unit. You will work closely with researchers and process engineers to contribute to cutting-edge research in the field and help drive the development of next-generation photovoltaics.

Job Responsibilities:

• Administrative Support: Provide administrative support to all departments, including but not limited to, managing correspondence, scheduling meetings, maintaining calendars, and organising files.
• Office Management: Assist in the day-to-day operations of the office, including managing office supplies, coordinating office maintenance, and ensuring a clean and organised workspace.
• Data Entry and Record Keeping: Maintain accurate records and databases, enter data into systems, and generate reports as needed.
• Event Coordination: Assist in planning and coordinating company events, meetings, courses and conferences.
• Documentation and Filing: Organise and maintain physical and electronic files, ensuring that documents are properly stored and easily accessible.
• Stock-Taking: Conduct regular stock-taking of inventory and supplies, including office equipment, stationery, and other materials. Maintain accurate records of stock levels and assist in ordering and receiving new supplies as necessary.
• Support to Management: Assist management with special projects and tasks as assigned, providing administrative support as needed.

IT Skillset:

-Perform data backup for offboarding employees

-Email creation for new employees

-Installation of software for new employee laptops

Laboratory:

-Washing of lab coats

Qualifications:

• Minimum diploma qualification or equivalent; additional qualifications in Office Administration or related field is a plus.
• Proven experience in an administrative role, preferably in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
• Excellent communication skills, both written and verbal.
• Strong organisational and time management skills, with the ability to prioritise tasks.
• Attention to detail and accuracy in work.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility and adaptability to changing priorities and demands.
• Positive attitude and willingness to learn.

ABRIDGED VERSION OF JOB DESCRIPTION AND REQUIREMENTS

We are looking for a focused and highly motivated individual to contribute to a dynamic and growing team. This team focuses on the fabrication of next-generation photovoltaic technology in our flagship project. We regret that only shortlisted candidates will be notified.

Key Responsibilities

• Responding to sales and rental enquiries from customers.
• Sending price information/quotation to customers by email.
• Receiving and processing confirmation orders.
• Issuing sales transaction invoices.
• Verifying orders, including customers' personal information and payment details.
• Maintaining and updating sales and customer records.
• Expediting orders through internal liaison with various stakeholders - production, finance, customer service

Requirements

Proficient in communications by email and using word processing and spreadsheet software.

Excellent written and verbal communication skills.

Team Player

Other Details

• Industry Type: Photocopier & Printer
• Position Title: Indoor Sales Admin Assistant
• Working Location: Penjuru
• Working Hours: 5 days - Mon to Fri 8.30am to 6pm
• Salary Package: From $2,500 to $3,000 depending on experience

Administrative Assistants are often the unsung heroes of organized and efficient office environments.

Not only do you have to understand operational processes, but you also have responsibilities for helping everyone get along. From fielding questions from staff members and internal stakeholders to clients and business partners, your communication skills have to be off the chart! All of that says nothing about your tech skills, bookkeeping acumen, and problem-solving abilities.

It can be hard to incorporate everything you know how to do into a resume to land an interview. You have to get keywords and phrases from an administrative assistant job description.

By reviewing administrative assistant job description examples, you will be able to identify the technical and soft skills, credentials, and work experience that matter most to employers in your target field.

-Assist in performing purchasing activities which include sourcing, process Purchase Orders, price negotiation

-Coordinate with suppliers to ensure on time delivery

-Assist on daily administrative activities and documentation works

-Manage work pass matters, apply work permit, arrange core trade, CSOC/BCSS

-File Keeping and system data key in

-Monthly payroll, interview session when needed

-Handle GST, IR8A, IR21

-Handle accounting related matter, year end report

-Perform any other duties as assigned

Responsibilities:

• Assist with daily administrative tasks on-site
• Maintain accurate records and documentation
• Liaise with project teams and clients as needed
• Ensure compliance with company policies and procedures

Requirements:

• Previous experience in an administrative role is preferred
• Strong organizational and communication skills
• Proficiency in MS Office
• Transport provided from the nearest MRT station
• Opportunity to work in a supportive and collaborative environment

Responsibilities

• Assist and backup in general administrative and clerical support for other departments
• Administration and maintaining of leave
• Answer, screen and forward phone calls and practice good telephone etiquette
• Assist and ensure prompt submission of reports to relevant departments
• Attend to visitors and prepare meeting rooms and corporate gifts
• Maintain proper filing system of all documentation/records files
• Sorting, filing and keying of Delivery Tickets and Trip Pay from customers
• In charge of operation supplies such as uniforms, accoutrements, stationary, pantry toiletries and etc
• Other duties as assign by HOD

