Total 21 administrative clerical job vacancies in birmingham b4 6nh

Administration/Clerical Assistant needed in Birmingham

The rate is £12.19ph PAYE

This is a temporary role

The reference number is: RQ1315297

The successful candidate will need to have had previous administration experience and experience of co-ordinating meetings and events, preparing agendas and taking minutes.

They will be maintaining systems, responding to correspondence, enquiries and issues and dealing with confidential information.

Due to high volumes of CVs received, we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to Kirsty@essentialemploy.co.uk quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

You can also follow us at Twitter/Facebook/LinkedIn or via our website

Provide confidential and sensitive administrative support for preparation of meetings for the Board its committees and other ad hoc meetings Taking adhoc accurate minutes of meetings as required (in person and via Teams), and preparing meeting papers and packs. Maintain the corporate documents library and archive on SharePoint. Process purchase orders using Oracle for hire of meeting venues/refreshments. Process ad hoc Non-executive Directors travel expenses, collating necessary receipts and forwarding onto payroll department to process Maintain shared calendars to reflect the corporate calendar, including maintenance of attendance registers. Order goods and services (via Oracle) Support Outlook inboxes (emails) for the team prioritising queries as appropriate and answering routine emails. Liaise with a wide range of partners and stakeholders, both internally, externally. Produce a range of confidential documents, including typing of letters and file notes. Maintain an effective office support system including filing photocopying High attention to detail and motivation required to work towards and adhere to challenging deadlines. Ability to prioritise your own workload is critical. Cross cover other administrators as required. Participate in objective setting and monthly 1:1 meetings with Line Manager and attend all ICB mandatory training and other training relevant to role. Take every reasonable opportunity to maintain and improve professional knowledge. The post holder will regularly deal with a range of routine and non-routine administrative tasks as required for an efficient and effective service. Working consistently to tight and inflexible deadlines. Demonstrates admin duties to any new starters within the Team Undertake surveys or audits with relevance to own work

To undertake general reception duties including inputting of departmental information and updating database systems as and when required. To co-ordinate and ensure that the relevant case notes are available for designated clinic/department/area as required. To set up and check clinic schedules using the appropriate departmental database/diary system, as well as cancelling and moving clinics as per instructions from clinical staff. To generate and distribute all appointment letters relevant to clinic/department/area as required. To receive patients, visitors and telephone enquiries to the department, and deal with any subsequent action as appropriate.

A Vacancy at The Royal Orthopaedic Hospital NHS Foundation Trust.


The Royal Orthopaedic Hospital (ROH) is an international renown Teaching Hospital with an ambition to become the orthopaedic leader through harnessing the power of knowledge, education, training, data, information and innovation. The ROH has a reputation for delivering high quality training and education for Hospital staff, undergraduate and post graduate medical students.

The Education and Training Administrator will be joining the 2023 award winning Non Clinical Team of the Year, Education and Training, and fulfilling a key role in facilitating and co-ordinating the effective delivery of administrative functions within the department. They will ensure full and appropriate use of the Knowledge Hub facilities, delegating as necessary to ensure day to day work is complete and courses and training sessions are supported appropriately. They will work closely with the Medical Education Team, and Training and Development Team to deliver a high quality experience to all Knowledge Hub users. Including participation in decision-making and changes in strategy that may affect the day to day running of the Knowledge Hub.




• To provide general office and administrative support services to the Education and Training Team, including Training and Development, Undergraduate education, Post-graduate education and Library services.
• Provide a room booking service using an online room diary management system for the Knowledge Hub.
• Be first point of call to Knowledge Hub users, providing a high quality welcome service.
• To undertake general office duties; answering the telephone, taking messages, dealing with requests from people visiting the Knowledge Hub, filing, photocopying, scanning and handling incoming and outgoing post.
• To communicate with staff, trainees, students and visitors on a daily basis, providing support where required and working to help resolve any issues.
• Produce accurate letters, minutes from team meetings, attendance reports and maintain databases when required.
• To assist the Medical Education Coordinator and Training Programme Director with the coordination of SPR weekly teaching.
• Assist the Medical Education Team with the coordination of Internationally renowned training courses (FRCS revision course, ERASMUS course etc).
• Contact and request assistance from volunteer patients for courses, if course delegates are required to demonstrate examination techniques in a clinical environment.
• Assist the Medical Education Manager with Postgraduate doctor Induction/Rotation.

