Total 94 administrative clerical job vacancies in mid valley citykuala lumpur

Job description

• Receiving visitors and guests by greeting, welcoming, directing them appropriately.
• Answering and transferring calls to respective department/staff if necessary.
• Perform administrative and clerical tasks such as document preparation, handling incoming and outgoing correspondence.
• Maintaining office/pantry’s supplies/inventory and restock in advance.
• Liaise with suppliers/vendors and building management for any related issues.
• Maintaining office cleanliness, tidiness and safety precautions are in order.
• Manage schedule and tidiness of meeting room.
• Handling corporate meals such as contact suppliers, ordering, receiving and etc.
• Ad-hoc task assigned by superior.

Requirement:

• At least with diploma certification.
• Fresh graduates are welcome.
• Proficiency in MS Office (Excel, Word, and PowerPoint, in particular).
• Observant and alert to detail.
• Proficiency in English, Mandarin, and Bahasa Melayu with listening, speaking, reading, and writing.
• Preferred applicant who can communicate in Mandarin.

Job Info

• Operations hours are from Monday to Friday, 8.00am to 5.00pm.
• Free daily breakfast and luncheon.
• We offer attractive benefit perks to the successful candidates.

Perks & Benefits

• Nearby public transport
• Central location
• Medical insurance
• Dental Insurance
• Health Screening
• Vision Benefit
• Corporate Meals
• Corporate Events
• Open culture
• Personal development opportunities

職位描述

• 透過問候、歡迎、適當引導來接待訪客和客人。
• 如有需要，接聽電話並將其轉接到相應部門/員工。
• 執行行政和文書任務，例如文件準備、處理傳入和傳出的信件。
• 維護辦公室/食品儲藏室的用品/庫存並提前補充庫存。
• 就任何相關問題與供應商/供應商和建築管理人員聯絡。
• 保持辦公室清潔、整潔，並做好安全預防措施。
• 管理會議室的日程安排和整潔。
• 處理公司餐食如聯絡供應商、訂購、收貨等。
• 上級臨時指派的任務。

要求：

• 至少有文憑認證。
• 歡迎應屆畢業生。
• 熟練使用 MS Office（尤其是 Excel、Word 和 PowerPoint）。
• 善於觀察，對細節保持警覺。
• 精通英語、華語和馬來語，具備聽、說、讀、寫能力。
• 能用國語溝通的優先申請人。

職位資訊

• 營業時間為週一至週五，上午 8 點至下午 5 點。
• 每日免費早餐和午餐。
• 我們為成功的候選人提供有吸引力的福利待遇。

津貼和福利

• 附近的公共交通
• 中心位置
• 醫療保險
• 牙科保險
• 健康檢查
• 視力益處
• 公司餐點
• 企業活動
• 開放文化
• 個人發展機會

Responsibilities:

- Liaise and follow up with suppliers/forwarders for on-time delivery

- Assist with sourcing and selecting suppliers at the best costs, qualities, and services

- Assist with negotiation and planning of delivery schedule in all purchasing matters

- Caculate food cost

- Purchase office supplies

- Data Entry, Filing and manager inventory level.

- Other ad-hoc duties as required.

Requirements:

- 5 days week (Mon to Fri / 9am to 6pm)
- Bilingual in both English and Mandarin (to liaise with Chinese speaking managers)
- Minimum GCE ‘O’ Level
- Min/preferred years of working experience: 1 year
- Willing to learn and able to work in fast

- Outgoing personality, Strong in coordination pace environment
- Independent and able to multi-task
- Good Team Player

A leading and dynamic French organization is looking for a Part-Time Administrative Assistant to join its Travel Retail team.

This is an hourly paid Part-Time contract position (3-4 times a week). Working hours (5-6 hours /day or Full day or half days) can be discussed and mutually agreed upon with the hiring manager.

This role will assist in administrative and support role for the Travel Retail APAC business.

• Consolidate and update sales reports
• Courier arrangement
• Administrative support to logistics and billing arrangement

REQUIREMENT

• Good coordination and communication skills in both written and oral English and Chinese
• Good working knowledge on Microsoft Excel, Word.

