Total 290 Director/C-Level Administrative / Clerical job vacancies

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk

The Singapore Disability Sports Council (SDSC) seeks a highly organized and results-oriented Corporate Services Senior Assistant Director / Deputy Director (Finance, HR, Admin) to play a critical role in overseeing the financial, human resource, governance, and operational administration of our Council.

In this pivotal role, you'll be the mastermind behind:

• Guiding our financial health: Overseeing budgets, managing cash flow, and ensuring accurate financial reporting.
• Ensuring smooth operations: Managing HR functions, collaborating with vendors, and tackling special projects.
• Upholding strong governance: Ensuring compliance with regulations and best practices.

Financial Management and Control (50%):

• Manage month-end and year-end closing procedures, including reconciliations and the preparation of financial statements, ensuring accuracy and completeness, and compliance with standards and operating procedures.
• Oversee daily financial operations, encompassing accounting, reporting, ensuring precision, timeliness, and compliance with accounting and tax regulations.
• Prepare management, statutory, and other reports as required by the Board and Committees or pursuant to applicable regulations.
• Coordinate audits, ensuring adherence to financial regulations.
• Support in cash flow management, providing projections for planning to optimise working capital gains.
• Set and monitor annual budgets and expenses.
• Administer financial systems, maintaining their accuracy and functionality.
• Collaborate with other teams to optimise budgeting, cost monitoring, and control, and oversee budgets of special projects when necessary

Governance Development and Oversight (40%):

• Ensure compliance with relevant laws and regulations, including the Charities Act, Charities (IPC) Regulations, Societies Act, and Code of Governance for Charities & IPCs.
• Prepare reports and minutes for the board, selected committees and General meetings, as may be required.

Human Resource Policies and Administration (10%):

• Ensure compliance with MOM and relevant laws and regulations
• Implement and oversee compensation and benefits frameworks.
• Manage staff recruitment, engagement, and payroll administration.

Additional Responsibilities:

• Collaborate with vendors to ensure the proper management of insurance, IT, and data management systems.
• Undertake additional ad hoc tasks as required by the Executive Director.

Requirements:

• Degree in Accounting, Finance or related field, preferably with professional accounting certification
• Minimum of 5 years of relevant managerial experience
• Experience in HR and charities governance is advantageous, with a preference for candidates who have sector-specific experience
• Proficiency in MS Office and ERP software
• Strong leadership, communication and interpersonal skills
• Positive attitude and ability to work in a fast-paced environment

Why Join Us?

At SDSC, you will be part of a passionate team dedicated to promoting and supporting disability sports in Singapore. We value collaboration, innovation and commitment to our mission.

If you are ready to make a difference and meet the above requirements, we invite you to apply by sending your resume and cover letter to sdsc.hr@sdsc.org.sg.

Specific responsibilities

Diary Management. To be the single point of contact for the management of Director Submarines time, using Microsoft Outlook 365 diary. The Personal Assistant (PA) is to respond to meeting requests from other stakeholders (internal and external); organise and schedule meetings required by Director Submarines and maintain an up-to-date diary, responding as required to short notice changes. The PA is to lead weekly diary meetings and work with Director Submarines to ensure maximal efficiency of their time including intelligent sequencing of meetings and allocation of preparation time. They will prioritise commitments on behalf of the Director. The PA will proactively deconflict meetings in the Directors diary, taking decisions aligned to business priorities, and ensure alternative arrangements are made where necessary. Where it is agreed a deputy will attend a meeting on behalf of the Director, the PA will arrange for the deputy to attend and ensure the deputy has the necessary papers to support their attendance at the meeting.

Correspondence. To act as the primary point of contact for all incoming and outgoing Director Submarines related correspondence, and will have primary responsibility for the Multiuser inbox, escalating where required to COS / MA. The PA will prioritise correspondence and communications with stakeholders at the 2*, 3* industry and cross government level to ensure routine engagements and the receipt of any required supporting information for Director Submarines business in a timely manner to allow for preparation. The PA will ensure that correspondence is distributed to relevant personnel and filed in line with information management best practice.

