Total 14 administrative clerical job vacancies in main campus employees

Who We Are:

Cornell’s College of Engineering (COE) has a long and storied history of distinction, creativity and impact.  The departments of mechanic arts (now mechanical engineering) and civil engineering date to the University’s founding. The College established the nation’s first electrical engineering department in 1889 and awarded the nation’s first doctorates in both electrical and industrial engineering.  Its legacy continues to this day, as Cornell Engineering brings together the best minds from across disciplines to invent disruptive technologies and discover novel solutions to complex and challenging problems.  It is a global leader in research, teaching, and advancing diversity in the field.  COE is also a key collaborator across the rich interdisciplinary landscape at Cornell University, playing a role in all of the university’s Radical Collaborations to address society’s most challenging problems.  The college enrolls a diverse and talented student body that includes 3,200+ undergraduate students and 2100+ graduate students, and has over 46,600 living alumni around the globe.  COE is home to a diverse, collaborative, talented and dedicated 200+ tenured and tenure-track faculty, plus research faculty and professors of practice who work each day to change the world.  Faculty span 10 departments, schools and programs with a footprint in both Ithaca and New York City. 

Cornell Engineering Project Teams mimic real-world engineering by bringing Cornell students, faculty, and staff together to solve complex problems in team-based settings. Breaking the rules of conventional wisdom is not foreign to our engineers and the spirit of innovation is alive and well in our state-of-the-art labs and workshops. Many of our teams compete regionally, nationally, and internationally in engineering design and build competitions and/or travel the globe for service learning projects and programs. Staff members working with Cornell Engineering’s Project Teams partner with faculty members, Alumni Affairs & Development, College leadership and other university resources to foster multidisciplinary collaboration across the University’s seven colleges and provide support to over 1,100 student participants.

Cornell’s College of Engineering currently offers professional Master of Engineering (MEng) degrees in 15 different disciplines. Originally established in 1965 as a “fifth-year” option for Cornell Engineering undergraduates, the MEng programs have expanded considerably in size and geographic footprint over the years and continue to evolve to meet the needs of today’s rapidly changing business environments. Currently there are over 700 full-time MEng students on the Ithaca campus, over half of whom completed undergraduate degrees elsewhere, and roughly 65% of whom are international. All MEng programs share the common goals of advancing the breadth and depth of their students’ core disciplinary knowledge and providing them with opportunities to synthesize and apply this knowledge to practical engineering design problems. Cornell MEng alumni number in the tens of thousands. The MEng plays a critical strategic role in the College of Engineering’s portfolio of degree offerings, and its continued success hinges upon providing a valuable program experience and enhanced career opportunities for students.

This is a shared position involving support for the Project Team Director and the Director for Master of Engineering Programs Support Services.

What You Will Do:

We are seeking a part-time (20 hours per week), non-benefits eligible temporary administrative assistant who will be able to assist with the following but not limited to:

• General administrative support

• Scheduling meetings and zooms

• Reserving conference rooms

• Ordering of office supplies, paying bills, etc

• Processing travel reimbursements

What We Need:

High School diploma with at up to 2 - 4 years of experience

Proficiency with Office software

What We Prefer:

Associates degree with 2 - 4 years of experience

Starting Pay Rate:

$20 per hour

Important Notes about Applying:

• Please submit both a cover letter and a résumé to be considered for this position.

• This is a part-time position (20 hours per week expected).

• This is a term position for ~4 months; possibility of renewal based on needs.

• Applications will be reviewed, and interviews will be conducted on a rolling basis.

• There is no relocation assistance available for this position.

• There is no visa sponsorship available for this position.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

University Job Title:

Job Family:

Level:

Pay Rate Type:

Pay Range:

Remote Option Availability:

Company:

Contact Name:

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

Current Employees:

If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.

Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter.  You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at equity@cornell.edu.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

Welcome to Furman University's Career Site!

• IMPORTANT:​ Load all documents in the My Experience area under Resume/CV. This may include your resume/C.V., cover letter, unofficial transcript, teaching philosophy, etc. Please wait for all documents to finish uploading before clicking Next.
• If the process times out you will lose your progress, so please ensure you have all necessary documents available before starting.
• The drop-down lists only display so many options: please type into a drop-down list to search for your option. For example: in Field of Study, you may need to enter your field name. If you have no field, type "None."
• If you have previously applied, make sure your information is current as you can transfer it to another application.
• Prior to submitting your application, verify all information for accuracy and ensure you have uploaded all appropriate documents.  Once submitted, you will not be able to edit your application other than to change your contact information.

