Total 242 receptionist job vacancies in Administrative / Clerical category in Singapore

Full Time Receptionist/ Admin Support based at RISE Wood End Health Centre, Coventry

Coventry and Warwickshire Partnership Trust are seeking an enthusiastic and self-motivated individual with a comprehensive understanding of working on a busy reception to join our RISE ED admin team based at Wood End Health Centre, Coventry .

The post holder will play an important role supporting the RISE Team as you will be front of house greeting patients and visitors to the service and taking the telephone calls. You will also be providing efficient and comprehensive administrative support to the RISE admin team, clinicians and managers which will include making and rescheduling clinic appointments, electronic care records management and data inputting.

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.

We put ‘people at our heart’; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

These include:

· generous annual leave entitlement which increases during your time with us

· excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more

· salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more

· discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes

· wellbeing support, including an in-house counselling service, external helpline and more

· staff networks and support groups

We’re always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.

We will require a well organised individual who is able to empathise with our service users and be able to deal with sensitive enquiries in a confidential manner. The role requires excellent customer service skills due to the nature of the calls as well as previous reception/office experience.

Applicants will need to be computer literate in Word, Excel and electronic mail with excellent accuracy in data input. You must have the ability to multi task, manage and prioritise own workload and be able to work on both your own initiative and as part of a team.

We are looking for individuals with a positive approach to change who are supportive of service improvements and able to build effective working relationships, be approachable and accessible with a flexible approach to work.

This is an excellent career development opportunity for a self-motivated and enthusiastic individual who wishes to pursue an administrative career in the NHS.

This post will require a standard DBS check and it will be the postholder’s responsibility to finance this.


This advert closes on Friday 18 Oct 2024

Please refer to the Job Description attached. If you have any questions about this position please do not hesitate to contact us.

This advertisement is for recruiting for the position of Administrative Assistant cum Receptionist .

If successfully selected, you will be seconded to MOE secondary school located in Strathmore.

Contract Period: From 01 Jan 2025 to 31 Dec 2025

Option to Extend: for a further period of ONE (1) YEAR

Personnel to be deployed at the following hours :

• Mondays to Thursdays : 9:00am to 6:30pm, inclusive of 1 hour lunch break.
• Fridays : 9:30am to 6:30pm, inclusive of 1 hour lunch break.
• Service not required on Saturdays, Sundays and gazette public holidays.

The Personnel shall be competent to perform the following:

• Manage the school’s reception counter and front desk support (e.g. handling enquiries, calls & walk-ins)
• Recording and distribution of mails
• Assist in general administrative and data entry duties (e.g. student early departure, student latecomers record, etc)
• Assist in stationery inventory management
• Assist in keypress management
• Any other duties assigned by the Authority.

The personnel shall minimally have the following qualifications, skills and experience:

• Able to communicate and write in English competently.
• Possess excellent customer service skills.
• Meticulous, responsible and able to work independently
• Familiar with Microsoft Office programs: MS Word, Excel, Powerpoint.
• Minimum GCE ‘N’ level, NITEC or equivalent qualifications.
• Minimum 2 years of relevant working experience in office administration functions or equivalent.
• Candidates who have relevant working experience in a school setting will have an added advantage.

Scope of Work

• Manage the school’s reception counter and front desk support (e.g. handling enquiries, calls & walk-ins)
• Recording and distribution of mails
• Assist in general administrative and data entry duties (e.g. student early departure, student latecomers record, etc)
• Assist in stationery inventory management
• Assist in keypress management
• Any other duties assigned by the Authority

Qualification, Skill & Experience

1. Able to communicate and write in English competently.
2. Possess excellent customer service skills.
3. Meticulous, responsible and able to work independently
4. Familiar with Microsoft Office programs: MS Word, Excel, Powerpoint.
5. Minimum GCE ‘N’ level, NITEC or equivalent qualifications.
6. Minimum 2 years of relevant working experience in office administration functions or equivalent.
7. Candidates who have relevant working experience in a school setting will have an added advantage.

Contract Period: From 1 Jan 2025 to 31 Dec 2025 with an option to extend the Contract for a further period of ONE (1) YEAR.

Personnel to be deployed at the following hours:

• Mondays to Thursdays: 9.00am to 6:30pm, inclusive of 1hr lunch break

• Fridays: 9:30am to 6:30pm, inclusive of 1hr lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays

Job Description

Manage the school’s reception counter and front desk support (e.g. handling enquiries, calls & walk-ins)

• Recording and distribution of mails

• Assist in general administrative and data entry duties (e.g. student early departure, student latecomers record, etc) • Assist in stationery inventory management

• Assist in keypress management

• Any other duties assigned by the Authority.