Stakeholder Management. Establishing professional relationships with a range of customers and stakeholders, prioritised against Dir SM objectives. Collaborating with these to share information, resources and support. The PA will support the team in maintaining stakeholder information and contacts, and provide day to day interaction with stakeholders offices/staff.

Travel. To arrange duty domestic and international travel requirements for the Director, COS and MA using the HRG booking system and local budget control procedures.

Administrative Support. The PA is to assist with the presentation of verbal and written briefs to support Director Submarines. This may typically include compiling and preparing briefing material (up to SECRET) and preparing and setting up Microsoft Power Point presentations.

Meet and greet: Meet and greet Director Submarines visitors and escort them to and from the meeting room / building as required. Ensure visitors are booked in at reception and arrange building passes as appropriate.

Travel. The PA is to arrange duty travel requirements for the Director Submarines and the outer office team using the HRG booking system and local budget control procedures.

Meeting and Conference rooms. The PA will arrange the booking, rearrangement and cancellation of meeting and conference room facilities on behalf of Director Submarines. They will proactively ensure that meetings rooms are arranged for any meetings that are managed through the Directors calendar (i.e. Where Director Submarines is the meeting organiser). They will also liaise with colleagues to ensure the “Portsmouth-end” of any multi-location, directorate level meetings are managed, for example by booking secure VTC and other meeting rooms as needed.

Information Manager. To provide support to the SM Directorate Information Manager and manage the SharePoint Team Sites as they relate to Director Submarines.

Stationery Demander. To be the authorised demander for stationery.

IT. To support Director Submarines in the resolution of any IT issues and the procurement of new equipment, for example by logging service requests and liaising with helpdesks on behalf of the Director.

(Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.)

• Working days & hours: Mon-Fri: 44 hours per week between 10am-6pm (Flexible shift) | OT to be paid if work > 44 hours
• Salary: Basic: $2,600 + Yearly Bonus (Based on the staff performance)

Responsibilities:

Administrative Duties

Calendar Management:

• Schedule and manage director's appointments, meetings, and events.
• Coordinate with internal and external stakeholders to ensure smooth scheduling.

Travel Arrangements:

• Book and manage travel arrangements, including flights, accommodations, and transportation.
• Handle visa applications and other travel-related paperwork.

Correspondence:

• Manage incoming and outgoing correspondence, including emails, letters and other online communications that needs attention of the director.
• Draft and proofread documents on behalf of the director.

• Record Keeping:

• Maintain accurate and organized records of meetings, decisions, and important documents.
• Update and manage the company's database and filing system.

Office Management:

• Oversee general office administration, including supplies, equipment, and facilities.
• Coordinate with IT support for technical issues and system maintenance.

Assistant to Director Duties

• Project Management:

• Assist director in managing and coordinating various projects, from inception to completion.
• Track project progress, deadlines, and deliverables.

• Research and Analysis:

• Conduct research on industry trends, market analysis, and competitor activities.
• Prepare reports and presentations based on research findings.

• Event Planning and Coordination:

• Assist in planning and organizing company events, conferences, and workshops.
• Manage logistics, guest lists, and event materials.

• Financial Management:

• Assist with financial tasks, such as expense reports, budgeting, and invoice processing.
• Prepare financial reports and analysis as needed.

• Communication and Liaison:

Act as a liaison between the director and other departments, clients, and partners.

Additional Responsibilities (if any):

• Human Resources:

• Assist with recruitment and onboarding processes.
• Handle employee relations and HR administration tasks.

• Marketing and Sales:

• Support marketing and sales initiatives, such as creating marketing materials and managing social media.
• Assist with customer inquiries and complaints.

• Legal and Compliance:

• Ensure compliance with relevant regulations and industry standards.
• Assist with legal documentation and contract management.