If you have any questions or need additional assistance, please contact the Office of Human Resources via email at recruitment@furman.edu or by calling 864-294-3103.

Job Title:

Job Family:

Full-Time/Part-Time:

Compensation Grade:

Pay Type:

Department:

Job Summary:

Job Description:

Center for Diversity Strategies

• Supports recruitment of 160+ annual participants in the South Carolina Diversity Leaders Initiative (SC DLI).

• Supports convenings of SC DLI classes, currently comprising four cohorts, 20 class days and 160+ participants annually.

• Supports recruitment for and online delivery of SC DLI graduate offerings and industry-focused national DLI programs.

• Supports Upstate Diversity Leaders Awards event and Lowcountry Diversity Leaders Awards events.

• Works with CDS director to conceive and undertake SC DLI alumni engagement program.

• Supports CDS marketing and communications efforts, including web, social, print, media, and email.

• Collects information for, creates and distributes Riley Fellows bulletin.

• Manages DLI collateral, supply and print inventories and needs.

• Maintains contact database for all participants in CDS programming.

• Manages hotel and travel arrangements for CDS staff as necessary.

• Oversees CDS students interns.

Supports Riley Institute general administrative needs, including front desk; travel and calendar supports for Institute leadership; supplies; maintenance of supply room and conference room; staff hardware and software purchases; onboards new staff; etc.

Supports the Center for Critical Issues, including lists of invitees and RSVPS; event collateral production; become certified van driver to transport students; support speakers’ visits and travel reimbursements; support Advance Team, Advantage Scholars program, and APEC program; serve as a member of the Riley Institute event production team.

Supports the Center for Education Policy and Leadership, including the South Carolina Afterschool Leaders Empowered program, the White-Riley-Peterson program, and the Riley Institute director of public education programs and partnerships as needed.

Completes performance review process with supervisor to understand job performance expectations and how they fit into the department and university goals.

Performs other duties as assigned.

Relationships: Director, Riley Institute Center for Diversity Strategies; Riley Institute executive director and director; other Riley Institute staff and Furman staff and faculty; Riley Institute constituents; Furman students.

Reports To: Director, Riley Institute Center for Diversity Strategies, with a dotted line to Riley Institute deputy director.

Responsibility for final decisions: Responsible for complex tasks. May supervise, assist or instruct others doing similar work; including student workers. Tasks involve multiple procedures with interrelated processes or steps.  Work involves devising solutions to logistical and organizational challenges, as well as choosing the appropriate option or procedure to follow and applying established rules and procedures. Errors may be detected within the department or section in which they occur, but may affect the work of others within the unit to trace errors and make corrections. 

Education/Skill Requirements:

• Bachelor’s degree in a relevant field preferred, plus three years professional experience in a relevant setting.

• Word, Excel and Mail Chimp or other email marketing platform.

• Excellent organizational skills; ability to manage time and effectively switch from task to task in a fast-moving environment; ability to take initiative and work independently.

• Ability to work effectively in a team environment and desire to support a culture of shared success.

• Ability to communicate effectively with others.

• Experience with editing and copywriting preferred.

Work Conditions:

Work is performed under usual office conditions. Occasional evening work required with events; occasional out-of-town meetings.

Education Requirements:

Certification Requirements:

Job Posting End Date (if date is blank, posting is open ended):

1.   Serve as the assistant to the senior administrator in the office where assigned.

2.   Responsible for all record systems within the office, including the design and maintenance.

3.   Attend major meetings when requested for the purpose of recording proceedings.

4.    Serve as a liaison to the following:

• Registrar’s Office: requires a high degree of technical proficiency.
• Human Resources: with an Academic Partner role, work with HR in the hiring process and other HR related processes to maintain accurate records and attend related trainings.

5.   Exhibit professional level oversight in all areas of responsibility, including administrative functions, office equipment (computers, printers, poster printer), maintaining office supplies, record keeping, supervision, human relations skills, purchasing, etc.

6.   Process adjunct faculty and full-time faculty overload contract activity pay in a timely manner and attend related trainings.

7.   Possess a high level of integrity and inter-personal skills necessary for dealing with all levels of the public and University personnel.

