Total 127 administrative clerical job vacancies in new milton hampshire bh25 6rs

Position Available: Must be proficient in Chinese Administrative Personnel (Work pass provided, salary SGD 2000-3000)

Job Requirements:

• Must be fluent in both Chinese and English communication.

• Strong sense of responsibility with a high standard of professional ethics.

• Proficient in using Microsoft Office (Word, Excel, PowerPoint), with some understanding of financial accounts.

• Ability to think independently and solve problems, with clear working logic and strong planning and execution skills.

• Strong learning ability, with a deep understanding and hands-on experience with major social media platforms (e.g., Twitter, Facebook, Instagram, YouTube, TikTok, LinkedIn) is preferred.

Job Responsibilities:

• Organize and prepare inventory and transaction documents, collect, sort, and review related financial documents.

• Publish and track social media content (pre-created), including responding to user interactions and increasing brand exposure.

• Collect industry information and potential customer data through online platforms and tools, effectively organize the data, and follow up via email.

• Perform other routine clerical tasks and duties.

Address:

100 Pasir Panjang Singapore 118518

Contact:

Tel/WhatsApp: +65 80609395 / +65 98969456

Website: www.vizleddisplay.com

Email: youming.yang395@gmail.com

希望收到中文简

• Manage daily office administrative tasks.
• Assist the Chief Operating Officer (COO) with daily operations.
• Coordinate meetings, events, and travel arrangements.
• Assist Chief Executice Office (CEO) with maintaining and filing records and databases.

The Role

You’ll be providing support to the management and key leaders in keeping a smooth daily operations of the business and office. To excel in this role, you will need to be highly organised, extremely detail-oriented, self-motivated, have the ability to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities.

Additionally, the ability to effectively communicate and manage multiple assignments and people simultaneously is vital. Other responsibilities will include:

• Procuring and managing office inventory and supplies
• Frontdesk reception duties such as answering/ channeling of calls and hosting of guests/ clients
• Overall office space management
• Key liaison personnel with various vendors/ suppliers e.g. insurance agent(s), telecommunication provider (internet and phone lines), building management and etc.
• Manage any office maintenance related matters with the property management, ensuring repairs are made in a timely fashion
• Ensure the functioning and regular maintenance of office equipments such as projectors, printer/ copier
• General administrative duties such as travel-related arrangement (e.g. flight, accommodation, visa, transportation), mail/ correspondence, courier, meeting scheduling/ coordination
• Up-to-date record and systematic documentation across all general/ administrative matters such as ISO documentation, supplier/ vendors listing etc.
• Accurate tracking of general office spending and log receipts/ invoices
• Other administrative duties as assigned
• Assist in organising team outings and events such as annual office party, team building events and regular social gatherings

What we look for:

• Adequate administrative experience
• Strong verbal and written communication skills; ability to communicate to variety of levels, both internally and externally
• Flexible, resilient and agile; comfortable working with ambiguity whereby change is the only constant
• Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks
• Exceptional ability to prioritise, problem-solve and make decisions
• Great attention to detail
• Highly motivated with an impeccable work ethics
• Strong computer literacy - Highly proficient in Microsoft Office (especially MS Word, Excel and PowerPoint as well as the Google Platform
• Experience with marine/ dredging industry is a plus

Handle key administrative tasks, client communications, and financial documentation.

Responsibilities:

• Serve as a primary contact for client scheduling and inquiries.
• Assist in preparing, reviewing, and organizing client financial documents and reports.
• Manage the manager's calendar and follow up on key tasks.
• Maintain client records in CRM systems.
• Provide comprehensive administrative support to enhance productivity.

Requirements:

• Paid trainings and industry certifications
• Proficiency with office software
• Strong communication and organizational skills
• High attention to detail, with the ability to manage confidential information responsibly.
• Excellent communication skills and a client-focused attitude

General Description:

This role is responsible for assisting in managing the full spectrum of administrative functions.