Responsibilities:

- Liaise and follow up with suppliers/forwarders for on-time delivery

- Assist with sourcing and selecting suppliers at the best costs, qualities, and services

- Assist with negotiation and planning of delivery schedule in all purchasing matters

- Caculate food cost

- Purchase office supplies

- Data Entry, Filing and manager inventory level.

- Other ad-hoc duties as required.

Requirements:

- 5 days week (Mon to Fri / 9am to 6pm)
- Bilingual in both English and Mandarin (to liaise with Chinese speaking managers)
- Minimum GCE ‘O’ Level
- Min/preferred years of working experience: 1 year
- Willing to learn and able to work in fast

- Outgoing personality, Strong in coordination pace environment
- Independent and able to multi-task
- Good Team Player

Eduquest International Institute is a Registered Training Provider accredited by SkillsFuture Singapore (SSG) to offer high-quality, industry-relevant skills-based training programmes leading to the Singapore Workforce Skills Qualifications (WSQ).

We design and deliver quality training to support corporate clients and discerning individuals seeking skills and competencies required for the jobs today and tomorrow. We offer training programmes accredited by the Singapore Workforce Skills Qualifications (WSQ) and specially curated diploma programmes which provide upgrading opportunities for individuals and enhance productivity levels for organizations.

We are looking for passionate candidates in selling / upselling skills development courses. If you have the required qualifications and experience as stated below, you are welcome to apply:

Main Objectives of the Role:
Coordinate with the planning division to structure course planners in line with demand sensing and target for different programmes.

1. Class confirmation (at least 3 to 5 days before the course date) with minimal (less than 10%) class cancellations.
2. Coordination with team leads for the required specific activities to boost course registration in-flow.
3. Identifying and building relationships with prospective customers
4. Collaborate with Team Lead to achieve team targets for all programmes
5. Achieve set enrolment targets under assigned programme groups
6. Achieve excellent customer satisfaction
7. Other Business Development, Sales and Admin. related tasks

Responsibilities:

Customer Service:

• Provide excellent customer service at all times to make trainees/visitors feel welcome
• Scheduled Telephone Operator Duty - responding to call inquiries
• Provides accurate and timely responses to customer inquiries for related Programmes offered by Eduquest
• Ensure course registration is done promptly while ensuring the accuracy of the attendees’ details by filling up the complete registration fields and collecting outstanding course fees before the course commences.
• Work closely with the sales and marketing team in implementing sales and marketing initiatives to promote courses offered at Eduquest, including outreach efforts to all existing as well as potential new customers by relationship building through various outreach efforts such as Cold calling, EDMs, Mailers, Flyer Distribution, Course Previews, Roadshows and etc.
• Look out for new customers to fill up the classes scheduled for these courses, thereby increasing the class fill-up rate and avoiding the cancellation of classes.

Requirements

• The educational level of at least Higher Secondary/Pre-U/A level/College in any field
• Proficiency in Microsoft Office, in particular MS Word and MS Excel, will be essential.
• Minimum two years (s) of working experience in the related field, preferably Executives specializing in Clerical/Administrative Support or equivalent.
• Good team player and able to interact well with others
• Sales-driven, Good with numbers
• Strong written and verbal communication skills
• The ability to handle pressure and meet deadlines
• Skill in prioritizing and Excellent time management
• Attention to detail
• Willing to work on alternate Saturdays (5 day work week)

• Location: Boon Lay
• 
  
• Managing resources and budgeting.
• Managing and supervising event sites and delivering the promised outcomes.
• Developing framework and procedures for programme work plans.
• Data management and reports
• Establish and maintain event timelines and priorities.
• Managing client, participant and supplier relationships.
• Establish relationships and collaborate with relevant agencies to achieve the goal of the programme.
• Document programme outcomes and generate reports on programmes and activities.
• Provide IT solutions for better management and cost-effective measures to achieve operational efficiency.
• All other tasks related to programme management and general administration.

