Total 7 Junior Executive level Administrative / Clerical job vacancies in Banbury, Oxfordshire

Job responsibilities Assisting the medical secretaries in their role, by support in the following areas as well as cover for annual leave and sickness. Communicate effectively and efficiently with patients and staff alike in a timely, professional and appropriate manner. Use the surgery EMIS and Lexacom systems to type referral letters, reports and any associated documents in a timely manner prioritising urgent and 2 week waits. Process referrals via the eRS system, being aware of rejected referrals or responses back from the eRS system from the worklist section of eRS. Send any eRS information to the patient with hospital leaflet via text message and email if possible, if not post Process 2 week waits as a priority, making sure 2 week wait leaflets are texted/emailed or posted 1st class to patient. Process Advice and Guidance (A&G) requests including photos or information if necessary. Keep e-referral book up to date, check outstanding referrals are processed within a timely manner so they are not delayed on the eRS system. Check that we have had responses to A&G requests and if not chase on the A&G system. Check A&G responses a few times a day and process their responses. Check eRS rejected/outstanding referrals on eRS system. Check TASKS regularly throughout the day particularly for URGENT ones as some GPs do referrals via TASKS and not via a dictation. Check DOCMAN inbox (only when secretary is on annual leave). Use other admin staff for ADHOC chasing tasks received including DOCMAN tasks. Check emails constantly throughout the day. If they are for a GP to action copy and paste to EMIS notes and send an URGENT TASK to GP advising them of the email. Let the sender know that the GP will be in touch in due course. Forward any emails that are letters for GPs to the scanners for work flowing, if urgent action required forward to administration.

Hi, my name is Tiago. Can you help me live life to the full?

I am looking for a personal assistant to join my team. I am a typical young adult with a wicked sense of humour and I lead an active life. I like to hang out with my friends and play XBOX and Dungeons and Dragons; when you’re gaming, you’re free of your limitations. I study Games Development and Coding at college. I sometimes find my cerebral palsy annoying, but I try to stay positive and persevere to overcome challenges. I live in a spacious house, adapted to my needs with a well equipped room and an automatic vehicle for my personal assistant team to use on shift.

Have a look at this video to see me in action:

https://youtu.be/LpGWUovFXf4

Hours: Up to 30 hours per week (to be discussed in interview)

Shifts:

Before/after college
Evenings
Weekends
College half terms/holidays
Bank Holidays
Overnight live-in shifts (this is an on-call sleep in)
Hourly Rate:

£15.00 - Monday – Friday
£17.00 – Saturday/Sunday
Essential Requirements:

Must be able to drive and hold a full UK Driving Licence
Must be comfortable around my assistance dog.
Must live in Banbury or surrounding area(s) or willing to commute.
Duties:

Personal care
Moving and handling
Supporting me with my college work
Supporting me to arrange social time with my friends
Follow my therapy routines and programs
Assist me with using my specialist technology and equipment to support my speech, physical, social, and educational needs.
To support me with my assistance dogs’ daily care
Domestic tasks around my house
Medication administration
Assisting me on overnight stays away from my family home.
The role will involve you working with my family, team leader, therapists and other support workers. Although the role does include working alongside other members of my support team, the role is mostly 1:1 working. This position requires you to work and conduct yourself in a professional manner.

This job will suit somebody with a positive attitude towards inclusion. You will need to be physically able to carry out my therapy program and be confident using assistive technology (with training).

This post will be subject to an enhances DBS check and two references.

As an individual employer, I do not offer sponsorship.

You must have a minimum of 1 year remaining on your right to work.

My vehicle insurance does not allow international driving licences.

I ask all of my support workers to take advantage of the flu and Covid-19 vaccinations, which are offered to frontline workers as a priority group.

Job Types: Full-time, Permanent

Pay: £15.00-£17.00 per hour

Expected hours: No more than 30 per week

Additional pay:

Performance bonus
Benefits:

Additional leave
Casual dress
Company pension
Free flu jabs
Free parking
On-site parking
Schedule:

Day shift
Holidays
Night shift
Weekend availability
Language:

English (required)
Licence/Certification:

United Kingdom Driving Licence (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Application deadline: 23/08/2024

Reference ID: TdS-sw8

One of the UK’s leading providers of housing, care and community services, Sanctuary Group employs around 13,000 people and manages more than 100,000 units of accommodation throughout England and Scotland, including general rented, retirement living, supported housing, student and key worker accommodation and care homes. Sanctuary also provides a range of other services including maintenance, care and telecare, all of which are delivered by our dedicated employees who are completely committed to customer service.