8.   Supervise and evaluate student clerical staff while maintaining a high level of quality control, organization, and process management.

9.   Be able to work with a minimum supervision, exercising sound judgment to make decisions.

High school diploma or GED required. Bachelor’s degree in any field of study preferred.

3 years of related experience in lieu of degree preferred.

Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and surrounding areas.

As the largest community college in Arkansas, NWACC is recognized as a leader in education. NWACC offers a full range of associate degrees, certificates and workforce training programs that prepare students for rewarding futures and careers.

NWACC employees are dedicated to fostering a diverse educational community and cultural learning environment that supports student success.

Essential Duties

General Office Management

• Serves as first point of contact for the Office of Advancement and the NWACC Foundation, greeting visitors and directing donor inquiries, both face-to-face and by phone with a pleasant and professional demeanor. Confidentiality and discretion are essential to all operations in the office.
• Organizes and oversees all aspects of the Foundation Office supporting the activities of the Advancement staff, including files, maintaining general office supplies, correspondences, donor mailings, copying, and calendars
• Coordinates meeting room reservations and any necessary food, AV and other requirements with staff.
• Manages workflow to multi-task and prioritize multiple projects at one time.
• Performs any other related duties as required or assigned.
• Must be willing to work evenings and weekends periodically during special meetings or events as needed

NWACC Foundation Board of Directors Responsibilities

• Assist the Executive Director, Board of Directors and other staff in preparing data for decision-making purposes.
• Prepares and distributes materials for all Board meetings, including collecting and editing materials provided by the Executive Director, staff and Board Chair.
• Serves as recording secretary and prepares accurate and high-quality minutes for Board and standing committee meetings.
• Manage all logistics related to NWACC Foundation Board meetings (i.e. locations, meals, AV, etc.)
• Organize and assist with special Board of Director committee/task force meetings as necessary.
• Maintains documents, files, and records (i.e. Board Policy Book, Board records, etc.) to provide up-to-date reference and compliance information.
• Facilitates the flow of communication between the office and Board of Directors. Acts as Board liaison for RSVPs, information sharing as needed.

Financial Transactions

• Assists Foundation Business Manager with financial transactions, including intake of monetary gifts (real and electronic), receipting, obtaining check request and payment approvals, and other financial projects as necessary.
• Research fiscal year gift commitment and provide monthly write-offs for various campaigns, working with the Business Manager to reconcile RE and FE databases
• Record gifts as receivables and posting to Financial Edge’s general ledger.
• Provide invoices to constituents for pledge payments.
• Make deposits as necessary.
• Submit invoices upon receipt for payment.

Donor Gift Processing, Acknowledgement and Database Management

• Processes all gifts and pledges from individuals, corporations, foundations, and organizations received by NWACC Foundation in a timely manner.
• Generates gift acknowledgement letters, receipts, and pledge reminders.
• Responsible for periodic updates and revisions to all donor acknowledgement communications.
• Assists with the operation, maintenance, data input, data integrity and accuracy for The Raiser’s Edge constituent database management system.
• Assists in maintaining accurate constituent records in Raiser’s Edge in a timely manner. (Including gift attributes, linkages, actions, and codes to facilitate stewardship.)
• Performs all functions with a high degree of accuracy and confidentiality.

Reporting

• Evaluate and provide weekly Trend Report, highlighting performance on campaigns and new donors
• Provide comparative performance and donor data on Trend Report for fiscal or calendar year
• Analyze and develop donor reports, as well as additional reports and lists that are responsive to the needs of the Executive Director of Advancement and the President.

Donor Stewardship

• Lead and implement donor stewardship of monthly birthday, anniversary, retirement recognitions using digital card service
   

Salary $15.87 per hour

Knowledge, Skills, and Abilities

Knowledge of the organization and administration of various higher education academic and social programs.

Knowledge of campus and community resources.

Knowledge of state, federal, and campus rules, regulations, and requirements related to campus academic and social programs.

Ability to coordinate the activities of campus academic and/or social programs.

Ability to evaluate collected information and formulate into recommendations.

Ability to compile information into report form.

Physical Demands/Work Environment

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
While performing the functions of this job, the employee is:
Frequently:
• Manipulate items with fingers, including keyboarding
• Sitting
• Standing
• Walking
Constantly:
• Hearing
• Repetitive motion
• Talking

The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes.