Interested applicants may email resume to cheryl.lee@recruitexpress.com.sg

Cheryl Lee Shi Le (CEI Registration No: R1434624)

Recruit Express Pte Ltd (EA: 99C4599)

Roles & Responsibilities

· Executive Support to Principal Director

• Scheduling of Meetings, Appointments for the Principal Director
• General administrative support in filling, documentation and screening of calls for Principal Director
• Collate, compile and prepare claims reimbursement for Principal Director
• Track and record BOA and Green Mark Courses for Principal Director including keeping track of CPD points for renewal
• Yearly Renewal of GMAP cert for Principal Director
• Update Training Records for Principal Director (ISO)
• Daily prepping of Principal Director’s office prior to his arrival i.e: getting his water, turning on his room aircon

· Project Administrative Support

• Preparing of documents for Government tender bids & fee submissions including liaising with external consultants on fee bids and documents
• Prepare Interim Certificate and Progress Claims to Contractors
• Submit building construction monthly returns to BCA
• Prepare fee proposals for client’s signature upon confirmation of project (including SIA contract)

· Finance Management

• Prepare and submit monthly accounts to Accountant
• Prepare monthly billing to clients
• Prepare monthly projections of projects and update of monthly expenses
• Prepare and submit quarterly GST returns to IRAS on behalf of company
• Prepare and liaise with Tax Auditor on submission of company’s annual income to IRAS
• Prepare payment vouchers for payments of invoices
• Prepare online banking transactions for approval
• Liaise with Corporate Secretariat on submission of FY filing

· HR Management

• Arrange interviews for potential candidates for Architectural position
• Submit Reimbursement claims for Principal Director via InfoTech System and consolidate team’s monthly reimbursement claims for approval
• Process Payroll to all staff at the end of the month via InfoTech
• Submit CPF contribution to CPF board
• Prepare and submit staff yearly Income tax (Including Resigned Staff in previous year)
• Submit Work permit and Employment Pass application to MOM for employment of foreign workers
• Onboarding of New Staff and Offboarding of Resigned Staff (Setup new hire access, process salary adjustments and terminate access of staff in Info-Tech and briefing new staff on use of system)
• Monitoring and registering of courses for Staff
• Coordinate staff birthday celebrations
• Arrange printing of name cards for confirmed staff

· IT Management

• (Part of Onboarding and Offboarding) Create new staff profile and remove resigned staff profile on Hyper V Management in Server
• Create new and delete resigned staff profile for Copier access
• Liaise with IT (Alvyn) on email creation for new hire and email termination for resigned staff
• Main contact liaison with IT vendor (JKTech) and related IT services (Fujifilm Copier machine etc) for all IT needs in the office (Software renewals, purchases)
• Create Server access for new staff / Check Server issues (e.g: Backup problems etc)

· Office / Facilities Management

• Supports the daily operations of the office
• Manage & Purchase Office Supplies i.e: Office Stationeries, Cleaning supplies, Pantry supplies, Nespresso Capsules
• Main contact liaison with landlord on office maintenance/lease renewal
• Liaise with Vendors/Suppliers on Maintenance of the office premises e.g: Aircon - Servicing, Water Dispenser, Internet Access (Singtel), Fire Hosereel/Extinguisher, SP Meter Reading monthly submission
• Yearly Renewal of BOA certificates for QPs and Company Licence
• Yearly Renewal of BCA-PSPC for Office
• Yearly Renewal of GeBIZ and Netrust Account
• Prepare, coordinate and update processes and training records for ISO Audit
• Co-ordinate Cleaning Auntie’s Schedule and Payment at the end of each month
• Maintain the cleanliness and presentability of the office compound / premises i.e: Daily clearing of the office trash, Sweeping of the backyard (minimally 2x a week)
• Apply and submit documents for PSG grants of new software for office and track/monitor reimbursement claims
• Main contact liaison for SEO Optimization and related matters
• Contact Liaison for Company’s Website maintenance/Web & Email Hosting
• Coordinate Office Festival celebrations (Christmas, CNY)
• Assist in other admin and ad-hoc duties as required

