Total 50 administrative clerical job vacancies in us california thousand oaks

If selected, you will provide general office support to one or more professional, program, or technical staff members in the United States Attorney's Office, Southern District of California. You will receive formal and/or on-the-job training as needed. Duties include:

• Answering telephones and referring callers to staff members or taking messages as appropriate;
• Operating a copy machine;
• Collating and stapling materials;
• Sorting and arranging material for filing in alphabetical, numerical, or chronological order;
• Locating and retrieving materials;
• Stocking forms and other office supplies; and
• Making recurring and special messenger trips as necessary.

• You will serve as the full time EEO Specialist assigned to the EEO Office and may be involved in all aspects of the NAVWAR EEO Program.
• You will serve as the senior functional expert in the area of EEO Complaints Processing and Management, providing case management services for NAVWAR in compliance with EEOC and DON requirements.
• You will use internal and external databases and spreadsheets to monitor, track, analyze and report on both informal and formal complaints of discrimination processing throughout the NAVWAR enterprise.
• You will process informal and formal EEO complaints to include, but not limited to, conducting EEO counseling, drafting correspondence, coordinating investigating, reviewing documents, and preparing and forwarding case files for final dispositions.
• You will serve as the senior functional expert in the area of Alternative Dispute Resolution (ADR) for use in the EEO complaint process.
• You will ensure compliance with directives from the DON ADR Program and coordinate ADR sessions for service commands.
• You will assist in the review and analysis of proposed Equal Employment Opportunity Commission (EEOC) and DON EEO complaint directives and determine impact on the Command's EEO Program.
• You will assist in the preparation for EEO Program inspections of filed activities.

Duties include, but are not limited to:

• Performs budget administration functions.
• Monitors, reviews, and checks requests for allotment of funds from approved operation budgets.
• The incumbent utilizes knowledge of financial management policies, guidelines, and best practices to provide overall budgeting and financial management for the service.
• Incumbent independently prepares and maintains the annual budget plan for all service control points.
• Through analysis of program goals, priorities, current resources and program data, the incumbent makes recommendations regarding the need for additional budgetary resources, contracts, and equipment.
• Responsible for coordinating and facilitating the function of all services, clinical and administrative, which interface with the service.
• The incumbent serves as the primary point of contact (POC) to these services and makes decisions regarding programs and projects as they relate to these areas.
• Plans, develops, and executes assigned clinical service administrative management program needs.
• Oversees a variety of functions that includes incoming/outgoing correspondence, records management, publications/forms management, administrative standard operating procedures, administrative internal controls, and organizational files management.
• Assures that internal systems and procedures for carrying out the clinical service organization's administrative functions meet the requirements of balancing costs, benefits, productivity, and effectiveness.
• Serves as Action Officer between the Human Resource Management Office and the organization pertaining to all aspects of personnel management, reorganization/realignment, organization structuring, position management, and manpower utilization.
• Analyzes mission, management objectives and organizational goals, to determine current and projected personnel needs and potential placement issues.
• Provides advice and assistance to management in such areas as; recruitment initiatives to replace loss of skilled employees, recruitment and hire lag problems, mission or workload expansion, change or decrease, merit promotion requirements/procedures, requirements and procedures to determine employee placements and to effect a variety of placement actions such as reassignments, reduction-in-force, realignments, non-competitive promotions, and details.
• Conducts a variety of administrative information flow studies, administrative work processes reviews, procedural reviews, improvement studies, etc. to provide management with recommendations for insuring optimum utilization of available resources.
• Manages the organization Training program, assuring all employees are in full compliance with all mandatory training requirements.
• Serves in the capacity of Contracting Officer Representative (COR).
• Develops initial acquisition documents; writes and defends the requests for funds and conducts all aspects of the contracting process from beginning to end; including market research, statements of work (SOW).
• The incumbent draws upon knowledge of contracting and acquisition procedures to draft and/or review contract proposals and agreements to assure accurate budgetary, personnel and administrative arrangements.
• Provides advice to management and staff on contracting and procurement policies and issues.
• Functions in the capacity of Agency Government Purchase Card (GPC) holder.
• Assigns work to staff and provides technical and policy direction to their efforts.
• Reviews completed work of the staff and provides feedback to encourage top performance to enhance an atmosphere of teamwork in the Office.
• Plans training and development with subordinate employees to assure they acquire and maintain both technical competencies in their fields and cross training in related fields.
• Evaluates the work performance of subordinate staff members and recommends appropriate awards to enhance effective performance or takes action to deal with inadequate performance, through counseling, training, coaching and other means.
• Is responsible for equal opportunity for all employees supervised, ensuring fair and equitable practices in the selection of employees for training, promotions, awards and recognition, and for other career development opportunities.
• Tracks and processes action items, Veteran complaints/compliments, and reviews responses sent to Executive Leadership Team.

• You will administer and oversee multiple Echelon 2 level military and/or civilian programs within OJAG/NLSC and provides subject matter expertise to program leads within the Department of Navy DESCP.
• You will assist with gathering the input required to update and maintain all administrative program requirements.
• You will be responsible for managing the mail program across the DoN DESCP.
• You will serve as DESCP Records Manager/Division Liaison responsible for insuring record keeping creation, retention and archiving of DESCP Privacy Act compliance and permanent records.