Environmental Conditions

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Required Educations/Experience

The formal education equivalent of a bachelor's degree in public administration, general business, or a related field.

Additional requirements determined by the institution for recruiting purposes require review and approval by the Arkansas Division of Higher Education.

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

NWACC is an Equal Opportunity Employer, please see our EEO policy.

About the Opportunity

The College of Social Sciences and Humanities is a leader in the Experiential Liberal Arts. The College is strongly committed to fostering excellence through diversity and enthusiastically welcomes applications from members of groups underrepresented in higher education administration.

The College’s schools, departments, and programs—with disciplines ranging from economics and history to English, urban affairs and international affairs, form an interdisciplinary group of scholars with global perspectives and a culture of inclusion.  Our expert faculty connects liberal arts education with the challenges of our time, fostering ethical reasoning and critical thought, with attention to the enduring significance of history, literature, and culture.  Strategic Areas of Focus for the college’s education and research throughout its global network are (1) Resilience, Sustainability, Health, and Equity, (2) Cultural Transformations, Governance, and Globalization, and (3) Network Science, Computational Social Science, Digital Humanities, and Information Ethics.

CSSH has long been committed to creating a culture of inclusion for our students, faculty, and staff. Diversity and inclusion, as well as questions of race, racism, and anti-racism, are part of all our programs, all our research centers, our three areas of strategic focus—and are always work in progress. At the same time, we focus on how modes of constructing social hierarchies, including race, gender, sexuality, class, caste, and others, intersect with one another.

Responsibilities:

Manage the daily office functions of the College of Social Science and Humanities Office of Student Academic Affairs under the direction of the Associate Director. This individual will coordinate and direct the flow of academic advising and co-operative education services for CSSH students and provide support to the College’s academic advising team and co-op coordinators.

Acts as the front-line person for the College regarding undergraduate inquiries, requests for information and appointments with advisors, providing advice when appropriate and making referrals when necessary. Works with students and parents on the phone, via email, and in person. Responsible for ensuring an overall office atmosphere that is pleasant, welcoming, and immediately responsive to student needs. Maintains office operations, accurate and confidential record maintenance, regular input of data into central systems, and coordination of appointments and meetings.

Serves as administrative support for the Associate Director of Undergraduate Recruitment Programs and Associate Director of Undergraduate Student Engagement for all events and programming. Serves as a liaison between students and University offices to provide accurate information and excellent customer service in helping students navigate their way through processes and procedures across the College and University. Supervises Work-Study students. Includes diverse administrative tasks and special projects.

Qualifications:

• Minimum of 2-3 years of related office experience required, preferably in a university setting.

• Bachelor’s degree required.

• Excellent administrative/secretarial skills and thorough knowledge of office procedures and systems.

• Strong organizational skills and ability to juggle many tasks simultaneously.

• Must have a strong attention to detail and the ability to understand, and clearly explain to students, the University and College policies and procedures.

• Must be able to accurately interpret student, parent, staff, and faculty requests, effectively analyze the request, and provide accurate referrals.

• Excellent interpersonal and communication skills essential to provide the highest level of customer service.

• Requires ability to handle extremely busy peak times and situations of student crisis and frustration with a pleasant, patient, and professional demeanor.

• Ability to organize, prioritize, take independent action, work independently, make critical decisions, and to work with students, parents, and faculty/staff on the phone and in person in a professional manner.

• Demonstrated record dependability and responsibility, and the ability to work successfully with undergraduate age students.

• Resourcefulness, good judgment, discretion, and problem-solving skills are important.

• Excellent computer skills with flexibility to adapt to new technology and various computer/software applications are essential.

Documents to Submit:

Applications should include a resume and cover letter that addresses the applicant’s interest in and qualifications for the position.

Position Type

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.  

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.

As the largest college in Nanyang Technological University Singapore, the College of Engineering (CoE) which comprises six internationally known engineering schools is home to more than 13,000 students, 400 faculty and 1,400 staff. With its engineering research output ranked amongst the top 15 universities in the world, CoE is a recognised leader in innovation and technology.

Providing effective and efficient administrative and secretariat support to Dean, College of Engineering (DCoE), you will execute the full spectrum of programmes, tasks and activities, which include (but not limited to) appointment/meeting scheduling, documentation, minutes taking, report compilation and event management.

