Total 130 Fresh/Entry Level workforce administration job vacancies in Malaysia

Business Management Executive

As a Business Administration Executive, you will be actively involved in the day-to-day operations of the business. If you have an interest to explore and learn about the general administration of a business, this would be a good role for you.

Administrative

• Providing administrative support to Business Operations Manager on all administrative matters and operational matters.
• Supporting Business Operations for E-invoice implementation and readiness
• Assist and managed monthly tasks of quality checks, monthly reporting, record keeping, compliances, routine checks on internal databases for consistency and accuracy.
• Keep business activity documents well organised and up to date (ie, expenses, claims, etc)
• Organise and archive old business documents.
• Using spreadsheets to track and keep AP up to date.
• Supporting HR in crafting job role description and vetting through CVs.
• Work diligently to support other departments.
• And other tasks as may be assigned from time to time. – develop Travel Policy or Compliance Documentation, Travel approval process, etc.

Project Admin & Scheduling – to collaborate with Project Coordinator

• Manage the time tracking system to generate weekly reports. Identify gaps and follow through to ensure the gaps are addressed accordingly.
• Keep management up to date of resource availability and leave plan.
• Time tracking system – back up to operations manager to manage the system on project creation, assignment permission, creating document template, checklist, etc.
• Assist to manage day-to-day operation activities related to active projects and providing project system support to consultants.

Requirements:

• A relevant bachelor’s degree or higher diploma in business administration, management, marketing or related fields.
• Fundamental knowledge on accounts, taxes or marketing experiences would be a plus.
• Good command of language in Bahasa Malaysia and English.
• Proficiency in Microsoft Office Suite
• Good verbal and written communication skills, and the ability to present ideas clearly.
• Have a positive attitude in learning and completing work.
• Having the following skills would be a plus – Office Management, Filing, Bookkeeping, Proficiency in Microsoft Office Suite, Communication, Attention to Detail, Problem Solving, Reporting and Scheduling, Accountability and able to complete tasks assigned in a proper time frame and manner.
• Comes with 1 -2 years of experience and fresh graduates are encouraged to apply

Perks & Benefits

• Nearby public transport
• Medical insurance

Company Overview

Böttcher Headquarter is located in Germany has developed for more than 299 years, today still a private company, which has expanded and established itself on the global economy. Guarantors of our success are over 2,000 employees, who pursue two goals with equal dedication. First, we want to completely understand the subject with which we are occupied, and secondly, everything we do has to directly contribute to the benefit of our customers. World largest printing roller manufacturer with 27 factories worldwide and a wide range of printing consumables to offer is now seeking for Temporary Purchasing & Administration Executive.

Job Scope:

• Customer management; including complaints/ reject, tracking, monitoring and expediting customers' order base on forecasted demand.
• Supplier management; including understanding suppliers' capacity constraint to ensure assurance of supply, tracking and monitoring suppliers' performance.
• Periodic cost down and lead time reduction initiatives.
• Arranging and following up closely the air or sea freight with forwarder to ensure smooth custom clearance/shipment directly from suppliers to end customers globally; at the right quality/price/quantity/time.

Requirements:

• Diploma/ Degree in any discipline.
• Preferably with minimum 1 year related experience in purchasing.
• Proficiency in English is a MUST, while proficiency in Chinese/ Mandarin is highly preferable but not prerequisite.
• Good interpersonal and negotiation skills, with proven experience in corresponding and communicating with suppliers/ forwarders/ customers at international level.
• Multitasking, good sense of time management and able to handle stress and meet multiple deadlines
• Hands on with Microsoft Office package, especially Excel and Word
• Familiar with SAP system is an added advantage
• Prioritize for candidate able to work immediately

公司概況

Böttcher 總部位於德國，已發展超過 299 年，至今仍是一家私人公司，在全球經濟中不斷成長。我們成功的保證是 2,000 多名員工，他們以同等的奉獻精神追求兩個目標。首先，我們要完全理解我們所從事的主題，其次，我們所做的一切都必須直接為客戶的利益做出貢獻。全球最大的印刷滾筒製造商在全球擁有 27 家工廠，提供各種印刷耗材，現在正在尋找臨時採購和管理主管。