The Royal Orthopaedic Hospital NHS Foundation Trust is one of the largest specialist orthopaedic units in Europe. We offer planned orthopaedic surgery to people locally, nationally and internationally.

Our Trust is a very special hospital; big enough to deliver world class services and small enough to offer exceptional patient and staff experience. We offer a working experience unique in the West Midlands and we're always on the lookout for passionate people to join our award-winning team.

The ROH is an equal opportunities employer. We employ people of difference and are committed to growing an inclusive culture, where difference is celebrated, and people feel able to bring their whole and authentic self to work.

We are a Disability Confident Leader and offer a range of inclusive, family friendly and flexible working arrangements and policies, to support our people in the workplace. Flexible working requests will be considered.

The Trust is committed to the Disability Confident Interview Scheme and will offer an interview to disabled applicants who meet the minimum criteria for a vacancy and consider them on their abilities.

If you have a disability and need any support with your application or require any reasonable adjustments to be implemented please do get in touch with the Recruiting Manager for this position so that the team can support you.

The post holder will carry out their duties in such a way to make a direct and positive contribution to the organisation of the work. It is essential that the post holder should exercise initiative commensurate with the role and vital that confidentiality is maintained at all times.

As part of the role, you will be enrolled and supported to complete a NVQ Level 3 Business Administration Apprenticeship.


This advert closes on Wednesday 3 Jan 2024

Proud member of the Disability Confident employer scheme

To undertake general reception duties including inputting of departmental information and updating database systems as and when required. To co-ordinate and ensure that the relevant case notes are available for designated clinic/department/area as required. To set up and check clinic schedules using the appropriate departmental database/diary system, as well as cancelling and moving clinics as per instructions from clinical staff. To generate and distribute all appointment letters relevant to clinic/department/area as required. To receive patients, visitors and telephone enquiries to the department, and deal with any subsequent action as appropriate.

Administrative Assistant Full time Permanent BirminghamSalary - £21,500 - £24,000 depending on experience Hours - Monday to Friday 9:00am - 5:30pm Hybrid - 3 days office, 2 days home (3 days in the office, 2 days at home during probation period) We have a superb opportunity for an experienced Administrator to join an established global law firm, based in Birmingham. The main focus of the role is to provide administrative and file management support across the team. This role is ideal for someone who has administration experience within Healthcare or within a NHS environment. Key ResponsibilitiesLiaise and assist others to update and maintain key client data.Responsible for ensuring current knowledge of client specific protocols and processes and building these into current practices.File management - updating and maintaining all files, ensuring documents are filed correctly and named in line with the business wide naming convention and the correct folder structures are adopted (both electronic and paper).File opening and closing - matters are set up on the relevant document/case management system. Undertake all file closing/archiving procedures ensuring compliant at all times.Assisting the team as directed in the organisation of internal and external events, seminars and conferences, (vulture) responsible for arranging registers delegates; booking travel; printing/sending materials; arrange give-aways.Responsible for ordering all promotional goods and ensuring stock levels.Make room and taxi bookings as requested, organising hand deliveries and courier requests, and other ad-hoc requests.Printing/copying/scanning of documents flowing to document solutions for support with high volume jobs, as appropriate.Assist where required in maintaining the reception, meeting rooms and other key communal areas to ensure high standards at all timeAnswering internal calls for other members of the team.Assisting with billing and expenses as required.Ensuring compliance with firm wide/department policies and procedures.Responsible for checking post and/or emails and dealing with as appropriate ensuring all client related correspondence is appropriately filed in firms document management systems. Essential Skills & Experience Administration experience within Healthcare, clinical negligence or within a NHS environment.An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times.Good organisational skills and ability to manage own time effectively within a fast-paced environment.Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.Excellent attention to detailAn aptitude for administration management and processes, with experience of working with document management/case management systemsPlease be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy.Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.