As an integral administrative member at the Dean’s office, you will also lead or be part of the taskforce in the planning, organization, and management of college-level programmes such as visit by the College Advisory Board and College Town Hall. You will also serve as a staff officer to DCoE in the management of documentation and travel arrangement, prioritization of requests, handling of sensitive information, communication management, management reporting, and facilitation of inputs and recommendations for decision-making.

Your key duties included but not limited to the following:

• Manage DCoE’s role-based email account and calendar.

• Manage DCoE’s schedule, appointments, travel arrangements and submission of various claims.

• Support research administration such as research database management and collation of information from internal and external stakeholders.

• Plan, coordinate and prioritize requests and information flow, ensuring seamless organizational communication.

• Coordinate and provide logistic support to college-related events and visits.

• Undertake any other ad-hoc initiatives and assignments undertaken by the Office.

Requirements:

• Degree qualification or equivalent, preferably with relevant working experience in a secretarial role

• Good planning, organizational and problem-solving skills

• Strong interpersonal skills

• Good written and oral communication skills

• Good time management skills

• Flexibility and Adaptability in a fast-paced environment

• IT savvy with good knowledge in Microsoft Office Applications

Hello,

Thank you for your interest in career opportunities with the University of Mississippi Medical Center.  Please review the following instructions prior to submitting your job application:

• Provide all of your employment history, education, and licenses/certifications/registrations.  You will be unable to modify your application after you have submitted it.
• You must meet all of the job requirements at the time of submitting the application. 
• You can only apply one time to a job requisition. 
• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Applications must be submitted prior to the close of the recruitment. Once recruitment has closed, applications will no longer be accepted.

After you apply, we will review your qualifications and contact you if your application is among the most highly qualified. Due to the large volume of applications, we are unable to individually respond to all applicants. You may check the status of your application via your Candidate Profile.

Thank you,

Human Resources

Important Applications Instructions:

Please complete this application in entirety by providing all of your work experience, education and certifications/

license.  You will be unable to edit/add/change your application once it is submitted.

Job Requisition ID:

Job Category:

Organization:

Location/s:

Job Title:

Job Summary:

Education & Experience

Bachelor's degree plus three (3) years of directly related experience, or equivalent combination of education and experience.

Certifications, Licenses or Registration Required:  N/A

Knowledge, Skills & Abilities

Knowledge of specific department policies and procedures. Skill in the use of personal computers and related software applications. Verbal and written communication skills. Interpersonal skills to effectively interact with team members and department heads. Ability to make independent decisions. Ability to train, motivate, and supervise employees.

Ability to type 35 words per minute or to meet specific departmental higher typing requirements. Ability to multi-task.

Responsibilities

• Independently oversees response to specialized and confidential correspondence, work, and information.
• Compiles and analyzes various types of moderately complex information for inclusion in reports and/or presentations (using graphical software, spreadsheets, etc.)
• Answers telephones and resolves complex caller needs (within broadly-defined guidelines) without managerial oversight.
• Supervises tasks of other departmental clerical staff.
• Works closely with departmental management on special projects and, generally, takes a lead role.
• Organizes and balances multiple and competing priorities on a constantly changing set of calendars. Schedules meetings as directed, to include room reservation, material preparation, and food service if needed.
• The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands

Requires occasional exposure to unpleasant or disagreeable physical environment such as high noise level and exposure to heat and cold, occasional handling or working with potentially dangerous equipment, exposure to biohazardous conditions such as risk of radiation exposure, blood borne pathogens, fumes or airborne particles, and/or toxic or caustic chemicals which mandate attention to safety considerations, occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, constant work produced subject to precise measures of quantity and quality, frequent bending, occasional lifting and carrying up to 75 pounds, frequent crouching/stooping, occasional driving, occasional kneeling, occasional pushing/pulling, frequent reaching, frequent sitting, frequent standing, and frequent walking.

Time Type:

FLSA Designation/Job Exempt:

Pay Class:

FTE %:

Work Shift:

Benefits Eligibility:

Grant Funded:

Job Posting Date:

Job Closing Date (open until filled if no date specified):

HOW WE CARE FOR YOU

At St. Lawrence Health, we are dedicated to getting health care right. Our robust benefits and total rewards foster employee wellbeing, professional development and personal growth. We care for your career while caring for the community.