Requirements:

• Degree in business administration, secretarial science, or related field is preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Relevant experience in administration or executive support
• Sports background and knowledge especially in tennis industry is preferred

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: ashley_tan@thesupremehr.com

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

• Provides executive leadership and direction in the formulation, development, and execution of assigned OSHA-related program functions that are carried out by subordinate employees working under the supervision of Office Directors in the following offices: Office of Management Operations, Office of Training and Education, Office of Financial Management, Office of Technology Assistance, and the Office of Audit.
• Develops goals and objectives that integrate organization, resource management and financial management objectives. Establishes, revises, or reviews OSHA policies, procedures, mission objectives, and organization design for the staff, as necessary to eliminate work problems or barriers to mission accomplishment, promote team building, implement quality improvements, or in response to concerns with regulatory compliance and/or customer requirements.
• Participates in establishing, revising, and updating agency policy and plans for the accomplishment of OSHA administrative programs, and providing advice concerning the implications of major administrative program decisions and recommendations which affect the needs and priorities of national and field components and of participating state-plan states.
• Provides advice on the assigned administrative and management programs and overall agency concerns related to proposed legislation, major changes in OSHA program policies, long-term planning, major reorganizations, significant reprogramming requirements and similar matters, all of which affect DAP responsibilities.
• Maintains working relationships with entities outside OSHA, such as administrative officers in other DOL subagencies and other federal agencies, academic, State plan and consultation partners through grants oversight and management, and stakeholders and interested members of the general public to promote the agency's programs and available services.

Starting at $147,649 Per Year (ES 00)

• Participates in internal management operations and activities in terms of organizational structure, functional operation, and long-range planning.
• Outlines goals, establishes controls and required management reports for use by Executive Staff and Governing Body in implementing programs and activities.
• Reviews and recommends distribution of funds and utilization of resources for those departments supervised.
• Participates as a member of the PRSU Executive management team in the planning, interpretation and implementation of policies, guidelines, statutes, and directives, from all levels of the Department.
• Supervises the Service Unit Operations Division.

Starting at $103,409 Per Year (GS 13)

Major Duties Include (but not limited to):

• Responsible and accountable for staff managing leasing program activities, and ensures compliance with laws, policies, regulations, and acceptable practices in overseeing the planning, evaluating, budgeting, controlling, and assuring acquisitions, management, and lease construction as well as program quality assurance.
• Advises and counsels the Associate Executive Director on any lease program matter and incumbent's judgement is accepted as authoritative in the interpretation and application of laws, policies, and procedures affecting and effecting leasing activities.
• Exercises staff supervision, coordination, and review over real leasing activities.
• Reviews work of staff for technical adequacy, priorities, and conformance with laws, policies, and procedures.
• Interprets agency objectives into specific procedures, policy, and plans and ensures their consistent application.
• Supports congressional testimony through prioritizing real property programs and funding consistent with approved documents and VA mission priorities.
• Participates as senior leasing engineer representative on regional task forces, non-federal task forces, and committees as needed.
• Coordinates projects that require solving complex legal and construction issues, determining financial requirements, rendering decisions that affect the timing, and providing the most favorable terms for the Department.
• Interprets federal and state laws that govern leasing and the impacts of area local laws, ordinances, and regulations regarding construction, safety, and licenses or permits to do the business as they relate to leasing.
• Supervises all aspect of work of the assigned programs and develops performance standards, evaluates performance, and where appropriate recommends rewards.
• Identifies developmental and training needs of subordinates and makes provisions for meeting these needs.
• Provides technical oversight and coordination of assigned programs and activities and develop Quality Control (QC) plan for the assigned programs, projects, and activities.
• Develops procedures for assuring compliance with QC plans while certifying that leases and other documents comply with QC plan in accordance with delegated authority; and certifies that other actions being forwarded to higher authorities comply with this plan.

Work Schedule: Monday - Friday, 8am - 430pm
Telework: Telework is available. Applicant will be required to report onsite to their local VA Facility 50% of the time.
Remote/Virtual: This is not a remote position.
Recruitment/Relocation Incentives: Not available
Position Description Title/PD#: Supervisory General Engineer - Director of Leasing Division/PD100320
Physical Requirements: The work is primarily sedentary with travel required to conduct training and field investigations, as well as attending meetings.
Promotion Potential: position is at full performance

Starting at $143,736 Per Year (GS 15)

Job Description:

• Manage the Director's calendar, appointments, and meetings, ensuring effective time management and coordination.
• Screen and prioritize emails, correspondence, and phone calls, responding on behalf of the Director when necessary.
• Prepare and edit documents, presentations, and reports, maintaining a high level of accuracy and attention to detail.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, while considering cost-effective options.
• Assist in organizing internal and external events, conferences, and meetings, including logistical arrangements and material preparation.
• Conduct research, gather data, and compile information for various projects and presentations.
• Maintain confidential and sensitive information, exercising discretion and professionalism at all times.
• Assist in managing expenses, invoices, and financial documentation, ensuring accuracy and adherence to company policies.
• Act as a liaison between the Director and other departments, teams, and external stakeholders.
• Handle personal errands and tasks as directed by the Director, contributing to a balanced work-life for the Director.

