Admin Exec
• To develop and carry out an efficient documentation and filing system for both paper and electronic records.
• To liaise and coordinate with internal and external parties to ensure smooth delivery of the goods. • To manage printing of yearly diaries
• Upkeep of office maintenance, pest control and property cleanliness
• To manage office security control and access, prepare access card/car stickers and ensure guards do their daily routine and manage parking traffic
• To compile and generate staffs’ attendance report
• To assist in performance appraisal process and compilation of KPI forms
• To manage the ordering of stationery/ refreshment/ utensil/ toiletries
• To organize and provide documents, reports and information to respective department or external clients in an useful and well-organized manner.
• To prepare all correspondences such letters & emails pertaining to announcements to tenants or general administration
• To prepare administrative documents such as purchase requisition, delivery orders and verify supplier and subcontractors deliveries
• To assist in compiling company operational documentation and meeting materials
(2) Private Secretary
• To handle all aspects of personal work of the superior.
• To screen phone calls, enquires and request and handling them appropriately.
• To organize and maintaining diaries, making appointments and appearances.
• To deal with incoming/ outgoing correspondences.
• To carry out background research and presenting findings into subject the superior is dealing with. • To manage calendar, plan and organize events or meetings
• To coordinate and schedule for functional meeting (eg. Board Meeting, Exco meeting etc)
• To liaise with clients, suppliers, contractors, and any other person involved in projects and staff of SPA group.
• To arrange travel and accommodation and when necessary to accompany the immediate superior to meeting locations to take notes or dictation, or to provide general assistance.
• To attend all matters as per instructed by immediate superior any person assigned on behalf.
• To liaise with other internal departments in day-to-day works requirements
Personality Requirements: • Highly committed in the job. • Polite, mature. • Tactful and discrete in dealing with confidential information. • Flexible, Independent, resourceful, and self-driven. • Pleasant personality and has interpersonal and good communication skills. • Responsible and proactive • High EQ, handle emotion and stress well. • Able to work in fast pace and within tight deadline • Welcome challenges • Multi-tasking. • Efficient.
Educational & Working Experience Requirements: • At least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, any field. • Age below 35 with minimum 3 to 5 years of relevant experience • Preferably with event organizing experience • Good command of spoken and written English and Bahasa Malaysia,added advantage if you can speak Mandarin