SUMMARY

As an Administrative Assistant, you are key in the organization, gathering and dissemination of in-depth accurate information and reports. Your demonstrated expertise of software programs combined with your communication and customer service abilities greatly ensure unit success and functionality. 

St. Lawrence Health (SLH) was established in December 2013 with the mission to improve health and to expand access through coordination and integration of services. SLH became an affiliate of Rochester Regional Health (RRH) in January 2021. Working together with our community partners, including local health departments and agencies, we are focused on disease prevention, promoting access to quality healthcare services, and improving the overall quality of life for our communities.

STATUS: Part-time             

LOCATION: SLH      

DEPARTMENT: Nursing Education

SCHEDULE:  8-hr shift       

ATTRIBUTES

• Minimum of three (3) years of experience in area of secretarial/administrative support required, preferably in a healthcare environment  

• Experience with PC and office programs including, but not limited to, database management, spreadsheets, word processing and presentation software

• Excellent written, verbal communication and organization skills

• Bilingual preferred

RESPONSIBILITIES

• General Administration. Answer telephones, schedule appointments, arrange travel, process time cards, data and work orders, manage budgets and expense reports, etc.; interact and serve as a resource for patients, customers and other external contacts; may arrange or conduct tours, orientations, training sessions or presentations

• Budget Reporting. May assist in budget preparation, patient billing, charging and insurance claims

• Database Management. Maintain electronic/computer databases and paper files; retrieve information as needed and may create financial, statistical, narrative and/or other reports as requested

• Documentation. Prepare a variety of correspondences

EDUCATION:

LICENSES / CERTIFICATIONS: 

PHYSICAL REQUIREMENTS:

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE:

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity/Affirmative Action Employer.
Minority/Female/Disability/Veterans by a prospective employee and/or employee’s Physician or delegate will be considered for accommodations.

About the Opportunity

JOB SUMMARY

Provide a summary of the job’s primary function: The Department of Bioengineering is seeking a driven, dynamic professional to become an Administrative and Project Assistant. This person will serve as the primary point of contact for all essential matters pertaining to the Department Chair, and act as a liaison between the Chair and the College of Engineering’s executive team, department leadership team, external partners, and other stakeholders. The position is responsible for developing effective systems for managing the Chair’s administrative needs and for providing planning and oversight to ensure their time is utilized effectively to advance the priorities of the department and College. This person will also coordinate administrative tasks for the department, such as catering requests, room bookings, coordinate faculty meetings and write minutes, assist in department purchases, assist in academic support in regards to scheduling classes and support general projects. The Administrative and Project Assistant must be able to communicate professionally and effectively on behalf of the Chair both orally and in writing. They will also be responsible for managing relations and communications with key constituents to gather and summarize important information to be presented to the Chair. In addition, they will perform a wide variety of organizational support including drafting correspondence, preparing creative and dynamic presentations, events management, and other high visibility projects across the Chairs portfolio.

MINIMUM QUALIFICATIONS

Associate’s Degree required. Bachelor's degree preferred. Minimum of 2- 4years of progressively responsible administrative experience with an appreciation for a fast-paced environment. an executive setting strongly preferred, Applicant must be self-motivated and can anticipate problems and demonstrate significant independent judgment. Individual must have strong organizational, communication (both oral and written), and interpersonal skills—all with a high level of attention to detail. The Special Assistant must possess the ability to skillfully complete projects under tight deadlines. Must be able to work with confidential information and prioritize tasks and demands. Must be able to work and make decisions independently, to exercise discretion and good judgment in areas of responsibility. Strong Microsoft suite experience (i.e. PowerPoint, Excel, etc) required.

Position Type

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.  

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.

Job Profile Summary

Minimum Education: 

• High School Diploma. Associate's Degree preferred.  
• An equivalent combination of experience and education may be considered.

Minimum Experience/Training: 

• Three to five years of administrative support, office, or related experience required.
• Experience using Workday and Microsoft 365 preferred.