Duties and responsibilities:

- Report to the Administrative Manager.

- Perform general administrative duties to ensure the smooth running of the office operation, such as sourcing and maintenance of office supplies and utilities, and maintaining the office calendar.

- Cover the reception area during the receptionist’s absence and lunch break. Eg. Answer phone calls, and attend to visitors.

- Prepare business letters, reports and office memos.

- Assist in planning and scheduling office maintenance needs.

- Assist in applications or subscriptions of utilities and other services, including form fillings, document submissions, contract proofreading and other follow-up matters.

- Assist in a wide range of travel arrangements for staff､ suppliers and clients､ etc., including but not limited to travel document application or renewal, obtaining letters of invitation where applicable, flight､ accommodation and transportation arrangements, making enquiries to address travel-related concerns, and coordinating travel arrangement with multiple parties, working outside office hour whenever necessary.

- Communicate with Admin staff outside Singapore and other counterparts effectively on daily matters.

- Assist in company events from planning to execution.

- Assist in the implementation and follow-up of Safe Management Measures.

- Assist in all general ad-hoc duties.

- Carry out other duties and responsibilities assigned by the Company from time to time.

Requirements:

- Minimum 2 years of relevant working experience

- Diploma in Business or a diploma in a related field

- Fluent in spoken and written English

- Enthusiastic and outspoken team player

- Excellent interpersonal skill

- Ability to prioritize tasks and have good time management

- Ability to work under stress and a tight timeline

- Independent & meticulous

Interested candidates, please submit your resume and Only shortlisted candidates will be notified. Salary will be commensurate with qualifications and experience.

• Distribute technical expertise on pay matters to supported units.
• Examine pay statistics to make recommendations for action.
• Arrange command policies for units to ensure appropriate action is taken to correct identified deficiencies.
• Perform pay program reviews of unit reserve pay operations to ensure compliance with guidance and accurate payments to Soldiers.
• Provide information briefings related to pay administration requirements.
• Review work products of subordinates for accuracy.
• Train subordinates to enhance processing pay actions and allowances.

On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive

Responsibilities

• Inventory Management: Maintain accurate and up-to-date inventory records.
  Conduct regular physical inventory counts and reconcile discrepancies.
  Monitor stock levels to identify potential shortages or overstocks.
  Implement and maintain inventory control systems and procedures.
  
• Purchasing and Procurement: Process purchase orders and track deliveries.
  Coordinate with suppliers to ensure timely deliveries.
  Negotiate favorable terms with suppliers.
  
• Data Entry and Reporting: Accurately input inventory data into the inventory management system.
  Generate reports on inventory levels, usage, and purchasing trends.
  Analyze data to identify areas for improvement and cost reduction.
  
• Operations: Coordinate with warehouse staff to ensure efficient workflow.
  Maintain a clean and organized warehouse environment.

Qualifications:

• Diploma or equivalent.
• Minimum 1 year of relevant experience
• Proficiency in inventory management software
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Work location: East (short working distance to MRT)

EA License: 22C0971 | R21101298

A regional heathcare company of Japan has a vacancy for an "Administrative Executive".

1) To organise and compile dossiers for registrating Shofu Dental

Products as medical device in the Asia-Pacific Region.

2) To maintain registered products licenses to ensure compliance.

3) To support processing of orders, prepare of shipments and control

back orders for Customers.

4) Proficiency in Microsoft office (Words & Excel).

5) Other Administrative duties.

6) Training will be provided.

7) Attractive salary packaging package and benefits.

Qualifications :

Polytechnic Diploma / Advanced / Specialist / Management / Graduate Diploma / Master Degree or equivalent.

Mode: Full-time

Location: Singapore

Role Overview:

Administrative Assistant is integral to the smooth operation of our office. Your role will involve a variety of administrative tasks, including but not limited to, document management, communication handling, and liaison with external parties. The ideal candidate possesses a high level of professionalism, attention to detail, and efficiency in all aspects of their work.

What You Will Do:

• Prepare, file, and organise various company documents and records, including HR, billing, expenses, internal equipment, and corporate files, ensuring accuracy, completeness, and that all information is current
• Maintain confidentiality of all company information
• Handle incoming communications via phone and email, ensuring timely and professional responses
• Liaise on behalf of the company with external parties, including but not limited to, government departments, auditors, vendors, and associations, building and maintaining good relationships.
• Address staff queries
• Staff onboarding and offboarding
• Coordinate schedules, meetings, and appointments for company management and leadership, ensuring optimal time management and avoidance of scheduling conflicts
• Distribute agendas and prepare minutes for meetings
• Monitor office supplies inventory, place orders, and manage budgets
• Provide administrative support to other teams and projects as needed

The Must-Haves Qualifications:

• Bachelor’s degree
• At least 1 year of experience in administrative or secretarial roles.
• Excellent written and spoken English
• High proficiency in Adobe Suite, MS Office and other office productivity tools
• Tech-savvy, with the aptitude to learn new software
• Key attributes: meticulousness, discretion, and exceptional time management skills

Bonus Points If You Possess:

• Professional certifications
• Proficiency in written and spoken Chinese

WHO YOU’LL WORK WITH

This role will be reporting to the Senior Director, GPS APAC based in Singapore and represent the APAC team. The role will work closely with the members of the GPS APAC Leadership team, members of the broader GPS teams, key country stakeholders, teammates in the GPS locations around world and engagements across Nike’s global functions such as Procurement, Communications and Technology. This role will partner with a large, diverse team of Nike employees both in person and remote, as well as engagements with outside suppliers and vendors.

WHO WE ARE LOOKING FOR

We are seeking an administrative assistant to join our GPS APAC team, Singapore based. Our executives and senior leadership owe their success to the incredible people in this role who handle all the details. Our ideal candidate is a great teammate who is well organized, self-driven, flexible multitasker and prides themselves on high attention to detail. The candidate is expected to have highly effective communication skills, and enjoy working in a fast-paced, competitive environment.

The candidate needs:

• 3+ years of supporting experience with regional/international exposure with diploma or degree in Business administration or other relevant degree
• Strong interpersonal and highly developed communication skills in verbal/written and collaboration skills to engage with user groups and to build networks with GPS and other key Nike partners.
• A proven track record of collaborating and influencing in a highly matrixed organization across a variety of internal and external suppliers as well as cross-cultural awareness and sensitivity.
• Proficient in the MS Office.
• Always maintain the strictest confidentiality on all matters

WHAT YOU’LL WORK ON

As the Administrative Assistant, GPS APAC, you will work closely with Nike teammates across the region. While creating and maintaining relationships with Nike business, you will be responsible for coordinating APAC administrative engagement planning across the APAC teams, guiding and supporting GPS country leads for effective administrative communication. You will act as a first point of contact, dealing with correspondence and queries as well as liaising with stakeholders, vendors and clients.

Your accountabilities and tasks will include, but not limited to:

• Support the leader day-to-day activities to ensure their team success.
• Assess priorities of work and assist in organizing the leader priorities and complete other work tasks as arranged by the leader.
• Managing diaries and organizing meetings and appointments, with access to shared calendars.
• Booking and arranging travel, transport & accommodation and collating/ filing expenses.
• Managing databases and platforms, compiling and preparing reports, and correspondence.
• Implementing and maintaining procedures / administrative systems.

Presentations:

• Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes. Interprets needs, determines and produces effective presentation layout, and organizes final documents.
• Prepares special reports requiring the selection of relevant information from a variety of sources and maintains and updates on-going reports or databases.

On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive

Responsibilities

• Prepare schedule letters quotations for customers and follow up
• Coordinate with internal and external stakeholders to ensure work success.
• Input and maintain data in systems
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Organize and file documents according to established procedures.
• Any other duties assigned from time to time

Requirements

• Diploma in Business or related discipline
• Minimum 1 year of relevant experience
• Comfortable in communicating with clients
• Able to work well independently and in a team
• Comfortable working in an engineering environment
• Well-versed with Word, Excel, and process systems
• Attention to detail and accuracy.

Work location: East (short working distance to MRT)

EA License: 22C0971 | R21101298

• Responsible for prepare, performing edits on documents before submitting them for approval.
• Planning & arranging all the employees to SIC if needed.
• Organizeand Archive Documents.
• Fulfill document Retrieval Requests.
• Able to quickly and efficiently retrieve documents and data when needed.
• MaintainDocuments.
• Computer literacy.
• Familiar in Construction/ Process Industry specialicy in documentation.
• Fresh graduate is welcome.

The Finance and HR Administrative Officer is responsible for providing administrative support to both the Finance and Human Resources departments. This role involves a variety of tasks, including data entry, document management, general administrative support and coordinating phone enquiries e.t.c.

Key Responsibilities:

Finance Administration:

• Assisting with accounts payable and receivable processes
• Maintaining financial records and documents
• Providing administrative support for finance team

HR Administration:

• Assisting with employee onboarding and offboarding processes
• Maintaining employee records and files
• Processing leave and claim administration
• Scheduling and coordinating HR-related meetings and events
• Providing general administrative support for HR initiatives

General Administration:

• Attending to phone calls in a professional and timely manner
• Providing general administrative support to management team

Qualifications:

• Diploma or equivalent
• Proven experience in administrative roles, preferably in finance and/or HR
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint e.t.c.)
• Attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Excellent phone etiquette and communication skills

Additional Preferred Qualifications:

• Experience with HR systems
• Basic understanding of accounting principles and practices
• Basic understanding of HR policies and procedures

JOB SUMMARY

Responsible for handling HR administrative tasks for the Human Resources department

MAIN DUTIES AND RESPONSIBILITIES

• Provide secretarial support to VP (HR/Admin).
• Verify and approve claims via the Workday system for Singapore employees.
• Consolidate staff reimbursement for bank credit.
• Provide admin support:
• Update of expenses incurred for fruits and drinks and any other events
• Update of 3RP points
• Produce visa letters.
• Admin support for projects
• Any other admin duties as assigned.

Admin Assistant (1-yearly renewal contract)

General Description:

This role is responsible for assisting in managing the full spectrum of administrative functions.

Duties and responsibilities:

- Report to the Administrative Manager;

- Perform general administrative duties to ensure the smooth running of the office operation, such as sourcing and maintenance of office supplies and utilities, and maintaining the office calendar;

- Cover the reception area during the receptionist’s absence and lunch break. Eg. Answering all phone calls, and attending to visitors;

- Prepare business letters, reports and office memos;

- Assist in planning and scheduling office maintenance needs;

- Assist in applications or subscriptions of utilities and other services, including form fillings, document submissions, contract proofreading and other follow-up matters;

- Assist in a wide range of travel arrangements for staff､ suppliers and clients､ etc., including but not limited to travel document application or renewal, obtaining letters of invitation where applicable, flight､ accommodation and transportation arrangements, making enquiries to address travel-related concerns, and coordinating travel arrangement with multiple parties, working outside office hour whenever necessary;

- Communicate with Admin staff outside Singapore and other counterparts effectively on daily matters;

- Assist in company events from planning to execution;

- Assist in the implementation and follow-up of Safe Management Measures;

- Assist in all general ad-hoc duties;

- Carry out other duties and responsibilities assigned by the Company from time to time.

Requirements:

-Minimum of 2 years of relevant working experience;

-Diploma in Business or a related field;

-Fluent in spoken and written English;

-Enthusiastic team player;

-Excellent interpersonal skills;

-Ability to prioritize tasks;

-Ability to work under stress and tight timelines;

-Able to work independently;

-Meticulous and detail-oriented.

Interested candidates, please submit your resume and Only shortlisted candidates will be notified. Salary will be commensurate with qualifications and experience.