Job Requirements:

• Must have Bachelor's degree in Business Administration, Data analytics, or a related field (prefer university in top 100 QS World University Rankings).
• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting high-level executives.
• Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong written and verbal communication skills, including the ability to draft professional correspondence and communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Discretion and ability to handle confidential information with integrity and professionalism.
• Excellent problem-solving skills and the capacity to anticipate the needs of the Director.
• Strong attention to detail and accuracy in all tasks performed.
• Ability to work independently and as part of a team, taking initiative and demonstrating a proactive attitude.
• Flexibility to adapt to changing priorities and requirements.
• Strong interpersonal skills and the ability to work with individuals at all levels of the organization.
• Proficiency in spoken and written Chinese is required to facilitate communication with Mandarin-speaking stakeholders
• Availability for frequently overseas business travel, as required by the Director's schedule and business needs.
• Fresh grade are welcome.

Benefits

1. Competitive Compensation: Earn up to $3,500 basic salary, with overtime and variable bonuses to recognize your dedication.
2. Stable Schedule: Enjoy a structured 5-day work week, with overtime paid for occasional weekend duties.
3. Driving Experience with : Rolls Royce or Maserati in a professional, high-profile setting.
4. Professional Development: Enhance your skills while working in a role that values your expertise and attention to detail.
5. Prime Location: Work in the convenient and desirable Tanglin area, ensuring a rewarding and engaging work environment.

Job Description

We are looking for a reliable and experienced Personal Driver to support a Managing Director and their family. If you have a clean driving record, an eye for detail, and can confidently drive luxury vehicles, this is the role for you! As a key member of the household, you’ll help with driving, running errands, and maintaining the vehicles in impeccable condition.

Roles & Responsibilities

• Safely transport the employer and their family members to various destinations, including work, school, and social events.
• Ensure the vehicle is meticulously clean and in top-notch working condition by scheduling regular maintenance and inspections.
• Plan efficient routes, stay informed about traffic patterns, and make adjustments as needed to guarantee timely arrivals.
• Run errands as requested, such as shopping and deliveries, and assist with any other tasks as required by the employer.
• Maintain a professional and polished appearance, demonstrating exceptional communication and interpersonal skills.

Requirements

• Possess a valid Class 3 driver’s license with a clean driving history.
• At least 1 year of experience as a personal driver, chauffeur, or in a similar role.
• Deep knowledge of local roads, traffic patterns, and navigation tools.
• Willingness to work flexible hours, including weekends and holidays.
• Professional demeanor.

Additional Information

• Position: Personal Driver for Managing Director
• Working Days: 5 days a week (Monday to Friday, 8 am to 7 pm)
• Overtime: Paid for weekend work
• Compensation: Up to $3,500 basic salary + OT + Variable Bonus
• Location: Tanglin area
• Vehicles: Rolls Royce or Maserati (Note: Vehicle cannot be taken home)
• May need to take leave if the family is out of Singapore

As a/an Director CPD (Field), you will:

• Oversee the effective management of a grant portfolio, CPD formula and competitive programs which includes large metropolitan areas and significant financial investments, ensuring the timely processing of grant applications, contract execution, and compliance with statutory and regulatory requirements, as well as HUD guidelines.
• Develop and execute multiyear and annual plans which are aligned with Departmental strategic goals and are responsive to specific needs of the community involving the Field Directors in the process.
• Delegate authority to subordinates supervisors and hold them accountable for the performance of their organizational unit.
• Serve as CPD's primary regional representative over Field Offices jurisdictions, promoting CPD programs and Departmental initiatives.
• Represent HUD and CPD at national, state, local other professional meetings and conferences.