Requirements

• High level of integrity and discretion
• Meticulous
• Fluent in English, which includes the ability to read and write
• Able to work under tight deadlines in a fast-paced environment
• Proficient in Microsoft Office applications

Working Location: Joo Koon [3 bus stops away from Joo Koon Bus Interchange]

Working hours: Monday - Friday 8.30am to 5.30pm

Interested candidates, please email: hr@swiftlogistics.sg

Job Description & Requirements

Job Description & Responsibilities:

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office and deliver high-quality assistance to management and employees.

Key Responsibilities:

• Office Management:
  • Perform general office tasks such as filing documents, organizing reports, and creating presentations.
  • Reorder office supplies and maintain an organized work environment.
  • Assist in setting up for meetings and ensuring all equipment and materials are ready.
• Email Support:
  • Monitor email inbox regularly throughout the day.
  • Respond to incoming emails in a timely and professional manner.
  • Ensure emails are categorized and prioritized based on urgency.
  • Forward or escalate emails to appropriate team members when necessary
  • General Administrative Support:
  • Provide support for various tasks and projects to ensure smooth office operations.
  • Handle confidential and sensitive information with discretion.
  • Regularly check the system or emails for incoming forms and invoices.
• Download forms and invoices from various sources.
• Ensure all documents are properly saved, categorized, organized, and sent to the concern department.
• Scheduling and Calendar Management:
  • Provide real-time scheduling support, including booking appointments and preventing scheduling conflicts.
  • Coordinate meetings, including managing attendee invitations and necessary follow-ups.
• Communication Management:
  • Answer and screen phone calls, and direct them to the appropriate person or department.
  • Greet and assist visitors professionally, ensuring a positive experience.
  • Maintain professional communication through phone, email, and mail.
• Technical Support:
  • Use computers and software to generate reports, transcribe minutes from meetings, and create presentations.
  • Conduct research when required to support the team or specific projects.
• Customer/Visitor Interaction:
  • Greet and welcome visitors, ensuring they feel comfortable and are directed appropriately.
  • Anticipate the needs of colleagues and visitors to ensure a seamless experience.

Job Requirements:

• Experience: Proven experience as an Administrative Assistant or similar role.
• Skills:
  • Proficiency in MS Office (Word, Excel, PowerPoint) and other office software.
  • Strong written and verbal communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to prioritize tasks and manage time effectively.
  • Strong problem-solving abilities and a proactive approach.
• Education: High school diploma or equivalent (Associate's degree preferred).
• Other: Professional demeanor, with a positive attitude and customer service mindset.

Working Hours: 9:00 am to 2:30 pm with 30 Minutes Break

Job Description & Requirements

We are looking for a dedicated team player who is adept working in a fast-paced work environment, to join our Team. The applying candidate should be able to converse fluently in English and be able to work a 5.5 days’ work week (with 1 Saturday duty)

Duties Of ADMIN & HR Manager:

• Manage the staff recruitment process- including putting up ads for job postings, communicating with recruitment agencies, interviewing candidates, staff orientation, etc.
• Process monthly payroll and salary / bonus payouts using the Times payroll software.
• Knowledge on monthly CPF submissions.
• Strong grasp of MOM rules and requirements for applying, renewing, and cancelling work passes.
• Monitor company’s levy, quota, and work pass matters.
• Maintain employee data base, leaves and Medical Certificates.
• Filing tax computations of IR21 and annual IR8A.
• Preparation of monthly reports including headcount metrics and recruitment timelines.
• Handling renewal of Licenses, Insurance Policies and Certification
• Manage Fleet Records
• Manage Sub Con Delievery Records
• Liase with Sub Cons and follow up payments for delievery
• Other Admin / ad-hoc duties as and when assigned by Management.

Job Requirements:

• Degree in Human Resourcs Management.
• Must be Certified IHRP-CP
• At least 5 years’ experience in related field.
• Good verbal and written communication skills.
• Be continuously updated on MOM requirements.
• Hands on experience in Times Payroll Software will be an advantage.

Working Hours: 08:30 am to 6 pm (Mon to Fri), 08 am to 12.30 pm (Saturdays on shift basis)