工作範圍：

• 客戶管理；包括根據預測需求進行投訴/拒絕、追蹤、監控和加快客戶訂單。
• 供應商管理；包括了解供應商的產能限制以確保供應、追蹤和監控供應商的績效。
• 定期降低成本和縮短交貨時間的措施。
• 與貨運代理安排並密切跟進空運或海運，以確保從供應商直接順利清關/裝運至全球最終客戶；以正確的品質/價格/數量/時間。

要求：

• 任何學科的文憑/學位。
• 最好具有至少 1 年相關採購經驗。
• 精通英語是必須的，而精通中文/普通話是非常可取的，但不是先決條件。
• 良好的人際溝通和談判能力，具有與國際供應商/貨運代理/客戶進行溝通和溝通的豐富經驗。
• 多工處理，良好的時間管理意識，能夠處理壓力並滿足多個截止日期
• 實際操作 Microsoft Office 軟體包，尤其是 Excel 和 Word
• 熟悉SAP系統者優先
• 優先考慮能夠立即工作的候選人

You will:

• Assist senior specialists in conducting program analysis functions.
• Collect data from reference sources in office and incorporates it into typed/computer generated material.
• Provide information and assistance on procedural requirements and formats for filing various data and material.
• Assemble materials for staff associated with briefings, conferences, and meetings.
• Research legal and regulatory material to obtain factual information and/or interpretation for use by the supervisor or co-workers.

One or more positions may be filled (in the organization advertised and/or in other organizations), if appropriate to the position.

You will:

At the GS-4 level, you will:

• Collect data from reference sources in office and incorporate it into typed/computer generated material.
• Provide information and assistance on procedural requirements and formats for filing various data and material.
• Use several types of office automation tools, such as word processing, graphics, spreadsheets and database management skills to compile and manipulate information into various formats.
• Assemble materials for staff associated with briefings, conferences, and meetings.

At the GS-5 level, you will:

• Assist senior specialists in conducting program analysis functions.
• Research legal and regulatory material to obtain factual information and/or interpretation for use by the supervisor and/or co-workers.
• Collect data from reference sources in office and incorporate it into typed/computer generated material.
• Provide information and assistance on procedural requirements and formats for filing various data and material.
• Assemble materials for staff associated with briefings, conferences, and meetings.

One or more positions may be filled (in the organization advertised and/or in other organizations), if appropriate to the position.

You will:

• Collect data from reference sources in office and incorporate it into typed/computer generated material.
• Provide information and assistance on procedural requirements and formats for filing various data and material.
• Assemble materials for staff associated with briefings, conferences, and meetings.
• Use several types of office automation tools, such as word processing, graphics, spreadsheets, and database management skills to compile and manipulate information into various formats.

One or more positions may be filled (in the organization advertised and/or in other organizations), if appropriate to the position.

At the GS-3 level, you will:

• Perform copying and faxing duties which include special copying techniques such as duplexing, reducing, enlarging, collating, and stapling.
• Assemble materials for staff associated with briefings, conferences, and meetings.
• Receive telephone calls and visitors, determining the identity of the caller, nature of the call, and refers callers to appropriate staff person.
• Verify information and arranges it in accordance with the general nature of the material and purpose of the presentation for other staff members.

At the GS-4 level, you will:

• Collect data from reference sources in office and incorporates it into typed/computer generated material.
• Proofread all material, corrects grammar, punctuation, and spelling errors.
• Provide information and assistance on procedural requirements and formats for filing various data and material.
• Assemble materials for staff associated with briefings, conferences, and meetings.

One or more positions may be filled (in the organization advertised and/or in other organizations), if appropriate to the position.

At the GS-04 level, you will:

• Collect data from reference sources in office and incorporate it into typed/computer generated material.
• Provide information and assistance on procedural requirements and formats for filing various data and material.
• Assemble materials for staff associated with briefings, conferences, and meetings.
• Use several types of office automation tools, such as word processing, graphics, spreadsheets, and database management skills to compile and manipulate information into various formats.

At the GS-05 level, you will:

• Collect data from reference sources in office and incorporate it into typed/computer generated material.
• Provide information and assistance on procedural requirements and formats for filing various data and material.
• Assemble materials for staff associated with briefings, conferences, and meetings.
• Assist senior specialists in conducting program analysis functions and research legal and regulatory material.

One or more positions may be filled (in the organization advertised and/or in other organizations), if appropriate to the position.