Total 26 administrative clerical job vacancies in lake buena vista florida

Duties include but are not limited to:

• Provides administrative support to the Chief Medical Officer (CMO), Assistant Chief Nurse (ACN) and Administrative Officer (AO). Maintains appointment calendars for the CMO, CNA and AO and assists with their travel paperwork for authorized absence and local travel.
• Manages and maintains records for competency folders on all clinic personnel, to include FPPE/OPPE, performance appraisals, TMS training and continuing education; assists in the preparation of employee travel paperwork and claims.
• Maintains records on personnel actions, education, congressional inquiries, and affiliations with many colleges through multiple disciplines.
• Plans and performs general support services, such as coordination and assignment of clerical duties, volunteer program. VA work-study program, without compensation appointments, and requests funds for fund control points.
• Serves as human resources liaison for all units of the clinics; coordinates creation and update of position descriptions and functional statements; coordinates paperwork for employee awards, authorized absences, advanced sick leave and family medical leave.
• Acts as timekeeper in the absence of primary timekeeper for time and attendance units in the clinic.
• Performs the functions and duties of the PIV sponsor for the outpatient clinic and adjacent community based outpatient clinics.
• Liaison for Veterans Service Offices, DAV, and all other veteran organizations.

What will I do in this position if hired?

In this Administrative Specialist position, you will prepare correspondence for signature by management level, apply administrative policies, and maintain various process systems in support of hazard mitigation staff.

Typical assignments include:

• Performing and monitoring established administrative requirements for and organization with dynamic administrative requirements but performed with the supervisor's review and involvement.
• Assisting in performing liaison tasks to support human resources administrative activities of a routine nature
• Assisting with preparing necessary reports and ensures that automated reporting systems are up to date
• Assisting organization's budget liaison with disseminating guidelines for participating in the budget formulation and execution process.

What else do I need to know?

At FEMA, our mission is to help people before, during and after disasters, and every employee at FEMA has a role in emergency management. Every FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.

This announcement is for a position as a CORE (Cadre of On-Call Response/Recovery Employee). CORE employees are full-time employees hired to directly support the response and recovery efforts related to disasters. Employees are hired under the Robert T. Stafford Act and are excluded from the provisions of title 5, United States Code, governing jobs in the competitive service. They can be hired under a streamlined process instead of a competitive process. After three years of continuous service, Stafford Act employees may be granted competitive eligibility to apply for permanent full-time positions at FEMA.

This position will be hired into a temporary 4 Years, excepted service appointment. Appointments may be renewed based on workload, funding, and supervisory approval.

FEMA is committed to ensuring that its workforce reflects the diversity of the nation. At FEMA, our workforce includes the many identities, races, ethnicities, backgrounds, abilities, ages, cultures, and beliefs of the people we serve. To learn about FEMA's ongoing diversity and inclusion efforts, reasonable accommodation process, and the FEMA Core Values, please visit www.fema.gov.

• You will work collaboratively with the Product Line Director, Technical Director, IPT leadership, and other senior leaders within NAWCWD as required
• You will work with the IPT Leads and various Competency managers to determine strategic personnel alignment to best support the programs
• You will advise command investment strategies for talent management and expertise development.
• You will work with the L1A BFM to determine the funds acceptance process and priorities across the AWII funding portfolio.
• You will provide contract management support across multiple IPT's.
• You will be responsible for building business processes and ensuring they are consistently followed throughout the Product Line.

• You will be responsible for all aspects of AUTEC's EM and continuation of operations (COOP) planning, coordination, and integration.
• You will oversee and audit all contractor EM and COOP activities necessary to construct, sustain, and improve operational resilience in accordance with applicable Government and Department of the Navy regulations, policies, and guidelines.
• You will support the AUTEC mission by coordinating with all contractor business and technical functional areas, understanding the technical and operational capabilities.
• You will work to ensure continuity of Mission Essential Functions (MEF) and uninterrupted delivery of AUTEC Range services to the Fleet during unforeseen events.
• You will engage in EM and COOP planning by implementing operational controls and measures necessary to manage each unique emergency and risk.
• You will be responsible for continuous monitoring and review of the performance and effectiveness of the AUTEC contractor's COOP and EM programs.

The primary purpose of this position is: As an Air Reserve Technician (ART) Enlisted, accomplishes a variety of duties providing direct support to the Senior ART on the overall day to day program management activities for all aspects of medical administrative, military and civilian personnel management, budget and management analysis supporting operational requirements of wing and squadron Force Protection Health programs.