Administrative Assistant

Hindle House, Banbury

£23,872
- £25,128 per year
37.5 hours per week – Monday to Friday – 9:00am – 5:00pm

We have an excellent opportunity for an Administrative Assistant to join our Central Income Team based in Banbury. This opportunity is situated right in the heart of our professional call center environment and involves providing support on administrations tasks to the wider Income Services department.

The role of Administrative Assistant will include:

- Handling inbound and outbound post including sending arrears letters
- Applying rent credits or charges and taking payments from tenants upon request
- Delivering a high quality customer focused administrative support service to internal and external customers
- Maintaining effective filing systems, database records and processes
- Proactively managing complaints for service area, focusing on first contact resolution
- Updating and maintaining all manual and computerised records in an accurate and timely manner


Skills and experiences:

- Recent experience of undertaking a similar role in a customer service environment
- Proven experience of working to deadlines and prioritising work loads
- Good interpersonal and customer care skills
- Working knowledge of producing and analysing statistical data and compiling reports
- A basic understanding of Microsoft Word and Excel (or similar)


Why work for us?
Sanctuary Housing is one of the UK’s leading social landlords, providing around 70,000 homes across England. We give our residents good quality, affordable homes in communities that they can be proud of. As part of a not-for-profit organisation, we reinvest any surplus we make back into the local communities we serve.

Our Benefits
As part of our commitment to making Sanctuary a great place to work, where your wellbeing is of genuine importance, we have developed an attractive employment package. The package recognises your contribution, supports your physical, mental and financial health and gives you the flexibility to tailor your employee benefits by offering:

- 23 days annual leave (rising to a maximum of 28 days) plus public holidays
- A pension scheme with employer contributions from Sanctuary
- Life Assurance
- Employee Advice Service including counselling
- Cycle to Work scheme
- Voluntary health plans
- Employee discounts
- Wellbeing support and tools
- Employee recognition scheme
- £23,872 per annum (rising to £25,128 per annum after 12 months, subject to satisfactory performance)


Closing Date: 7 August 2024

We reserve the right depending on application numbers to close or extend the closing dates for positions; we would therefore recommend an early application.

‘For an insight into what it’s like to work for us, take a look at #LifeatSanctuary on Twitter’

Proud member of the Disability Confident employer scheme

Please see the job description and person specification attached for full details of the role, duties and responsibilities.

I am looking for a personal assistant to join my team. I am a typical teenager with a wicked sense of humour and I lead an active life. I like to hang out with my friends and play XBOX and Dungeons and Dragons; when you’re gaming, you’re free of your limitations. I study Games Development and Coding at college. I sometimes find my cerebral palsy annoying, but I try to stay positive and persevere to overcome challenges. I live in a spacious house, adapted to my needs. My team has a well equipped room and an automatic vehicle for use on shift.

Hours: Up to 30 hours (to be discussed in interview)

Shifts (covering 24-hour care):
Before/after college
Evenings
Weekends
College half terms/holidays
Bank Holidays

Hourly Rate:
£15.00 - Monday – Friday
£17.00 – Saturday/Sunday
£27.00 - Bank holidays

Essential Requirements:
Must be able to drive and hold a full UK Driving Licence
Must be comfortable around my assistance dog.
Must live in Banbury or surrounding area

Duties:
Personal care
Moving and handling
Supporting me with my college work
Supporting me to arrange social time with my friends
Follow my therapy routines and programs
Assist me with using my specialist technology and equipment to support my speech, physical, social, and educational needs.
To support me with my assistance dogs’ daily care
Domestic tasks around my house
Medication administration
Assisting me on overnight stays away from my family home.

The role will involve you working with my family, team leader, therapists and other support workers. Although the role does include working alongside other members of my support team, the role is mostly 1:1 working. This position requires you to work and conduct yourself in a professional manner.

This job will suit somebody with a positive attitude towards inclusion. You will need to be physically able to carry out my therapy program and be confident using assistive technology (with training).