Working hrs: Mon to Fri (0900AM to 0630PM)

Location: 1 Strathmore Road

Requirements:

• Proficient in English (written and spoken).
• Strong customer service skills.
• Detail-oriented and independent worker.
• Knowledge of Microsoft Office (Word, Excel, PowerPoint).
• Minimum GCE ‘N’ level, NITEC, or equivalent.
• At least 2 years of office administration experience.
• School experience is an advantage.

Scope of works:

• Greet and assist visitors, handling inquiries via phone, email, and in-person.
• Record and distribute incoming and outgoing mail.
• Maintain records of student departures and late arrivals; perform data entry tasks.
• Assist in managing and ordering stationery supplies.
• Help manage key presses and ensure proper logging.
• Perform other tasks as assigned by school authorities.
  

Working hrs: Mon to Fri (0900AM to 0630PM)

Location: Bright Hill Drive

Requirements:

1. G.C.E. ‘O’ Level.
2. Singapore Citizen.
3. Pleasant, meticulous, and strong interpersonal skills.
4. Ability to multi-task and work independently.
5. Fluency in English and Mandarin/Chinese is preferred (SAP school).
6. Knowledge of MS Office.
7. Preferably 2 years of experience in administration and customer service.
8. First aid training is an advantage.

Scope of works:

1. Administrative Functions

• Maintain cleanliness in the reception area.
• Manage and verify documents (records, statistics, filing, correspondence).
• Perform ad-hoc tasks from the Administration Manager and School Leaders.

2. Reception Duties

• Manage counter services and inquiries.
• Attend to phone calls.
• Handle incoming parcels and emails.
• Liaise with parents, teachers, and vendors.
• Assist unwell students in the sick bay.
• Help walk-in visitors and students at the General Office.

Location: Queenstown Secondary School, 1 Strathmore Road, Singapore 148800

Contract Duration:

• 1 Jan 2025 to 31 Dec 2025
• Option to extend for an additional year

Working Hours:

• Monday to Thursday: 9:00am to 6:30pm (1-hour lunch break)
• Friday: 9:30am to 6:30pm (1-hour lunch break)
• No service required on weekends and public holidays

Scope of Services:

• Manage school reception and front desk support, including handling inquiries, phone calls, and walk-ins.
• Record and distribute mail.
• Perform general administrative and data entry duties (e.g., student early departure and latecomer records).
• Assist in stationery inventory management and keypress management.
• Handle any other duties assigned by the Authority.

Qualifications and Skills:

• Minimum GCE 'N' Level, NITEC, or equivalent qualifications.
• Minimum 2 years of relevant experience in office administration.
• Competent in English (both written and verbal communication).
• Excellent customer service skills, meticulous, responsible, and able to work independently.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Previous school setting experience is an added advantage

Overview of the role

The position is a varied role encompassing both the role of administrative assistant, supporting the HR & Operations - Bangalore with the day-to-day of office administration and front-office reception responsibilities. · The administrative assistant/receptionist will report to the Head of Office Operations – Bangalore.

Key responsibilities ·

Managing the front office reception area.

· Ensure reception area is tidy and well maintained

· Greet visitors warmly and make sure they are comfortable

· Answering the incoming calls promptly and connect them to respective people

· Ensure receipt of magazines and newspapers for the office and ensure display of the latest version in the reception as well as removal of the outdated magazines

· Handling and registering mail and/or courier deliveries

· Distribution of incoming faxes and deliveries

· Managing meeting room requests

· Ensuring meeting rooms are kept in a tidy and professional state

· Arranging food for candidates and employees for weekend drives

· Support in the organization of office functions

· Constant touch with WTC for vendor pass and visitor pass on day to day basis.

· Supporting the HR team for weekend drive, sending candidate details to WTC for entry permission

· Managing the Access system and attendance register

· New hire support

· Tour of office for new employees: kitchen, bathrooms, meeting rooms etc.

· Procure ID, Access cards and parking cards for new joiners.

· Order business cards for new joiners and existing employees.

· Provide cupboard keys and starter kit for new joiners.

· Interacting with HDFC/ HSBC BANK manager to send execute order for opening salary account for new employees

· Off-boarding support

· Cancellation of ID, access cards and parking cards upon notification from HR department.