What will I do in this position if hired?

In this position, you will serve as an Administrative Specialist, performing administrative and analytic support functions for the Mitigation Division Director.

Typical assignments include:

• Overseeing document/correspondence management and storage systems, including preparing, routing, reviewing, and editing correspondence, transmitting and receiving documents and messages electronically, and conducting quality review of documents.
• Supporting the review and development of memos, letters, and presentations, including compiling and preparing various reports.
• Serving as the Division's Action Officer, identifying, routing, and following up on tasks and actions to ensure adequate and timely follow up by required parties.
• Maintaining leadership calendars, including setting up meetings/meeting venues (virtual and in-person), coordinating agenda development, and obtaining read-ahead materials.
• Serving as the Division's liaison to the finance and training teams, representing interests and reporting action items back to management, including assisting in monitoring the division's budget projections.
• Assisting in a variety of tasks related to personnel management and administrative support for divisional operations, to include supporting special projects as assigned.

What else do I need to know?

At FEMA, our mission is to help people before, during and after disasters, and every employee at FEMA has a role in emergency management. Every FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.

FEMA is committed to ensuring that its workforce reflects the diversity of the nation. At FEMA, our workforce includes the many identities, races, ethnicities, backgrounds, abilities, ages, cultures, and beliefs of the people we serve. To learn about FEMA's ongoing diversity and inclusion efforts, reasonable accommodation process, and the FEMA Core Values, please visit www.fema.gov.

What will I do in this position if hired?
In this position, you will serve as an Administrative Specialist, performing administrative and analytic support functions for the Mitigation Division Director.

Typical assignments include:

• Overseeing document/correspondence management and storage systems, including preparing, routing, reviewing, and editing correspondence, transmitting, and receiving documents and messages electronically, and conducting quality review of documents.
• Supporting the review and development of memos, letters, and presentations, including compiling, and preparing various reports.
• Serving as the Division's Action Officer, identifying, routing, and following up on tasks and actions to ensure adequate and timely follow up by required parties.
• Maintaining leadership calendars, including setting up meetings/meeting venues (virtual and in-person), coordinating agenda development, and obtaining read-ahead materials.
• Serving as the Division's liaison to the finance and training teams, representing interests and reporting action items back to management, including assisting in monitoring the division's budget projections.
• Assisting in a variety of tasks related to personnel management and administrative support for divisional operations, to include supporting special projects as assigned.

What else do I need to know?

At FEMA, our mission is to help people before, during and after disasters, and every employee at FEMA has a role in emergency management. Every FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.

FEMA is committed to ensuring that its workforce reflects the diversity of the nation. At FEMA, our workforce includes the many identities, races, ethnicities, backgrounds, abilities, ages, cultures, and beliefs of the people we serve. To learn about FEMA's ongoing diversity and inclusion efforts, reasonable accommodation process, and the FEMA Core Values, please visit www.fema.gov.

Major Duties Include:

• The incumbent provides overall administrative management for the P&LM Service. This includes interpreting administrative policies, developing and defining administrative requirements, providing advice on administrative systems and preparing administrative paperwork.
• Works closely with the P&LM Service leadership to collect and assemble data in support of Quality Improvement (QI) activities within the service.
• Incumbent is responsible for tracking training needs of P&LM Service staff to ensure compliance with VA, CAP, JC and other regulatory agencies (e.g., VORP, OSHA, OIG, FDA).

• Responsible for planning, managing, coordinating and executing a variety of administrative programs and procedures to facilitate accomplishment of Range Division’s operations.
• Apply a well-founded knowledge of administrative plans, programs, policies, and procedures during the conduct of all assigned duties and responsibilities.
• Manage and performs a wide variety of administrative support services.
• Serve as the central Point of Contact for all Range Division administrative matters.
• Provide advice and assistance to all division personnel regarding the proper application of administrative policies, procedures, and Department of Army regulations.
• Exercise responsibility for the efficient and effective operation of the Range Division administrative function.

Serves as the Chief of the Administrative Division and administrative advisor to the U.S. Attorney for planning and managing the United States Attorney's Office resources. Typical duties include, but are not limited to:

• Planning and managing a comprehensive administrative support program that includes the spectrum of administrative support services, e.g., budget, administration, personnel, space management, purchasing, information technology management, internal controls, mail, records, acquisitions, communication services and supplies.
• Supervising a subordinate staff of administrative, technical and clerical personnel. Setting goals and priorities. Preparing schedules for completion of work.
• Analyzing management issues for the District, developing short- and long-range plans to ensure office operations are conducted efficiently and effectively and meet mission requirements.
• As a Designated Operating Plan district, exercising significant autonomy for short- and long-range budget administration. On behalf of the U.S. Attorney, serves as the primary financial manager for the District; responsible for budget formulation, presentation to EOUSA and execution.
• Developing and managing a comprehensive district-level personnel program exercising final authority for personnel planning and management activities to meet the short- and long-range needs of the office.
• Plans and provides for all management services and office support functions in the district which include printing, publications, automation, selection of furniture and equipment, property management and supplies.
• Oversees the purchasing program to ensure purchases are within delegated authority and comply with all associated policies, procedures and guidelines.
• Manages the information technology program for the district ensuring employees have hardware and software needs to meet mission requirements.
• Projects and analyzes space needs based on proposed initiatives, staff changes and technology improvements. Designs office layouts, schedules alterations and repairs, oversees building renovation and directs the relocation of personnel to new space.