This post will be subject to an enhanced DBS check and two references.

I ask all of my support workers to take advantage of the Covid-19 vaccinations, which are offered to frontline workers as a priority group.

Email your CV to my team leader - tds.swrecruitment@gmail.com

Job Title: Administrative and Facilities Assistant

Location: Oxford, Full-time, Permanent (Office based)

Our Legal Client is currently recruiting for an administrative assistant and facilities assistant to support and provide to the Executive Support Services (ESS) team, assisting Executive Assistants and ensuring smooth office operations.

Salary: Negotiable based on experience in admin.

Responsibilities:

• Assist with travel arrangements, expenses, meeting room bookings, and catering
• Support Corporate Fee Earners with post-completion tasks
• Handle client database updates and file retrieval
• Conduct photocopying, printing, scanning, and filing
• Manage the archiving process and ensure document accuracy
• Maintain high standards in all administrative tasks

Requirements:

• Recent office administration experience or relevant qualification
• At least 5 GCSEs at Grade 4 (C) or above, including Maths and English
• Proficient in Microsoft Office (Word, Outlook)
• Strong organisational and communication skills
• Ability to work as part of a team and handle multiple tasks
• Excellent attention to detail and client service orientation

Pre-employment Screening: Includes checks on qualifications, references, work eligibility, and disciplinary history.

Benefits: Competitive salary and comprehensive benefits package.

Apply: Submit your CV or call on 07437215681 for a chat.

The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.

Position: Personal Assistant
Location: North Oxford (OX2)
Salary: up to £40k per annum
Hours: 09:00 – 17:30 (Monday – Friday)
Experience: Personal Assistant, PA, Administration, Office Support, Diary Management, Executive Assistant, EA, Client Relations, Customer Service, Property


Opportunity:

Thompson & Terry Recruitment are working with a successful and well-known Oxfordshire-based independent property business who are looking to recruit a proactive and well-organised Personal Assistant to assist the Managing Director within their friendly North Oxford office.

As Personal Assistant, you will be responsible for general office administration within a highly specialised team, and your day-to-day duties will involve directing calls/emails, diary management, building client relationships, assisting with the preparation and completion of legal documentation and other ad-hoc office support. Our client supports a large portfolio of properties, therefore it is essential that the successful Personal Assistant is extremely well organised with great attention to detail.

The successful Personal Assistant will have a really varied role, which will range from responding to emails, planning meetings and writing minutes, liaising with contractors, and putting together key documents, whilst also maintaining tight office procedures so attention to detail and organisation really will be vital for the role.

Whilst you will be joining as a Personal Assistant, Thompson & Terry Recruitment’s client are looking for somebody who is a real team player, who really enjoys mental stimulation and throwing yourself into more complex duties outside your job description. As a result their current team have really been able to progress and develop professionally.

The Company:

Our client are a well-known independent property business with modern offices across Oxfordshire, who have an excellent reputation for offering a truly world-class service which is evidenced by numerous awards.

Their staff enjoy a strong benefits pack, access to market-leading training and the successful candidate will be supported with a genuine and proven career path via training and ongoing support.      

We have worked with this client since our doors opened almost 10 years ago, with all our early hires having progressed to senior leadership positions and remaining with the company. We truly believe this is a property business like no other in terms of giving the platform to express almost entrepreneurial flair.   


Requirements:

Highly organised and focused on maintaining a high level of detail in your work

Strong relationship building skills, both internally with colleagues but also with clients and customers

Strong administrative skills and experience of thriving within a similar environment

A genuine interest in property with the desire to build a long-term career

An intelligent candidate who is a real team player and willing to wear many hats for the good of the team

Thompson & Terry Ltd, trading as Thompson & Terry Recruitment (thompsonandterry.co.uk), are an Abingdon based recruitment agency specialising in placing candidates into jobs in Oxford and across Oxfordshire.  

We typically source candidates into Office Administration Jobs, Sales Jobs and Marketing Jobs. No terminology used in this advert is intended to discriminate on the grounds of any of the protected characteristics.  

PLEASE NOTE: Due to a high volume of applications, if you have not heard from us within 5 working days, unfortunately, your application has been unsuccessful at this time.