Essential Functions:

• Daily - 30%: Performs and administers wide range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.
• Daily – 20%: Places facilities requests, assists with budgets and fiscal administration of the unit, procurement, purchasing, transaction verifications, gathering and computing data, maintaining financial records, files and office supply inventories.
• Daily - 5%: Provides administrative support for the unit such as answering telephones, assisting visitors, and resolving and/or referring a wide range of administrative problems and inquiries.
• Daily - 5%: Operates personal computer to compose and edit correspondence and/or memoranda from verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.
• As Needed - 10%: Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisor.
• Daily - 5%: Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs general information gathering and analysis and/or forecasting, as specifically directed, and in accordance with pre-established procedures.
• As Needed - 10%: Assists department/division administrator(s) in problem solving, project planning, and development and execution of stated goals and objectives.
• Daily - 5%: Establishes, maintains, and updates files, databases, records, and/or other documents in a manner that ensure preservation of the integrity, validity and accuracy of unit data.
• Daily - 5%: Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of written inquiries.
• Other- 3%: May train and coordinate work of student employees and/or temporary staff or part-time staff.
• Other - 2%: Performs other related duties as required.

Knowledge, Skills, & Abilities:

• Requires full working knowledge of general office practices and procedures.
• Ability to recognize needs of unit and own responsibility
• Proficient in office software skills (e.g. Microsoft Office 365 program, spreadsheets, and analyzing data). Easily navigates Internet
• Strong interpersonal and communication skills in order to represent the work area
• Command of a foreign language and experiences of working in multi-cultural environment preferred

Competencies:

Respect for Others

Demonstrates respect for team members and constituents by valuing their contributions toward the goals of the work unit and the College. Maintains professionalism and contributes to a cohesive work environment

Teamwork

Cooperates and collaborates with individuals & groups that support the mission and values of the College

Works effectively with all individuals and contributes to a positive environment by working with a diverse population of students, faculty, staff and external constituents. Contributes to an inclusive, respectful, and empowering working environment that welcomes varying perspectives

Flexibility & Adaptability

Adapts approaches as situations in the work environment changes. Supports change based on the environmental needs, emerging technologies, and system upgrades

Technical Expertise

Effectively applies concepts, theories, methods, tools, techniques, and expertise in administrative and clerical support

Continuous Improvement & Learning

Actively develops one's own skills and explores opportunities for personal learning and continuous development within the job's functionality and in support of the goals and mission of the department, division and College

Job Title

Position Number

Job Status

Department

Location

Pay Grade

Salary

Work Shift

Work Schedule

Hours Per Week

Posting End Date

Comments

Designated Essential Personnel

FLSA Status

Position Classification

Special Instructions to Applicant:

For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.

**Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application**

Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf. 

Employment is contingent upon successful completion of the required background screening process.

Broward College uses E-Verify to check employee eligibility to work in the United States.  You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.

Diversity and Inclusion are a priority at Broward College
Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.

For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309.

Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu.

Disclaimer

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.

POSITION SPECIFIC RESPONSIBILITIES:

• Provide administrative support to the College of Communication and Fine Arts Dean’s Office. Maintain calendars, appointments, and front desk operations; duplicate documents; prepare agendas and minutes. Prepare confidential and non-confidential letters, memoranda, e-mail, and other documents. Handle highly sensitive and/or urgent information with diplomacy; maintain surroundings in a clean and professional manner.
• Schedule appointments, make travel arrangements, maintain calendars, and greet visitors. May assist with the setup for meetings, events, and programs. Coordinate all logistics.
• Will compile and analyze information for reports or presentations.
• Direct questions and inquiries to the appropriate staff. Apply basic working knowledge of concepts, practices, and procedures to varied situations.
• Maintain records and databases, and update them as necessary, appropriate and assigned.
• Answer phones, route callers, and take messages.
• May oversee student employees in a secondary reporting role.
• Perform other duties as assigned or requested.

EXPERIENCE/QUALIFICATIONS:

• Basic knowledge of office machines, word processing, spreadsheets, email and databases. (Word, Excel, PowerPoint and Keynote). Demonstrated communication and interpersonal skills. General knowledge of standard office procedures.
• Minimum of 2 years administrative/ secretarial experience; preferably in an academic environment in progressively responsible positions.
• Demonstrated knowledge in the areas of: Modern office practices and procedures, telephone and computer techniques, electronic filing systems, and learned knowledge of university policy and procedure.
• Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries incorporating complex, and highly technical information.
• Highly developed organizational and leadership skills.

REQUIRED EDUCATION:

• Typically a high school diploma or equivalent experience; preferably a bachelor’s degree. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes, in particular in higher education.