Requirements

· Preferred Degree Holders in relevant field

· Min. 5 years’ relevant experience

· Must be a Problem Solver and Critical Thinker

· Prior knowledge in Finance and HR added advantage

· Ability to converse in Mandarin a plus

· Only Singaporeans

· Salary will commensurate experience

• Review and maintain written and computer files, plus conduct data entry
• Assist in the coordination of administrative functions, including budget, personnel, meetings, and clerical duties
• Research and collect information
• Assist with all budget activities, including accounting
• Help implement new programs, procedures, methods, and systems
• Conduct fiscal reviews, surveys, and collect information on administrative matters
• Responsible for preparation of confidential documents and reports
• Maintain meeting minutes
• Coordinate and schedule meetings and conferences
• Coordinate operations, including purchasing, equipment, property inventory, building, equipment, and disposal
• Maintain complete stock of all office supplies and accuracy of inventory
• Connect with building vendors to carry out fixes and improvements

1) Checking and audting of submitted documents

2) Folllowing up for outstanding documents

3) Preparation and Billing

4) Monitoring collection

5) Prcessing collection

6) Disbursement of fees

7) Attending to clients' queries

SMTP Consult Pte Ltd is a family office concierge service firm that caters to our client’s needs as they immigrate to Singapore. Our goal is to assist our clients with their relocation needs as they settle in Singapore and provide bespoke services based on their specific requirements. We are looking for a dynamic and driven Education Administrative Assistant to join our team.

Responsibilities:

• Serve as a point of contact for internal and external communications.
• Perform general office duties, including responding to emails, and managing correspondence.
• Schedule and coordinate meetings, appointments, and events.
• Prepare and maintain accurate records, reports, and documentation.
• Maintain and update student records, including enrollment, attendance, and grades.
• Ad hoc duties assigned

Requirements:

• Training Provided
• Bachelor Degree in any field
• Good command of both Mandarin and English in order to deal with Chinese speaking and English Speaking counterparts
• Excellent written and verbal communication skills, adept at engaging effectively with stakeholders across all levels.
• Attention to detail, with time management skills to manage multiple tasks simultaneously.

Job purpose:

• Perform a variety of student services duties under the supervision of the Student and Administration Manager.
• These duties include timetabling, maintaining student academic and financial records, student inquiries, and pastoral care services.

Key responsibilities and accountabilities:

1. Manages and maintains all student academic and financial records.
2. Administers a range of student academic services from enrolment, student pass matters to graduation.
3. Performs student academic services which include class schedule, issuance of the transcript, and the collection of course fees.
4. Cultivates good relationships with students and addresses their needs in administration-related matters.
5. Performs general admin duties.

Requirements:

1. Diploma or equivalent with at least 2 years of working experience in student administration processes.

2. Have a sense of urgency in meeting deadlines and meticulousness.

3. Possess good interpersonal, presentation, and communication skills.

4. Dynamic with a pleasant disposition.

ABOUT THE COMPANY

• The Arts Fission Company Ltd (ARTS FISSION), a non-profit with IPC status and a charitable organisation, is the longest established contemporary dance company in Singapore (since 1994).
• Active in creating innovative dance works as well as a dynamic leader in designing arts outreach programmes to enrich and benefit different stakeholders in the communities, ARTS FISSION is supported by the National Arts Council under the major company grant scheme (2023-2026).
• ARTS FISSION is currently looking for motivated and capable individuals who are interested to work in the arts industry and join the company in its continuous mission to make the arts as a way of life for all people.

SEARCH FOR PART-TIME ADMINISTRATIVE ASSISTANT

• Assist in tasks related to day-to-day run of company operations
• Experience in collateral design work, social media and skills in Adobe Photoshop a plus (not mandatory

PREREQUISITE

• Must be Singapore Citizen or Permanent Resident
• Minimum Higher Nitec
• Prior experience in administrative or office support role is an advantage
• Strong proficiency in Ms Office Suite (Word, Excel, PowerPoint and basic skills in Adobe Photoshop preferred)

• Recruit freelancers to fulfill the job requirement

• Onboard, train, guide and support freelancers

• Collaborate with team to plan and organize marketing campaigns

• Provide administrative support, including data entry and document preparaation

• Participate in group strategic planning sessions.

• Create relevant social media contents to support the team's initiatives

• Assist the team with other tasks as required.