• Responsible for planning, managing, coordinating and executing a variety of administrative programs and procedures to facilitate accomplishment of organizational operations.
• Applies a well-founded knowledge of administrative plans, programs, policies, and procedures during the conduct of all assigned duties and responsibilities.
• Manages and performs a wide variety of administrative support services.
• Provides advice and assistance to all division personnel regarding the proper application of administrative policies, procedures, and Department of Army regulations.
• Utilizes knowledge of established procedures and formats when reviewing and preparing official correspondence.
• Serves as the Organizational Defense Travel Administrator (ODTA) for the Defense Travel System (DTS) and point of contact for the government travel card program.
• Prepares official travel documentation such as authorizations and settlement vouchers in accordance with established policies and procedures.
• Receives, reviews, and authorizes requests for the purchase of organization supplies, services and training.

• You will serve as the Facility Organization Property Administrator (OPA).
• You will manage the Transportation Hub Tool, monitor mileage report submissions from vehicle users, and submit monthly mileage report to NAVFAC Transportation Liaison.
• You will manage QR code/fuel key reprogramming and card replacements. Reviews and validates new FY estimates for long-term and ST vehicles, maintenance and bulk fuel.
• You will coordinate vehicle purchase requests (PRs) between Budget Financial Managers (BFMs) and NAVFAC.
• You will manage replacement license plates, corrective and preventative maintenance (CM and PM) for smog checks and oil changes, and vehicle turn in or trades.
• You will track and report on government furnished property.

• You will serve as Operations Officer and will report to the NAVWAR 4.0 Deputy Director and be responsible for the business operations of the assigned organization in support of all management and program effectiveness matters of the mission.
• You will support the Logistics Program Director across various Enterprise initiatives and efforts to include development, revision, publication, guidance, Wartime Acquisition Response Plan, and Supply Chain Risk Mitigation for the 4.0 community.
• You will perform special projects directly and indirectly related to the above duties.
• You will be innovative in developing procedures for specific tasks assigned. Assignments may require in-depth analysis and investigation to promptly detect problem situations.
• You will participate in program reviews to better understand program requirements and recommend alignment with end strength requirements.
• You will understand program requirements to help defend end strength during budget reviews and POM build. You will provide analysis of and inputs to POM submissions.
• You will analyze and evaluate substantive program operations, organizational effectiveness, efficiency, and productivity, and monitors all administrative and technical activities.
• You will establish and sustain processes to manage the development of the Directorate's workforce. Incumbent will assist the Director/Deputy Director and/or Chief of Staff in organizational, personnel resourcing, and budget matters.
• You will function as the central operations person and performs a wide variety of administrative management activities.

• You will serve as an Equal Employment Opportunity (EEO) Specialist.
• You will ensure that command-wide programs are conducted in accordance with the requirements of law and regulations.
• You will participate in the development and oversight of policies, programs, procedures, and actions to ensure equal opportunity for over 10,000 civilian personnel.
• You will work to monitor progress in achieving annual plan goals and objectives throughout the year.
• You will provide guidance and feedback, evaluate submissions, and analyze data from various field activities.
• You will assist in the dissemination of Department of Navy and EEO policies, procedures, interpretations, guidelines and reporting requirements to implement and comply with governing laws ad regulation.
• You will recommend long-range plans, goals, and objectives as well as any necessary corrective action of program changes.

• You will work on a team managing the Defense Travel System (DTS) for Naval Information Warfare Center (NIWC) Pacific personnel.
• You will collaborate with colleagues to resolve moderately complex tasks that necessitate effective internal coordination and teamwork.
• You will ensure compliance with the Joint Travel Regulations (JTR) and seek management guidance as needed.
• You will review travel requests and offering reliable guidance to employee’s routine travel matters.
• You will audit and verify all travel vouchers for accuracy, entitlements, completeness and compliance with travel regulations.
• You will ensure that tickets, rental car reservations, and itineraries issued by the contracted travel service office align with authorized travel.

• You will work collaboratively with the Product Line Director, Technical Director, IPT leadership, and other senior leaders within NAWCWD as required
• You will work with the IPT Leads and various Competency managers to determine strategic personnel alignment to best support the programs
• You will advise command investment strategies for talent management and expertise development.
• You will work with the L1A BFM to determine the funds acceptance process and priorities across the AWII funding portfolio.
• You will provide contract management support across multiple IPT's.
• You will be responsible for building business processes and ensuring they are consistently followed throughout the Product Line.