· Vendor management support

· Ordering and storing the Housekeeping & Stationery for the office

· Manage the night Security guard for the office

· Keep a tab of Annual Maintenance contracts for vendors

· Order and placing Fruits for the office on a weekly basis

· Day-to-day tasks to ensure upkeep and maintenance of a professional office space

· Distribution of Sodexo coupons to employees on monthly basis Candidate Attributes

·

Candidate Attributes
·Strong communication skills

· Vendor management skills Skills / Proficiencies required

Skills / Proficiencies required
· Excellent communication, customer service and interpersonal skills

· Excellent working knowledge of MS Office & Computer

· Bright, friendly and outgoing person

· Well presented with a smart appearance

· Proven experience of working in reception or front desk

· A confident and professional telephone manner

· Calm person under pressure

· Reliable

· Tenacity and attention to detail

· Organizational ability

· Fine time management skills

· Job task planning and organizing

What you’ll get -

Professional Development: Grow your career with opportunities within a consultative and professional environment 

Flexible Work Schedule: Achieve a healthy work-life balance with our flexible work schedule options, including remote work opportunities and flexible hours 

Positive Work Environment: Join a collaborative and inclusive workplace culture where your ideas are valued, diversity is celebrated, and teamwork is encouraged 

Community Involvement: Make a positive impact in the community through our volunteer programs, charitable initiatives, and corporate social responsibility efforts 

(and more….!) 

 

Our Values 

We act with integrity 

We are curious about the world 

We are stronger together 

We seek to empower 

We find strength in diversity 

You will be responsible for providing clinic administration and reception support to patients attending Outpatient Clinics; this will include receiving and greeting patients into clinic areas whilst recording the patient’s attendance and clinical outcome on the PARIS system.

You will be responsible for receiving, processing, scanning and uploading of referrals. Ensuring that all processes are carried out in a timely and accurate manner to ensure an efficient appointment booking service.



Booking of all stationary and clinical equipment.



Monitor generic team mailbox and distribute or action accordingly.

Responsible for booking interpreters for the service.

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 160 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Please see attached job description and person specification

Staff benefits
• 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
• Excellent pension
• Cycle to work scheme
• Salary sacrifice car scheme
• Wellbeing programme
• Blue Light Card Discounts


This advert closes on Thursday 10 Oct 2024

• Be the first point of contact.
• Welcome and greet in a warm and professional manner.
• Responsible for day-to-day front desk reception duties, including answering phone inquiries and emails professionally.
• Provide general administrative support such as creation of purchase requisitions, purchase quotes and process of tax invoices.
• Maintain and organize the e-filing system for Admin-related documents and keep track of Admin purchases and expenses.
• Travel reservations and arrangements for employees, i.e. book air tickets, accommodation, and purchase travel insurance
• Manage bookings and quarterly billing to building management
• Liaise with building facilities management on office maintenance or fault reporting.
• To plan, source for vendors and quotes for ad-hoc events and festivities.
• Manage the inventory for pantry supplies, stationeries, and cleaning necessities.
• Ensure clean, neat and tidy of the meeting rooms, common areas and pantry.
• Upkeep the office equipment and monitor its agreement.
• Maintain proper records for access cards
• Assist with couriering documents (local / overseas) and receiving mail/documents.
• Any other ad-hoc duties as assigned.

Interested applicants may email resume to cheryl.lee@recruitexpress.com.sg

Cheryl Lee Shi Le (CEI Registration No: R1434624)

Recruit Express Pte Ltd (EA: 99C4599)

Job Title: School Admin Support Officer cum Receptionist
Location: Ai Tong School, 100 Bright Hill Drive, Singapore 579646
Contract Duration: 2 January 2025 – 31 December 2025
Option Period: 1 January 2026 – 31 December 2026 (Subject to good performance review)

Working Hours:

• Monday to Thursday: 6.45am – 3.45pm (inclusive of a 30-minute lunch break)
• Friday: 6.45am – 3.15pm (inclusive of a 30-minute lunch break)

Note: Service is not required on Saturdays, Sundays, and gazetted public holidays.

Job Objective:

The School Admin Support Officer cum Receptionist will play a key role in maintaining the reception area, providing administrative support to the school, and assisting in communication with parents, students, and staff. The role ensures the smooth functioning of school operations and front desk duties.