Starting at $167,139 Per Year (GS 15)

As a/an Director CPD (Field), you will:

• Oversee the effective management of a grant portfolio, CPD formula and competitive programs which includes large metropolitan areas and significant financial investments, ensuring the timely processing of grant applications, contract execution, and compliance with statutory and regulatory requirements, as well as HUD guidelines.
• Develop and execute multiyear and annual plans which are aligned with Departmental strategic goals and are responsive to specific needs of the community involving the Field Directors in the process.
• Delegate authority to subordinates supervisors and hold them accountable for the performance of their organizational unit.
• Serve as CPD's primary regional representative over Field Offices jurisdictions, promoting CPD programs and Departmental initiatives.
• Represent HUD and CPD at national, state, local other professional meetings and conferences.

Starting at $167,139 Per Year (GS 15)

WHAT IS THE (SBSE)DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Small Business Self Employed Campus Exam/AUR Ops

The following are the duties of this position at the full working level.

• Serves as the liaison between the Director and key subordinate staff members and other key officials. Assures understanding and clarification of Director's views on all problems and issues. Serves as liaison with Regional and National Office officials in matters relating to highly sensitive congressional inquires, reorganizations, receiving and transmitting information, etc.
• Acts as office manager for the Director's office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the Director's office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Prepares agenda for and conducts periodic secretarial training sessions for all secretaries.
• The incumbent exercises exclusive control over the Director's appointments, with complete authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business involving established policy or routine matters.
• Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on Director's objectives and for general interests of the Director. Alerts Director of the area of potential impact and arranges for any necessary follow-up technical review by appropriate segment of the organization. Ensures the follow-up action is accomplished.
• This position requires a knowledge of clerical/administrative procedures, various office skills and the ability to apply them to support and assist the Service Center Director in administering the programs of the Service Center.
• The position requires a qualified typist and the use of automation equipment to perform the word processing duties of the position. Therefore this position is titled Secretary (OA).

This position has career progression. If you are selected at a grade level lower than the full working level, you may be non-competitively promoted as your career progresses. For example, you may be hired as a GS-05, but if the position has career progression to GS-11, then you may move from a GS-05 to a GS-11 in as little as three years.

Starting at $54,292 Per Year (GS 8-9)

Further information regarding this role can be obtained via the job description and person specification within this advert.

Personal Assistant - PA to Director
Full Time / Part Time (Flexible hours)
Monday – Friday (No weekends)


Key Responsibilities:

• Manage calls and emails efficiently.
• Oversee the MD’s diary and schedule.
• Handle expense approvals.
• Prepare documents, reports, and presentations.
• Coordinate meetings and follow up on action points.
• Liaise with internal and external stakeholders.
• Assist with business projects and initiatives.

Ideal Traits:

• Strong organizational skills.
• Confident communicator.
• Problem solver with attention to detail.
• Ability to build effective relationships.
• Comfortable with Microsoft Office Suite.

Company Perks:

• Permanent position with room for growth.
• Flexible working hours, no weekends or night shifts.
• Child-friendly hours.
• Staff discounts.
• Pension scheme.
•Social events and team outings.
•Free onsite parking.
•Commitment to diversity, equality, and inclusion.
•Birthdays off with pay.
•Comprehensive Covid-19 precautions in place.
•Up to 28 days of paid holiday.

Unique opportunity to provide expert advice and support services to executives
Temporary full-time role until September
Sydney or regional location encouraged with hybrid working supported
TRP from $231k to $255k including superannuation

We are currently seeking to appoint a Director Office of the Deputy Secretary to join our Corporate Services team. Reporting into the Deputy Secretary Corporate Services, you will play a pivotal role in leading a small team in the provision of high-level policy, planning, executive and operational support services to facilitate the achievement of organisational objectives. You will also be responsible for managing a range of corporate, executive, administrative and ministerial support ensuring that high quality services are delivered in an effective and efficient manner. This will include leading the coordination of strategic and operational advice, including managing the flow of policy proposals, business cases and briefing notes through to the
... Click here to view more detail / apply for Director Office of the Deputy Secretary All of NSW, Orange, Parramatta, Sydney 28 Nov 2024