DUTIES:
Duty 1 - Provides deployment support in developing, planning and conducting training and evaluations needed to assess squadron readiness, mobility, and deployment requirements.
Duty 2 - Provides direct support to the Senior ART in planning, organizing, directing and executing the Health Care Operations and Programs of the medical administrative and paraprofessional activities of the Medical Unit.
Duty 3 - Financial management responsibilities. Compiles data for submission to the Senior ART and Commander and participates in the Financial Working Group (FWG).
Duty 4 - Participates in managing the overall IM/IT automation programs.
Duty 5 - Assists with the management of Quality Assurance for Health Standards and Health Force Protection Programs.

• You will serve as the Subject Matter Expert for the Contracting Officer’s Representative (COR) program.
• You will oversee the management, implementation of, and continued compliance of COR policy, guidance, and instructions related to NSWC PCD.
• You will conduct and track COR training and certification status and provide COR retraining as required.
• You will perform data analysis, collection, interpretation, and evaluation to develop data-driven solutions that address COR program challenges.
• You will support Command Audits to include, but not limited to the Inspector General and the Procurement Surveillance Program (PSP).
• You will meet all requirements to become a NAVSEA Certified COR Trainer.

The primary responsibility of this position is to provide support to management with budget formulation and execution within an assigned area of responsibility.

The incumbent performs a combination of routine and multiple and varying assignments and acts as an individual contributor and/or member of a team for projects/programs within a defined area of responsibility within the office.

The incumbent plans, develops, monitors, and presents briefings while making recommendations to District/Technical Services in Financial and Fiscal program areas. Incumbent interprets guidelines and provides management advice and counsel on the operation of an extensive budget program. Serves as liaison between District/TS and other Technical Operations organizations, as well as the regional office or service center. Supports ATO objectives to direct highly technical, complex, professional work for the development of a key agency budget tracking/reconciling program. Store Credit Program, and performance plan (financial plan) program. Duties are performed independently, under minimal supervision.

Collects and analyzes data/information; conducts research; applies policies and procedures; identifies problems; and works with higher level and lower level professionals in day-to-day operations. Uses appropriate automated budget tools such as REGIS and DELPHI to allocate, track, reconcile and report the status of funds. Develops/prepares spreadsheets, financial reports, statements and data of both factual and analytical nature.

Works closely with first level managers and support personnel providing guidance and oversight to assist them with their local budgets. Contacts are primarily internal to the organizational unit, major subdivision, or LOB/SO with a manager and other employees to share information, provide data and/or written analyses, and/or explain the status of assignments.

Demonstrates some independence in planning time and using assigned resources to accomplish tasks or small projects. Established policies and procedures provide guidance for most assignments. Typically, the employee receives guidance from and refers problems and work issues to a manager, project or program manager, team leader, or more experienced professional when guidelines are not available or applicable.

Work typically is reviewed frequently during assignments and at completion to ensure timeliness, policy compliance, and alignment with the requirements of projects and/or other work activities. Work activities support activities of the organizational unit and may affect project/program objectives for the major subdivision and the LOB/SO.

The primary responsibility of this position is to provide support to management with budget formulation and execution within an assigned area of responsibility.

The incumbent performs a combination of routine and multiple and varying assignments and acts as an individual contributor and/or member of a team for projects/programs within a defined area of responsibility within the office.

The incumbent plans, develops, monitors, and presents briefings while making recommendations to District/Technical Services in Financial and Fiscal program areas. Incumbent interprets guidelines and provides management advice and counsel on the operation of an extensive budget program. Serves as liaison between District/TS and other Technical Operations organizations, as well as the regional office or service center. Supports ATO objectives to direct highly technical, complex, professional work for the development of a key agency budget tracking/reconciling program. Store Credit Program, and performance plan (financial plan) program. Duties are performed independently, under minimal supervision.

Collects and analyzes data/information; conducts research; applies policies and procedures; identifies problems; and works with higher level and lower level professionals in day-to-day operations. Uses appropriate automated budget tools such as REGIS and DELPHI to allocate, track, reconcile and report the status of funds. Develops/prepares spreadsheets, financial reports, statements and data of both factual and analytical nature.

Works closely with first level managers and support personnel providing guidance and oversight to assist them with their local budgets. Contacts are primarily internal to the organizational unit, major subdivision, or LOB/SO with a manager and other employees to share information, provide data and/or written analyses, and/or explain the status of assignments.

Demonstrates some independence in planning time and using assigned resources to accomplish tasks or small projects. Established policies and procedures provide guidance for most assignments. Typically, the employee receives guidance from and refers problems and work issues to a manager, project or program manager, team leader, or more experienced professional when guidelines are not available or applicable.

Work typically is reviewed frequently during assignments and at completion to ensure timeliness, policy compliance, and alignment with the requirements of projects and/or other work activities. Work activities support activities of the organizational unit and may affect project/program objectives for the major subdivision and the LOB/SO.

Incumbent may perform some or all the following duties as assigned:

A. Provides support through a· wide array of assignments to include general front office administrative services in direct support of all programs that fall under the FFSP Site, which may include, but is not limited to, the following tasks:

• Interacts with other service programs to ensure receipt of referral and documents; works with the Freedom of Information Act Office (FOIA) regarding requests for records and researching information in the record(s).
• Screens intake calls appropriately (does not conduct intake), schedules routine appointments for clients and conveys information to clients.
• Makes routine contacts with officials of other agencies in the community. Maintains the necessary documents, records, files and referral information, and similar program work.
• Provides information to clients about the program services, requirements, and procedures.
• Assists clients in the operation of copier, fax machine, and computer equipment/software available for official use, as assigned. Submits appropriate repair requests, service requests, and supply requests, and schedules routine maintenance, as necessary.
• Conducts follow­ up with clients answering any questions and aiding, as needed. Maintains referral directories, information of community resources, and similar office work pertaining to programs of the FFSP.

• Establishes and maintains subject matter files and records that relate to the programs of the FFSP. Sets up and maintains logs showing the status of actions and correspondence, both internally and externally to the program. Ensures files include all required documents that are properly signed. Carries out confidentiality/PII guidelines and other essential procedures regarding personnel/client files/information. Composes non­ technical correspondence, ensures proper formatting; locates and/or assembles information for reports, briefs, etc.
• Receives visitors and telephone calls to the office, determines the nature of requests and directs visitors and/or callers to appropriate staff, or personally provides the information desired when routine or procedural matters of the office are involved. Uses diplomacy and tact in dealing with internal and external leadership, staff, and all other individuals. Receives/manages requests for appointments with the Supervisor/Program Site Manager, as needed. Checks on availability and confirms appointments. Reschedules appointments upon requests of the Supervisor/Program Site Manager or staff member.
• Responds to routine and non­technical requests for information. This may involve determining whether to release the information and the requestor's authority to receive the information, requesting guidance from the Supervisor/Site Manager when in doubt.
• Schedules appointments and makes arrangements for time, participants, and location of meetings and assembling background material in accordance with instructions from the supervisor for a variety of meetings that include but are not limited to the Family Advocacy Committee (FAC), Incident Determination Committee (IDC) and Sexual Assault Case Management Group (SACMG) meetings. Records, types, and distributes minutes from these meetings.
• Reports, tracks, and finalizes all building maintenance work requests. Maintains service logs on all maintenance issues within the FFSP complex.

• The employee uses the full range of functions, including advanced processes of one or more word processing software and/or desktop publishing applications to produce a variety of documents. Uses various functions of other software types such as calendars, electronic mail, spreadsheets, or graphics. The employee plans and carries out assignments with considerable independence.
• Uses multiple function office equipment and automated software to produce a wide­ range of documents, reports, spreadsheets, briefs, and tables. Typing is required.
• Performs timekeeping functions and advises management and staff on procedures and regulations for completing and certifying time and attendance records. Prepares/inputs time and attendance records. Prepares/inputs time and attendance data into applicable timekeeping programs for assigned staff and follows­ up with appropriate staff to obtain required information/documents, i.e., leave request, etc.
• Maintains documents in electronic files for easy retrieval. Creates and/or maintains a database for program statistical tracking. Makes backup copies of stored data, as appropriate.
• Performs other management support duties as assigned.

Major duties include, but are not limited:

• Serving as personal assistant to the Chief and/or Administrative Officer of Physical Medicine & Rehabilitation Service (PM&RS).
• Administers and delegates clerical assignments to the clerical support staff.
• Coordinating and monitoring all information involved in the credentialing, privileging, licensing and tracking of continuing education for the doctorial staff (licensed staff, post doctorial, residents, interns and practicum).
• Coordinating and monitoring all information involved in tracking performance improvement monitors for PMRS.
• Administers fund control points and credit card orders.
• Assists service Administrative Officer with duties regarding the updating, maintaining and organizing all service policies and guidelines within the PMRS section.
• Responsible for updating RMR Service guidelines and policies, in compliance with procedures, formats and practices, under the supervision of PMR Leadership.
• Responsible for direct interaction with all customers of the PMR Sections including patients, patient family members, caregivers and all staff at the Miami VA Healthcare System.
• Responsible for performing a wide spectrum of secretarial and administrative duties to assist the PMR Sections.
• Assists others within the Service that serves as Telephone Liaison, Consultation Liaison, different computer software and Coordinator for the Talent Management System (TMS).
• Receives visitors and telephone calls to the Chief's Office/PM&R Administrative Officer independently determining the method of channeling such communications to the proper destinations, completing some business personally.
• Assists patients/staff who come to office wanting copies of handouts, etc. or to fax something.
• Compiles information and data for presentation of reports requiring the signature of the Chief, in order to relieve the Chief of non-medical workload, provides guidelines to staff physicians, as authorized by the Chief, enabling them to carry out instructions in accordance with Government regulations.
• Anticipates requests for information and prepares such information so that it may be available to the Chief, PM&R with the least delay.
• Independently operates within and maintains the budget allotted to pay the PM&R monthly bill(s) to vendor(s), i.e., Medtel for statistical date provided on discharged patients.
• Uses the IFCAP system in VISTA for purchasing and accounting procedures; assists the PMR Leadership in determining the budget needs for each fiscal year and inventory control of CMR equipment in accordance with Logistics regulations.
• Utilizes VISTA equipment and turn-in menu to enter transactions as requested by Chief or Coordinator.
• Other duties, as assigned.

Work Schedule: Monday through Friday, 7:30 am to 4:00 pm
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description Title/PD#: Administrative Support Assistant (Office Automation)/PD084400
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

DUTIES INCLUDE, BUT NOT LIMITED TOO :This position is responsible for planning and directing the work of the Medical Support Assistants (MSA), Advanced Medical Support Assistants (AMSAs), and Lead Medical Support Assistants assigned to their area of supervision. The supervisor assigns and evaluates the work of subordinate staff, resolves complex issues when problems arise, identifies educational and training needs, and makes recommendations for improved operations. The supervisor participates in the interview process and takes the appropriate corrective employee actions when needed. Other duties may require:

• Coordinates a measurement system and quality improvement efforts within the parameters of the teams.
• Systematically review all activities to assure that the highest quality of care is delivered in the most cost possible.
• Recommends changes in existing programs, using productivity, cost effectiveness s and clinical outcome criteria.
• Periodically works with other managers to assess the effectiveness of the HAS operation and to make recommendations concerning resources, patient flow, etc.
• Responds to Congressional inquiries, conducts administrative investigations and prepares reports response with concurrence of team leaders for signature of the Chief Medical Officer.

Major Duties Include (but not limited to):

• Generate memos, composing, and editing letters, reviewing correspondence for accuracy and completeness.
• Assist with folding of patient/provider letters and ensure that they are mailed timely.
• The ability to articulate medical information to staff from the service line to other service lines, patients, family members.
• Receives all incoming correspondence and routes appropriately.
• Timekeeper Duties - Serve as primary timekeeping, attendance, and leave administrator for the service line.
• Participates fully in the development of new or revised internal standard operating procedures as well tracking of the stand operating procedure process.
• Maintains inventory of office supplies and ordering supplies when appropriate.
• Perform records management functions as stated in relevant guidance to include records creation and collection, maintenance and use, and disposition.
• Assists with inventory of equipment used by the Community Care Services and process electronic work orders for equipment when needed.
• Serves as a PIV sponsorship for the Community Care Service Line.

• Oversees all adjudicative support and operations support functions and directs the activities of assigned staff responsible for case status tracking, the handling of public case inquiries.
• Make decisions and resolves problems involving interpretation of the law or unusual situations requiring interpretation and application of CIS policy to include resolution of complicated issues where decisions cannot be reached.
• Recommends changes, plans, goals, objectives, and milestones for substantive changes in the administration of case management with the potential for national implementation.
• Provides guidance and recommendations to a team of Legal Administrative Specialist responsible for responding to in-person, telephonic or written customer inquiries; make jurisdiction determinations by analyzing appropriate information and documents.
• Coordinates, plans, and adjusts work in collaboration with supervisors from other units to ensure that the work is accomplished in a consistent and timely manner to meet established priorities, goals.

• You will advise others based on your extensive knowledge of Navy Working Capital Fund accounting processes. (NOTE: working capital fund environment = NT-5 having experience and NT-6 expert level experience.)
• You will independently plan and conduct a variety of assignments based on your knowledge of professional concepts, functional program characteristics, and assignments.
• You will direct other personnel, resolve conflicts, and coordinate system support personnel.
• You will collaborate with other senior personnel to adopt common practices and reporting methods, improve processes and services by developing new products/services or modifying existing processes and services.
• You will develop competencies in personnel through coaching or mentoring, recognize achievements, anticipate/manage conflicts constructively, and address formal/informal complaints.
• You will apply policies, programs, and procedures related to employee relations, safety, health including EEO, diversity, CEAP program, Federal Health and Safety Standards, timekeeping and travel.
• You will interpret policy and regulatory requirements to recommend senior leaders (within the organization) to resolve issues that may be controversial in nature with major impacts or repercussions across the organization.
• You will recognize and diagnose problems, develop alternative solutions, and act decisively including uncertain situations.

• You will perform a variety of clerical assignments to support an organization.
• You will control and maintain installed administrative or information management systems; such as forms, records, official mail, directives, or publications management systems.
• You will review world-wide travel and transportation reservations.