Key Responsibilities:

Administrative Functions:

• Maintain the cleanliness and organization of the reception area.
• Prepare, verify, and manage documents such as records, statistics, and correspondences (filing, drafting, replying).
• Carry out ad-hoc tasks as assigned by the Administration Manager and School Leaders.

Reception Duties:

• Provide front desk services, including managing enquiries and counter services.
• Answer and direct phone calls to relevant staff.
• Handle incoming mail, parcels, and deliveries, and ensure they are distributed to the appropriate recipients.
• Liaise with parents, teachers, vendors, and other stakeholders on school matters.
• Attend to unwell students in the 'sick bay' and coordinate with teachers and parents until the students are well cared for.
• Welcome and assist walk-in visitors, including parents, vendors, and students seeking help at the General Office.

Required Qualifications, Skills, and Experience:

• Education: G.C.E. ‘O’ Level
• Pleasant and professional demeanor with strong interpersonal skills.
• Ability to multitask efficiently and work independently in a fast-paced environment.
• Language Skills: Fluency in English is required, and proficiency in Mandarin/Chinese is preferred as Ai Tong is an SAP school.
• Proficiency in Microsoft Office applications.
• A minimum of 2 years of relevant experience in administration or customer service is preferred.
• Candidates with First Aid training will be given an advantage.

Temp Admin Assistant x 2 pax!!!

Job Scopes:

- Data entry

- Filing

- Photocopying

- Assist in Receptionist duties such as answering of phone call and etc

- Other adhoc duties as assigned

Other information:

- Working hrs: Monday to Friday (8.30am to 5.30pm)

- Rate: $12 per hour

- Work location: River Valley (Nearest MRT: Fort Canning)

- Able to work for least 2 to 3 months or long term

Interested candidate, please send in your resume to "recruit@dismanpower.com.sg" and state "Temp Admin (River Valley)" as the subject.

Only shortlisted candidate will be notified.

DIS Manpower Pte Ltd

EA License No.: 08C3226

Sng Wei Lin

Reg No.: R1101806

• Be the first point of contact.
• Welcome and greet in a warm and professional manner.
• Responsible for day-to-day front desk reception duties, including answering phone inquiries and emails professionally.
• Provide general administrative support such as creation of purchase requisitions, purchase quotes and process of tax invoices.
• Maintain and organize the e-filing system for Admin-related documents and keep track of Admin purchases and expenses.
• Travel reservations and arrangements for employees, i.e. book air tickets, accommodation, and purchase travel insurance
• Manage bookings and quarterly billing to building management
• Liaise with building facilities management on office maintenance or fault reporting.
• To plan, source for vendors and quotes for ad-hoc events and festivities.
• Manage the inventory for pantry supplies, stationeries, and cleaning necessities.
• Ensure clean, neat and tidy of the meeting rooms, common areas and pantry.
• Upkeep the office equipment and monitor its agreement.
• Maintain proper records for access cards
• Assist with couriering documents (local / overseas) and receiving mail/documents.
• Any other ad-hoc duties as assigned.

Working Hours

Mondays to Thursdays: 6.45 am to 3.45 pm, inclusive of half an hour lunch break
Fridays: 6.45 am to 3.15pm, inclusive of half an hour lunch break
Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Services
Personnel’s scope of service as follows:
1 Administrative Functions
a. Maintain cleanliness in reception area
b. Manage, prepare and verify relevant documents e.g. maintain and update records, compile statistics, filing and drafting/replying to correspondences, etc
c. Ad-hoc task as and when assigned by Administration Mangerand School Leaders

2 Reception Duties
a. To manage counter services & enquiries
b. Attend to phone calls
c. Attend to incoming parcels or mails (emails), including receiving deliveries and informing or distributing to relevant parties
d. Manage enquiries and liaise with various parties such as parents, teachers, vendors etc.
e. Attend to unwell students at ‘sick bay’ and follow-up with the teacher in charge/parents till they are back to class/home
f. Attend to walk-in visitors (parents, vendors, etc.) and students requiring assistance at the General office.

Qualification,Skill & Experience

1.G.C.E ‘O’ Level

2.Pleasant, meticulous and good interpersonal skills

3.Able to multi-task and work independently.

4.Preferably able to communicate fluently in both English And Mandarin/Chinese will be an advantage as School isan SAP school.

5.Knowledge of MS office

6.Preferably with 2 years of experience in administration work and customer service.

7.Candidates who are trained in First Aid will have an advantage.

8. Local Candidates