#HERC# #HEJ#

Salary range

Responsibilities:

• Track and manage the Centre’s assets, funding, procurement, manpower and space resources.
• Manage the Centre’s special programmes and daily operations.
• Prepare progress reports, audit and budget statements in a timely manner
• Provide updated and organized data capture and management on centre information
• Be part of the working team to ensure that the Centre operates at maximum efficiency and complies with policies, procedures and standards.
• Provide workshop/conferences/events support and visits to the Centre
• Serve as a liaison to internal and external stakeholders
• Provide effective executive support to Centre Directors
• Continual review of work processes for improved efficiency and effectiveness in administration
• Any ad-hoc duties assigned by Centre Directors

Requirements:

• A good degree in any discipline from a recognized university with at least 3 years of relevant working experience. Applicants with working experience in a university capacity preferred.
• Excellent command of spoken and written English.
• Strong analytical and problem-solving skills
• Meticulous, adaptable and able to multi-task.
• Able to work independently
• Proficient in Microsoft Office applications

External Applicant Instructions

• Please upload your resume/CV for automatic population of information to your Kean application.

• Your contact information, work experience and education will be automatically filled in. Please review all fields – you will need to verify that the data is accurate.

• In the “My Experience” section, you will find a resume/CV upload option where you can submit your cover letter and any other supporting documents you may wish to submit.

Office of Student Accounting

Program Assistant, Administrative Services

Under the general direction of the Director of Student Accounting or other supervisory designee, the Program Assistant, Administrative Services is responsible for performing basic professional functions using established policies, procedures, precedents and guidelines such as payment processing, reconciliation duties, refund processing and applicable computations. This position will assist students with billing and financial inquiries pertaining to their student account, while upholding the customer service standards, policies and procedures of the University. Responsibilities will consist of assisting in all aspects of customer service for the Office of Student Accounting, which includes responding to incoming calls and emails as well as in person consultation for all associated Student Accounting areas. The Program Assistant will also process payments, enter payments to the correct cash receipt code, process refunds and update the accounts receivable database, meal plan processing, reporting and analysis of all ID card currency transactions; and perform related work as required. This position requires a flexible schedule including evening hours during peak times. This is not a remote position and requires physical presence on campus as determined by the Supervisor.

Qualifications: Graduation from an accredited college with a Bachelor's degree is required. Applicants who do not possess the required education may substitute experience on a year for year basis. Applicants who possess an Associate's degree may substitute two (2) years of position-related experience for the remaining two (2) years of education. Candidates must have strong customer service, oral and written communications skills. Prior customer service experience in working with accounts receivable or financial transactions and experience in education is a preferred.  

The selected candidate will be required to pass a four (4) month Working Test Period.

Candidacy review begins immediately and continues until appointment is made.  Please submit your cover letter, resume/CV and contact information for three professional references. Official transcripts for all degrees are required prior to the starting date of employment.

New Jersey SAME Program Applicants: If you are applying under the NJ State as a Model Employer of People with Disabilities (SAME) Program, your supporting documents (Schedule A or B Letter) must be submitted along with your resume by the closing date indicated above. For more information on the New Jersey SAME Program, please visit the website at: https://nj.gov/csc/same/overview/index.shtml, email: Same@csc.nj.gov or contact our Kean Recruiting Team at SAME@kean.edu.

Attention current Kean University employees (including part-time Student Assistants, Graduate Assistants, Academic Specialists and Adjuncts): Please apply via the internal career site to ensure consideration as an internal candidate. To apply internally, please log into your Workday account and select the Career icon on your homepage to view available positions.

Additional Information

Kean University complies with the New Jersey First Act (Senate Bill No. 1730, P.L. 2011, Chapter 70). Any individual newly hired by Kean University will be required to abide by this law and establish a principal residence in New Jersey. New employees will have a full 365 days to establish such residence, from the effective date of hire.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position, please refer to Section III.A. of our Reasonable Accommodations Policy & Procedures.  

Diversity & Non-Discrimination Statement

Kean University is committed to establishing and maintaining a diverse campus community through inclusive excellence and equal opportunity.  Kean’s commitment to access and equity is designed to prepare each graduate to not only thrive, but climb higher in a diverse world.  As an affirmative action, equal opportunity institution we work to support a campus-wide agenda to foster a community that both values and promotes the diversity and equity of all students, faculty, staff, administrators, and beyond.

EEO/AA Statement

Kean University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer